State Data Transfer

Forms and Documents

Document Name	Status
PRA_SS_PartA_SDT_2127-NEW_052721.docx Supporting Statement A	2021-05-27
Emergency Clearance Request SDT_052621.pdf Supplementary Document	2021-05-26
20200304-SDT-60day published.pdf Supplementary Document	2021-05-26
USCODE-2012-title23-chap4-sec403.pdf Supplementary Document	2021-05-26
USCODE-2013-title49-subtitleVI-partA-chap301-subchapV-sec30182.pdf Supplementary Document	2021-05-26

IC Document Collections

IC ID	Document Title	Status
247644	EDT Maintenance	New
247643	EDT IT Implementation	New
247642	SDS Packing and Sending	New
247641	SDS Copying	New

ICR Details

OMB Control No:	ICR Reference No: 202105-2127-002
Status: Received in OIRA	Previous ICR Reference No:
Agency/Subagency: DOT/NHTSA	Agency Tracking No:
Title: State Data Transfer
Type of Information Collection: New collection (Request for a new OMB Control Number)	Common Form ICR:  No
Type of Review Request: Emergency	Approval Requested By: 06/01/2021
Date Submitted to OIRA: 05/27/2021

	Requested	Previously Approved
Expiration Date	6 Months From Approved
Responses	61	0
Time Burden (Hours)	683	0
Cost Burden (Dollars)	0	0

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Abstract: The State Data Transfer (SDT) program is a voluntary collection of motor vehicle crash data. State agencies collect information about motor vehicle crashes on Police Accident Reports (PARs) for their own needs. In general, a PAR includes information about the vehicles and individuals involved in a crash, injuries or fatalities resulting from a crash, roadway information, environmental information, and information to reconstruct the crash scenes, etc. The SDT is a process through which participating States transfer their PAR data to the National Highway Traffic Safety Administration (NHTSA). SDT has two components that NHTSA’s National Center for Statistics and Analysis (NCSA) calls protocols: 1. The State Data System (SDS) protocol obtains PAR crash data from States that submit data on an annual basis to NCSA. The data is submitted via electronic media, such as encrypted CD-ROM/DVD, or through secured mail or a secure file transfer protocol (SFTP). Files submitted through the SDS protocol are referred to as “annual crash files.” 2. The Electronic Data Transfer (EDT) protocol obtains PAR crash data, crash reports, and crash images from participating State crash systems through an electronic data transfer. Generally, this transfer occurs on a nightly basis following State data quality control checks and acceptance by each State’s centralized database. The information is transmitted using Extensible Markup Language (XML) or JavaScript Object Notation (JSON) files through a web service using the Hypertext Transfer Protocol Secure (HTTPS) protocol between a State’s crash data system and NHTSA. The SDT process allows States to submit all their PAR data to NHTSA. NCSA will then use this data to develop a census of the participating State’s crashes. This dataset will help NCSA identify existing and emerging highway safety trends and assess the effectiveness of motor vehicle safety standards and new and emerging technologies. NHTSA will also use the dataset to support NHTSA’s Corporate Average Fuel Economy (CAFE) program. Specifically, NHTSA will use the data to complete the cost-benefit analyses for CAFE rulemakings, including using the data to evaluate the effects vehicle mass has on fatalities. NHTSA will also use the information collected to support NHTSA’s Fatality Analysis Reporting System (FARS), Crash Report Sampling System (CRSS), Crash Investigation Sampling System (CISS), Special Crash Investigation (SCI), Non-Traffic Surveillance (NTS), Crash Injury Research and Engineering Network (CIREN), and other data collection programs by pre-populating data where possible and leveraging the data for sample selection, etc. NHTSA will also share the data with other Department of Transportation (DOT) agencies that analyze crash data for motor vehicle and traffic safety trends.

Emergency Justfication: The National Highway Traffic Safety Administration (NHTSA) requests emergency processing of a request for approval of a collection of information concerning the State Data Transfer (SDT) program. NHTSA seeks emergency clearance for this information collection request for the maximum permissible period under 5 CFR 1320.13(f). The State Data Transfer (SDT) program is a voluntary collection of motor vehicle crash data. Participating States transfer information about motor vehicle crashes to the National Highway Traffic Safety Administration (NHTSA). NHTSA uses this information to develop a census of the participating States’ crashes that the National Center for Statistics and Analysis (NCSA) will use to identify existing and emerging highway safety trends and assess the effectiveness of motor vehicle safety standards and new technologies on vehicle and highway safety programs. This data are critical to several high priority projects for this administration. The SDT data will be used to determine mass/safety impacts for the Coporate Average Fuel Economy (CAFE) notice of proposed rulemaking (NPRM) scheduled for release this spring/summer. E.O. 13990 requires NHTSA to “as appropriate and consistent with applicable law, […] consider publishing for notice and comment a proposed rule suspending, revising, or rescinding” the SAFE II Rule “by July 2021.” Following the normal clearance procedures will not allow NHTSA to receive approval before the deadline for publication of the NPRM. The Partnership for Analytics Research in Traffic Safety (PARTS) also needs this data to determine the effectiveness of automated driver assistance systems (ADAS) with Departmental leadership expecting initial analyses later this year. These results will be used in the cost and benefit analysis needed for rulemaking on these technologies as required by E.O. 12863. Given the priorities identified above, this information is needed before NHTSA can complete the normal clearance procedures under 5 CFR Part 1320. NHTSA requests that OMB approve or disapprove the collection of information within 3 days. Any delays in this program will potentially delay these analytical and rulemaking actions that could prevent fatalities and injuries in motor vehicle crashes. NHTSA published a notice in the Federal Register with a 60-day public comment period to announce the SDT information collection on May 31, 2018 (83 FR 25112). Five comments were received and have been addressed in a new 60-day notice which will be published shortly.

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Authorizing Statute(s): US Code: 49 USC 30182 Name of Law: Motor Vehicle Safety Reserach and Development
   US Code: 23 USC 403 Name of Law: Highway Safety Research and Development
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments

Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 4

IC Title	Form No.	Form Name
EDT IT Implementation
EDT Maintenance
SDS Copying
SDS Packing and Sending

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	61	0	0	61	0	0
Annual Time Burden (Hours)	683	0	0	683	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This is a new collection. The total burden cost is estimated to be $0 and the number of burden hours is estimated to be 683 for this new collection.

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Annual Cost to Federal Government: $1,841,240

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 05/27/2021

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