Change Memo
HS&B 2022 BYFS Data Collection Year Delay Change Memo.docx
High School and Beyond 2021 (HS&B:21) Base-Year Full-Scale Study Data Collection
Change Memo
OMB: 1850-0944
Memorandum United States Department of Education
Institute of Education Sciences
National Center for Education Statistics
DATE: November 20, 2020
TO: Robert Sivinski, OMB
THROUGH: Carrie Clarady, NCES
FROM: Elise Christopher, NCES
SUBJECT: High School and Beyond 2022 (HS&B:22) Base-Year Full-Scale Study Data Collection Year Delay Change Request (OMB# 1850-0944 v.8)
The High School and Beyond 2022 study (HS&B:22) will be the sixth in a series of longitudinal studies at the high school level conducted by the National Center for Education Statistics (NCES), within the Institute of Education Sciences (IES) of the U.S. Department of Education. HS&B:22 will follow a nationally representative sample of ninth grade students from the start of high school in the fall of 2022 to the spring of 2026 when most will be in twelfth grade. A field test will be conducted one year prior to the full-scale study. The study sample will be freshened in 2026 to create a nationally representative sample of twelfth-grade students. A high school transcript collection and additional follow-up data collections beyond high school are also planned.
In preparation for the HS&B:20 Base-Year Full-Scale study (BYFS), originally scheduled to take place in the fall of 2020, the Office of Management and Budget (OMB) approved (OMB# 1850-0944 v.1-5) requests to conduct the HS&B:20 Base-Year Field Test (BYFT) and the BYFS sampling and state, school district, school, and parent recruitment activities, both of which began in the fall of 2019. These activities include collecting student rosters and selecting the BYFS sample. BYFT activities ended in December 2019.
A 60-day review of the full Base-Year Full-Scale Data Collection package was completed between February and April 2020. In the middle of that 60-day review, due to the COVID-19 pandemic, NCES decided to postpone this collection for one year, to Fall 2021, and updated the study documentation appropriately for the 30-day review. OMB provided approval to the new package, with the 2021 schedule, in October 2020 (OMB# 1850-0944 v.7). Due to continued burden on schools due to the ongoing COVID-19 pandemic, NCES has decided to further delay the BYFS study data collection to Fall 2022. This submission addresses that delay and amends the previously approved package to update it with these new plans.
This submission includes all pieces of the High School and Beyond 2022 (HS&B:22) Base-Year Full-Scale Study Data Collection package. The changes made to the documents are summarized on the next page, and more detailed documentation of specific changes are on the pages that follow. The primary purpose of this change request is to add new communication materials to immediately send to states, schools, and districts that have already agreed to participate in the HS&B Main Study, notifying those interested parties of the additional one-year delay. This request does not affect the approved total cost to the federal government for conducting this study nor the estimated respondent burden.
Change Summary
Global Changes:
All references to the High School and Beyond Longitudinal Study of 2021 (HS&B:21) were updated to High School and Beyond Longitudinal Study of 2022 (HS&B:22). Study dates were updated to reflect a fall 2022 base year data collection with a follow-up and a freshener in spring 2026.
Email address updated from [email protected] to [email protected]
Website URL updated from HSB21 to HSB22
Part A:
A.1 The change in the study timeline was explained and text was adapted to reflect the current ask.
A.12. Burden cost estimates were updated to reflect updated BLS wage per hour estimates.
A.16. The schedule was updated to reflect the delay in data collection activities.
Part B:
B.1 The change in the study timeline was explained and associated text was updated to reflect current timing.
Part C:
No changes beyond those detailed above in “Global Changes”.
Appendix A:
A1a. Endorsement Delay Letter (New). A new letter was created to reflect the delay of the study.
A2a. State 2nd Delay Notification Letter (New). A new letter was created to reflect the delay of the study.
A3a1. District 2nd Delay Notification Letter (New). A new letter was created to reflect the delay of the study.
A4a2. School 2nd Delay Notification Letter Final Agreement (New). A new letter was created to reflect the delay of the study for final agreement schools.
A4a3. School 2nd Delay Notification Letter In Progress and Pending Refusal (New). A new letter was created to reflect the delay of the study for in progress and pending refusal schools.
A5a/c/e. Parent Permission Letters- English. Added ‘If your child attends a different school for the follow-up, the study will request information from both the previous and newly enrolled school.’ This statement was added to the base year permission forms to provide documentation for transfer schools in the follow-up that parents were notified that we would be contacting them.”
A5b/d/f. Parent Permission Letters- Spanish. Added ‘Si su hijo(a) atiende una escuela diferente para el seguimiento, el estudio solicitará información tanto de la escuela anterior como de la escuela de recién matricula miento.’ This statement was added to the base year permission forms to provide documentation for transfer schools in the follow-up that parents were notified that we would be contacting them.
A7a. Recruitment text website. Added a findings section that provides links to results and reports from the predecessor study- HSLS:09.
Appendix A14b. Informational Materials. Updated graphics and layout of the study snapshot. (See document for new graphics; pp. 115-118 of Appendix A.)
Appendix B:
No changes beyond those detailed above in “Global Changes”.
Changes to Part A
A.1.a Purpose of this Submission
The
High School and Beyond 2021
2022 study (HS&B:2122)
will be the sixth in a series of longitudinal studies at the high
school level conducted by the National Center for Education
Statistics (NCES), within the Institute of Education Sciences (IES)
of the U.S. Department of Education. HS&B:
2122will
follow a nationally representative sample of ninth grade students
from the start of high school in the fall of 2021
2022 to the spring of 2024
2026 when most will be in
twelfth grade. A field test will
be
was conducted one
year prior to the full-scale study.
in fall 2019. The study
sample will be freshened in 2024
2026 to create a nationally
representative sample of twelfth-grade students. A high school
transcript collection and additional follow-up data collections
beyond high school are also planned.
In
preparation for the HS&B:
2122Base-Year
Full-Scale study (BYFS), scheduled to take place in the fall of 2021
2022, the Office of
Management and Budget (OMB) approved (OMB# 1850-0944 v.1-5) a request
to conduct the HS&B:
2122Base-Year
Field Test (BYFT) and the BYFS sampling and state, school district,
school, and parent recruitment activities, both of which began in the
fall of 2019. These activities include collecting student rosters and
selecting the BYFS sample. BYFT activities ended in December 2019.
The study
initially planned to conduct its BYFS data collection in the fall of
2020. Due to the COVID-19 pandemic, it was decided to postpone this
collection for one year. OMB provided approval to adjust the
schedule in June 2020 and
October 2020 (OMB#
1850-0944 v.6).
This-7).
Due to continued burden on schools due to the COVID-19 pandemic, this
submission is to request
approval for
to further delay the Fall
2021
BYFS study data collection
to Fall
2022.
A.12 Estimate of Total Annual Cost Burden
Table 2.
HS&B:2122
Base-Year Full-Scale Recruitment and Data Collection Burden
Estimates
HS&B: |
Sample Size |
Expected Response Rate |
Number of Respondents |
Number of Responses |
Average Burden Time per Response (minutes) |
Total Burden (hours) |
Estimated Respondent Average Hourly Wage1 |
Estimated Respondent Burden Time Cost |
|
Base-Year Full-scale (BYFS) Recruitment |
|||||||||
Nonparticipating districts |
1,368 |
70.00% |
958 |
958 |
20 |
319 |
$48.24 |
$15,389 |
|
Participating districts |
30.00% |
410 |
410 |
260 |
1,777 |
$48.24 |
$85,723 |
|
|
District IRB staff study approval |
215 |
100.00% |
215 |
215 |
120 |
430 |
$48.24 |
$20,744 |
|
District IRB panel study approval2 |
1,0752 |
100.00% |
1,075 |
1,075 |
120 |
2,150 |
$48.24 |
$103,716 |
|
Nonparticipating eligible schools |
2,6543 |
65.00% |
1,725 |
1,725 |
20 |
575 |
$48.24 |
$27,738 |
|
Participating schools (90 minutes) |
28.00% |
743 |
743 |
2604 |
3,220 |
$48.24 |
$155,333 |
|
|
Participating schools (45 minutes) |
3.50% |
93 |
93 |
2604 |
403 |
$48.24 |
$19,441 |
|
|
Participating schools (out of school only) |
3.50% |
93 |
93 |
2604 |
403 |
$48.24 |
$19,441 |
|
|
School Coordinators (assistance)5 |
920 |
100% |
920 |
920 |
600 |
9,200 |
$31.70 |
$291,640 |
|
School Coordinators (roster data) |
100% |
9206 |
920 |
360 |
5,520 |
$31.70 |
|
|
|
Students’ parents (permission) |
26,000 |
95.00% |
24,700 |
24,700 |
10 |
4,117 |
$25.72 |
$105,889 |
|
Total Recruitment |
- |
- |
30,932 |
31,852 |
- |
28,079 |
- |
$1,020,038 |
|
Base-Year Full Scale (BYFS) Data Collection |
|||||||||
Students and Parents |
|||||||||
Student Survey |
26,000 |
80.75% |
20,995 |
20,995 |
25 |
8,748 |
$7.25 |
$63,423 |
|
Student Math Assessment |
26,0006 |
80.75% |
20,9956 |
20,995 |
30 |
10,498 |
‒ |
‒ |
|
Student Reading Assessment7 |
26,0006 |
80.75% |
20,9956 |
20,995 |
25 |
8,748 |
‒ |
‒ |
|
Student Hearing and Vision Assessments |
26,0006 |
80.75% |
20,9956 |
20,995 |
5 |
1,750 |
$7.25 |
$12,688 |
|
Students' parents |
26,000 |
85% |
22,100 |
22,100 |
25 |
9,209 |
$25.72 |
$236,856 |
|
Students’ mathematics teacher |
|||||||||
Teacher survey |
2,760 |
85% |
2,346 |
2,346 |
15 |
587 |
$31.70 |
$18,608 |
|
Teacher student report |
26,0008 |
85% |
2,3466 |
22,1008 |
3 |
1,105 |
$31.70 |
$35,029 |
|
School counselors |
|||||||||
Students' school counselors |
920 |
85% |
782 |
782 |
25 |
326 |
$29.33 |
$9,562 |
|
School administrators |
|||||||||
Students' school administrators |
920 |
85% |
782 |
782 |
40 |
522 |
$48.24 |
$25,182 |
|
Total BYFS Data Collection |
- |
- |
47,005 |
90,100 |
- |
22,247 |
- |
$401,348 |
|
Total |
- |
- |
77,937 |
121,952 |
- |
50,361 |
- |
$1,421,386 |
|
1
The average hourly earnings of parents derived from May
2018
2019
Bureau
of Labor Statistics (BLS) Occupation Employment Statistics is $24.98
25.72,
of high school teachers is $30.33
31.70,
of education administrators is $47.54
48.24,
and of educational guidance counselors is $28.93
29.33.
If mean hourly wage was not provided, it was computed assuming 2,080
hours per year. The exception is the student wage, which is based on
the federal minimum wage. Source: BLS Occupation Employment
Statistics, http://data.bls.gov/oes/
datatype: Occupation codes: All employees (00-0000); High school
teachers (25-2031); Education Administrators (11-9032); and
Educational guidance counselors (21-1012); accessed on December
19, 2019
November 4, 2020.
2 Based on the estimate that on average there will five individuals per panel.
3 The BYFS sample size is the initial sample size plus the released reserve sample (see Part B). It does not include the remaining reserve sample which, if needed, will be released after the start of BYFS data collection. Should we expect to need to release any additional reserve sample schools, we will include our burden estimated in the next submission.
4 Based on the estimate that on average schools will incur the same burden time to review study request, decide whether or not to participate, appoint a coordinator, and assist with the preparations for data collection regardless of the student session length or location.
5 Based on the estimate that on average it will take about 10 hours to distribute and collect parental permission forms, and schedule and coordinate data collection logistics.
6 A duplicate count of respondents, not included in the Total Number of Respondents.
7 Based on the estimate that all students participating in school (95 percent) will complete the hearing and vision assessments.
8 Sample size is defined by the number of student reports that teachers will be asked to write. Teachers are estimated to complete on average ten teacher student reports.
A.16 Publication Plans and Time Schedule
Table 4.
Operational schedule for HS&B: 2122
base-year study
Activity |
Start date |
End date |
Base-year field test |
|
|
Select school sample |
August 2018 |
November 2019 |
Recruitment of schools and districts |
January 2019 |
November 2019 |
Recruitment of students and parents through requesting parent consent |
August 2019 |
February 2020 |
Data collection |
August 2019 |
February 2020 |
Prepare field test report |
March 2020 |
September 2020 |
Base-year full-scale study (BYFS) |
|
|
Select school sample |
January 2019 |
May
|
Recruitment of schools and districts |
August 2019 |
November
|
Recruitment of students and parents through requesting parent consent |
August
|
February
|
Data collection |
August
|
February
|
Process data, construct data files |
September
|
February
|
Prepare/update reports |
February
|
February
|
Changes to Part B
B.1 Respondent Universe
The
High School and Beyond 2021
2022 study (HS&B:
2122)
will follow a nationally-representative sample of ninth-grade
students from the start of high school in the fall of 2021
2022 to the spring of 2025
2026 when most will be in
twelfth grade. The study sample will be freshened in 2025
2026 to create a nationally
representative sample of twelfth-graders. A high school transcript
collection and additional follow-up data collections beyond high
school are also planned. The sample of ninth-grade students selected
in the fall of 2021
2022 is referred to the
ninth-grade cohort while the sample of students enrolled in
twelfth-grade in spring of 2025
2026 is referred to as the
twelfth-grade cohort.
The
target populations for BYFS consists of ninth-grade students in
public and private schools in the 50 United States and District of
Columbia as of fall 2021
2022 1.
Excluded from the target universe are special education schools, area
vocational schools that do not enroll students directly, Department
of Defense (DoD) schools outside of the US, and schools associated
with temporary housing such as correctional facilities and treatment
centers.
BYFS will be
conducted during the 2021-22
2022-23 school year, with
recruitment initiated in August 20192
and data collection to begin in September 2021
2022. The BYFS is designed
to select a nationally representative sample of schools offering
grade 9 instruction and a nationally representative sample of
students enrolled in grade 9. The BYFS school population consists of
regular public schools, including state department of education
schools, that include 9th grade; Bureau of Indian Education schools
that include 9th grade; and Catholic and other private schools that
include 9th grade. It excludes the following types of schools:
DoD Education Activity schools outside of the United States,
Schools associated with correctional facilities, treatment facilities, hospitals, and other temporary housing facilities,
Area vocational schools that do not enroll students directly, and
Special education schools.3
The HS&B:
2122
BYFS employs a multi-stage sampling design with schools selected in
the first stage and students to be selected, within schools, at the
second stage. Schools were selected using probability proportional to
size sampling within school sampling strata.
Changes to Appendix A – Communication Materials
Appendix A1a. Endorsement Delay Letter (new letter)
Dear [ORGANIZATION]:
I am grateful for your support and endorsement of the High School and Beyond Longitudinal Study of 2021 (HS&B:21) and would like to share important information about the study with you. As the coronavirus pandemic has evolved, we have continued to maintain close contact with our educational partners so we can best understand the impact on schools. We understand that districts and schools may be facing challenges in adjusting plans to deliver meaningful learning experiences to students during the current school year. We also know that schools and families across the U.S. continue to feel significant disruptions as a result of the pandemic.
We need to conduct the study safely and without additional stresses to students or school personnel while schools and the families that send their children to them are working through how best to respond to the pandemic. We feel it is in the best interest of schools, educators, and students to delay the first data collection cycle by an additional year. This delay will result in the first cycle occurring in the fall of 2022 and the follow-up occurring in the spring of 2026. As such, the study will now be known as HS&B:22.
Thank you for any communications that you may already have had with your partners and members regarding HS&B:22. We will contact you next year to further discuss your letter of support and path forward.
Your support in this endeavor is crucial to advance the quality of education for our country’s high school students. For additional study details, please visit the study website: https://surveys.nces.ed.gov/hsb22. Please contact us with questions at (855) 500-1439 or [email protected]. You may also contact Project Officer Elise Christopher, PhD at NCES at [email protected]. We are confident that you will continue to see the significance of this research to advance the quality of education for our country’s high school students.
We are grateful for your support to make the High School and Beyond Longitudinal Study of 2022 a success.
Sincerely,
James L. Woodworth, PhD
Commissioner
National Center for Education Statistics
PCP, 550 12th St., SW, 4th floor, Room 4032
Washington, DC 20202
Appendix A2a. State 2nd Delay Notification Letter (new letter)
Dear Colleague:
I am writing today to share important information about the High School and Beyond Longitudinal Study of 2021 (HS&B:21). As the coronavirus pandemic has evolved, we have continued to maintain close contact with our educational partners so we can best understand the impact on schools. We understand that your districts and schools may be facing challenges in adjusting plans to deliver meaningful learning experiences to students during the current school year. We also know that schools and families across the U.S. continue to feel significant disruptions as a result of the pandemic.
We need to conduct the study safely and without additional stresses to students or school personnel while you are working through how best to respond to the pandemic. We feel it is in the best interest of schools, educators, and students to delay the first data collection cycle by an additional year. This delay will result in the first cycle occurring in the fall of 2022 and the follow-up occurring in the spring of 2026. As such, the study will now be known as HS&B:22.
Thank you for any communications that you may already have had with schools in your state regarding HS&B:22. We will contact you next year to further discuss how your office can best support your state’s selected schools.
Your support in this endeavor is crucial to advance the quality of education for our country’s high school students. For additional study details, please visit the study website: https://surveys.nces.ed.gov/hsb22. Please contact us with questions at (855) 500-1439 or [email protected]. You may also contact Project Officer Elise Christopher, PhD at NCES at [email protected]. We are confident that you will continue to see the significance of this research to advance the quality of education for our country’s high school students.
We look forward to working with schools in your state in the 2022-23 school year to help make the study a success.
Sincerely,
James L. Woodworth, PhD
Commissioner
National Center for Education Statistics
PCP, 550 12th St., SW, 4th floor, Room 4032
Washington, DC 20202
Appendix
A3a1. District 2nd
Delay Notification Letter (new
letter)
Dear Superintendent:
I am writing today to share important information about the High School and Beyond Longitudinal Study of 2021 (HS&B:21). As the coronavirus pandemic has evolved, we have continued to maintain close contact with our educational partners so we can best understand the impact on schools. We understand that your schools may be facing challenges in adjusting plans to deliver meaningful learning experiences to students during the current school year. We also know that schools and families across the U.S. continue to feel significant disruptions as a result of the pandemic.
U.S.
Department of Education has posted information and resources for
schools and school personnel about the coronavirus pandemic at:
https://www.ed.gov/coronavirus
We will contact you next school year to provide additional information and discuss how we can partner to ensure students in your district have the opportunity to participate with others from across the U.S.
The
Department’s Institute of Education Sciences offers
coronavirus pandemic resources from the Regional Education
Laboratories: https://ies.ed.gov/ncee/edlabs/projects/covid-19/
Please know that we value what you, your schools, and staff are doing to keep students engaged in learning, and your district’s commitment to supporting students and their families as the COVID-19 situation continues to evolve.
Keeping you, your staff, students, and families in our thoughts.
Sincerely,
James L. Woodworth, PhD
Commissioner
National Center for Education Statistics
Appendix
A4a2. School 2nd
Delay Notification Letter Final Agreement Schools (new
letter)
Dear Principal:
I am writing today to share important information about the High School and Beyond Longitudinal Study of 2021 (HS&B:21). As the coronavirus pandemic has evolved, we have continued to maintain close contact with our educational partners so we can best understand the impact on schools. We understand that your school may be facing challenges in adjusting plans to deliver meaningful learning experiences to students during the current school year. We also know that schools and families across the U.S. continue to feel significant disruptions as a result of the pandemic.
U.S.
Department of Education has posted information and resources for
schools and school personnel about the coronavirus pandemic at:
https://www.ed.gov/coronavirus
Thank you for your continued support of this significant study. We will contact you again next school year to provide additional information and discuss how we can partner to ensure students in your school have the opportunity to participate with others from across the U.S.
The
Department’s Institute of Education Sciences offers
coronavirus pandemic resources from the Regional Education
Laboratories: https://ies.ed.gov/ncee/edlabs/projects/covid-19/
Please know that we value what you, your school, and staff are doing to keep students engaged in learning, and your commitment to supporting students and their families as the COVID-19 situation continues to evolve.
Keeping you, your staff, students, and families in our thoughts.
Sincerely,
James L. Woodworth, PhD
Commissioner
National Center for Education Statistics
PCP, 550 12th St., SW, 4th floor, Room 4032
Washington, DC 20202
CC: School Coordinator
Appendix A4a3. School 2nd Delay Notification Letter in Progress and Pending Refusals (new letter)
Dear Principal:
U.S.
Department of Education has posted information and resources for
schools and school personnel about the coronavirus pandemic at:
https://www.ed.gov/coronavirus
We need to conduct the study safely and without additional stresses to students or school personnel while you are working through how best to respond to the pandemic. We feel it is in the best interest of schools, educators, and students to delay the first data collection cycle by an additional year. This delay will result in the first cycle occurring in the fall of 2022 and the follow-up occurring in the spring of 2026. As such, the study will now be known as HS&B:22.
The
Department’s Institute of Education Sciences offers
coronavirus pandemic resources from the Regional Education
Laboratories: https://ies.ed.gov/ncee/edlabs/projects/covid-19/
In the meantime, please visit the links provided in the call-out boxes for some resources your school may find helpful in navigating these uncharted waters. For additional study details, please visit the study website: https://surveys.nces.ed.gov/hsb22. Please contact us with questions at (855) 500-1439 or [email protected]. You may also contact Project Officer Elise Christopher, PhD at NCES at [email protected]. We are confident that you will continue to see the significance of this research to advance the quality of education for our country’s high school students.
Please know that we value what you, your school, and staff are doing to keep students engaged in learning, and your commitment to supporting students and their families as the COVID-19 situation continues to evolve.
Keeping you, your staff, students, and families in our thoughts.
Sincerely,
James L. Woodworth, PhD
Commissioner
National Center for Education Statistics
PCP, 550 12th St., SW, 4th floor, Room 4032
Washington, DC 20202
Appendix A5a. Parent Notification Letter (modified)
Appendix A5c. Parent Permission Letter – Implicit (modified)
Appendix A5e. Parent Notification Letter (modified)
WHEN:
In
the fall, at a convenient time chosen by your school, students will
spend <FILL> minutes in school. <If 45-minutes: Students
will be asked to complete another <FILL> minutes outside of
school and will receive $15
when the out-of-school session is finished.> Students will
participate again in winter/spring 20252026,
and then high school transcripts will be collected in the fall of
2025.
2027. If your child attends a different school for the follow-up, the
study will request information from both the previous and newly
enrolled school.
Appendix A5b. Parent Notification Letter – Spanish (modified)
Appendix A5d. Parent Permission Letter – Implicit – Spanish (modified)
Appendix A5f. Parent Permission Letter – Explicit – Spanish (modified)
¿CUÁNDO?:
La
escuela de su estudiante elegirá un día y hora que
considere convenientes en el otoño, para que los estudiantes
puedan dedicar tan solo [FILL] minutos en la sesión para
estudiantes del proyecto HS&B:2122.
<If 45-minutes:> Se les pedirá a los estudiantes que
completen otros <FILL> minutos fuera de la escuela y ellos
recibirán $15
cuando hayan terminado la sesión de fuera de la escuela. Los
estudiantes participarán nuevamente en la primavera del
20252026
y obtendremos los certificados finales de calificaciones en el otoño
del 2025.
2027. Si
su hijo(a) atiende una escuela diferente para el seguimiento, el
estudio solicitará información tanto de la escuela
anterior como de la escuela de recién matricula miento.
Appendix A7a. Recruitment Website Text (modified)
Findings
HS&B:22 is the 6th in a series of high school longitudinal studies. Here we provide a subset of the results from the predecessor study – the High School Longitudinal Study of 2009 (HSLS:09). Similar reports, tables, infographics, etc. will be prepared as a result of the HS&B:22 data collection(s).
Infographics
College Readiness: Math Coursetaking in Public High Schools and College Remediation
Reports
Education, Employment, and Earnings: Expectations of 2009 Ninth-Graders in 2016.
STEM Occupational Intentions: Stability and Change Through High School
Male and Female High School Students' Expectations for Working In a Health-Related Field
Labor Market Outcomes for High School Career and Technical Education Participants: 2016
Tables
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