J-1 Waiver Recommendation Application

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form DS-3035 J-1 Waiver Recommendation Application	Form and Instruction	Modified	Repair queued
Form DS-3035 J-1 Waiver Recommendation Application	Form and Instruction	Modified	Available
DS-3035 30-Day Supporting Statement.docx	Supporting Statement A	Uploaded 2020-10-08	Repair queued
Legal_Authorities DS-3035.docx	Supplementary Document	Uploaded 2020-10-08	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
15012	J-1 Waiver Recommendation Application	Form and Instruction	Modified	J-1 Waiver Recommendation Application
15012	J-1 Waiver Recommendation Application	Form and Instruction	Modified

ICR Details

OMB Control No: 1405-0135	ICR Reference No: 202010-1405-001
Status: Active	Previous ICR Reference No: 201708-1405-002
Agency/Subagency: STATE/AFA	Agency Tracking No:
Title: J-1 Waiver Recommendation Application
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 04/29/2026
Retrieve Notice of Action (NOA)	Date Received in OIRA: 10/08/2020
Terms of Clearance: The agency made minor modifications to the Supporting Statement A to clarify that this information collection cannot be submitted electronically. Terms of Clearance: No later than one year, the agency should make the following modifications to the web application and instructions (which can be submitted as a non-substantive change request): 1. The question “Is there a G-28 stating this information?” should be modified to verbiage to the effect of: “If you are represented by an attorney, please submit a completed Form G-28 as part of your application. This form serves as official notification to the Department of State that you are represented by an attorney and allows the Department to communicate with that attorney on your behalf.” 2. The header language under the page “J-2 Visa” which states “Please provide J-2 Information” should be modified to verbiage to the effect of ““Please provide spouse and/or dependent information.” 3. The instructions page should include the following clarifications: a. Provide clarification regarding why the agency is providing both post and courier addresses b. Revise the verbiage in “Supporting Documentation” #2 from “Any additional pages” to "If applicable, any additional pages..." c. Revise the verbiage in “Supporting Documentation” #3 to clarify that the statement demonstrating eligibility was captured as a part of completing the DS-3035 web application and that respondents only need to provide additional statement if they have additional information not already captured in the DS-3035. In addition, no later than one year after approval, the agency should engage with OMB regarding ongoing discussions regarding how to paginate this form to improve the respondent’s user experience and minimize potential errors. Finally, prior to triannual renewal, the agency should make the following further modifications to the web application and relevant information collection documentation: 1. Clarify on the landing page where applicants can locate a static copy or “exemplar” of the application to facilitate the ability to prepare responses to the application prior to using the web application. 2. Include a “tool tip” or instruction under “Basis Selection” clarifying that an applicant must fill out separate applications if they believe they have more than one reason for applying. 3. Include a “tool tip” or instruction under “Statement of Reason” clarifying the character limit to the text box and provide instructions, if applicable, on how to submit longer Statement of Reasons for applicants whose Statement of Reason exceeds the character limit. 4. Provide a definition for “port of entry” in the glossary. 5. Consider re-ordering J-1 and J-2 screens to improve the user experience. 6. Consider the use of pay.gov or another payment platform or provide a written latter, addressed to the OIRA Administrator and signed by an Undersecretary, providing a fact-specific reason for why the agency cannot modify its business processes to allow for electronic payment. 7. Explain in Supporting Statement A, Question Prompt #4, what government sources (including other federal agencies) have the following information and why the Department of State cannot access it instead of soliciting it from the respondent: (A) Copies of the respondent’s DS-2029; (B) Copies of the G-28; (C) Copy of the respondent’s bio data information as represented on the respondent’s passport.

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	04/30/2027	36 Months From Approved	04/30/2026
Responses	8,145	0	7,628
Time Burden (Hours)	8,145	0	7,628
Cost Burden (Dollars)	17,919	0	14,951

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Abstract: The J-1 Waiver Recommendation Application is used to record the information required by 22 CFR 41.63 for a waiver request filed with the Secretary of State. The information requested on the form is limited to that which is necessary to enable the Waiver Review Division of the Visa Office of the Department of State (CA/VO/L/W) to act on the request. Applicants provide biographic data and details of their periods of stay on J visas in the United States.

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Authorizing Statute(s): US Code: 8 USC 1184 Name of Law: Immigration and Nationality Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	85 FR 36255	06/15/2020
30-day Notice:	Federal Register Citation:	Citation Date:
	85 FR 63326	10/07/2020
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
J-1 Waiver Recommendation Application	DS-3035	J-1 Waiver Recommendation Application

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	8,145	7,628	0	517	0	0
Annual Time Burden (Hours)	8,145	7,628	0	517	0	0
Annual Cost Burden (Dollars)	17,919	14,951	0	2,968	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The collection has been adjusted for annual reporting and recordkeeping to note the number of applicants for the previous fiscal years.

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Annual Cost to Federal Government: $2,624,104

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 10/08/2020

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