Collection of grant and contract data that may be of interest to Historically Black Colleges and Universities (HBCUs) and small businesses (OD/OALM)

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form 1 Application	Form	Modified	Available
Form 1 Application for Universities	Form	Modified	Repair queued
Form 1 Application	Form	Modified	Available
Form 1 Application for Small Business	Form	Modified	Repair queued
Form 1 Portal	Form and Instruction	Modified	Available
Form 1 HBCU Pre-Solicitation Portal for Contracts and Grants	Form and Instruction	Modified	Repair queued
OD OALM HBCU Pre-Solicitation Portal.pdf	Supplementary Document	Uploaded 2024-01-29	Repair queued
National-Institutes-of-Health-OALM HBCU Tool-11581-PIA-01-29-2024-100.pdf	Supplementary Document	Uploaded 2024-01-29	Repair queued
Rules of Behavior - HBCUs and small businesses Portal for Grants Contracts.docx	Supplementary Document	Uploaded 2024-01-29	Repair queued
30 day notice.pdf	Supplementary Document	Uploaded 2024-01-29	Repair queued
Supporting Statement A - HBCUs and small businesses Portal for Grants Contracts for Extenstion.docx	Supporting Statement A	Uploaded 2024-01-29	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
244202	Application for Universities	Form	Modified	Application
244202	Application for Universities	Form	Modified
244201	Application for Small Business	Form	Modified	Application
244201	Application for Small Business	Form	Modified
239375	HBCU Pre-Solicitation Portal for Contracts and Grants	Form and Instruction	Modified	Portal
239375	HBCU Pre-Solicitation Portal for Contracts and Grants	Form and Instruction	Modified

ICR Details

OMB Control No: 0925-0767	ICR Reference No: 202401-0925-003
Status: Historical Active	Previous ICR Reference No: 202010-0925-004
Agency/Subagency: HHS/NIH	Agency Tracking No:
Title: Collection of grant and contract data that may be of interest to Historically Black Colleges and Universities (HBCUs) and small businesses (OD/OALM)
Type of Information Collection: Extension without change of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 03/21/2024
Retrieve Notice of Action (NOA)	Date Received in OIRA: 01/30/2024
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	03/31/2027	36 Months From Approved	03/31/2024
Responses	1,178	0	247
Time Burden (Hours)	883	0	186
Cost Burden (Dollars)	0	0	0

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Abstract: This is an extension request to continue to collect data past the current expiration date. This effort supports the NIH Path to Excellence and Innovation (PEI) Program formed in accordance with Presidential Executive Order 13779, The White House Initiative to Promote Excellence and Innovation at Historically Black Colleges and Universities (HBCUs). The HBCU pre-solicitation portal is a tool to collect NIH contracts and grants data that HBCUs and their business teaming partners may be interested in pursuing. The portal provides a streamlined platform for NIH funding opportunities that consolidate information from four different Federal websites. Additionally, this tool has a social networking component that creates a space for HBCUs and businesses to collaborate as they pursue of NIH funding opportunities. Through the collection and analysis of this information, the National Institutes of Health (NIH) Small Business Program Office (SBPO) assists in strengthening HBCUs’ ability to equitably participate in Federal funding programs.

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Authorizing Statute(s): EO: EO 13779 Name/Subject of EO: White House Initiative to Promote Excellence and Innovation of HBCUs
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 73864	10/27/2023
30-day Notice:	Federal Register Citation:	Citation Date:
	89 FR 5550	01/29/2024
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 3

table that charts list of burden

IC Title	Form No.	Form Name
Application for Small Business	1	Application
Application for Universities	1	Application
HBCU Pre-Solicitation Portal for Contracts and Grants	1	Portal

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	1,178	247	0	931	0	0
Annual Time Burden (Hours)	883	186	0	697	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: Over the past three years the application for the HBCU’s and Business Partners has not changed from a functionality perspective. The system currently has 62 respondents participating the program with 883 annualize burden hours. The number of respondents participating in the program have increased by 49 and the burden hours have increased by 697 hours. It is still the standard practice that in order for the HBCUs and small businesses to be accepted into the PEI Initiative and gain access to the portal, they will have to complete the appropriate application, see attachment 4 “PEI HBCU Application” or attachment 5 “PEI Business Partner Application”. The applications can be accessed through the links on the HBCU webpage https://oamp.hbcu.od.nih.gov/oamp.

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Annual Cost to Federal Government: $661,667

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 01/30/2024

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