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U.S. Department of Education’s
Student Aid Internet Gateway
Application For
State Grant Agencies
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Student Aid Internet Gateway Application for State Grant Agencies
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Introduction
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The Student Aid Internet Gateway (SAIG) was established to allow authorized entities, including State Grant Agencies
(the Agency) to exchange data electronically with the U.S. Department of Education (ED, Department). In order to
participate in the SAIG, each Agency must enroll for SAIG access. The SAIG Application for State Grant Agencies is
comprised of two parts, an SAIG Enrollment Application and the SAIG Participation Agreement for State Grant
Agencies.
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1. Part One – SAIG Enrollment Application for State Grant Agencies (pages 8 – 15), which is comprised of
five sections: Section One – Information about the State Grant Agencies – Instructions, including a description
of whether the form is being used for an initial application, adding a new Primary Destination Point
Administrator (Primary DPA) or Non-Primary Destination Point Administrator (Non-Primary DPA), or
changing information about the Primary DPA or Non-Primary DPA; Section Two – Tell us about the services for
which the Primary DPA wants to enroll for the DPA in Section One – this is where the DPA identified in Section
One is enrolling in SAIG services; Section Three – Responsibilities of the Primary and Non-Primary Destination
Point Administrator; Section Four – Certification of the President/CEO or Designee; and Section Five – Federal
Student Aid User of Electronic Services Statement.
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2. Part Two – SAIG Participation Agreement for State Grant Agencies (pages 16 – 22), is the legally binding
agreement between the Department and the Agency. The SAIG Participation Agreement establishes the
conditions under which the Department will provide the Agency with certain data received or generated by the
Department concerning applicants for the Title IV, Higher Education Act (HEA)student financial aid programs
(Free Application for Federal Student Aid [FAFSA®] Applicants). In addition, the SAIG Participation
Agreement provides the authority for the agreement, as well as authorized uses and disclosures of data, data
security, and reporting of unauthorized disclosures.
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Information about the Enrollment Process to Participate in the U.S. Department of Education’s SAIG
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The enrollment process will enable the Agency to select services to receive, and/or view, student financial aid data
either online or by batch processing using ED provided software – EDconnect (PC-based software) or TDClient
(client software for multiple environments).
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Each Agency must designate one individual as its Primary Destination Point Administrator (Primary DPA). Each
Agency is also provided with a Primary Destination Point (an SAIG mailbox, which is identified by a TG Number).
The Primary DPA is the only person within the Agency who may enroll other agency staff as Non-Primary DPAs
with Destination Points assigned for specific SAIG services. Upon completing the enrollment process, the Primary
DPA can add or remove users, edit information about the Agency, or change the Agency’s enrollment in various
SAIG services.
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To maintain access to Federal Student Aid (FSA) systems, the Primary DPA must validate the individuals enrolled
for a SAIG Mailbox and Electronic Services for the Agency on a schedule determined by ED. If validation is not
completed via the SAIG Enrollment Web site within the prescribed timeframe, all services assigned to the Agency
and the Agency’s individuals could be deactivated.
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Notes about the SAIG Application –
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The first usage of a term in this document is italicized and can be found in the glossary located in
Attachment A. The glossary will assist in understanding the many technical terms and acronyms commonly
used in the Title IV, HEA student financial aid programs and in connection with the SAIG system.
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State Grant Agency Form
Page 2
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Available Services for State Grant Agencies
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The services that a State Grant Agency can access over the SAIG are:
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Automatic ISIR processing: A State Grant Agency can receive processed FAFSA applicant data in the form of
an Institutional Student Information Record (ISIR) from the Department’s Central Processing System (CPS). An
Agency may receive data for Residents (Title IV applicants who indicate on their FAFSA, as their state of legal
residence, the state where the Agency is located) and/or Non-Residents (Title IV applicants who included on
their FAFSA a post-secondary institution that is in the state where the Agency is located but not the applicant’s
state of legal residence). With this service, ISIRs are automatically transmitted to the State Grant Agency when
students submit FAFSA applications and corrections to ED. The ISIR contains information submitted by the
student, as well as CPS processing results. The DPA is automatically enrolled for Financial Aid Administrator
(FAA) Access to CPS Online and EDconnect as part of enrolling for ISIR processing. Only one person at the
Agency can be enrolled in the Automatic ISIR Processing.
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National Student Loan Data Systems (NSLDS) Online: View Only: The Agency may request that a DPA have
online access to NSLDS to view Title IV, HEA loan, grant, and enrollment history.
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State Grant Agency Form
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Agency Personnel Involved in the SAIG Enrollment Application Process
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There are four categories of users at the Agency who may obtain data from the Department’s systems and who must
complete parts of the SAIG Application:
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President/CEO or Designee: The President/CEO is the individual responsible for identifying a Primary DPA for
the Agency, and who is legally authorized to execute the SAIG Participation Agreement in Part Two on behalf of
the Agency. This person is also responsible for signing the Enrollment Application in Section Four –
Certification of the President/CEO or Designee on behalf of the State Grant Agency and to authorize the
enrollment for the Primary DPA or Non-Primary DPA. The President/CEO may also assign a Designee in
Section Four to act as the Authorizing Official on behalf of the President/CEO for future enrollments; however,
only the President/CEO is authorized to sign the SAIG Participation Agreement in Part Two.
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Primary DPA: The Primary DPA is the individual at the Agency who is responsible for the administration of
the Agency’s SAIG participation which includes assigning access to the Agency’s mailboxes and services and
determining the Agency’s Electronic Services Users. The Primary DPA is the only individual within the Agency
who may enroll Agency staff as Non-Primary DPAs. The Primary DPA is required to complete and submit
Sections One through Three of the SAIG Enrollment Application to the Coralville, Iowa address provided.
When enrolling Non-Primary DPAs, a portion of Section Three of the Enrollment Application must be
completed by the Primary DPA indicating that the Primary DPA has reviewed the responsibilities of DPAs with
the Non-Primary DPA, including the responsibility to protect the privacy of the information obtained or provided
via SAIG. The Primary DPA is also responsible for obtaining the signature of the President/CEO or Designee in
Section Four for every enrollment of a Primary or Non-Primary DPA.
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Non-Primary DPA: When a Primary DPA enrolls a Non-Primary DPA in the SAIG, ED will assign the NonPrimary DPA a SAIG Mailbox with a unique TG number. The Non-Primary DPA, in collaboration with the
Primary DPA, is required to complete and submit Sections One through Three of the Enrollment Application.
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Electronic Services Users: Electronic Services Users are enrolled for FAA Access to CPS Online or EDconnect
by the Primary DPA. These Electronic Services Users are associated with the Primary Destination Point and do
not require individually assigned mailboxes to access FAA Access or EDconnect. To protect the integrity and
security of the data being transmitted, all Electronic Services Users must complete and submit Section Five –
Federal Student Aid User of Electronic Services Statement to their Primary DPA. Section Five must also be
signed by and maintained by the Primary DPA at the Agency. Section Five User Statements must be available for
inspection by the Department.
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State Grant Agency Form
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Part One: SAIG Enrollment Application for State Grant Agencies – Instructions
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Completing the SAIG Enrollment Application
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General Reminder:
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The SAIG Enrollment Application may be completed online at https://fsawebenroll.ed.gov. As an alternative, the
enrollment application can be printed on paper, completed, and submitted to the address on page 7 of these
instructions. Note: The Department will not accept photocopied signatures or stamped signatures. Applications
submitted after the Office of Management and Budget (OMB) Expiration Date noted on the bottom of each
page will not be accepted.
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Help and Questions on Completing and Submitting the Enrollment Application
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If you have any questions about completing the SAIG Enrollment Application, call CPS/SAIG Technical Support at
1-800-330-5947. Technical support representatives are available 7 A.M. – 7 P.M. Central Time, Monday through
Friday, excluding federal holidays. If you prefer, you can e-mail inquiries to [email protected]. A technical support
specialist will respond to your e-mail within one business day.
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Section One (General Information) – must be completed by the Primary DPA for all DPAs
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Section One collects information about the type of enrollment, as well as information about the Agency and the DPA
you want to enroll or for whom you are changing or adding information.
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Item 1.
This SAIG Enrollment Application can be used for multiple purposes. As the Primary DPA, you may use
the application to enroll new participants in the SAIG and you can use the application to change or add
information about an existing DPA or Destination Point.
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A.
Check Box A for “Initial application” if the Agency is a first-time SAIG participant and the Agency does
not have a Destination Point. The President/CEO of the Agency will be designating the individual who will
serve as the Agency’s Primary DPA. This enrollment will establish this user as the Primary DPA of the
Primary Destination Point for the Agency. Note: If item 1A is selected, then enrollees must also complete
items 2 and 4.
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B.
Check Box B for “Adding a new user for an additional Destination Point” if the Agency is currently
enrolled in the SAIG and you want to add a Non-Primary DPA and an additional Destination Point.
Fill in the Primary TG Number for the Destination Point. Note: If item 1B is selected, then enrollees must
also complete items 2 and 4.
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C.
Check Box C for “Changing information for an existing Destination Point” if the Agency is currently
enrolled in the SAIG and you want to change or add any information about an existing user or Destination
Point. Fill in the TG Number for the Destination Point. Also, complete the information that has changed
for any items in Sections One and Two; and complete Sections Three and Four. Note: If item 1C is
selected, then enrollees must also complete items 2 and 4.
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If you are uncertain of which box to check, call CPS/SAIG Technical Support at 1-800-330-5947.
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Item 2.
Provide the name of the Agency, as you would like it to appear on all SAIG correspondence.
(The limit is 40 characters, including letters and spaces.)
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Item 3.
This item is pre-filled with “State Grant Agency.”
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Item 4.
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Section Two (Selection of Services) – must be completed by the Primary DPA when adding or
changing services
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Section Two allows you to add or change services for the Agency and the Primary DPA or Non-Primary DPA
identified in Section One.
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Item 5.
Check whether the information being provided is for the Primary DPA (only one Primary DPA per Agency)
or for a Non-Primary DPA (the Agency may have more than one Non-Primary DPA enroll for NSLDS
Online service). A separate application must be used for each Non-Primary DPA enrolling for NSLDS
Online service. All information must be provided for the DPA enrolling for the Agency identified in Item
2. Note: Do not use a group e-mail address.
If the Agency would like the DPA identified in Item 4 to have access to receive ISIRs check the “Yes,”
box and answer the remaining questions for this section. If not check the “No” box and skip to Item 6.
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A.
Check either or both boxes for the appropriate Automatic ISIR Processing.
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B.
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Check either or both boxes for the award years this DPA should receive the applicant data. If the 20212022 Award Year is selected then the Agency will only receive 2021-2022 ISIRs. If the 2022-2023 Award 170
Year is selected the Agency’s enrollment will be rolled over automatically to include subsequent award
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years.
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C.
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Choose the preferred delivery option, Daily or By Request. Daily is the default ISIR delivery method. If 173
“By Request” is checked, the DPA must use FAA Access to CPS Online to request and receive ISIRs. The 174
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ISIRs are then sent to the DPA’s SAIG Mailbox through the SAIG.
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Item 6.
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Section Three (Primary DPA & Non-Primary DPA Responsibilities) – must be completed by all
Primary and Non-Primary DPAs
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Section Three collects the required agreements and signature pages from the Primary DPA or the Non-Primary DPA
identified in Section One.
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Each Primary and Non-Primary DPA must read and sign the “Responsibilities of the Primary and Non-Primary
Destination Point Administrators” statement.
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Section Four – must be completed by the Agency President/CEO or Designee
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Section Four collects the required authorization from the Agency to process the enrollment information for the Primary
DPA or Non-Primary DPA identified in Section One.
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If the President/CEO wishes to designate another person to be the responsible authorizing official (the Designee), then
Section Four, Box 1 must be completed. This designation needs to be completed only once.
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For each Destination Point, the President/CEO or Designee must sign the Certification of the President/CEO or
Designee on behalf of the State Grant Agency in Section Four, Box 2.
If you would like NSLDS Online access to view Title IV, HEA loan, grant, and enrollment history, check the
“Yes” box, check the “NSLDS Online-View Only” box, specify the state that the Agency is located, and
select all applicable job functions.
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Submitting Enrollment Application and Signature Pages
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Send your completed SAIG State Grant Agency enrollment application and original, signed signature pages to:
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CPS/SAIG Technical Support
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2450 Oakdale Blvd.
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Coralville, Iowa 52241
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Before mailing signature pages, confirm the following:
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✓ The President/CEO or Designee name and signature match the information on file with the Department.
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✓ Signature pages for both Section Three: Responsibilities of the Primary and Non-Primary Destination Point
Administrators and Section Four: Certification of the President/CEO or Designee are enclosed.
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✓ All signatures are original. Signatures are not photocopied or stamped.
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Once the Department receives all necessary signature documents, the Department will process the enrollment.
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SAIG Enrollment Application for State Grant Agencies
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Part One: SAIG Enrollment Application for State Grant Agencies
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Section One: Provide the following information
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1.
Is this an initial application or are you adding a new DPA or changing information on a Destination Point?
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Check the applicable box below.
A.
Initial application
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B.
Adding a new user for an additional Destination Point under Primary TG_______________
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C.
Changing information for an existing Destination Point with TG_______________
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(Read instructions on page 5 carefully.)
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2.
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3.
What is the name of your Agency?_______________________________________________________
(maximum 40 characters)
Confirm your type of organization.
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State Grant Agency
Complete the following information for the Primary or Non-Primary Destination Point Administrator (DPA) you wish to
designate at the Agency for this enrollment. The DPA will be assigned a Destination Point with an identification number
(TG number).
Check one:
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Primary DPA
Non-Primary DPA
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First Name
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Business address
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Business address
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City
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Area code/phone (
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E-mail Address
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Social Security Number_______________________________________ Date of Birth
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Mother’s maiden name
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Go to Section Two
Last Name
State
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Area code/fax (
Zip
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(maximum 70 characters)
(month)
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(day)
(year)
Office Use Only
Customer Number________________________________________________________________
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TG Number_____________________________________________________________________
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SAIG Enrollment Application for State Grant Agencies
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Section Two: Tell us about the services for which the Primary DPA wants to enroll for
the DPA in Section One
5.
Do you want this DPA to have access to ISIR services?
Yes
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No, Go to Item 6
A. If yes, select the appropriate service(s):
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Automatic ISIR Processing: Residents
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Automatic ISIR Processing: Non-Residents
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B. For which award years? (Check one or both.)
2021-2022 only
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2022-2023 and all subsequent years
C. Choose delivery option:
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2021-2022
Daily
By Request
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2022-2023
Daily
By Request
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6.
Do you want this DPA to have access to NSLDS Online? (Note: Paper enrollment for this service is not available.
You must enroll online at https://fsawebenroll.ed.gov.)
Yes
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Specify State
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No, Go to Item 6
IMPORTANT: Only the DPA is permitted to use his or her Destination Point for online access to NSLDS.
Permission to use this Destination Point for online NSLDS access CANNOT be granted to anyone else.
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NSLDS Online-View Only
Indicate your job functions (check all that apply):
100% of job responsibilities related to State Scholarship and Grant Agency functions
Less than 100% of job responsibilities related to State Scholarship and Grant Agency functions
Default/Overpayment Status
Enrollment
Loan Forgiveness
Other_
Comments_
Go to Section Three
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Office Use Only
Customer Number________________________________________________________________
TG Number_____________________________________________________________________
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SAIG Enrollment Application for State Grant Agencies
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Section Three: Responsibilities of the Primary and Non-Primary Destination Point
Administrators
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Each Destination Point Administrator (DPA) must read, sign, and submit this statement (with original signatures, stamped
signatures will not be accepted) and must keep a copy for the Agency’s records.
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1. Responsibilities of the Primary DPA and the Non-Primary DPA:
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2. Additional Requirements of the Primary DPA:
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Must ensure that SAIG computing resources are used only for official government business.
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Must ensure that the FAFSA® applicant is a resident of the state where the Agency is located or has included on the
FAFSA a postsecondary institution that is located in the state where the Agency is located.
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Only the DPA listed in Section One, Item 4, page 8 is permitted to sign up and use the National Student Loan Data
System (NSLDS) as indicated in Item 6, page 9.
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Must use software provided by the Department to monitor SAIG mailbox activity. This software will keep track of who
is using the SAIG Mailbox, what information is being accessed, the date and time of access, and the batch number (if
applicable).
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By applying for access to Federal Student Aid systems, must consent to monitoring, recording, and auditing; and
acknowledge that information obtained under this consent may be disclosed by the Department to an appropriate thirdparty (e.g., law enforcement personnel).
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Must ensure that all Federal Student Aid applicant information is protected from access by or disclosure to unauthorized
personnel. In the event of an unauthorized disclosure or an actual or suspected breach of applicant information or other
sensitive information (such as personally identifiable information), the DPA must notify Federal Student Aid within 1
hour of becoming aware of the breach at [email protected].
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Must ensure that password sharing, the sharing of system access, and the use of any tools that allow access to the SAIG
are strictly prohibited. (These tools are called “authenticators.”)
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Must ensure that access is provided only to systems, networks, data, control information, and software for which the
DPA is authorized.
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Must ensure that procedures for sanitizing stored information are followed (e.g., overwriting electronic media that
contain sensitive information before reuse).
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The Non-Primary DPA must inform the Agency’s Primary DPA when access to a Federal Student Aid system is no
longer required (i.e. the individual is leaving a position or his or her job responsibilities have changed).
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The information provided to the Primary and Non-Primary DPA by the U.S. Department of Education is protected by the
Privacy Act of 1974, as amended. Protecting this information, once it is entrusted to the Primary and Non-Primary DPA,
becomes his or her responsibility. Therefore, the Primary and Non-Primary DPA must protect the privacy of all
information that has been provided by the U.S. Department of Education. The Primary and Non-Primary DPA
understand that any person, including himself or herself, who knowingly and willfully requests or obtains any record
concerning an individual from an agency under false pretenses shall be guilty of a misdemeanor and is subject to a fine
of up to $5,000 (5 U.S.C. 552a(i)(3)). The Primary and Non-Primary DPA further understand that any person, including
him or herself, who knowingly and willfully use an access device (18 U.S.C. 1029(e)(1)) issued to another person or
obtained by fraud or false statement to access the U.S. Department of Education information technology systems for
fraud, commercial advantage, or private financial gain shall be guilty of a felony and is subject to a fine of up to
$20,000, imprisonment for up to five years, or both, under provisions of the United States Code (20 U.S.C. 1097(e)).
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Must ensure that all users are aware of and comply with all of the requirements to protect and secure data from
Departmental sources using SAIG.
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Must maintain copies of all SAIG enrollment documents submitted to the Department, including the signed
“Responsibilities of the Primary and Non-Primary Destination Point Administrators” application for all DPA’s and the
certification signed by the Agency’s President/CEO or Designee.
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Must maintain a signed Federal Student Aid User of Electronic Services Statement (see Section Five) for anyone who is
enrolled in Electronic Services (FAA Access to CPS Online or EDconnect).
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At least on an annual basis, must validate all DPA and user access rights for the Agency.
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SAIG Enrollment Application for State Grant Agencies
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At least on an annual basis, must monitor the Agency’s NSLDS user access by creating reports using the NSLDS Web
site
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Must ensure that the Agency has a process to inform the Primary DPA of any changes in a user’s need for access to FSA
systems because of changes to job responsibilities or termination of employment. The Primary DPA must immediately
deactivate or delete user access rights for Agency employees who no longer require access.
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3. Agreements
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4. Privacy Act Statement
The Primary DPA and/or the Non-Primary DPA agree(s) and understand(s) that intentional submission of false or
misleading information to the U.S. Department of Education is subject to a fine of up to $10,000, imprisonment for up to
five years, or both, under provisions of the United States Code (including 18 U.S.C. 1001). The Primary DPA and/or the
Non-Primary DPA also agree(s) to comply with all provisions of Section 483 of the Higher Education Act of 1965, as
amended.
The STOP Student Debt Relief Scams Act (Public Law 116-251) amended Section 490 of the Higher Education of 1965,
and established criminal penalties for any person, including him or herself, who knowingly and willfully use an access
device (18 U.S.C. 1029(e)(1)) issued to another person or obtained by fraud or false statement to access the U.S.
Department of Education information technology systems for fraud, commercial advantage, or private financial gain. As
such, The Primary DPA and/or the Non-Primary DPA agree(s) and understand(s) that intentional use an access device (18
U.S.C. 1029(e)(1)) issued to another person or obtained by fraud or false statement to access the U.S. Department of
Education information technology systems for fraud, commercial advantage, or private financial gain shall be guilty of a
felony and is subject to a fine of up to $20,000, imprisonment for up to five years, or both, under provisions of the United
States Code (20 U.S.C. 1097(e)).
We use the information that you provide on this application to enroll your Agency and its users for services with Federal
Student Aid systems.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM AND DISCLOSURE OF SOCIAL SECURITY
NUMBERS:
Title IV of the Higher Education Act of 1965, as amended (HEA); 20 U.S.C. 1070 et seq. Section 31 U.S.C. 7701 and
Executive Order 9397 (November 23, 1943), as amended by Executive Order 13478 (November 18, 2008) authorize the
collection of Social Security Numbers of users of this system. The Social Security Number is voluntary in order to identify
individuals for Federal purposes, but you will not be provided with access to or use of the system if you do not provide a
Social Security Number.
PURPOSE(S):
The information in this system entitled “Student Aid Internet Gateway (SAIG), Participation Management System”
(18-11-10) is maintained for the purposes of: (1) Processing stored data from the SAIG Enrollment Forms (Web and paper
versions); (2) maintaining the SAIG Enrollment Web site (titled https://fsawebenroll.ed.gov); (3) managing the assignment of
individual electronic SAIG mailbox numbers, known as “TG numbers”; and (4) authorizing users of the CPS, NSLDS,
Common Origination and Disbursement (COD) System, Financial Management System (FMS), and the Access and Identity
Management System (AIMS).
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS
AND THE PURPOSES OF SUCH USES:
The Department may disclose information contained in a record in this system of records under the routine uses listed in
the system of records notice, which was published on March 1, 2018 (83 FR 8855-8859)
(https://www.federalregister.gov/documents/2018/03/01/2018-04141/privacy-act-of-1974-system-of-records) without the
consent of the individual if the disclosure is compatible with the purposes for which the record was collected. These
disclosures may be made on a case-by-case basis or, if the Department has complied with the computer matching
requirements of the Privacy Act of 1974, as amended (Privacy Act), under a computer matching agreement.
(1) Program Disclosures. The Department may disclose records maintained in the SAIG, Participation Management
System, to other Federal agencies’ systems for the purpose of allowing authorized users who are eligible to participate in
the electronic exchange of data with the Department to transmit files to and from the following Department systems and
access the Department’s websites online for the purposes of administering or assisting in administering programs
authorized under Title IV of the HEA:
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(a) COD System;
State Grant Agency Form
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(b) CPS;
(c) NSLDS;
(d) FMS;
(e) Enterprise Complaint System (ECS) [now known as Customer Engagement Management System (CEMS)];
(f) FSA Partner Connect
(g) AIMS; and
(h) Other Federal agencies’ systems for the purposes of administering the HEA programs.
The Department will only disclose records from this system to other Federal agencies’ systems for purposes of administering
or assisting in administering programs authorized under Title IV of the HEA and only after the Department has approved in
writing a request from other Federal agencies’ systems to access these records.
(2) Freedom of Information Act (FOIA) or Privacy Act Advice Disclosure. The Department may disclose records to
the Department of Justice (DOJ) or the Office of Management and Budget (OMB) if the Department seeks advice regarding
whether records maintained in the system of records are required to be disclosed under the FOIA or the Privacy Act.
(3) Disclosure to the DOJ. The Department may disclose records to the DOJ to the extent necessary for obtaining DOJ
advice on any matter relevant to an audit, inspection, or other inquiry related to the programs covered by this system.
(4) Contract Disclosure. If the Department contracts with an entity to perform any function that requires disclosing
records to the contractor’s employees, the Department may disclose the records to those employees. As part of such a
contract, the Department shall require the contractor to agree to establish and maintain safeguards to protect the security
and confidentiality of the records in the system.
(5)
Litigation and Alternative Dispute Resolution (ADR) Disclosures.
(a) Introduction. In the event that one of the following parties is involved in judicial or administrative litigation or
ADR, or has an interest in judicial or administrative litigation or ADR, the Department may disclose certain
records to the parties described in paragraphs (b), (c), and (d) of this routine use under the conditions specified in
those paragraphs:
i.
The Department, or any of its components;
ii.
Any Department employee in his or her official capacity;
iii.
Any Department employee in his or her individual capacity where the DOJ agrees to or has been requested
to provide or arrange for representation of the employee;
iv.
Any Department employee in his or her individual capacity where the Department has agreed to represent
the employee;
v.
The United States where the Department determines that the litigation is likely to affect the Department or
any of its components.
(b) Disclosure to DOJ. If the Department determines that disclosure of certain records to the DOJ is relevant and
necessary to judicial or administrative litigation or ADR, and is compatible with the purpose for which the records
were collected, the Department may disclose those records as a routine use to the DOJ.
(c) Adjudicative Disclosures. If the Department determines that disclosure of certain records to an adjudicative body
before which the Department is authorized to appear or to a person or entity designated by the Department or
otherwise empowered to resolve or mediate disputes, is relevant and necessary to the judicial or administrative
litigation or ADR, the Department may disclose those records as a routine use to the adjudicative body, person, or
entity.
(d) Parties, Counsel, Representatives, and Witnesses. If the Department determines that disclosure of certain records
to a party, counsel, representative, or witness is relevant and necessary to the judicial or administrative litigation or
ADR, the Department may disclose those records as a routine use to the party, counsel, representative, or witness.
(6) Research Disclosure. The Department may disclose records to a researcher if the appropriate official serving or
acting as the Chief Operating Officer of Federal Student Aid determines that the individual or organization to which the
disclosure would be made is qualified to carry out specific research related to functions or purposes of this system of
records. The official may disclose records from this system of records to that researcher solely for the purpose of carrying
out that research related to the functions or purposes of this system of records. The researcher shall be required to agree to
maintain safeguards to protect the security and confidentiality of the disclosed records.
(7) Congressional Member Disclosure. The Department may disclose records to a Member of Congress in response to
an inquiry from the Member made at the written request of the individual whose records are being disclosed. The
Member’s right to the information is no greater than the right of the individual who requested it.
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(8) Enforcement Disclosure. In the event that information in this system of records indicates, either on its face or in
connection with other information, a violation or potential violation of any applicable statute, regulation, or order of a
competent authority, the Department may disclose the relevant records to the appropriate agency, whether foreign, Federal,
State, Tribal, or local, charged with the responsibility of investigating or prosecuting that violation or charged with
enforcing or implementing the statute, Executive Order, rule, regulation, or order issued pursuant thereto.
(9)
Employment, Benefit, and Contracting Disclosure.
(a) For Decisions by the Department. The Department may disclose a record to a Federal, State, or local agency
maintaining civil, criminal, or other relevant enforcement or other pertinent records, or to another public authority
or professional organization, if necessary to obtain information relevant to a Department decision concerning the
hiring or retention of an employee or other personnel action, the issuance of a security clearance, the letting of a
contract, or the issuance of a license, grant, or other benefit.
(b) For Decisions by Other Public Agencies and Professional Organizations. The Department may disclose a record
to a Federal, State, local, or foreign agency or other public authority or professional organization, in connection
with the hiring or retention of an employee or other personnel action, the issuance of a security clearance, the
reporting of an investigation of an employee, the letting of a contract, or the issuance of a license, grant, or other
benefit, to the extent that the record is relevant and necessary to the receiving entity’s decision on the matter.
(10) Employee Grievance, Complaint, or Conduct Disclosure. If a record is relevant and necessary to an employee
grievance, complaint, or disciplinary action involving a present or former employee of the Department, the Department
may disclose a record from this system of records in the course of the investigation, fact-finding, mediation, or
adjudication, to any party to the grievance, complaint, or action; to the party’s counsel or representative; to a witness; or to
a designated fact-finder, mediator, or other person designated to resolve issues or decide the matter.
(11) Labor Organization Disclosure. The Department may disclose records from this system of records to an arbitrator
to resolve disputes under a negotiated grievance process or to officials of labor organization recognized under 5 U.S.C.
chapter 71 when relevant and necessary to their duties of exclusive representation.
(12) Disclosure in the Course of Responding to a Breach of Data. The Department may disclose records from this
system to appropriate agencies, entities, and persons when (a) the Department suspects or has confirmed that there has been
a breach of the system of records; (b) the Department has determined that as a result of the suspected or confirmed breach
there is a risk of harm to individuals, the Department (including its information systems, programs, and operation), the
Federal Government, or national security; and (c) the disclosure made to such agencies, entities, and persons is reasonably
necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed breach or to
prevent, minimize, or remedy such harm.
(13) Disclosure in Assisting another Agency in Responding to a Breach of Data. The Department may disclose
records from this system to another Federal agency or Federal entity, when the Department determines that information
from this system of records is reasonably necessary to assist the recipient agency or entity in (a) responding to a suspected
or confirmed breach or (b) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs, and operations), the Federal Government, or national security,
resulting from a suspected or confirmed breach.
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State Grant Agency Form
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SAIG Enrollment Application for State Grant Agencies
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By signing below, I certify that I have read these responsibilities, understand them, agree to fulfill the responsibilities, and
will protect all data obtained through or provided to U.S. Department of Education systems.
Non-Primary Destination Point Administrator’s Name
(Printed name)
Signature
Date
(Must match name in Question 4 – original signature must be submitted. Stamped or electronic signatures will not be accepted.)
Primary Destination Point Administrator’s Name
(Printed name)
Signature
(Original signature must be submitted. Stamped or electronic signatures will not be accepted.)
Sign and send this application as instructed
in “Submitting Enrollment Application and Signature Pages.”
Go to Section Four
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Office Use Only
Customer Number________________________________________________________________
TG Number_____________________________________________________________________
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State Grant Agency Form
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Section Four: Certification of the President/CEO or Designee
Designation of Authorizing Official
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If you as the President or CEO wish to designate someone other than yourself to sign SAIG Enrollment Applications, you may do
so by completing the designation statement below and signing Box 1. Have your designee complete and sign Box 2.
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Box 1 President/CEO_________________________________________Title________________________________________
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Responsibilities of the President/CEO or Designee
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I hereby designate________________________________ with the title _____________________________, to be my responsible
(Name of New Designee – Required)
(Position Title of New Designee – Required)
authorizing official for all future Federal Student Aid System Enrollment Applications. All related responsibilities of the
President/CEO shall be carried out by this designee. As President/CEO, I agree to assume the responsibility for such actions
associated with this and future enrollment agreements. This designation is effective as of the date signed below.
(Printed name of President/CEO – Required)
(Position title – Required)
Signature__________________________________________________ Date_________________________________________
(Original signature must be submitted. Stamped or electronic signatures will not be accepted.)
As the President/CEO or Designee I certify that:
• I or my designee will notify CPS/SAIG Technical Support within one business day, by e-mail at [email protected] or call 1-800-330-5947 when any person
no longer serves as a designated authorizing official, Primary DPA or Non-Primary DPA.
• I will not permit unauthorized use or sharing of SAIG passwords or codes that have been issued to anyone at my Agency.
• Each person who is a SAIG DPA for my agency has read and signed a copy of this application at “Section Three: Responsibilities of the Primary and NonPrimary DPA.”
• Each person who is a SAIG DPA for my agency has made a copy of the signed Section Three document for his or her own files and a copy is maintained at my
Agency.
• My Agency has provided security due diligence and verifies that administrative, operational, and technical security controls are in place and are operating as
intended. Additionally, my Agency verifies that it performs appropriate due diligence to ensure that, at a minimum, any employee who has access to FSA ISIR
data meets applicable state security requirements for personnel handling sensitive personally identifiable information.
• I have signed this certification below and sent the original to the Department. I have retained a copy of this certification at the Agency. My signature below
affirms that I have read these responsibilities and agree to abide by them.
• I have ensured that the Standards for Safeguarding Student Financial Aid Information, 16 C.F.R. Part 314, issued by the Federal Trade Commission (FTC), as
required by the Gramm-Leach-Bliley (GLB) Act, P.L. 106-102 have been implemented and understand that these Standards provide, among other things, that I
implement the following:
−
Designate an employee or employees to coordinate our information security program.
−
Identify reasonably foreseeable internal and external risks to the security, confidentiality, and integrity of student financial aid Information that could
result in the unauthorized disclosure, misuse, alteration, destruction or other compromise of such information, and assess the sufficiency of any
safeguards in place to control these risks. At a minimum, such a risk assessment includes consideration of risks in each relevant area of our operations,
including employee training and management; information systems, including network and software design, as well as information processing, storage,
transmission and disposal; and detecting, preventing and responding to attacks, intrusions, or other systems failures.
−
Design and implement information safeguards to control the risks I identify through risk assessment, and regularly test or otherwise monitor the
effectiveness of the safeguards' key controls, systems, and procedures.
−
Oversee service providers by taking reasonable steps to select and retain service providers that are capable of maintaining appropriate safeguards for the
student financial aid Information at issue and requiring our service providers by contract to implement and maintain such safeguards.
−
Evaluate and adjust our information security program in light of the results of the testing and monitoring required above; any material changes to our
operations or business arrangements; or any other circumstances that I know or have reason to know may have a material impact on our information
security program.
Box 2 State Scholarship and Grant Agency President/CEO or New Designee
_______________________________________________________Title_________________________________________
(Position title – Required)
(Printed name)
Signature_______________________________________________ Date_________________________________________
(Original signature must be submitted. Stamped or electronic signatures will not be accepted.)
Name of Agency_______________________________________________________________________________________
Sign and send this application as instructed
in “Submitting Enrollment Application and Signature Pages.”
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Office Use Only
Customer Number________________________________________________________________
TG Number_____________________________________________________________________
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Expiration Date: 8/31/2022
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Section Five: Federal Student Aid User of Electronic Services Statement
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Responsibilities of the Electronic Services User
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Electronic Services User’s Name
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Electronic Services User’s Job Title
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Phone # (
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Electronic Services User’s Signature
Date
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Primary DPA Signature
Date
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(This statement with an original signature [not a stamped signature] must be maintained by the Primary DPA.)
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Formatted: Font: 9.5 pt
Any individual who is not a Destination Point Administrator and who accesses Federal Student Aid systems and/or uses resources that
access Federal Student Aid systems, whether by batch or online, must read and sign this statement. The original Federal Student Aid
User of Electronic Services Statement must be maintained by the Agency. The user should keep a copy of the signed statement for his or
her records.
The user understands that intentional submission of false or misleading information to the U.S. Department of Education is subject to a
fine up to $10,000, imprisonment for up to five years, or both, under provisions of the United States Criminal Code (including 18 U.S.C.
1001). The user also agrees to comply with all provisions of section 483 of the Higher Education Act of 1965, as amended.
The user understands that the information provided by the U.S. Department of Education is protected by the Privacy Act of 1974, as
amended. Protecting this information, once it is entrusted to the user, becomes his or her responsibility. Therefore, the user agrees to
protect the privacy of all information provided to him or her by the U.S. Department of Education. The user understands that any person,
including himself or herself, who knowingly and willfully requests or obtains any record concerning an individual from an agency under
false pretenses, shall be guilty of a misdemeanor and is subject to a fine of up to $5,000 (5 U.S.C. 552a(i)(3)).
Formatted: Don't adjust space between Latin and Asian text,
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The user understands the intentional use of an access device (18 U.S.C. 1029(e)(1)) issued to another person or obtained by fraud or false
statement to access the U.S. Department of Education information technology systems for fraud, commercial advantage, or private
financial gain shall be guilty of a felony and is subject to a fine of up to $20,000, imprisonment for up to five years, or both, under
provisions of the United States Code (20 U.S.C. 1097(e)).
Appropriate uses of Federal Student Aid systems by an Electronic Services User:
•
Must use Electronic Services computing resources only for official government business.
•
Must ensure that the FAFSA® applicant is a resident of the state where the Agency is located or has included on the FAFSA a
postsecondary institution that is located in the state where the Agency is located, before accessing Federal Student Aid systems to
obtain privacy protected information about the student.
•
Must know the name of the Primary DPA and how to contact that individual.
•
Must protect all Federal Student Aid systems from access by or disclosure to unauthorized personnel.
•
Must report immediately to the Primary DPA any security incidents, potential threats, or vulnerabilities that involve Electronic
Services.
•
Must report to the Primary DPA any compromise, suspected compromises, or incidents of sharing of a password or any other
authenticator.
•
Must access only those systems, networks, data, control information, and software for which he or she is authorized.
•
Must ensure that all Electronic Services information is marked according to its sensitivity and is properly controlled and stored.
•
Must inform the Agency’s Primary DPA that the Electronic Services User no longer needs access to a Federal Student Aid system
(i.e., the individual is leaving his or her position or his or her job responsibilities have changed).
•
Must not add code that might be harmful to the SAIG or Electronic Services.
Formatted: Font: 9.5 pt
My signature below affirms that I have read this Statement and agree to abide by these rules.
TG#
(Print)
)
Do Not Submit This User Statement to the Department of Education.
The Original Must Be Retained By The Agency.
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Deleted:
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OMB NO: 1845-0002
Expiration Date: 8/31/2022
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State Grant Agency Form
Page 16
Section Break (Continuous)
SAIG Enrollment Application for State Grant Agencies
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Part Two: SAIG Participation Agreement for State Grant Agencies
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Instructions for Signing the SAIG Participation Agreement
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In order to participate in the SAIG to access data electronically that resides in the U.S. Department of Education’s data
systems (including receiving data on Institutional Student Information Records [ISIRs]), the President/CEO of the
State Grant Agency must complete and sign this SAIG Participation Agreement (Agreement).
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Terms of the Agreement
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A. Parties to the Agreement
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1. The U.S. Department of Education (referred to as the Department) administers certain Federal
programs, authorized under the Higher Education Act of 1965 as amended (the HEA), that provide
financial assistance to students attending institutions of higher education.
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2. The Agency_____________________________________________________________________
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located at_______________________________________________________________________
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in the State of__________________________________________ administers State programs that provide
financial assistance to students attending institutions of higher education.
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(Name of State Grant Agency administering State higher education financial aid program, referred to as the Agency)
(Street address, City, State, ZIP Code)
B. Purpose of the Agreement
1. The purpose of this Agreement is to establish the conditions under which the Department will provide
to the Agency certain data received or generated by the Department concerning FAFSA® applicants in
order to: (i) facilitate and improve the awarding of financial assistance under State financial aid
programs to students attending institutions of higher education; (ii) coordinate the awarding of such
assistance with financial aid provided by the Federal government under the HEA; (iii) facilitate and
improve the awarding of financial assistance awarded by eligible institutions; and (iv) permit the
Agency to disclose limited ISIR information to local educational agencies (LEAs), secondary schools,
or other entities that have been designated by the U.S. Secretary of Education (as a Designated Entity),
to determine the completion status of a student’s Free Application for Federal Student Aid (FAFSA)
and facilitate providing assistance to such students in completing the FAFSA.
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Office Use Only
Customer Number________________________________________________________________
TG Number_____________________________________________________________________
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Part Two: SAIG Participation Agreement for State Grant Agencies (Continued)
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C. Definitions – For purposes of this Agreement, the following definitions apply:
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1. Authorized Personnel – (i) Employees of the Agency who require access to the ISIR Data to meet
any of the purposes provided in Section B of this Agreement, including both paid and non-paid staff
and authorized agents such as contractors, subcontractors, volunteers, or other parties to whom the
Agency has outsourced any of its services or functions. With respect to and consistent with the
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2. Designated Entity – A public or non-profit entity that has an Established Relationship with the student
that the U.S. Secretary of Education has designated as eligible to receive FAFSA Filing Status
Information from an Agency.
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3. Destination Point Administrator – The one Primary Destination Point Administrator (Primary DPA)
at each Agency as appointed and enrolled into the SAIG by the Agency President/CEO or Designee.
Each Agency may have as many Non-Primary Destination Point Administrators (Non-Primary DPAs)
as it needs who are appointed and enrolled into the SAIG by the Primary DPA.
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4. Established Relationship – A relationship between a student FAFSA applicant and an LEA,
secondary school, or Designated Entity. In the case of an LEA, an Established Relationship exists
where the student FAFSA applicant is enrolled in a secondary school under the legal authority of the
LEA or the LEA otherwise is providing services to the FAFSA applicant. In the case of a secondary
school, an Established Relationship exists where the student FAFSA applicant is enrolled in the
secondary school itself or the secondary school otherwise is providing services to the FAFSA
applicant. In the case of a Designated Entity, an Established Relationship exists when the student
FAFSA applicant is enrolled in or has registered with or is receiving services from the Designated
Entity in order for the Designated Entity to assist the student in pursuit of postsecondary education.
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5. FAFSA – The Free Application for Federal Student Aid form, authorized by HEA section 483, which
is the Department’s common application for determining the need and eligibility of a student for
Federal student aid.
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6. FAFSA Filing Status Information – Information from an ISIR that the Agency may disclose to
LEAs, secondary schools, and Designated Entities on the completion status of a student’s FAFSA.
FAFSA Filing Status Information includes: Student’s first name; Student’s last name; Student’s date
of birth; Student’s ZIP Code; FAFSA submitted date (the date the FAFSA was submitted to the
Department); FAFSA processed date (the date the Department processed the FAFSA); a Selected for
Verification flag; and a FAFSA completion flag, as determined by the Agency (e.g., FAFSA not
submitted, FAFSA complete, or FAFSA incomplete).
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7. ISIR – The Institutional Student Information Record (ISIR) is the output document resulting from the
submission of a FAFSA to the Department and includes the data received, system generated data
results and FAFSA Filing Status Information.
authorized use and maintenance of FAFSA Filing Status Information as described in Part
Two, Sections F and G of this Agreement, all Authorized Personnel must be under the direct
control of or bound by written agreement to the Agency. (ii) Employees of an LEA, secondary
school, or Designated Entity who require access to the FAFSA Filing Status Information to determine
the completion status of a student’s Free Application for Federal Student Aid (FAFSA) and facilitate
providing assistance to such students in completing the FAFSA, including both paid and non-paid staff
and authorized agents such as contractors, subcontractors, volunteers, or other parties to whom the
LEA, secondary school, or Designated Entity has outsourced any of its services or functions. All
Authorized Personnel must be under the direct control of the LEAs, secondary schools, or Designated
Entity with respect to the use and maintenance of ISIR Data.
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State Grant Agency Form
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SAIG Enrollment Application for State Grant Agencies
Part Two: SAIG Participation Agreement for State Grant Agencies (Continued)
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8. LEA – A Local Educational Agency is a public board of education or other public authority legally
constituted within a State for either administrative control of or direction of, or to perform service
functions for, public elementary or secondary schools in a city, county, township, school district, or
other political subdivision of a State; or such combination of school districts or counties a State
recognizes as an administrative agency for its public elementary and secondary schools; or any other
public institution or agency that has administrative control and direction of a public elementary or
secondary school.
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9. Secondary School – A day or residential school that provides secondary education as determined
under State law. In the absence of State law, the Secretary may determine, with respect to that State,
whether the term secondary school applies.
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D. Authority
1. Section 483 (a)(10) of the HEA, 20 U.S.C. 1090(a)(10) authorizes the Department to disclose FAFSA
(ISIR) data. The Department’s routine uses in the applicable System of Records Notice published
under the Privacy Act of 1974, as amended, (5 U.S.C. 552a) permits this disclosure of FAFSA data to
the Agency in order to permit the Agency to determine an applicant’s eligibility for financial
assistance under State financial aid programs. Further, in order to encourage and assist students with
the completion of a FAFSA, the Agency may disclose the FAFSA Filing Status Information of a
student to an entity with an Established Relationship with the student, including an LEA, a secondary
school, or a Designated Entity. (Federal Student Aid Application File Systems of Record Notice (Aug.
3, 2011, 76 Fed. Reg. 46774, 46777-78.)
E. Disclosure of ISIR Data
1. At the agency’s request, the Department will provide student ISIR data to the Agency if the student is a
resident of the State where the Agency is located or the student has included on the FAFSA a
postsecondary institution that is located in the State where the Agency is located.
F. Authorized Uses
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1. The Agency must limit access, disclosure, and use of ISIR data provided to it under this Agreement to
the Agency’s Authorized Personnel and for the authorized uses described in this section and the
Authorized Re-Disclosure of FAFSA Filing Status Information in the next section.
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2. The Agency agrees to comply with all provisions of the Higher Education Act of 1965, as amended
(HEA), 20 U.S.C. 1001 et seq., including HEA section 483(a)(3)(E), 20 U.S.C. 1090(a)(3)(E), which
provides that ISIR data (including FAFSA Filing Status Information) may be used “only for the
application, award, and administration” of student aid awarded by the Department, States, and
institutions eligible to participate in the Federal student financial assistance programs, and other entities
that the Secretary may designate.
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3. The Agency may use the ISIR data furnished to it under this Agreement only with regard to the
administration of a State’s and the Federal government’s programs of financial assistance to students
attending institutions of higher education, including calculation of State student financial aid awards,
research necessary for the proper administration of a State student aid program, and verification of data
provided by the applicant on State student aid applications.
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4. The Agency may use the ISIR data to disclose to the public statistical summary data obtained from the
information furnished by the Department, provided that the identity of individual Federal student aid
applicants cannot be ascertained from such summary data.
683
684
5. Consistent with applicable law, the Secretary of Education may designate, through an addendum to this
agreement, additional authorized uses of ISIR data furnished by the Department.
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SAIG Enrollment Application for State Grant Agencies
Part Two: SAIG Participation Agreement for State Grant Agencies (Continued)
685
G. Disclosure of FAFSA Filing Status Information
686
687
688
1. The Agency may disclose a student’s FAFSA Filing Status Information to an LEA, secondary school,
and Designated Entity that has been approved by the Secretary, if the LEA, secondary school, or
Designated Entity has an Established Relationship with the student.
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702
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2. Before an Agency discloses FAFSA Filing Status Information to an LEA, secondary school, or
Designated Entity, it must execute a written agreement with the LEA, secondary school, or Designated
Entity. The agreement must, at a minimum, include:
(i) Procedures for oversight by the Agency of the LEA’s, secondary school’s, or Designated Entity’s
compliance with the provisions of the written agreement;
(ii) Appropriate privacy, data security, and information safeguarding provisions consistent with the
Agency’s obligations under this Agreement, including the requirements specified in Section J –
Data Security below;
(iii) Assurances that the FAFSA Filing Status Information will be used by the LEA, secondary school,
or Designated Entity only for purposes consistent with section 483(a)(3)(E) of the HEA;
(iv) Assurances that the LEA, secondary school, or Designated Entity will comply, as applicable, with
the requirements of the Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. 1232g and
its regulations codified at 34 CFR part 99) in disclosing any personally identifiable information
from students’ education records to the Agency or its agents;
(v) Assurances that the disclosures will only be made to Authorized Personnel, as defined in section C.
of this Agreement, of the LEA, secondary school, or Designated Entity and for authorized purposes
described in Section B –Purpose of the Agreement above; and
(vi) Assurances that the LEA, secondary school, or Designated Entity will not re-disclose or share the
FAFSA Filing Status information obtained from the Agency in personally identifiable form other
than (1) to the FAFSA applicant and to the FAFSA applicant’s parents if the applicant is under age
18, to the applicant if the applicant is age 18 or older or enrolled in a post-secondary institution, or
to any other party with the consent of the FAFSA applicant or the consent of the FAFSA applicant’s
parents if the FAFSA applicant is under the age of 18, or (2) if required to do so by law and if such
use is consistent with all applicable privacy laws, including the privacy provisions of section
483(a)(3)(E) of the HEA, 20 U.S.C. 1090(a)(3)(E) and the Family Educational Rights and Privacy
Act (20 U.S.C. 1232g).
715
3. The written agreements must be made available to the Department upon request.
716
H. Prohibition on Unauthorized Disclosures
717
718
719
1. Any use, disclosure, or re-disclosure of ISIR data or FAFSA Filing Status Information provided to the
Agency under this Agreement not specified above in Section F – Authorized Uses or Section G –
Disclosure of FAFSA Filing Status Information, is unauthorized and prohibited.
720
721
722
2. The Agency must ensure that Authorized Personnel are informed about and aware of the prohibitions
regarding the use, disclosure, and re-disclosure of any data and information provided to the Agency
under this Agreement.
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Page 20
SAIG Enrollment Application for State Grant Agencies
Part Two: SAIG Participation Agreement for State Grant Agencies (Continued)
723
I. Reporting of Unauthorized Disclosures
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1. The Agency will report to the Department in writing any use, disclosure, or re-disclosure of ISIR data
or FAFSA Filing Status Information not authorized by this Agreement. The Agency shall submit the
report within one (1) business day after the Agency learns of such unauthorized use, disclosure, or redisclosure to: U.S. Department of Education, Federal Student Aid, 830 First St. NE., Union Center
Plaza, Room 32E1, Washington, DC 20202 or via e-mail at [email protected]. The report
must identify: (i) the nature of the unauthorized use, disclosure, or re-disclosure; (ii) the ISIR data or
FAFSA Filing Status Information used, disclosed, or re-disclosed; (iii) the person or entity, if known,
who made the unauthorized use or received the unauthorized disclosure, or re-disclosure; (iv) what the
Agency has done or will do to notify affected FAFSA applicants and to mitigate any deleterious effect
of the unauthorized use, disclosure, or re-disclosure; and (v) what corrective action the Agency has
taken or will take to prevent future similar unauthorized use, disclosure, or re-disclosure.
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736
2. The Agency shall also provide any such other information concerning the unauthorized disclosures as
requested by the Department.
737
J. Data Security
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739
1. The Agency will protect the integrity of the ISIR data and, if applicable, FAFSA Filing Status
Information received under this Agreement from unauthorized access, use, or re-disclosure.
740
741
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743
2. The Agency shall take all steps necessary to safeguard the confidentiality of the data received. The
Agency will restrict access to the data provided or created under this Agreement to only those
Authorized Personnel who need the data to perform their official duties in connection with the uses of
the data authorized in this Agreement.
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746
3. The Agency will advise all Authorized Personnel who have access to the data of the confidential nature
of the data, the safeguards required to protect the data, and criminal sanctions for noncompliance under
applicable Federal, state, or local laws.
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753
4. The Agency must develop, implement, maintain, and use reasonable and appropriate administrative,
technical, and physical security measures to preserve the confidentiality, integrity, and availability of
all data electronically maintained or transmitted pursuant to this Agreement. The Agency will process
the data provided or created under this Agreement under the immediate supervision and control of
Authorized Personnel in a manner that will protect the confidentiality of the data, so that unauthorized
persons cannot retrieve any data by computer, remote terminal, or other means. Systems personnel
must enter personal identification numbers when accessing data on the Parties’ systems.
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757
K. Liability
1. The Agency shall be liable for the actions and omissions of its respective officers, employees, and
agents. This obligation shall survive termination of this Agreement.
L. Oversight and Compliance
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1. The Agency shall maintain copies of this Agreement and all SAIG Enrollment Applications submitted
to the Department, as provided in Part 1, Sections One through Four of the SAIG Enrollment
Applications for State Grant Agencies.
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764
2. The Department may, at its discretion, monitor the Agency’s records, processes, procedures, and
electronic systems for compliance with the terms of this Agreement. The Department also may, at its
discretion, perform on-site inspections of the Agency to monitor compliance with the terms of this
Agreement.
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Page 21
SAIG Enrollment Application for State Grant Agencies
Part Two: SAIG Participation Agreement for State Grant Agencies (Continued)
765
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769
M. Entire Agreement
1. This Agreement constitutes the entire understanding of the Parties with respect to their individual
rights and obligations in carrying out the terms of the Agreement, and supersedes any prior or
contemporaneous agreements or understandings.
N. Effective Date, Modification, Duration, and Termination of the Agreement
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771
772
1. The effective date of this agreement is upon the Department’s notification to the Agency that the
Agency’s SAIG application has been processed and approved by the Department. The Parties of the
Agreement may modify this Agreement at any time with mutual written consent.
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774
2. This Agreement shall remain in force until terminated by the Agency or the Department, providing that
the party requesting termination provides the other party with written notice.
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3. If the Department finds that the Agency has failed to comply with this Agreement, the Agency shall,
upon the request of the Department, delete or return all data received under this Agreement and copies
made of such data. Furthermore, the Department may terminate this Agreement or take such other
action as may be necessary and appropriate to protect the interests of the FAFSA applicants, the United
States, and the Title IV, HEA Federal student aid programs.
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4. The expiration of this Agreement shall not, however, affect the obligations incurred by the Agency
under this Agreement.
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Page 22
SAIG Enrollment Application for State Grant Agencies
Part Two: SAIG Participation Agreement for State Grant Agencies (Continued)
784
785
O. SIGNATURE PAGE
1. The undersigned has caused this Agreement to be duly executed in its name and on its behalf.
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787
Name of the State Grant Agency
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789
Address of the State Grant Agency
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Printed name of the Agency President/CEO
Position Title
Original Signature of the Agency President/CEO
Date
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(Stamped or electronic signatures will not be accepted.)
Sign and send this application as instructed
in “Submitting Enrollment Application and Signature Pages.”
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799
Office Use Only
Customer Number________________________________________________________________
TG Number_____________________________________________________________________
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Page 23
Attachment A: Glossary (Continued)
801
Attachment A: Glossary
802
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805
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807
808
809
810
811
812
813
814
815
Authorized Personnel: (i) Employees of the Agency who require access to the ISIR Data to meet any of the
purposes provided in Section B of the SAIG Participation Agreement for State Grant Agencies (Part 2 of the
SAIG Application for State Grant Agencies), including both paid and non-paid staff and authorized agents
such as contractors, subcontractors, volunteers, or other parties to whom the Agency has outsourced any of
its services or functions. With respect to and consistent with the authorized use and maintenance of
FAFSA Filing Status Information as described in Part Two, Sections F and G of this Agreement, all
Authorized Personnel must be under the direct control of or bound by written agreement to the Agency.
(ii) Employees of an LEA, secondary school, or Designated Entity who require access to the FAFSA Filing
Status Information to determine the completion status of a student’s Free Application for Federal Student
Aid (FAFSA) and facilitate providing assistance to such students in completing the FAFSA, including both
paid and non-paid staff and authorized agents such as contractors, subcontractors, volunteers, or other parties
to whom the LEA, secondary school, or Designated Entity has outsourced any of its services or functions.
All Authorized Personnel must be under the direct control of the LEAs, secondary schools, or Designated
Entity with respect to the use and maintenance of ISIR Data.
816
817
818
Award Year: July 1 of one year through June 30 of the next year. For the Grant Services (Pell Grant, Iraq and
Afghanistan Service Grant, and TEACH Grant), eligible students are paid out of funds designated for a
particular award year.
819
820
821
822
823
Central Processing System (CPS): The CPS manages the application and eligibility determination portion of the
federal student aid process. It gathers information from applicants via the Free Application for Federal
Student Aid (FAFSA), applies computerized edits and calculations to determine the student’s eligibility,
and communicates the results to the students, schools, state agencies, third-party servicers, and other
federal computer systems.
824
825
826
827
Destination Point: An organization enrolled in the SAIG that uses an electronic mailbox to send and receive
financial aid data using the SAIG. Every Destination Point is administered by a Primary or Non-Primary
Destination Point Administrator (DPA) and has an electronic mailbox number that begins with the letters
“TG.”
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830
831
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833
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835
836
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838
Destination Point Administrator (DPA): An individual representing an organization involved in the administration
of Title IV, HEA student financial aid programs (such as a postsecondary institution, a State Agency, or
third-party servicer) that is enrolled in the SAIG and assigned a Destination Point. To enroll as a DPA, an
organization’s representative must complete and submit for processing the SAIG Enrollment Application to
participate in the U.S. Department of Education’s Student Aid Internet Gateway. The DPA is responsible
for the Agency’s SAIG users’ access to Federal Student Aid systems, to ensure the data provided by these
systems is protected according to the Privacy Act of 1974, as amended, as well as to ensure users do not
inappropriately access records that are not associated with their organization. The Primary DPA is
responsible for enrolling additional Non-Primary DPAs for specific SAIG services. Non-Primary DPAs are
not allowed to make SAIG enrollment changes. An Agency may only have one Primary DPA, but may have
many Non-Primary DPAs.
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840
EDconnect: ED’s telecommunications software that allows PC Windows users to send and receive data through
the SAIG.
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842
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844
Electronic Services: Primary Destination Point Administrators (Primary DPAs) and their Secondary Destination
Point Administrators (Secondary DPAs) for their organization may enroll users for FAA Access to CPS
Online or EDconnect Entitlement Access. An FSA User ID and password are required to log in to both
systems.
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Attachment A: Glossary (Continued)
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Electronic Services Users: Electronic Services Users are enrolled for FAA Access to CPS Online or EDconnect by
the Primary DPA. These users are associated with the Primary Destination Point and do not require
individually assigned mailboxes to access FAA Access or EDconnect. They must read and sign a Federal
Student Aid User of Electronic Services Statement that the Primary DPA must maintain.
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854
Federal Loan Servicer (Title IV Additional Servicer [TIVAS] or Not-For-Profit [NFP]): An entity that services Title
IV, HEA loans owned by ED. These loans include, but are not limited to, William D. Ford Federal Direct
Loan (Direct Loan) Program loans and Federal Family Education Loan Program (FFELP) Purchased Loans.
Current listings of the Department’s federal loan servicers, including each servicer’s contact information, are
available at the Loan Servicing Centers for Schools and Loan Servicer Centers for Students pages on ED’s
Information for Financial Aid Professionals (IFAP) Web site (https://ifap.ed.gov).
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860
Federal Student Aid (FSA): The 1998 Reauthorization of the Higher Education Act (HEA) established a
performance-based organization at the U.S. Department of Education to administer the federal student
assistance programs authorized under Title IV of the HEA. These programs include the Federal Pell Grant
Program, the Iraq and Afghanistan Service Grant Program, the TEACH Grant Program, the Federal
Supplemental Educational Opportunity Grant Program, the William D. Ford Federal Direct Loan Programs,
the Federal Work Study Programs, and the Federal Perkins Loan Program.
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863
FAA Access to CPS Online: For purposes of this document, a Web tool that State Grant Agencies use to enter
identity verification results and request ISIRs. It is located at https://faaaccess.ed.gov. An FSA User ID is
required to access student information.
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865
866
Free Application for Federal Student Aid (FAFSA): The application that the student must file to apply for aid from
any Title IV, HEA program. Students can apply online by using FAFSA on the Web (https://fafsa.ed.gov).
The FAFSA is also printed and distributed free of charge by the U.S. Department of Education.
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Institutional Student Information Record (ISIR): The term ISIR refers to all processed student information records
that are sent electronically to institutions and state grant agencies by the CPS. The ISIR contains all
information reported on the Free Application for Federal Student Aid (FAFSA), key processing results, and
NSLDS financial aid history information.
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872
National Student Loan Data System (NSLDS): A national database of student loan-level information and selected
grant recipient data for loans and grants disbursed under the Title IV, HEA programs.
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875
Non-Primary Destination Point Administrator (Non-Primary DPA): The Primary DPA is responsible for enrolling
additional Non-Primary DPAs for specific SAIG services assigned to the Non-Primary DPA’s Destination
Points. Non-Primary DPAs are not allowed to make SAIG enrollment changes.
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Non-Resident: Title IV applicants who indicate on their FAFSA a post-secondary institution that is located in the
state where the Agency is located, but the Title IV applicant does not reside in a state other than the state
where the Agency is located).
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Primary Destination Point Administrator (Primary DPA): An individual who has been designated by the Agency as
the responsible party for the enrollment of the Agency’s additional Non-Primary DPA’s which result in the
establishment of their SAIG Mailboxes and may include FAA Access Online use. The Primary DPA is
responsible for the SAIG users’ access to Federal Student Aid systems, to ensure that the data provided to
and from these systems are protected according to the Privacy Act of 1974, as amended, as well as to ensure
that users do not inappropriately access records that are not associated with their Agency. Note: The
Primary DPA is responsible for enrolling additional Non-Primary DPAs for specific SAIG services assigned
to the Non-Primary DPA’s Destination Points. The Primary DPA is assigned the primary destination point.
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Attachment A: Glossary (Continued)
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Resident: Title IV applicants who indicate on their FAFSA, as their state of legal residence, the state in which the
Agency is located.
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890
SAIG Mailbox: An electronic mailbox that is used to send and receive financial aid data using the SAIG. It is also
referred to as a Destination Point. (See Destination Point.)
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893
Social Security Number (SSN): The number assigned to an individual by the Social Security Administration and
used as the identifying number for many Federal purposes, including identifying an SAIG participant and
applicants for the Title IV, HEA programs.
894
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896
897
898
899
900
901
902
903
904
905
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907
Stop Student Debt Relief Scams Act of 2019: Public Law 116-251, explicitly makes unauthorized access to the U.S.
Department of Education information technology systems and the misuse of identification devices issued by
the Department a criminal act with fines up to $20,000 and/or 5 years imprisonment. It also directs the
Department to prevent improper access to the data system and any other system used to administer a
program under Title IV of the Higher Education Act of 1965, as amended, by any person or entity for the
purpose of assisting a student in managing loan repayment or applying for any repayment plan, consolidation
loan, or other benefit authorized by this title, unless such access meets the requirements of an authorized
person or entity. Furthermore, it requires the Department to take action to prevent and address the improper
use of access devices, detecting common patterns of improper use; maintain a reporting system to alert the
Secretary of potentially improper use of Department IT systems; and proactively contacting Federal student
loan borrowers whose Federal student loan accounts likely demonstrate improper use in accordance with the
provisions of this Act. It also directs Federal exit counseling to warn Federal loan borrowers about debt
relief scams and to provide clean and simple disclosures in communications with borrowers who are
applying for or requesting assistance with Federal Direct Loan Program.
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912
Student Aid Internet Gateway (SAIG): The SAIG links thousands of Destination Points across the United States, its
territories, and certain ED-designated foreign countries to the Higher Education Act’s Title IV, HEA
student financial aid programs, and delivery system. DPAs are assigned Destination Points (electronic
mailboxes), for receiving and transmitting data to various Title IV, HEA Federal Student Aid systems such
as NSLDS and CPS. (See Destination Point and Destination Point Administrator.)
913
914
TDClient: ED’s telecommunications software that allows Mainframe/Midrange users to send and receive data
through the SAIG.
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916
TG Number: A TG Number is the identifier for an electronic mailbox which is referred to as a SAIG Mailbox
or Destination Point. The TG Number is a five-digit alphanumeric number, preceded by “TG.”
917
918
Title IV, HEA student financial aid programs: Student assistance programs authorized by Title IV of the
Higher Education Act of 1965, as amended, (HEA).
919
920
U.S. Department of Education (ED, Department): The federal agency responsible for the administration of
federal student aid programs under Title IV of the HEA through Federal Student Aid (FSA).
Formatted: Numbering: Continuous
921
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Page 26
922
Attachment B: Burden Statement
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926
927
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930
931
932
According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of
information unless such collection displays a valid OMB control number. The valid OMB control number for this
information collection is 1845-0002. Public reporting burden for this collection of information is estimated to
average 40 minutes per initial paper application response, 20 minutes per initial web application online, 15 minutes
per updated response on paper, and 10 minutes per updated response online, including time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and
reviewing the collection of information. The obligation to respond to this collection is required to obtain or retain a
benefit as cited in the Higher Education Act of 1965, as amended (HEA); 20 U.S.C. 1070 et seq. If you have
comments or concerns regarding the status of your individual submission of this application, please contact U.S.
Department of Education, Systems Integration Division, 830 First Street NE, Washington, DC 20202 directly.
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State Grant Agency Form
Page 27
| File Type | application/pdf |
| File Title | 2020 State Agency Enrollment Form |
| Subject | State Agency Enrollment Form |
| Author | Nelson, Laurie A |
| File Modified | 2021-03-29 |
| File Created | 2021-02-25 |