Authorization for the Social Security Administration to Obtain Personal Information

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form SSA-8510 Authorization for the Social Security Administration to Obtain Personal Information	Form	Modified	Available
Form SSA-8510 SSA-8510 – Title II and Title XVI general evidence (paper version)	Form	Modified	Repair queued
Form SSA-8510 Authorization for the Social Security Administration to Obtain Personal Information	Form	Removed	Available
Form SSA-8510 SSA-8510 – Medicare Subsidy Quality Review (paper version)	Form	Removed	Missing upstream
Addendum - 0801 (Final).docx	Supplementary Document	Uploaded 2021-09-29	Available
Addendum - 0801 (Final).docx	Supplementary Document	Uploaded 2021-09-29	Repair queued
Supporting Statement - 0801 (clean copy).docx	Supporting Statement A	Uploaded 2023-05-03	Available
Supporting Statement - 0801 (Final).docx	Supporting Statement A	Uploaded 2021-09-29	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
216304	SSA-8510 – Title II and Title XVI general evidence (Personal Information Authorization - Intranet Screens)	Other-Intranet Screens	Modified
216303	SSA-8510 – Title II and Title XVI general evidence (paper version)	Form	Modified	Authorization for the Social Security Administration to Obtain Personal Information
216303	SSA-8510 – Title II and Title XVI general evidence (paper version)	Form	Modified
216303	SSA-8510 – Title II and Title XVI general evidence (paper version)	Other-Revised PA and PRA Statements	Modified
216301	SSA-8510 – Medicare Subsidy Quality Review (paper version)	Form	Removed	Authorization for the Social Security Administration to Obtain Personal Information
216301	SSA-8510 – Medicare Subsidy Quality Review (paper version)	Form	Removed
216301	SSA-8510 – Medicare Subsidy Quality Review (paper version)	Other-Privacy Act Statement (revised)	Removed

ICR Details

OMB Control No: 0960-0801	ICR Reference No: 202105-0960-007
Status: Active	Previous ICR Reference No: 201805-0960-011
Agency/Subagency: SSA	Agency Tracking No:
Title: Authorization for the Social Security Administration to Obtain Personal Information
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 07/20/2023
Retrieve Notice of Action (NOA)	Date Received in OIRA: 09/30/2021
Terms of Clearance: The agency made minor modifications to the supporting statement to explain differences between the various authorization forms the agency uses to collect information about claimants.

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	07/31/2026	36 Months From Approved	07/31/2023
Responses	200,461	0	163,445
Time Burden (Hours)	16,706	0	13,621
Cost Burden (Dollars)	0	0	0

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Abstract: SSA uses Form SSA-8510 to contact a public or private custodian of records on behalf of an applicant or recipient of an SSA program to request evidence information, which may support a benefit application or payment continuation. We ask for evidence information such as the following: • Age requirements (e.g. birth certificate, court documents) • Insured status (e.g. earnings, employer verification) • Marriage or divorce information • Pension offsets • Wages verification • Annuities • Property information • Benefit verification from a State agency or third party • Immigration status (rare instances) • Income verification from public agencies or private individuals • Unemployment benefits • Insurance policies If the custodian requires a signed authorization from the individual(s) whose information SSA requests, SSA may provide the custodian with a copy of the SSA-8510. Once the respondent completes the SSA-8510, either using the paper form, or using the Personal Information Authorization Intranet version, SSA uses the form as the authorization to obtain personal information regarding the respondent from third parties until the authorizing person (respondent) revokes the permission of its usage. The collection is voluntary; however, failure to verify the individuals’ eligibility can prevent SSA from making an accurate and timely decision for their benefits. The respondents are individuals who may file for, or currently receive, Social Security benefits, SSI payments, or Medicare Part D subsidies.

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Authorizing Statute(s): US Code: 42 USC 1383 Name of Law: Social Security Act
   US Code: 42 USC 405 Name of Law: Social Security Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	86 FR 40221	07/27/2021
30-day Notice:	Federal Register Citation:	Citation Date:
	86 FR 54007	09/29/2021
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 2

table that charts list of burden

IC Title	Form No.	Form Name
SSA-8510 – Medicare Subsidy Quality Review (paper version)	SSA-8510	Authorization for the Social Security Administration to Obtain Personal Information
SSA-8510 – Title II and Title XVI general evidence (Personal Information Authorization - Intranet Screens)
SSA-8510 – Title II and Title XVI general evidence (paper version)	SSA-8510	Authorization for the Social Security Administration to Obtain Personal Information

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	200,461	163,445	0	0	37,016	0
Annual Time Burden (Hours)	16,706	13,621	0	0	3,085	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: When we last cleared this IC in 2018, the burden was 13,621 hours. However, we are currently reporting a burden of 16,706 hours. This change stems from an increase in the number of responses from 163,445 to 200,461. There is no change to the burden time per response. Although the number of responses changed, SSA did not take any actions to cause this change. These figures represent current Management Information data.

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Annual Cost to Federal Government: $430,697

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 09/30/2021

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