Campus Safety and Security Survey

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Campus Safety and Security Survey	Form and Instruction	Modified	Available
Web-Based Campus Safety and Security Survey	Form and Instruction	Modified	Repair queued
Campus Safety and Security Survey	Form and Instruction	Modified	Available
Web-Based Campus Safety and Security Survey	Form and Instruction	Modified	Repair queued
Campus Safety and Security Survey	Form and Instruction	Modified	Available
Web-Based Campus Safety and Security Survey	Form and Instruction	Modified	Repair queued
Paperwork Burden Statement 2021.docx	Supplementary Document	Uploaded 2021-02-25	Repair queued
CampusSafety2020-UsersGuide.pdf	Supplementary Document	Uploaded 2021-02-25	Repair queued
Data request Supporting Statement Part A 2021.docx	Supporting Statement A	Uploaded 2021-05-03	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
214016	Web-Based Campus Safety and Security Survey	Form and Instruction	Modified	Campus Safety and Security Survey
214016	Web-Based Campus Safety and Security Survey	Form and Instruction	Modified
214015	Web-Based Campus Safety and Security Survey	Form and Instruction	Modified	Campus Safety and Security Survey
214015	Web-Based Campus Safety and Security Survey	Form and Instruction	Modified
214014	Web-Based Campus Safety and Security Survey	Form and Instruction	Modified	Campus Safety and Security Survey
214014	Web-Based Campus Safety and Security Survey	Form and Instruction	Modified

ICR Details

OMB Control No: 1840-0833	ICR Reference No: 202102-1840-004
Status: Historical Active	Previous ICR Reference No: 201801-1840-001
Agency/Subagency: ED/OPE	Agency Tracking No: ED-2021-SCC-0031
Title: Campus Safety and Security Survey
Type of Information Collection: Extension without change of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 07/12/2021
Retrieve Notice of Action (NOA)	Date Received in OIRA: 05/07/2021
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	07/31/2024	36 Months From Approved	07/31/2021
Responses	6,000	0	6,520
Time Burden (Hours)	2,499	0	2,717
Cost Burden (Dollars)	0	0	0

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Abstract: The collection of information through the Campus Safety and Security Survey is necessary under section 485 of the Higher Education Act of 1965, as amended, with the goal of increasing transparency surrounding college safety and security information for students, prospective students, parents, employees and the general public. The survey is a collection tool to compile the annual data on campus crime and fire safety. The data collected from the individual institutions by ED is made available to the public through the Campus Safety and Security Data Analysis and Cutting Tool as well as the College Navigator.

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Authorizing Statute(s): US Code: 20 USC 1092 Name of Law: Higher Education Act of 1965, as amended
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	86 FR 12432	03/03/2021
30-day Notice:	Federal Register Citation:	Citation Date:
	86 FR 24602	05/07/2021
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 3

table that charts list of burden

IC Title	Form No.	Form Name
Web-Based Campus Safety and Security Survey	NA	Campus Safety and Security Survey
Web-Based Campus Safety and Security Survey	NA	Campus Safety and Security Survey
Web-Based Campus Safety and Security Survey	NA	Campus Safety and Security Survey

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	6,000	6,520	0	-520	0	0
Annual Time Burden (Hours)	2,499	2,717	0	-218	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: This is a request to extend this collection. The estimated number of institutions that would be required to report to the Campus Safety and Security Survey system has decreased since the last request from 6,520 to 6,000, and the annual burden hours have decreased as a result. The decrease in respondents is a result of institutional closures and mergers over the past three years, and is not the result of any deliberate action to change collection. The respondent universe has not been redefined. The annual cost burden is showing an increase because no annual cost burden was entered in the prior approved ICRs and we are making the adjustment now to show the annual cost burden. ED estimates that it will take approximately 25 minutes for each of the institutions to provide the relevant information on the form. This estimate has not changed and is based on administrators already having calculated and disclosed the crime statistics in their annual security and fire safety reports.

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Annual Cost to Federal Government: $1,000,000

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 05/07/2021

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