Privacy Statement Supporting Statement Form 2 Oct.2020

PRIVACY STATEMENT
AND
SUPPORTING STATEMENT
SSS FORM 2, 3B AND 3C
OMB NO. 3240-0003
PART A. JUSTIFICATION
1.

The Military Selective Service Act (50 U.S.C. §3801 et seq) and 32 Code of Federal
Regulation part 1600 (Selective Service System), and President Proclamation mandate it is
the duty of every male citizen of the United States between the ages of eighteen and twenty
six submit to registration. The Selective Service System statutory mission is to be prepared
to provide trained and untrained personnel to the Department of Defense in the event of a
national emergency. The Selective Service System requires those registering to provide
their full name, date of birth, address, sex, Social Security Number (if available), and a
signature in order to fulfill its mission. The principal purpose of the requested
information is to establish or verify a person's registration with the Selective Service
System. Registration information may be shared with the following government agencies
for the purposes stated:
a.

Department of Justice - for review and processing of suspected violations of the
Military Selective Service Act (MSSA), for perjury, and for defense of a civil
action arising from administrative processing under such Act.

b.

Department of State and U.S. Citizenship and Immigration Services - for
collection and evaluation of data to determine a person's eligibility for
entry/reentry into the United States and for United States citizenship.

c.

Department of Defense and U.S. Coast Guard - to exchange data concerning
registration, classification, induction, and examination of registrants and for
identification of prospects for recruiting.

d.

Department of Labor -to assist veterans in need of data concerning reemployment
rights, and for determination of eligibility for benefits under the Workforce
Investment Act.

e.

Department of Education - to determine eligibility for student financial
assistance.

f.

U.S. Census Bureau - for the purposes of planning or carrying out a census or survey
or related activity pursuant to the provisions of Title 13.

g.

Office of Personnel Management and U.S. Postal Service - to determine eligibility
for employment.

h.

Department of Health and Human Services - to determine a person's proper
Social Security Account Number and for locating parents pursuant to the Child
Support Enforcement Act.

i.

State and Local Governments - to provide data that may constitute evidence and
facilitate the enforcement of state and local law.

j.

Alternative Service Employers - to exchange information with employers
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regarding a registrant who is a conscientious objector for the purpose of placement
and supervision of performance of alternative service in lieu of induction into the
military service.
k.

General Public - Registrant's name, Selective Service Registration Number, Date
of Birth and Classification, (Military Selective Service Act, Section 6, 50 U.S.C.
App.3806h)

2.

U. S. Postal Service does not maintain registrant information or files.

3.

We know of no duplication of data, including Selective Service Number.

4.

Men are required to register within 30 days of their 18th birthday and to inform SSS of any
changes to the information provided at registration. We are not aware of any other system
of records that is based on this population base.

5.

N/A. The information collection does not involve small organizations.

6.

Collection of updates or corrections to the registrant data file on any basis, other than on
a continuing basis, when necessary, would result in an incomplete and outdated
database for use in the event of a mobilization during a national emergency.

7.

This collection conforms to all regulations and guidelines applicable to Federal
information collection activities

8.

Consultations outside the Agency.
N A to SSS-2 and SSS-3B.
The SSS-3C is generated from the SSS Compliance Program. The information
contained in this form is obtained by matching records on the SSS registrant data file with
input files provided primarily by Department of Motor Vehicles (DMV) of various states,
Department of Defense (DoD), and the Department of Education (ED). Non-matching
records from input files are used to print the SSS-3C and to inform potential nonregistrants of the need to register with SSS.

9.

a.

Discussions are routinely held with the numerous officials from DoD, ED, state
governors, and OMV officials throughout the year concerning the SSS-3C.
Names and telephone numbers are furnished upon request:

b.

N/A, no unresolved problem.

c.

Public contacts and comments. Comments are obtained from Congress, OMB
and the public through the usual channels, such as the Federal Register, periodic
reports to OMB and the Congress, and the annual budget review process. Comments
and SSS responses are furnished upon request.

The information collected to update files is used only according to the Privacy Act
Notification printed on each form supported by this Supporting Statement.
Source documents are maintained in a controlled environment during preparation
for computer processing. Thereafter, the information is maintained on magnetic media
and microfilms which are stored in a secure facility. The paper source documents are then
macerated. The information collection complies with the Privacy Act of 1974, OMS
Circular A-108, and OMS Matching Guidelines dated May 11, 1982.

10.

Information collected in the SSS-3C is necessary to register or verify registration
and to determine if the respondent is exempt from the registration requirement. The
MSSA specifies exemptions that are allowed, and the questions are in conformance with
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the provisions of the governing regulation.
11.

Estimates of Annualized Cost.
Government:
Cost: CY 13 Percentage of SSS Forms 2, 3B, and 3C received to Total "Paper" Forms =
33%
Personnel Support:
Printing and Processing:
Postage
Total:

$ 224,000
$ 226,000
$1,190,000
$1,670,000

DMC Production FTE = 47
Hours per FTE = 1,776
Percent Forms 2, 3B and 3C =33%
Respondent:
Hours:

Receipts per form CY 13
SSS 2
2,300
SSS 38
13,209
SSS 3C
235,079
Total - 250,588

Hours per response:

.0333

HOURS = 250,588 x .0333 = 8,345
12.

Estimates of the burden of the collection of information
The potential SSS-2 and SSS-3B respondent universe includes registrants who have
incorrect data recorded on their registration record by virtue of transcription errors,
incorrect data provided, or change of information. This request for extension with change
of SSS-2 now will include change of registrant’s email address and telephone number.
The potential SSS-3C respondent universe includes new registrants and individuals
who possibly have not complied with the MSSA following President Carter's
establishment of registration in 1981.
SSS estimates .0333 hours or less than two (2) minutes to respond to the information
requested on each form.
The SSS Form 2, entitled Change of Information, is available only at post offices in the
United States and the U.S. Embassies and Consulates in foreign countries. Use of this
form enables registrants who move to provide SSS with updated information for their files.
Another method of collecting changes is to mail each registrant a Registration
Acknowledgment letter (SSS Form 3A) with a Registration Acknowledgment and
Change of Information SSS Form 3B attached or enclosed. These are sent in the
following situations: an individual registers, a name or date of birth change is received, a
post office change of address notice is processed, a record is reactivated, or when
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specifically requested by the registrant.
The Registration Acknowledgment and the Registration Change Form are both
preprinted with the exact information that is recorded in the database. However, the usage
of these forms differs in that the Registration Acknowledgment is retained by the
registrant as proof of his registration, whereas the registrant is requested to
correct/update the data on the Registration Change Form, and return it to SSS if he
needs to change any data in his record.
Because the purpose is the same, (exception: SSS form 3A is an outbound form) i.e., the
verification and/or the correction of individual registrant records, and the information
collected is the same, the SSS Form 3A&B and 3C are considered to have blanket
approval for public use under OMB Approval No. 3240-0003.
Estimates provided in A.11. are based on the estimated production workload schedule for
the SSS Data Management Center (DMC) in Great Lakes, Illinois. These projections
are based on SSS experience from prior year production runs at the DMC.
An ICB is not used at the SSS.
13.

No reduction in the reporting burden is anticipated.

14.

Plans for tabulation and publication include ad hoc and quarterly releases of registration
information to the media, as well as the Annual Report to Congress.

15.

Explain the reasons for any program changes or adjustments reported on the burden
worksheet.
The registrant will now be able to update their email address and their telephone number
that was collected on the SSS Form 1. The impact is estimated to be an additional two
seconds.

16.

Federal Register notice required for soliciting public comments on this collection of
information was published on October 26, 2020 and January 12, 2021.
.

.

PART B. COLLECTION OF INFORMATION EMPLOYING STATISTICAL METHODS
1.

N/A to SSS. Statistical methods are not used in the collection described in this statement.

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