Claimant's Recent Medical Treatment

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form HA-4631 Claimant's Recent Medical Treatment	Form	Modified	Available
Form HA-4631 Claimant's Recent Medical Treatment	Form	Modified	Repair queued
Form HA-4631 Claimant's Recent Medical Treatment	Form	New	Available
Public Comments from NOSSCR.pdf	Public Comments	Uploaded 2021-04-23	Available
Supporting Statement -0960-0292 (final).docx	Supporting Statement A	Uploaded 2024-11-12	Available
Supporting Statement - 0292.docx	Supporting Statement A	Uploaded 2021-06-30	Repair queued
Addendum -0960- 0292.docx	Supplementary Document	Uploaded 2024-11-12	Available
0292 Addendum-Including Comments and Responses.docx	Supplementary Document	Uploaded 2021-06-30	Missing upstream

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
9198	Claimant's Recent Medical Treatment	Form	Modified	Claimant's Recent Medical Treatment
9198	Claimant's Recent Medical Treatment	Form	Modified
9198	Claimant's Recent Medical Treatment	Other-Revised Privacy Act Statement	Modified
272282	Electronic Records Express Submission	Form	New	Claimant's Recent Medical Treatment

ICR Details

OMB Control No: 0960-0292	ICR Reference No: 202105-0960-009
Status: Active	Previous ICR Reference No: 201801-0960-004
Agency/Subagency: SSA	Agency Tracking No:
Title: Claimant's Recent Medical Treatment
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 11/19/2024
Retrieve Notice of Action (NOA)	Date Received in OIRA: 06/30/2021
Terms of Clearance: In accordance with 5 CFR 1320, this information collection is approved.

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	11/30/2026	36 Months From Approved	11/30/2024
Responses	300,000	0	200,000
Time Burden (Hours)	195,900	0	33,333
Cost Burden (Dollars)	0	0	0

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Abstract: When DDSs deny a claim at the reconsideration level, the claimant has a right to request a hearing before an administrative law judge (ALJ). For the hearing, SSA asks the claimant to complete and return the HA-4631 if the claimant’s file does not reflect a current, complete medical history as the claimant proceeds through the appeals process. ALJs must obtain the information to update and complete the record and to verify the accuracy of the information. Through this process, ALJs can ascertain whether the claimant’s situation changed. The ALJs and hearing office staff use the response to make arrangements for consultative examination(s) and the attendance of any expert witnesses, if appropriate. During the hearing, the ALJ offers any completed questionnaires as exhibits and may use them to: (1) Refresh the claimant’s memory, and (2) shape their questions. The respondents are claimants requesting hearings on entitlement to Old Age Survivors and Disability Insurance benefits or SSI payments.

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Authorizing Statute(s): US Code: 42 USC 423 Name of Law: Social Security Act
   US Code: 42 USC 405 Name of Law: Social Security Act
   US Code: 42 USC 1382c Name of Law: Social Security Act
   US Code: 42 USC 1383 Name of Law: Social Security Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	86 FR 17874	04/06/2021
30-day Notice:	Federal Register Citation:	Citation Date:
	86 FR 33007	06/23/2021
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 2

table that charts list of burden

IC Title	Form No.	Form Name
Claimant's Recent Medical Treatment	HA-4631	Claimant's Recent Medical Treatment
Electronic Records Express Submission	HA-4631	Claimant's Recent Medical Treatment

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	300,000	200,000	0	0	100,000	0
Annual Time Burden (Hours)	195,900	33,333	0	0	162,567	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: When we last cleared this IC in 2017, the burden was 33,333 hours. However, we are currently reporting a burden of 150,000 hours. This change stems an increase in the number of responses from 200,000 to 300,000 combined with a change in the amount of burden time for response. These figures represent current Management Information data. * Note: The total burden reflected in ROCIS is 195,900, while the burden cited in #12 of the Supporting Statement is 150,000. This discrepancy is because the ROCIS burden reflects the following components: field office waiting time + a rough estimate of a 30-minute, + one-way, drive burdens. In contrast, the chart in #12 of the Supporting Statement reflects actual burden.

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Annual Cost to Federal Government: $305,060

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 06/30/2021

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