Eligibility of Students at Institutions of Higher Education for Funds under the CARES Act

Forms and Documents

Document Name	Status
Revised Paperwork Burden Statement FINAL HEERF Student Def 20210503 v2.docx Supplementary Document	2021-05-03
Signed Updated Emergency ICR Memo Student definition 20210504.pdf Supplementary Document	2021-05-04
Revised1840-XXXXX Supp Stmnt HEERF Student Definition FINAL 20210503.docx Supporting Statement A	2021-05-03

IC Document Collections

IC ID	Document Title	Status
246775	Eligibility of Students at Institutions of Higher Education for Funds under the CARES Act Other-Burden Estimates	New
246774	Eligibility of Students at Institutions of Higher Education for Funds under the CARES Act Other-Burden Estimates	New
246773	Eligibility of Students at Institutions of Higher Education for Funds under the CARES Act Other-Burden Estimates	New
246772	Eligibility of Students at Institutions of Higher Education for Funds under the CARES Act Other-Burden Estimates	New

ICR Details

OMB Control No: 1840-0857	ICR Reference No: 202104-1840-005
Status: Active	Previous ICR Reference No:
Agency/Subagency: ED/OPE	Agency Tracking No:
Title: Eligibility of Students at Institutions of Higher Education for Funds under the CARES Act
Type of Information Collection: New collection (Request for a new OMB Control Number)	Common Form ICR:  No
Type of Review Request: Emergency	Approval Requested By: 05/11/2021
OIRA Conclusion Action: Approved without change	Conclusion Date: 05/11/2021
	Date Received in OIRA: 05/11/2021
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	11/30/2021	6 Months From Approved
Responses	16,016,491	0	0
Time Burden (Hours)	1,306,588	0	0
Cost Burden (Dollars)	0	0	0

---

Abstract: The U. S. Department of Education is requesting approval of this new information collection request to allow for immediate outreach to institutions of higher education to meet the requirements of the Coronavirus Aid, Relief, and Economic Security Act or the CARES Act, Pub. L. No. 116-136 (March 27, 2020). This will help to ensure that the distribution of the CARE Act funds is managed by institutions in accordance with this clarification as discussed in the Final Rule.

Emergency Justfication: The U. S. Department of Education is requesting an emergency clearance of this information collection request to allow for immediate outreach to institutions of higher education to meet the requirements of the Coronavirus Aid, Relief, and Economic Security Act or the CARES Act, Pub. L. No. 116-136 (March 27, 2020). This will help to ensure that the distribution of the CARE Act funds is managed by institutions in accordance with this clarification as discussed in the Final Rule. The Department is requesting emergency clearance and OMB approval of our foregoing public comment until this collection is resubmitted as a regular collection not. The Department will publish 60 and 30 Federal Register notices as required by 5 CFR 1320.8(d), soliciting comments on the information collection at that time.

---

Authorizing Statute(s): PL: Pub.L. 116 - 136 18004 Name of Law: Coronavirus Aid, Relief, and Economic Security Act
  

Citations for New Statutory Requirements: PL: Pub.L. 116 - 136 18004 Name of Law: Coronavirus Aid, Relief, and Economic Security Act

---

Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

---

Federal Register Notices & Comments

Did the Agency receive public comments on this ICR? No

---

Number of Information Collection (IC) in this ICR: 4

IC Title	Form No.	Form Name
Eligibility of Students at Institutions of Higher Education for Funds under the CARES Act
Eligibility of Students at Institutions of Higher Education for Funds under the CARES Act
Eligibility of Students at Institutions of Higher Education for Funds under the CARES Act
Eligibility of Students at Institutions of Higher Education for Funds under the CARES Act

---

ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	16,016,491	0	0	16,016,491	0	0
Annual Time Burden (Hours)	1,306,588	0	0	1,306,588	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This is an emergency program change due to a statutory change requiring a new collection. There is no form attached to this clearance. The burden to all institutions receiving an allocation of funds is 25,680 hours (5,136 institutions x 5 hours). The burden per student to request additional aid to be submitted to their institution is 1,280,908 hours (.08 hours x 16,011,355 students). The total new burden for this collection is 1,306,588 hours for 16,016,491 respondents.

---

Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Yes

---

Common Form ICR:  No

---

On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 05/11/2021

---