State Data Transfer

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Justification for Non-Substantive Change Request_SDT3.27.25.docx	Justification for No Material/Nonsubstantive Change	Uploaded 2025-03-27	Available
Justification for Non-Substantive Change Request_SDT3.27.25.docx	Justification for No Material/Nonsubstantive Change	Uploaded 2025-03-27	Repair queued
PRA_SS_PartA_SDT_2127-0753-Part A-BIL EDT-2023-1201.docx	Supporting Statement A	Uploaded 2023-12-05	Available
PRA_SS_PartA_SDT_2127-0753-Part A-BIL EDT-2023-1201.docx	Supporting Statement A	Uploaded 2023-12-05	Missing upstream

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
261415	EDT Maintenance SEDC		Unchanged
247644	EDT Maintenance Non-SEDC		Unchanged
247643	EDT IT Implementation		Unchanged
247642	SDS Packing and Sending		Unchanged
247641	SDS Copying		Unchanged

ICR Details

OMB Control No: 2127-0753	ICR Reference No: 202503-2127-011
Status: Active	Previous ICR Reference No: 202307-2127-001
Agency/Subagency: DOT/NHTSA	Agency Tracking No:
Title: State Data Transfer
Type of Information Collection: No material or nonsubstantive change to a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 04/01/2025
Retrieve Notice of Action (NOA)	Date Received in OIRA: 03/28/2025
Terms of Clearance: In accordance with 5 CFR 1320, this information collection is approved. Any previous terms of clearance remain in effect if applicable.

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	12/31/2026	12/31/2026	12/31/2026
Responses	6,978	0	6,978
Time Burden (Hours)	312,663	0	312,663
Cost Burden (Dollars)	5,000,000	0	5,000,000

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Abstract: The State Data Transfer (SDT) program is a voluntary collection of motor vehicle crash data. State agencies collect information about motor vehicle crashes on Police Accident Reports (PARs) for their own needs. In general, a PAR includes information about the vehicles and individuals involved in a crash, injuries or fatalities resulting from a crash, roadway information, environmental information, and information to reconstruct the crash scenes, etc. The SDT is a process through which participating States transfer their PAR data to the National Highway Traffic Safety Administration (NHTSA). SDT has two components that NHTSA’s National Center for Statistics and Analysis (NCSA) calls protocols: 1. The State Data System (SDS) protocol obtains PAR crash data from States that submit data on an annual basis to NCSA. The data is submitted via electronic media, such as encrypted CD-ROM/DVD, or through secured mail or a secure file transfer protocol (SFTP). Files submitted through the SDS protocol are referred to as “annual crash files.” 2. The Electronic Data Transfer (EDT) protocol obtains PAR crash data, crash reports, and crash images from participating State crash systems through an electronic data transfer. Generally, this transfer occurs on a nightly basis following State data quality control checks and acceptance by each State’s centralized database. The information is transmitted using Extensible Markup Language (XML) or JavaScript Object Notation (JSON) files through a web service using the Hypertext Transfer Protocol Secure (HTTPS) protocol between a State’s crash data system and NHTSA. On November 15, 2021, President Biden signed the Infrastructure Investment and Jobs Act (IIJA or the Bipartisan Infrastructure Law), Public Law 117-58. Section. 24108 (d) authorizes the Secretary of Transportation to establish the State Electronic Data Collection (SEDC) program to provide grants to States to establish, upgrade, and standardize their centralized statewide crash data repositories to enable electronic data collection, intrastate data sharing, and electronic data transfer to NHTSA. The objective is to increase the accuracy, timeliness, and accessibility of the data, including data related to fatalities involving vulnerable road users. Through the SEDC program, NHTSA will award grants to States to modernize or establish their centralized statewide crash data repositories to enable full electronic data transfer to NHTSA, increase their alignment to the Model Minimum Uniform Crash Criteria (MMUCC) Sixth Edition data, and transmit the data in a standardized format to NHTSA. This information collection request is to modify NHTSA’s existing information collection for SDT to account for changes resulting from the new grant program. The annual burden for this collection is 312,663 hours and $25,000,000. This is an increase of 311,980 hours and $25,000,000 from when the information collection was last approved (from 683 hours and $0). The adjustment in burden hours is due to the new SEDC grant program. SEDC grants increase the number of states participating and will increase the burden on the states because the SEDC States will be required to increase their alignment to MMUCC and transmit standardized data. However, NHTSA can provide 80 percent of the funds for the SEDC grant program, so the State respondent must provide at least 20 percent or about $5,000,000 annually.

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Authorizing Statute(s): US Code: 49 USC 30182 Name of Law: Motor Vehicle Safety Reserach and Development
   US Code: 23 USC 403 Name of Law: Highway Safety Research and Development
   PL: Pub.L. 117 - 58 24108 Name of Law: Infrastructure Investment and Jobs Act
  

Citations for New Statutory Requirements: PL: Pub.L. 117 - 58 24108 Name of Law: Infrastructure Investment and Jobs Act

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 27949	05/03/2023
30-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 60736	09/05/2023
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 5

table that charts list of burden

IC Title	Form No.	Form Name
EDT IT Implementation
EDT Maintenance Non-SEDC
EDT Maintenance SEDC
SDS Copying
SDS Packing and Sending

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	6,978	6,978	0	0	0	0
Annual Time Burden (Hours)	312,663	312,663	0	0	0	0
Annual Cost Burden (Dollars)	5,000,000	5,000,000	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement:

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Annual Cost to Federal Government: $4,473,125

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 03/28/2025

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