Carried over Att G

carried over-Attachment G Technical Changes EDFacts 2017-18 and 2018-19.docx

EDFacts Data Collection School Years 2019-20, 2020-21, and 2021-22 (with 2018-19 continuation)

Carried over Att G

OMB: 1850-0925

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Paperwork Reduction Act Submission Supporting Statement

Annual Mandatory Collection of Elementary and Secondary

Education Data through EDFacts

August 2017

Attachment G

Change Memorandum

Technical Amendments

SY 2017-18 and 2018-19



Contents

Purpose

This document describes technical amendments proposed for the EDFacts data set for SY 2017-18 and 2018-19. The supporting attachments have been updated to reflect the amendments and are submitted with this change request. These changes are to:

  • Align the language used in the EDFacts data set to the terminology used in the Elementary and Secondary Education Act (ESEA), as amended by the Every Student Succeeds Act (ESSA);

  • Fix technical errors in EDFacts documentation; and

  • Assign DG and FS identification numbers (IDs) to new data groups.

Background

The current EDFacts data set is approved for three school years: 2016-17, 2017-18, and 2018-19. The EDFacts data set is primarily collected through the EDFacts Submission System (ESS) and submitted by state educational agencies (SEAs). ESS is an electronic collection system that collects data at the state, local education agency (LEA), and school levels. This approach has allowed the U.S. Department of Education (ED) to have a robust set of data while also modernizing the collection approach from the SEAs.


ED is currently collecting the SY 2016-17 data. ED plans to begin collecting the SY 2017-18 data by December of 2017.


The EDFacts data set is composed of data groups and categories. The structure of the EDFacts data set is explained in Attachment E of the approved data set.

Technical Amendments To Align with ESSA

This section explains the requested technical amendments to the EDFacts data set. All changes are changes in terminology and thus do not change the burden for this collection. The changes are:


  • Changing from “Academic Progress Indicator” to “Other Academic Indicator”

  • Removing reference to diplomas

  • Changing from “after five years” to “within five years”

  • Changing from “migrant students to “migratory students

Change to “Other Academic Indicator”

The term “Academic Progress Indicator” was used in regulations that have subsequently been rescinded. The term from the statute is “Other Academic Indicator.” This change impacts one data group.


As is

As should be

DG ID

TBD (DG ID wasn’t assigned)

836

DG Name

Academic progress indicator status table

Other academic indicator status table

DG Definition

A school’s performance on the Academic Progress Indicator.

A school’s performance on the Other Academic Indicator.

Removing reference to diplomas


As is

As should be

DG ID

739

DG Name

HS graduates postsecondary enrollment table

DG Definition

The number of students who graduated with a regular or alternate high school diploma during the previous academic year who enrolled or did not enroll in an IHE during the academic year immediately following the previous academic year.

The number of students who graduated the previous academic year who enrolled or did not enroll in an IHE during the academic year immediately following the previous academic year.

Change to “WithIn Five Years”

ESEA uses the phrase “within five years” for English learners to achieve proficiency with English. This change impacts one data group:


As is

As should be

DG ID

TBD (DG ID wasn’t assigned)

840

DG Name

Title III English learners not proficient after five years

Title III English learners not proficient within five years

DG Definition

The number of English learners who have not attained English language proficiency after five years of identification as an English learner in a district that receives Title III of ESEA, as amended, funds

The number of English learners who have not attained English language proficiency within five years of initial classification as an English learner and first enrollment in a local educational agency that receives Title III of ESEA, as amended, funds.



Change to “Migratory Students”

The term in the previous package was “migrant students.” The term from the statute is “migratory students.” This change impacts the following data groups:

FS

DG

DG Name

054

102

MEP students served 12-month table

165

110

Migrant students eligible regular school year

121

634

Migrant students eligible 12-month table

122

635

MEP students eligible and served summer/intersession table

145

684

MEP services table

192

796

MEP students priority for services table

For each of these DGs, the name and the definition will be changed from “migrant” to “migratory.”

The change also impacts the some categories:

  • Migrant Status

  • Migrant Priority for Services (Only)

  • Continuation (Only)

  • MEP Services

The change for Migrant Status is:


As is

As should be

Category Name

Migrant Status

Migratory Status

Category Definition

An indication that students are eligible migrant children.

An indication that students are eligible migratory children.

Permitted value

Migrant students

Migratory students

The change for Migrant Priority for Services (Only) is:


As is

As should be

Category Name

Migrant Priority for Services (Only)

Priority for Services (Only)

The change for Continuation (Only) is:


As is

As should be

Definition

An indication that migrant children are receiving instructional or support services under the continuation of services authority ESEA, as amended, Title I, Part C Section 1304(e)(2)-(3).

An indication that migratory children are receiving instructional or support services under the continuation of services authority ESEA, as amended, Title I, Part C Section 1304(e)(2)-(3).

The change for MEP Services is:


As is

As should be

Definition

The types of services received by participating migrant students in the migrant education program (MEP).

The types of services received by participating migratory students in the migrant education program (MEP).

Data group names were updated in Attachment B-3 but not marked as a change.

Reduce Disaggregation

Previously, the data on assessments in mathematics and reading/language arts was collected by School Year Attendance Status (also known as Full Academic Year Status). The Department has determined that these additional disaggregations of the data are not required. Therefore, the category “School Year Attendance Status” is removed from all the category sets (Attachment B-4) and subtotals for the following DGs (Attachment B-3).

Data Group Name

DG ID

Academic achievement in mathematics table

583

Academic achievement in reading/language arts table

584

Assessment participation in mathematics table

588

Assessment participation in reading/language arts table

589



Technical Corrections

This section explains the technical corrections. These corrections are errors in the package.

Definition

Data Group

As is

As should be

Management organization type (DG 829)

The type of charter management organization.

The type of management organization.

Category Sets

In a couple of places, the category in Attachment B-3 Data Groups is incorrect. These data groups have been collected for several school years. These corrections align the data groups to how the data groups have been collected. Thus, there is no change in burden.

Data Group

As is

As should be

Children with disabilities (IDEA) exiting special education table (DG 85)

Category Set A

  • Basis of Exit

  • Age (Exiting)

  • Disability Category (IDEA)

Category Set A

  • Basis of Exit

  • Age (Exiting)

  • Disability Category (IDEA) Exiting

Title III English language proficiency results table (DG 151)

Category Set A

  • Title III Accountability

Category Set B

  • Title III Accountability

  • Disability Status (only)

Category Set A

  • English Learner Accountability

Category Set B

  • English Learner Accountability

  • Disability Status (only)

Children with disabilities (IDEA) disciplinary removals table (DG 598)

Category Set D

  • Removal Length (IDEA)

  • English Learner Status (Only)

Category Set D

  • Removal Length (IDEA)

  • English Learner Status (Both)

Academic achievement in science table (DG 585)

Category Set H

  • Assessment Administered

  • Performance Level

  • Grade Level (Assessment)

  • School Year Attendance Status

  • Foster Care Status

Category Set I

  • Assessment Administered

  • Performance Level

  • Grade Level (Assessment)

  • School Year Attendance Status

  • Military Connected Student Status

Category Set H

  • Assessment Administered

  • Performance Level

  • Grade Level (Assessment)

  • Foster Care Status



Category Set I

  • Assessment Administered

  • Performance Level

  • Grade Level (Assessment)

  • Military Connected Student Status

Reporting Periods

In a couple of places, the reporting period in Attachment B-3 Data Groups is incorrect. The reporting periods should match the reporting periods listed in Attachment B-1. These corrections align the data groups between Attachment B-1 and B-3. Thus, there is no change in burden.

Data Group

As is

As should be

MEP student students eligible and served summer/intersession table (DG 635)

Summer and Intersession Terms during the Performance Period (9/1 to 8/31)

Summer and Intersession Terms during the Performance Period (MEP)

All data groups for Neglected or Delinquent (N or D) Program – See list below

July 1 through June 30

Program year (N or D)

The reporting periods are corrected in the below list of the N or D data groups:

Data Group Name

DG

N or D academic achievement table – LEA

629

N or D academic achievement table - State Agency

628

N or D academic and vocational outcomes exited programs table – LEA

784

N or D academic and vocational outcomes exited programs table – State Agency

785

N or D academic and vocational outcomes in programs table – LEA

782

N or D academic and vocational outcomes in programs table – State Agency

783

N or D participation table – LEA

657

N or D participation table – State Agency

656



Subtotal

Under ESSA, states can have more than one school quality or student success indicator status. To accommodate this, the data group school quality or student success indicator status table includes the category Indicator Type. An error was made in the data group structure for the status for all students. Generally, the status for all students is the education unit total. However, since the states can have more than one indicator, Indicator Type must be included with the status for all students. The data group has been revised.

Group Name: School quality or student success indicator status table

DG: 838

Definition

A school’s performance on the state-specific indicators of school quality or student success.

Permitted Values


  • State defined permitted values

  • Too few students

  • No students in the subgroup

Reporting Period

School Year

Reporting Levels

School

LEA

State

Education Unit Total!

Comment

Subtotal 1 is the status for all students for each indicator.

Scope Comment


Duplication Comment


File Specification #

202

CATEGORY SET

DESCRIPTION

Category Set A

  • Indicator Type

  • Major Racial and Ethnic Groups

Category Set B

  • Indicator Type

  • Disability Status (Only)

Category Set C

  • Indicator Type

  • English Learner Status (Only)

Category Set D

  • Indicator Type

  • Economically Disadvantaged Status

SUBTOTAL

DESCRIPTION

Subtotal 1

  • Indicator Type

STEWARD: OESE/OSS



Data Group and File Specification IDs

When the OMB clearance package was originally submitted, the data group and file specification IDs were not assigned. To make the attachments easier to use, the IDs have been added to Attachment B-3 Data Group. The addition of the IDs is not marked in the Attachments.


Data Group Name

DG ID

FS ID

Graduation rate indicator status table

834

199

Academic achievement indicator status table

835

200

Other academic indicator status table

836

201

Progress achieving English language proficiency indicator status table

837

103

School quality or student success indicator status table

838

202

Teachers table

839

203

Title III English learners not proficient within five years table

840

204

Title III English learners exited table

841

204

Attachments

The changes to the original attachments are marked as “Revised TA!” in red font in the Attachments. (The addition of the DG IDs and FS ID are not marked.)

File Typeapplication/vnd.openxmlformats-officedocument.wordprocessingml.document
File TitleAttachment G Technical Amendments
AuthorAuthorised User
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File Created2021-04-14

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