PEPFAR Program Expenditures

Forms and Documents

Document Name	Status
Legal Authorities PEPFAR.docx Supplementary Document	2020-11-25
Supporting Statement 1405-0208.docx Supporting Statement A	2020-11-25

IC Document Collections

IC ID	Document Title	Status
204522	PEPFAR Program Expenditures Other-Spreadsheet	Modified

ICR Details

OMB Control No: 1405-0208	ICR Reference No: 202011-1405-003
Status: Received in OIRA	Previous ICR Reference No: 202003-1405-004
Agency/Subagency: STATE/AFA	Agency Tracking No:
Title: PEPFAR Program Expenditures
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 11/25/2020

	Requested	Previously Approved
Expiration Date	36 Months From Approved	06/30/2023
Responses	4,045	1,100
Time Burden (Hours)	64,720	17,600
Cost Burden (Dollars)	0	0

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Abstract: Annual reporting of expenditures of entities receiving funds under the President's Emergency Plan for AIDS Relief to implement programs to combat global HIV/AIDS. Expenditures are matched to results to provide an estimate of cost per output; these results are used by program managers and US government to identify efficient practices, project long and short-term costs, and budget strategically to achieve maximum impact with public funds. Results compiled into web-based interface based on routine data from accounting systems and output reports.

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Authorizing Statute(s): PL: Pub.L. 110 - 293 1 Name of Law: Tom Lantos and Henry J. Hyde United States ,.....Reauthorization Act of 2008
   PL: Pub.L. 108 - 25 1 Name of Law: United States Leadership Against HIV/AIDS, Tuberculosis, and Malaria Act of 2003
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	85 FR 43634	07/17/2020
30-day Notice:	Federal Register Citation:	Citation Date:
	85 FR 75392	11/25/2020
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
PEPFAR Program Expenditures

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	4,045	1,100	0	2,945	0	0
Annual Time Burden (Hours)	64,720	17,600	0	47,120	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: Extending the expenditure data collection to subrecipients increases the number of respondents from 1,100 to 4,045. This will increase the hour burden from 17,600 hours to 56,304 and the respondents’ costs from $553,696 to $1,332,531. Assuming no efficiencies in reporting, review and oversight, the increases in the number of expenditure reporting submissions will increase the hourly burden of agency field staff from 8,800 hours to 32,360 hours and the respondents’ costs from $310,464 to $1,141,661. Finally, S/GAC costs to plan for and manage the increased number of submissions will increase from $1,4 million to $3.2 million.

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Annual Cost to Federal Government: $4,544,076

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 11/25/2020

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