CJ-44SO 2020 LEMAS Sheriffs' Offices

Form CJ-44SO OMB No. 1121-0240: Approval Expires XX/XX/202X

2020 Law Enforcement Management and Adminstrative Statistics (LEMAS) SURVEY

SHerIFFS’ OFFICES

In correspondence about this survey, please refer to the Agency ID number at the top left of this box. (Please correct any error in name and mailing address in the box below. If the label is correct, please check the box in the bottom right hand corner.)

Agency ID:

Password:

Name:

Title:

Agency:

The label is correct

INFORMATION SUPPLIED BY

NAME TITLE

TELEPHONE Area Code Number Extension FAX Area Code Number

EMAIL ADDRESS

Completion and Return Instructions

• Unless otherwise noted, please answer all questions using June 30, 2020 as a reference.

• Please do not leave any items blank. If the answer to a question is none or zero, write “0” in the space provided. When exact numeric answers are not available, please provide estimates.

• Use an X when marking an answer in a response circle or box.

• There are four ways to submit this survey:

  • Online at https://TBD Please use the Agency ID and Password listed above to access the survey on the secure, encrypted website. This method allows for the ability to save partial data and return at a later time. If you or another staff member needs to access the survey multiple times, please only “submit” the survey once it is complete.

  • Mail the survey to RTI International (RTI) in the enclosed postage-paid envelope

  • Fax each page of the survey to XXX-XXX-XXXX (toll-free)

  • Scan and email the survey to [email protected]

• Please submit your completed questionnaire by November 23, 2020.

• If you have questions about the survey, items on the questionnaire, or how to submit completed responses, please contact the Survey Team at RTI by email at [email protected] or call the Help Line at XXX-XXX-XXXX (toll free). The Help Line is available from 9:00 a.m. to 5:00 p.m. (EST). When communicating about the survey, please reference your Agency ID.

• If you have general comments or suggestions for improving the survey, please contact Shelley S. Hyland, LEMAS Program Manager, Bureau of Justice Statistics, by phone at 202-616-1706 or by email at [email protected].

• Please retain a copy of your completed survey for one year. Questionnaires completed through the online option can be printed for your records.

Burden Statement

Public reporting burden for this collection of information is estimated to average 2.5 hours per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate, or any other aspects of this collection of information, including suggestions for reducing this burden, to the Director, Bureau of Justice Statistics, 810 Seventh Street, NW, Washington, DC 20531. The Omnibus Crime Control and Safe Streets Act of 1968, as amended (34 U.S.C. § 10132), authorizes this information collection. Although this survey is voluntary, we urgently need and appreciate your cooperation to make the results comprehensive, accurate, and timely.

Section I: Personnel

Unless otherwise noted, please answer all questions using June 30, 2020, as a reference.

1. Enter the number of full-time and part-time paid agency employees for the pay period that included June 30, 2020. Count employees who are regularly scheduled to work less than 35 hours per week as part-time. If none, enter '0'.

	Full-time	Part-time
a. Sworn deputies with general arrest powers (e.g., road deputies)
b. Deputies with limited or no arrest powers (e.g., jail/correctional deputies)
c. Non-sworn/civilian personnel
d. Total paid employees (sum of rows a-c)

2. Enter the number of full-time sworn deputy vacancies for the pay period that included June 30, 2020.

Number of full-time sworn deputy vacancies

3. Enter the number of full-time personnel according to their primary job responsibility for the pay period that included June 30, 2020. Count each full-time staff person ONLY once. If a person performed more than one function, enter that person’s count in the job category in which s/he spent most of her/his time. If none, enter ‘0’.

	Sworn deputies with general arrest powers	Deputies with limited or no arrest powers	Non-sworn/ civilian personnel
a. Administration – Sheriff, assistants and other personnel who work in administrative capacity. Include finance, human resources and internal affairs.
b. Total operations – Road deputies, detectives, inspectors, supervisors, and other personnel providing direct law enforcement services. Include traffic, patrol, investigations, and special operations.
1. Deputies – Road deputies, traffic, patrol, SROs, etc.
2. Detectives/investigators
3. All other operations personnel – Inspectors, supervisors, special operations, and other personnel providing direct law enforcement services.
c. Jail-related duties – Correctional deputies, guards, and other support personnel who primarily work in a jail system.
d. Court related duties – Bailiffs, security guards, etc.
e. Civil process duties – Process servers, real estate administrators, etc.
f. Other support personnel – Dispatchers, records clerks, crime analysts, crime lab technicians, and other personnel providing support services other than administrative. Include communications, crime lab, fleet management, and training.
1. Dispatchers
2. All other support personnel
g. Other (e.g., crossing guards, parking enforcement, etc.)

4 . Enter the number of full-time sworn deputies by race, Hispanic origin and sex for the pay period that included June 30, 2020. If none, enter ‘0’.

	Male	Female
White, non-Hispanic
Black or African American, non-Hispanic
Hispanic or Latino
American Indian or Alaska Native, non-Hispanic
Asian, non-Hispanic
Native Hawaiian or other Pacific Islander, non-Hispanic
Two or more races
Not known
Total full-time sworn deputies (sum of rows a-h)

5. Enter the sex, race and Hispanic origin of the Sheriff for the pay period that included June 30, 2020.

a. Sex

Male

Female

2. Hispanic Origin

Spanish, Hispanic, or Latino

Not Spanish, Hispanic, or Latino

2. Race (select all that apply)

White

Black or African American

American Indian or Alaskan Native

Asian

Native Hawaiian or other Pacific Islander

Other (please specify):

6. Enter the number of full-time sworn deputies by race, Hispanic origin and sex who held the following supervisory positions for the pay period that included June 30, 2020. If a position did not exist in your agency, select ‘N/A’. If none, enter ‘0’.

	Intermediate supervisor (below sheriff and above sergeant or first-line supervisor)	Sergeant or equivalent first-line supervisor
	N/A	N/A
White, non-Hispanic
Black or African American, non-Hispanic
Hispanic or Latino
American Indian or Alaska Native, non-Hispanic
Asian, non-Hispanic
Native Hawaiian or other Pacific Islander, non-Hispanic
Two or more races
Not known
Total full-time sworn deputies (sum of rows a-h)
Male
Female
Total full-time sworn deputies (sum of rows j and k)

7. Enter the number of full-time agency personnel who were bi- or multilingual as of June 30, 2020. Full-time employees are those regularly scheduled for 35 or more hours per week. If none, enter ‘0’.

	Bilingual or Multilingual Full-Time Personnel
a. Sworn with general arrest powers (e.g., road deputies)
b. Deputies with limited or no arrest powers (e.g., jail/correctional deputies)
c. Non-sworn/civilian personnel

8. As of June 30, 2020, how did your agency address the following problems/tasks? Mark the most appropriate choice for each problem/task listed below. Consider FULL-TIME sworn deputies with general arrest powers and FULL-TIME non-sworn/civilian personnel. Mark ONLY ONE choice per row.

Type of problem/task	(1) Agency had a specialized unit with personnel assigned full-time to address this problem/task	Agency DID NOT HAVE a specialized unit with full-time personnel			(5) Agency’s jurisdiction did not have this problem (N/A)
		(2) Agency had designated personnel to address this problem/task	(3) Agency addressed this problem/task, but did not have designated personnel	(4) Agency did not formally address this problem/task
Agency standards/accreditation
Bias/hate crime
Bomb/explosive disposal
Child abuse/endangerment
Community Policing
Crime analysis
Cybercrime
Domestic violence
Firearms
Gangs
Homelessness
Human trafficking
Impaired drivers (DUI/DWI)
Internal affairs
Juvenile crimes
Mental health/crisis intervention
Methamphetamine labs
Missing children
Opioids
Parking enforcement
Public relations
Research and planning
School safety
Sexual assault
Special operations (e.g. SWAT)
Terrorism/homeland security
Traffic enforcement
Victim assistance

Section II: Budget

9a. Enter your agency's total operating budget for the fiscal year that included June 30, 2020. If the budget is not available, provide an estimate and check the box below. Include jail administration costs. DO NOT include building construction costs or major equipment purchases.

$

,

,

,

.00

Please mark here if this figure is an estimate

9b. Does your agency operate a jail?

Yes

No  If no, SKIP to #9d

9c. How much of the above total operating budget was for jail administration?

$		,		,		,		.00

Please mark here if this figure is an estimate

9d. Please indicate the start and end dates of your agency’s fiscal year that included June 30, 2020:

Start:				/				/
		M M		/		D D		/		Y Y Y Y
End:			/				/
	M M		/		D D		/		Y Y Y Y

10. Enter the total estimated value of money, goods, and property received by your agency from an asset forfeiture program during the fiscal year that included June 30, 2020. If data are not available, provide an estimate and check the box below. Include federal, state and local funds. If no money, goods or property were received, enter '0'.

$

,

,

,

.00

Please mark here if this figure is an estimate

Section III: Service Area

11. Enter the total square mileage of your agency’s service area.

Square miles

12. Enter the total resident population for your agency’s service area. Only count the residential population for which your agency has primary responsibility for providing law enforcement services.

,

,

Number of residents for which your agency has primary law enforcement responsibility

Section IV: Community Policing

13. During the fiscal year including June 30, 2020, did your agency have an informal problem-solving partnership or formal written agreement with any of the following?”

	Yes	No
a. Academic/university staff
b. Advocacy groups
c. Business groups
d. Federal law enforcement agencies
e. Law enforcement organizations (e.g., IACP, National Police Foundation)
f. Neighborhood associations
g. Non-law enforcement government agencies
h. State or local law enforcement agencies
i. Victim service providers
j. Other (please specify):

14. During the fiscal year including June 30, 2020, did your agency solicit feedback from the community for any of the following? Include informal (e.g., via social media, community listening sessions) and formal (e.g., via a community survey or advisory council) feedback received.

	Yes	No
Allocating resources to neighborhoods
Assessing community trust
Evaluating deputy or agency performance
Informing agency policies and procedures
Prioritizing crime/disorder problems
Training development

15. During the fiscal year including June 30, 2020, which of the following did your agency do?

	Yes	No
a. Maintain a written community policing plan
b. Conduct a citizen police academy
c. Conduct citizen range days
d. Work with a Community Advisory Committee
e. Other (please specify):

Section V: Selection and Training

16a. ^{Indicate your agency's minimum education requirement} which new sworn personnel recruits must have at hiring or within two years of hiring. Mark ONLY ONE response.

	Four-year college degree required
	Two-year college degree required
	Some college, but no degree required Total credit hours required:
	High school diploma or equivalent required
	No formal education requirement  SKIP to #17

16b. Does your agency consider military service as an exemption to this minimum education requirement?

	Yes
	No

17. Which of the following screening techniques are used by your agency in selecting new sworn deputy recruits?

Background check	Yes	No
a. Credit history check
b. Criminal history check
c. Driving record check
d. Social media check
Personal attributes	Yes	No
e. Cognitive ability assessment (e.g., writing, reading comprehension, analytical skills)
f. Interpersonal skills assessment
g. Personality/Psychological inventory
h. Psychological interview
i. Polygraph exam
Physical attributes	Yes	No
j. Drug test
k. Medical exam
l. Vision test
m. Physical agility/fitness test			 If no, SKIP to #18
n. (If yes to #17m) Does your agency have different standards based on sex?

18. How many total hours of academy training and field training (e.g., with FTO) are required of your agency’s new (non-lateral) sworn deputy recruits? Include law enforcement training ONLY. If no training of that type is required, enter ‘0’.

	Academy training hours	Field training hours
a. State mandated hours
b. Additional training hours
c. Total hours of training (sum of rows a and b)

19. What is the minimum annual number of in-service hours of training that is required for your agency’s full-time sworn deputies? Include law enforcement training ONLY. If no training of that type is required, enter ‘0’.

	Minimum annual hours per deputy
a. State mandated hours
b. Additional training hours
c. Total hours of training (sum of rows a and b)

Section VI: Hiring and Retention

20a. How many full-time sworn deputies were hired by your agency during the fiscal year including June 30, 2020? Include all full-time sworn personnel hired whether they are currently employed by the agency or not.

Number of full-time sworn deputies hired

 If 0, SKIP to #24a on page 10.

20b. (If at least one new hire) How many of those hires were:

	Number of Full-Time Sworn Deputies Hired
a. Entry-level hires (non-lateral)
b. Lateral transfers/hires
c. Other new hires

 If #20b, row a (entry-level hires) is 0, SKIP to #24a on page 10.

21. Based on the most recent class of entry-level sworn deputies hired, on average, how many weeks pass from the time they submit their application to the time they are offered employment? DO NOT include basic academy training.

Average number of weeks until hire

22. Which of the following types of applicants for entry-level sworn deputy hires were targeted through special recruitment efforts during the fiscal year including June 30, 2020?

	Yes	No
4-year college graduates
Military veterans
Multi-lingual speaking
People with prior law enforcement experience
Racial/ethnic minorities
Women
Other (please specify):

23. Did your agency offer any of the following incentives for entry-level sworn deputy hires during the fiscal year including June 30, 2020?

	Yes	No
Employment signing bonus
Free or reimbursed academy training
Salary paid during academy training
Training academy graduation bonus
Relocation assistance (e.g., moving, travel costs)
Other (please specify):

24a. How many full-time sworn deputies separated from your agency during the fiscal year including June 30, 2020? DO NOT include sworn deputy recruits who separated prior to completing academy training. If none,
enter ‘0’.

Number of full-time sworn deputies separated

 If 0, SKIP to #25

24b. (If at least one separation) How many of those separations were:

	Number of Full-Time Sworn Deputies Separated
a. Probationary rejections
b. Dismissals
c. Medical/disability retirements
d. Non-medical retirements
e. Resignations
f. Other/unknown

25. Which of the following best describes your agency's exit interview policy used to assess full-time sworn deputies' reasons for departure? Mark ONLY ONE response.

Exit interviews conducted with deputies selected by the agency

Exit interviews conducted with deputies if they request one

Exit interviews conducted based on other policy

Exit interviews typically not conducted

26. Enter the base annual salary schedule for the following full-time sworn positions as of June 30, 2020. If a position does not exist on a full-time basis in your agency, select 'N/A.' In cases where there is not a range in salary, please enter the same salary for minimum and maximum.

Base ANNUAL Salary

Minimum

Maximum

N/A

a. Sheriff

$

,

.00

$

,

.00

b. Sergeant or equivalent first-line supervisor

$

,

.00

$

,

.00

c. Entry-level deputy (post-academy)

$

,

.00

$

,

.00

_{27. Did your agency authorize or provide any of the following special pay for sworn deputies during the fiscal year including June 30, 2020?}

	Yes	No
a. Bilingual ability pay
b. Education incentive pay
c. Hazardous duty pay
d. Merit/performance pay
e. Military service pay
f. Residential incentive pay
g. Shift differential pay
h. Special skills proficiency pay

28. Did your agency offer the following benefits to increase retention among full-time sworn deputies during the fiscal year including June 30, 2020?

	Yes	No
College tuition reimbursement
Employee Assistance Program
Enhanced medical benefits
Enhanced retirement benefits
Extra overtime opportunities
Flexible hours to attend college
Free or financial allowance for uniforms
Housing allowance or mortgage discount program
Increased pay at specific service milestones
Job sharing or time splits
On-duty time allowance for fitness maintenance
Paid maternity leave
Paid paternity leave
Peer support program
Relaxed residency requirements
Take home vehicle
Other (please specify):

29. What is the standard shift length for sworn patrol/road deputies in your agency?

Hours per Day

Section VII: Equipment and Operations

30. As of June 30, 2020, which of the following types of weapons or actions were authorized for use by your agency’s full-time sworn deputies?

Firearms	On duty		Off duty
	Authorized	Not authorized	Authorized	Not authorized
Handgun
Shotgun or manual rifle
Semi-automatic rifle (e.g., AR-15)
Fully automatic rifle (e.g., M-16)
Less-lethal	On duty		Off duty
	Authorized	Not authorized	Authorized	Not authorized
Open hand techniques
Closed hand techniques
Takedown techniques (e.g., straight arm bar)
Hold or neck restraint (e.g., carotid hold)
Leg hobble or other restraints (not including handcuffs)
OC spray/foam
Chemical agent projectile (e.g., CS/tear gas, OC pellets)
Baton
Blunt force projectile (e.g., bean bag, rubber bullets)
Conducted energy device (e.g., Taser, stun gun, Stinger)
Other (please specify):

31. As of June 30, 2020, how many of the following types of video cameras were operated by your agency on a regular basis? If none, enter ‘0’.

	Total Number
Fixed-site surveillance in public areas
Mobile surveillance
On aerial drones
In patrol cars
On deputies (e.g., body-worn cameras)
On weapons

32a. As of June 30, 2020, how many handlers and K-9s did your agency employ? If none, enter ‘0’.

	Handlers
	K-9s

 If your agency did not have any K-9s, SKIP to #33.

32b. (If at least one K-9) What types of activities did your K-9s engage in?

Activity	Yes	No
Bomb/explosive detecting
Cadaver
Drug detecting
Person trailing
General enforcement (e.g., patrol, traffic enforcement, crowd control, etc.)
Other (please specify):

Section VIII: Technology

33. As of June 30, 2020, did your agency maintain a website?

Yes

No

34. As of June 30, 2020, did your agency use social media to communicate with the public?

Yes

No

35. As of June 30, 2020, did your agency use any of the following on a regular basis?

	Yes	No
Computer aided dispatch (CAD)
Record management system (RMS)
Automated Fingerprint Identification System (AFIS) or Next Generation Identification (NGI)
Geographic information systems (GIS)
Facial recognition
Infrared (thermal) imagers
License plate readers (LPR)
Tire deflation devices
Gunshot detection (e.g., ShotSpotter)
Firearm tracing (e.g., eTrace)
Ballistic imaging (e.g., NIBIN, IBIS)

36. As of June 30, 2020, did your agency use data for any of the following activities?

	Yes	No
a. Budget allocation
b. Hot spot analysis
c. Intelligence analysis
d. Patrol allocation
e. Predictive policing (i.e., using computer models to predict where crime will occur)
f. Social network analysis
g. Targeted enforcement

Section IX: Policies and Procedures

37. Does your agency have written policy or procedural directives on the following?

Deputy conduct		Yes	No
Code of conduct and appearance
Maximum work hours allowed per day. Please specify:
Off-duty conduct
Firearm discharge
Use of deadly force
Use of less-lethal force
Dealing with special populations/situations		Yes	No
Domestic disputes
Homeless persons
Juveniles
Mentally ill persons
Persons with intellectual or developmental disabilities
Procedural		Yes	No
Active shooter
Body-worn cameras
Civilian complaints
Checking on immigration status by deputies
Detaining federal immigration violators
In-custody deaths
Mass demonstrations
Motor vehicle stops
Prisoner transport
Racial profiling or unbiased policing
Reporting use of force
Social media use
Stop and frisk
Strip searches
Vehicle pursuits

38. Under what circumstances are your full-time sworn deputies instructed to check immigration status?

	Yes	No
a. During a street/pedestrian stop
b. During a traffic stop
c. After arrest for a misdemeanor offense
d. After arrest for a felony offense
e. Only when suspected of a federal immigration violation

 If you answered “No” to all rows on #38, SKIP to #40

39. (If yes to at least one row on #38) Do your full-time sworn deputies verify immigration status with the Department of Homeland Security?

	Yes		 SKIP to #41
	No

40. (If no to all rows on #38) What are the reasons your full-time sworn deputies do not regularly check immigration status?

	Yes	No
a. Prohibited by departmental policy
b. Prohibited by local or state legislation
c. Unable to verify status while in the field
d. Concerned about victims not reporting to police
e. Concerned that deputies will be perceived as using racial profiling.
f. Concerned about losing the public’s trust
g. Other (please specify):

41. As of June 30, 2020, did your agency have an operational computerized Early Warning System or Early Intervention System for monitoring or responding to problematic deputy behavior?

	Yes
	No

42. Enter the number of citizen complaints received during the fiscal year including June 30, 2020, by current disposition status. If none, enter ‘0’.

	All complaints	Use of force complaints
a. Sustained (sufficient evidence to justify disciplinary action against the deputy or deputies)
b. Other disposition (e.g., unfounded, exonerated, not sustained, withdrawn)
c. Pending (final disposition of the allegation has not been made)
d. Total complaints received (sum of rows a-c)

43. Is there a civilian complaint review board or agency in your jurisdiction that reviews complaints against deputies in your agency?

	Yes
	No

44. As of June 30, 2020, did your agency require another law enforcement agency to conduct an investigation in the following situations? ONLY include investigations conducted by another law enforcement or criminal investigative body. DO NOT include civilian reviews.

	Yes	No
a. Discharge of a firearm at or in the direction of a person
b. Use of force resulting in a subject sustaining serious bodily injury
c. Use of force resulting in a subject’s death
d. In-custody death not due to use of force (e.g., suicide, intoxication or accident)

Thank You!

Thank you for participating in this survey.

Submit this form using one of the following four methods:

E-mail: [email protected]

Fax: xxx-xxx-xxxx (toll-free)

Mail: Use the enclosed postage-paid envelope,

or mail to:

RTI International

ATTN: Data Capture

(XXXXXX.XXX.XXX.XXX)

5265 Capital Blvd.

Raleigh, NC 27616-2925

Please retain a copy for your records as project staff may call to clarify responses.

AGENCY ID: ___________ 30