Student Assistance General Provision – Subpart I – Immigration Status Confirmation

Forms and Documents

Document Name	Status
1845 0052 Supporting Statement 30D 20201210.docx Supporting Statement A	2020-12-10

IC Document Collections

IC ID	Document Title	Status
22297	Student Assistance General Provision – Subpart I – Immigration Status Confirmation Other-Regulations	Modified
214078	Student Assistance General Provision – Subpart I – Immigration Status Confirmation Other-Regulations	Modified
201346	Student Assistance General Provision – Subpart I – Immigration Status Confirmation Other-Regulations	Modified

ICR Details

OMB Control No: 1845-0052	ICR Reference No: 202010-1845-001
Status: Received in OIRA	Previous ICR Reference No: 201710-1845-003
Agency/Subagency: ED/FSA	Agency Tracking No: ED-2020-SCC-0160
Title: Student Assistance General Provision – Subpart I – Immigration Status Confirmation
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 12/15/2020

	Requested	Previously Approved
Expiration Date	36 Months From Approved	02/28/2021
Responses	81,572	142,706
Time Burden (Hours)	10,197	17,838
Cost Burden (Dollars)	0	0

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Abstract: This request is for approval of a revision of the reporting requirements currently in the Student Assistance General Provisions, 34 CFR 668, Subpart I. This subpart governs the Immigration-Status Confirmation, as authorized by section 484(g) of the Higher Education Act of 1965, as amended (HEA) (20 U.S.C. 1091). The regulations may be reviewed at 34 CFR 668, Subpart I. The regulations are necessary to determine eligibility to receive program benefits and to prevent fraud and abuse of program funds. This collection updates the usage by individuals and schools. While the regulations refer to a secondary confirmation process and completion of the paper G-845 form these processes are no longer in use. DHS/USCIS replaced the paper secondary confirmation method with a fully electronic process, SAVE system and the use of the Third Step Verification Process. In April 2018, Federal Student Aid transitioned from the DHS-USCIS paper Form G-845 (for third step verification) to an electronic process via DHS’ SAVE system.

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Authorizing Statute(s): US Code: 20 USC 1001 Name of Law: the Higher Education Act of 1965, as amended
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	85 FR 63543	10/08/2020
30-day Notice:	Federal Register Citation:	Citation Date:
	85 FR 81190	12/15/2020
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 3

IC Title	Form No.	Form Name
Student Assistance General Provision – Subpart I – Immigration Status Confirmation
Student Assistance General Provision – Subpart I – Immigration Status Confirmation
Student Assistance General Provision – Subpart I – Immigration Status Confirmation

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	81,572	142,706	0	-61,134	0	0
Annual Time Burden (Hours)	10,197	17,838	0	-7,641	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Using Information Technology

Short Statement: This is a request for a revision of OMB information collection number 1845-0052 caused by a program change due to agency discretion. There is a decrease of 7,641 burden hours due to a decrease in the number of respondents who need to present documentation to the school to be included with the third step verification to complete the confirmation of eligibility to receive Title IV assistance. While the regulations refer to a secondary confirmation process and completion of the paper G-845 form these processes are no longer in use. DHS/USCIS replaced the paper secondary confirmation method with a fully electronic process, SAVE system and the use of the Third Step Verification Process. In April 2018, Federal Student Aid transitioned from the DHS-USCIS paper Form G-845 (for third step verification) to an electronic process via DHS’ SAVE system. There has not been any change to the regulatory language surrounding this activity however, the process has changed from a paper-based to an electronic one.

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Annual Cost to Federal Government: $71,116

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 12/15/2020

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