CareerTrac

Forms and Documents

Document Name	Status
Form 1 FIC Grantee Form and Instruction	Modified
Form 2 NIDDK Grantee Form and Instruction	New
Form 4 NCI D43 Grantee Form and Instruction	New
Form 6 CareerTrac Trainee Interface Screenshots Form and Instruction	Modified
Form 5 Superfund Grantee Form and Instruction	Modified
Form 4 NIGMS Grantee Form and Instruction	Removed
Form 3 NCI Grantee Form and Instruction	Modified
Form 2 NIEHS Grantee Form and Instruction	Modified
CareerTrac PIA (from NSAT as of 3.02.2021).rtf Supplementary Document	2021-03-10
Support_StatementA_CareerTrac 2.12.2021.docx Supporting Statement A	2021-03-10
pub 30 day FRN2021-03871.pdf Supplementary Document	2021-02-25

IC Document Collections

IC ID	Document Title	Status
43635	FIC Grantee Form and Instruction	Modified
245778	NIDDK Grantee Form and Instruction	New
245777	NCI D43 Grantee Form and Instruction	New
230261	CareerTrac Trainee Interface Screenshots Form and Instruction	Modified
220343	Superfund Grantee Form and Instruction	Modified
220342	NIGMS Grantee Form and Instruction	Removed
205837	NCI Grantee Form and Instruction	Modified
205836	NIEHS Grantee Form and Instruction	Modified

ICR Details

OMB Control No: 0925-0568	ICR Reference No: 202102-0925-004
Status: Received in OIRA	Previous ICR Reference No: 201802-0925-003
Agency/Subagency: HHS/NIH	Agency Tracking No:
Title: CareerTrac
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 03/11/2021

	Requested	Previously Approved
Expiration Date	36 Months From Approved	04/30/2021
Responses	19,058	34,808
Time Burden (Hours)	12,705	16,154
Cost Burden (Dollars)	0	0

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Abstract: This is a revision request that seeks renewal of clearance (OMB NO.: 0925-0568 Expiration: April 30, 2021) for collecting career-related data for trainees funded or co-funded by the Fogarty International Center (FIC), National Cancer Institute (NCI), National Institute of Diabetes and Digestive and Kidney Diseases (NIDDK), and National Institute of Environmental Health Sciences (NIEHS). The data collection system (CareerTrac) provides a streamlined, web-based application permitting principal investigators and their administrators to record career achievement progress by trainee on a voluntary basis.

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Authorizing Statute(s): US Code: 42 USC 285k Name of Law: NIGMS Program
   US Code: 42 USC 287b Name of Law: FIC Program
   US Code: 42 USC 286b Name of Law: HHS NIH Trainnee/Fellowship Program
   US Code: 42 USC 285l Name of Law: NIEHS program
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	85 FR 79493	12/10/2020
30-day Notice:	Federal Register Citation:	Citation Date:
	86 FR 11549	02/25/2021
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 7

IC Title	Form No.	Form Name
CareerTrac Trainee Interface Screenshots	6	CareerTrac Trainee Interface Screenshot
NIGMS Grantee	4	NIGMS screenshots
NCI D43 Grantee	4	Screenshots of the NCI D43 Grantee
NIDDK Grantee	2	Screenshots of the NIDDK and NIEHS CareerTrac
NCI Grantee	3	NCI CRCHD screenshots
FIC Grantee	1	FIC screenshots
NIEHS Grantee	2	NIEHS Grantee
Superfund Grantee	5	Superfund Grantee screenshots

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	19,058	34,808	0	-15,750	0	0
Annual Time Burden (Hours)	12,705	16,154	0	-3,449	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: In our last clearance, burden estimates totaled 16,154 hours and an associated cost of $611,160. Our current submission requests approval for 12,705 burden hours and associated costs of $394,946. A large reduction to cost and burden is the withdrawal of NIGMS from the partnership, saving about $240,000. Other reductions to burden include lower costs used for salaries, as our experience shows administrators, not PIs, are responsible for entering the majority of data into the system. The largest increases in burden and cost are mainly driven by the addition of NIDDK and the increase in the average response time from 30 to 40 minutes to accommodate the addition of new programmatic questions. It is our intent to enable each responding principal investigator to answer these questions for multi-trainee grants.

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Annual Cost to Federal Government: $394,946

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 03/11/2021

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