General Administrative Requirements for Assistance Programs (Renewal)

Forms and Documents

Document Name	Status
Form 4700-4 General Administrative Requirements for Assistance Programs: State, Local, Tribal Governments Form and Instruction	Modified
Form 190-F-05-001 General Administrative Requirement for Assistance Programs: Fellowships Form and Instruction	Modified
Form 4700-4 General Administrative Requirements for Assistance Programs: Non-Profits Form and Instruction	Modified
0938ss22.docx Supporting Statement A	2021-04-27

IC Document Collections

IC ID	Document Title	Status
23551	General Administrative Requirements for Assistance Programs: State, Local, Tribal Governments Form and Instruction	Modified
202038	General Administrative Requirement for Assistance Programs: Fellowships Form and Instruction	Modified
188505	General Administrative Requirements for Assistance Programs: Non-Profits Form and Instruction	Modified

ICR Details

OMB Control No: 2030-0020	ICR Reference No: 202103-2030-001
Status: Received in OIRA	Previous ICR Reference No: 201704-2030-001
Agency/Subagency: EPA/OMS	Agency Tracking No: 0938.22
Title: General Administrative Requirements for Assistance Programs (Renewal)
Type of Information Collection: Extension without change of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 04/30/2021

	Requested	Previously Approved
Expiration Date	36 Months From Approved	04/30/2021
Responses	14,957	28,926
Time Burden (Hours)	94,606	90,124
Cost Burden (Dollars)	0	0

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Abstract: This ICR authorizes the collection of information under EPAs General Regulation for Assistance Programs that establishes the minimum management requirements for all recipients of EPA grants or cooperative agreements (assistance agreements). In addition, this ICR includes EPAs Disadvantaged Business Enterprise (DBE) Program as a result of the relocation of the DBE Program from the Office of Small and Disadvantaged Business Utilization (OSDBU) to the Office of Grants and Debarment (OGD). Information collection activities for the DBE Program were previously covered under OMB Control Number 2090-0030. For awards made prior to December 26, 2014, 40 CFR Part 30, Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations, establishes the management requirements for institutions of higher education, hospitals, and other non-profit organizations, as well as procurement requirements for non-governmental recipients. For awards made prior to December 26, 2014, 40 CFR Part 31, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments, includes the management requirements for States, local governments, and Indian Tribal governments. These regulations include only those provisions mandated by statute, required by Office of Management and Budget (OMB) Circulars, or added by EPA to ensure sound and effective financial assistance management. For awards made on or after December 26, 2014, 2 CFR 200 and EPAs implementation of 2 CFR 200 at 2 CFR 1500 Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards establishes the management requirements for all entity types. 40 CFR Part 35 outlines policies and procedures for assistance agreements to State, interstate, and local agencies and Indian Tribes and Intertribal Consortia for pollution abatement and control programs (listed in Subparts A and B). For all awards, 40 CFR Part 33 Participation by Disadvantaged Business Enterprises in Procurement under Environmental Protection Agency (EPA) Financial Assistance Agreements establishes DBE utilization requirements for all entity types. These regulations include only those provisions mandated by statute or added by EPA to ensure sound and effective financial assistance management with respect to DBE utilization. This ICR combines all of these requirements under OMB Control Number 2030-0020. EPA award officials will use the information required by these regulations to make assistance agreement awards, to make assistance payments, and to verify that the recipient is using Federal funds appropriately to comply with Federal requirements.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	85 FR 216	11/06/2020
30-day Notice:	Federal Register Citation:	Citation Date:
	86 FR 22963	04/30/2021
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 3

IC Title	Form No.	Form Name
General Administrative Requirement for Assistance Programs: Fellowships	5770-02, 5770-07, 5770-08, 5770-09, 5770-03, 5770-05, 190-F-05-001	Fellowship Stipend Payment Enrollment Form ,   Fellowship Application ,   Fellowship Facilities and Commitment Statement ,   Agency Fellowship Certification ,   Fellowship Activation Notice ,   Fellowship Agreement ,   Completion of Studies Notice
General Administrative Requirements for Assistance Programs: Non-Profits	6600-01, NCER Form 5, 4700-4, 190-F-04-001, 5700-52A, 5700-53, 5700-54, 6600-06, 6600-08B, 6600-09	Pre-award Compliance Review for EPA Financial Assistance ,   EPA Payment Request ,   MBE/WBE Utilization Under Federal Grants and Cooperative Agreements ,   Lobbying and Litigation Certification for Grants and Cooperative Agreements ,   Key Contacts Form ,   Limited Scope Administrative and Financial Review Questionnaire ,   Certification Regarding Lobbying for Contracts, Grants, and Cooperative Agreements ,   Certificate of Indirect Costs for Non-Profit Organizations ,   Administrative Capability Questionnaire ,   Current and Pending Support
General Administrative Requirements for Assistance Programs: State, Local, Tribal Governments	6600-01, 5700-52A, 4700-4, 190-F-04-001, 5700-53, 5700-54, 6600-06, 6600-08A, 6600-09, NCER Form 5	Pre-award Compliance Review for EPA Financial Assistance ,   EPA Payment Request ,   MBE/WBE Utilization Under Federal Grants and Cooperative Agreements ,   Lobbying and Litigation Certification for Grants and Cooperative Agreements ,   Key Contacts Form ,   Limited Scope Administrative and Financial Review Questionnaire ,   Certification Regarding Lobbying for Contracts, Grants, and Cooperative Agreements ,   Certificate of Indirect Costs for State and Local Grants ,   Administrative Capability Questionnaire ,   Current and Pending Support

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	14,957	28,926	0	0	-13,969	0
Annual Time Burden (Hours)	94,606	90,124	0	0	4,482	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: There is an increase of 4,482 hours in the total estimated respondent burden compared with the ICR currently approved by OMB. The increase is partially due to the incorporation of burden into this ICR associated with the relocation of the DBE Program from OSDBU to OGD. EPA also made adjustments to the estimated number of respondents for each of the requirements included in the ICR and to the burden hour estimates for three of the requirements.

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Annual Cost to Federal Government: $2,613,965

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 04/30/2021

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