Supporting Statement A
Radiation Exposure Screening and Education Program
OMB Control No. 0906-0012
Extension
Terms of Clearance: None
A. Justification
Circumstances Making the Collection of Information Necessary
The Health Resources and Services Administration (HRSA) currently has approval for the Radiation Exposure Screening and Education Program (RESEP) information collection under Office of Management and Budget (OMB) Control No. 0906-0012 with a current expiration date of November 30, 2021. This is an extension request.
For this program, performance measures were drafted to provide data useful to the program and to enable HRSA to provide aggregate program data required by Congress under the Government Performance and Results Act (GPRA) of 1993 (P.L. 103 - 62).
Purpose and Use of Information Collection
HRSA’s Federal Office of Rural Health Policy (FORHP) conducts an annual data collection of user information for the RESEP Program. The purpose of this data collection is to provide HRSA with information on how well each grantee is meeting the goals of the grant program.
These measures cover the principal topic areas of interest to the FORHP:
Demographics for the RESEP program user population
Medical screening activities for cancers and other radiogenic diseases
Exposure and presentation types for eligible radiogenic malignant and nonmalignant diseases
Referrals for appropriate medical treatment
Eligibility counseling and referral assistance for the Radiation Exposure Compensation Act (RECA)
Program outreach and education activities
Without this data collection, there would be no way to evaluate the success of the program and to see trends from year to year.
Use of Improved Information Technology and Burden Reduction
This activity is fully (100 percent) electronic. Data are collected through and maintained in a database in HRSA’s Electronic Handbook (EHB). The EHB is a website that all HRSA grantees, including those for the program covered in this approval request, are required to use when applying electronically for grants using OMB approved Standard Forms. The EHB has a helpdesk feature that includes a toll-free number and e-mail address for any technical questions from grantees. As this database is fully electronic and grantees submit the data electronically via a HRSA managed website utilized routinely by the grantee, burden is reduced for the grantee and program staff. The time burden is minimal since there is no data entry element for program staff due to the electronic transmission from grantee systems to the Performance Improvement Management System (PIMS); additionally, there is less chance of error in translating data and analysis of the data.
Efforts to Identify Duplication and Use of Similar Information
This is the only data set that collects this level of information from the RESEP awardees.
Impact on Small Businesses or Other Small Entities
No small businesses will be involved in this study.
Consequences of Collecting the Information Less Frequently
The information is collected on an annual basis. If the information is collected less frequently, it might impact how awardees use the data to make quality improvement efforts. In addition, the data is used annually for budget justifications.
There are no legal obstacles to reduce the burden.
Special Circumstances Relating to the Guidelines of 5 CFR 1320.5
The request fully complies with the regulation.
Comments in Response to the Federal Register Notice/Outside Consultation
Section 8A:
A 60-day Federal Register Notice was published in the Federal Register on October 30, 2020, vol. 85, No. 211; pp. 68889-90. There were no public comments.
Section 8B:
Due to high levels of awardee retention in the Radiation Exposure Screening and Education Program, stakeholder consultation was not found to be necessary in this instance. Six (6) of the eight (8) awardees [75%] for the current grant cycle (FY20 to FY23) were also members of the previous two grant cycles (FY14 to FY17 and FY17 to FY20).
Explanation of any Payment/Gift to Respondents
Respondents will not receive any payments or gifts.
Assurance of Confidentiality Provided to Respondents
Data will be kept private to the extent allowed by law. The data system does not involve the reporting of information about identifiable individuals; therefore, the Privacy Act is not applicable to this activity. The proposed performance measures will be used only in aggregate data for program activities.
Justification for Sensitive Questions
All data is collected at the aggregated level (not by individual). Race, ethnicity, and gender information is collected at an aggregated level and submitted as a rolled up number.
Estimates of Annualized Hour and Cost Burden
12A. Estimated Annualized Burden Hours
Type of Respondent
|
Form Name
|
No. of Respondents |
No. Responses per Respondent |
Average Burden per Response (in hours) |
Total Burden Hours |
Project Director(s) |
Form A (PIMS) |
8 |
1 |
12 |
96 |
Total |
|
8 |
|
|
96 |
Provide estimates of annualized cost to respondents for the hour burdens for collections of information, identifying and using appropriate wage rate categories. This is the cost for respondents’ time. The Department of Labor website can be used to determine appropriate wage rates for respondents (http://www.bls.gov/bls/blswage.htm). In the text, document the source for estimating respondent’s hourly wage rate.
Estimated Annualized Burden Costs
Type of Respondent |
Total Burden Hours |
Hourly Wage Rate |
Total Respondent Costs |
Project Director(s) |
96 |
$30.00 |
$2880.00 |
Total |
96 |
|
$2880.00 |
13. Estimates of other Total Annual Cost Burden to Respondents or Recordkeepers/Capital Costs
Other than their time, there is no cost to respondents.
14. Annualized Cost to Federal Government
Annual data collection for this program is expected to be carried out at a cost to the Federal Government of $1,273.98. Staff at FORHP monitor the contracts and provide guidance to grantee project staff at a cost of $1,273.98 per year (25.5 hours per year at $49.96 per hour at a GS-13, Step 4 salary level).
15. Explanation for Program Changes or Adjustments
The burden has not changed from the burden shown in the current inventory.
16. Plans for Tabulation, Publication, and Project Time Schedule
The data will be collected annually and used on an aggregate program level to document the impact and success of program. This information might be used in the FORHP Annual Report produced internally for the agency.
17. Reason(s) Display of OMB Expiration Date is Inappropriate
The OMB number and Expiration date will be displayed on every page of every form/instrument.
18. Exceptions to Certification for Paperwork Reduction Act Submissions
There are no exceptions to the certification.
| File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
| File Title | Instructions for writing Supporting Statement A |
| Author | Jodi.Duckhorn |
| File Modified | 0000-00-00 |
| File Created | 2021-03-29 |