Refugee Biographic Data

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Legal Authorities.docx	Supplementary Document	Uploaded 2021-03-25	Repair queued
Supporting Statement.docx	Supporting Statement A	Uploaded 2021-03-25	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
14945	Refugee Biographic Data	Instruction	Modified

ICR Details

OMB Control No: 1405-0102	ICR Reference No: 202103-1405-002
Status: Historical Inactive	Previous ICR Reference No: 201707-1405-009
Agency/Subagency: STATE/AFA	Agency Tracking No:
Title: Refugee Biographic Data
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Disapproved and continue	Conclusion Date: 05/01/2024
Retrieve Notice of Action (NOA)	Date Received in OIRA: 03/25/2021
Terms of Clearance: Disapproved due to agency non-responsiveness. The agency is referred back to OMB's passback from 12/23/2022 and further correspondence on 10/11/2023 and 5/1/2024. Consistent with the passback, the agency should re-submit this information collection and revise its proposed approach to collecting social media handles, phone numbers, and email addresses to ensure the agency is not collecting information in a manner that is unduly burdensome.

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	04/30/2021	36 Months From Approved	04/30/2024
Responses	50,000	0	50,000
Time Burden (Hours)	25,000	0	25,000
Cost Burden (Dollars)	0	0	0

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Abstract: The Refugee Biographic Data describes a refugee applicants personal characteristics and is needed to match the refugee with a sponsoring voluntary agency to ensure initial reception and placement in the U.S. under the United States Refugee Program. Biographic information is collected in a face-to-face interview of the applicant overseas. An employee of an Overseas Processing Entity, under contract with PRM, collects the information and enters it into the Worldwide Refugee Admissions Processing System(WRAPS).

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Authorizing Statute(s): US Code: 8 USC 1522(b) Name of Law: Authorization for Programs for Domestic Resettlement of and Assistance of Refugees
   US Code: 8 USC 1101(a) Name of Law: IMMIGRATION AND NATIONALITY ACT
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	85 FR 79068	12/08/2020
30-day Notice:	Federal Register Citation:	Citation Date:
	86 FR 14804	03/18/2021
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
Refugee Biographic Data

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Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Changing Regulations

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The number of hours reported on our last submission was 22,500, based on FY 2016 projected refugee admissions of 45,000. However, the number of hours being reported in this submission is 30,372 based on the 10,124 refugee cases we anticipate collecting this data from in FY2021. As a result of Presidential mandates, additional biographic data must be gathered from each refugee applicant in FY 2021, and therefore, the collection timeframe required has increased for each refugee case, which varies upon size.

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Annual Cost to Federal Government: $455,580

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 03/25/2021

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