The State Data Transfer (SDT) program is a voluntary collection of motor vehicle crash data. State agencies collect information about motor vehicle crashes on Police Accident Reports (PARs) for their own needs. In general, a PAR includes information about the vehicles and individuals involved in a crash, injuries or fatalities resulting from a crash, roadway information, environmental information, and information to reconstruct the crash scenes, etc. The SDT is a process through which participating States transfer their PAR data to the National Highway Traffic Safety Administration (NHTSA). SDT has two components that NHTSAâs National Center for Statistics and Analysis (NCSA) calls protocols:
1. The State Data System (SDS) protocol obtains PAR crash data from States that submit data on an annual basis to NCSA. The data is submitted via electronic media, such as encrypted CD-ROM/DVD, or through secured mail or a secure file transfer protocol (SFTP). Files submitted through the SDS protocol are referred to as âannual crash files.â
2. The Electronic Data Transfer (EDT) protocol obtains PAR crash data, crash reports, and crash images from participating State crash systems through an electronic data transfer. Generally, this transfer occurs on a nightly basis following State data quality control checks and acceptance by each Stateâs centralized database. The information is transmitted using Extensible Markup Language (XML) or JavaScript Object Notation (JSON) files through a web service using the Hypertext Transfer Protocol Secure (HTTPS) protocol between a Stateâs crash data system and NHTSA.
On November 15, 2021, President Biden signed the Infrastructure Investment and Jobs Act (IIJA or the Bipartisan Infrastructure Law), Public Law 117-58. Section. 24108 (d) authorizes the Secretary of Transportation to establish the State Electronic Data Collection (SEDC) program to provide grants to States to establish, upgrade, and standardize their centralized statewide crash data repositories to enable electronic data collection, intrastate data sharing, and electronic data transfer to NHTSA. The objective is to increase the accuracy, timeliness, and accessibility of the data, including data related to fatalities involving vulnerable road users. Through the SEDC program, NHTSA will award grants to States to modernize or establish their centralized statewide crash data repositories to enable full electronic data transfer to NHTSA, increase their alignment to the Model Minimum Uniform Crash Criteria (MMUCC) Sixth Edition data, and transmit the data in a standardized format to NHTSA. This information collection request is to modify NHTSAâs existing information collection for SDT to account for changes resulting from the new grant program.
This ICR is a modification to the previously approved OMB Control No. 2127-0753 (current expiration Date: 12/31/2026). The previous request for this information collection estimated the annual burden to be 312,663 hours and $5,000,000 . This request changes the labor burden to 14,389 hours and cost burden of $6,262,231.02 (an increase of $1,262,231.02). This ICR is adjusted due to a) removing the SDS data collection protocol; b) adjusting the burden estimate for SEDC EDT based on the latest information after the awarding of the grants to 18 States.
US Code:
23 USC 403
Name of Law: Highway Safety Research and Development
PL:
Pub.L. 117 - 58 24108
Name of Law: Infrastructure Investment and Jobs Act
US Code:
49 USC 30182
Name of Law: Motor Vehicle Safety Research and Development
PL: Pub.L. 117 - 58 24108 Name of Law: Infrastructure Investment and Jobs Act
The previous approved annual burdens for this ICR were 312,663 hours and $5,000,000 in cost burden. The revised annual burden estimate for this collection is 14,389 hours and $6,262,231.02 in total cost. This represents a decrease of 298,277 hours and an increase of $1,262,231.02 in cost burden. These adjustments are driven by more updated data from the SEDC grant program. Estimate from the previous ICR cycle relies on preliminary, high-level data points before the SEDC grants were awarded. Under the current SEDC grant requirement, participating States commit a 20 percent match, which some States calculated as a flat percentage of personnel costs. While the SEDC grant program increases the number of States participating in SDT, it will increase the burden on the states for the implementation and maintenance of the EDT protocol because the SEDC States will be required to increase their alignment to MMUCC and transmit standardized data.
On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).
The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:
(i) Why the information is being collected;
(ii) Use of information;
(iii) Burden estimate;
(iv) Nature of response (voluntary, required for a benefit, or mandatory);
(v) Nature and extent of confidentiality; and
(vi) Need to display currently valid OMB control number;
If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.
NHTSA-2026-1321-0002_attachment_2 .pdf
NSA-260918-001_-_Incoming_-_PRA_SS_PartA_SDT_2127-0753-Part A-20260825Rev.docx
EDT Implementation Non-SEDC