OA7 Training Needs Assessment

Program Services Evaluation Surveys

Reference Electronic Survey (3206-0252 Training Needs Assessment)

Organizational Assessment Surveys

OMB: 3206-0252

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Training Needs Assessment


[Welcome letter]


General Survey Instructions

 

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Privacy Act Statement

Pursuant to 5 U.S.C. § 552a(e)(3), this Privacy Act Statement informs you of why OPM is requesting the information from you.

Authority:

OPM is authorized to collect the information requested pursuant to 5 U.S.C. § 4702 – Research Programs.

Purpose:

OPM is requesting this information to improve methods in Federal personnel management, workforce effectiveness, and/or agency effectiveness. OPM will use this information to evaluate employee perceptions about the workplace and identify strategies to help improve the work environment.

Routine Uses:

In any public release of survey results, no data will be disclosed that could be used to match your responses with your identity. The information requested may be shared externally as a “routine use” as specified in the system of records notice associated with this collection of information, OPM GOVT-6, Personnel Research and Test Validation Records, OPM GOVT-6.

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Section 1: Demographics


  1. Where do you work in XXXX? (Please select one of the following)

  • XXX

  • XXX


  1. Where are you located?

    • XXX

    • XXX

    • XXX


  1. In which State are you located?

    • [Drop down menu with all 50 states]


  1. How long have you worked for XXXX?

  • Less than 1 year

  • 1 to 4 years

  • 5 to 10 years

  • More than 10 years


  1. How long have you worked in your current position?

  • Less than 1 year

  • 1 to 4 years

  • 5 to 10 years

  • More than 10 years


  1. What is your supervisory status?

  • Non-supervisor: I do not supervise other employees.

  • Team Leader: I am not an official supervisor, and I do not conduct performance appraisals; however, I provide employees day to day guidance in work projects.

  • Supervisor: I am an official supervisor; I have supervisory responsibilities and conduct employees’ performance appraisals.


  1. I plan to leave XXXX within the next 5 years due to:

  • Retirement

  • Lack of job opportunities within XXXX

  • Lack of training/developmental opportunities within XXXX

  • Personal reasons

  • Don’t know/don’t plan on leaving

  • Other [text box here]


Section 2: Organizational Factors Affecting Training Needs & Participation


  1. How are your training needs currently identified? (Mark all that apply)

  • By using an Individual Development Plan (IDP)

  • Conversations with your manager/supervisor

  • Self-assessment (e.g., you identify your own training courses, workshops, etc.)

  • Formal assessment (e.g., training needs assessment, 360-degree leadership assessment)

  • My training needs have not been assessed in the last year

  • I have never had my training needs assessed

  • I do not know

  • Other: [text box here]


  1. How would you prefer your training needs to be identified? (Mark all that apply)

  • By using an Individual Development Plan (IDP)

  • Conversations with your manager/supervisor

  • Self-assessment (e.g., you identify your own training courses, workshops, etc.)

  • Formal assessment (e.g., training needs assessment, 360-degree leadership assessment)

  • I do not know

  • Other: [text box here]


  1. Have you completed an Individual Development Plan (IDP)?

  • Yes

  • No [skip to item 12]

  • I do not know [skip to item 12]


  1. How effective is your IDP in helping you identify your training needs?

  • Very effective

  • Effective

  • Neither effective nor ineffective

  • Ineffective

  • Very ineffective


  1. How are training opportunities currently communicated to you? (Mark all that apply)

  • Communications from top leadership

  • Communications from your direct supervisor

  • Communications from the Professional Development Center

  • Communications from a different group within the Department of Agriculture (e.g., XXX)

  • Newsletters, emails, signs, or other marketing materials

  • Town hall, staff, or other internal XXXX meetings

  • Professional affiliations or memberships outside of XXXX

  • Informal word of mouth

  • Training opportunities are not communicated

  • Other: [text box here]


  1. How would you prefer training opportunities to be communicated? (Mark all that apply)

  • Communications from top leadership

  • Communications from your direct supervisor

  • Communications from the Professional Development Center

  • Communications from a different group within the Department of Agriculture (e.g., XXX)

  • Newsletters, emails, signs, or other marketing materials

  • Town hall, staff, or other internal XXXX meetings

  • Professional affiliations or memberships outside of XXXX

  • Informal word of mouth

  • Other: [text box here]



  1. Do you use a Learning Management System (LMS) for your training needs?

  • Yes

  • No [skip to item 16]

  • I am not aware of an LMS [skip to item 16]


  1. How effective is your LMS in meeting your training needs?

  • Very effective

  • Effective

  • Neither effective nor ineffective

  • Ineffective

  • Very ineffective



Please indicate the extent to which you agree with the following statements:


 

Strongly Disagree

Disagree

Neither Disagree nor Agree

Agree

Strongly Agree

No Basis
to Judge

  1. My supervisor supports my participation in training.

o

o

o

o

o

o

  1. My supervisor and I have discussed my strengths and weaknesses in terms of the skills I need to perform my job effectively.







  1. XXXX leadership supports my participation in training.

o

o

o

o

o

o

  1. There is enough funding for me to attend training.

o

o

o

o

o

o

  1. There is a clear process for signing up for training in XXXX.

o

o

o

o

o

o


Section 3: Aspects of the Employee that Affect Training Needs



Please indicate the extent to which you agree with the following statements:


 

Strongly Disagree

Disagree

Neither Agree nor Disagree

Agree

Strongly Agree

  1. I understand what training I need to be successful in my position.

o

o

o

o

o

  1. I am motivated to participate in training.

o

o

o

o

o

  1. The training I participate in helps me improve my job performance.

o

o

o

o

o

  1. I am unable to participate in training because of my current workload or lack of work coverage.

o

o

o

o

o

  1. I am unable to participate in training due to work/life issues (e.g. unable to travel or change daily schedule).

o

o

o

o

o




Section 4: Aspects of Training that Affecting Training Needs & Participation


  1. How frequently do you currently participate in training?

  • Never

  • Weekly

  • Monthly

  • Quarterly

  • Yearly

  • As needed/available


  1. How frequently would you like to participate in training in the future?

  • Never

  • Weekly

  • Monthly

  • Quarterly

  • Yearly

  • As needed/available


  1. What months are best for you to attend training? (Mark all that apply)

  • January

  • February

  • March

  • April

  • May

  • June

  • July

  • August

  • September

  • October

  • November

  • December


  1. What is your preferred method of learning? (Mark all that apply)

    • Lecture

    • Interactive participation (e.g., group discussion, class exercises, role playing)

    • Experiential learning (e.g., on-the-job training, rotational/detail assignments)

    • Self-teaching (e.g., reading, researching topics of interest)

    • Mentoring/Shadowing

    • Other [text box here]


  1. What is your preferred mode of training participation? (Mark all that apply)

  • In-person training

  • Instructor led webinar

  • Computer based training (self-paced)

  • Recorded webinars

  • Recorded videos

  • Other [text box here]


  1. What is your preferred location for in-person training? (Mark all that apply)

  • In my own group’s workspace

  • At my agency location, but removed from my group’s workspace (e.g., on a different floor)

  • At another agency location (e.g., field office)

  • Outside of my agency, but geographically local

  • Outside of my agency and geographically at a distance (e.g., another state/country)

  • Other [text box here]


  1. Instructors establish credibility through: (Mark all that apply)

  • Academic degree or background

  • Reputation in topic area or field of expertise

  • Professional experience or knowledge

  • XXXX-specific experience or knowledge

  • Presentation, facilitation, or instruction style

  • Prior familiarity (e.g. attended a previous training provided by the instructor)

  • Other [text box here]


  1. Have you participated in training provided by your organization?  

  • Yes, within the past 5 years

  • Yes, over 5 years ago

  • No [skip to 36.]


  1. Please select the types of training or services provided by your organization in which you participated. (Mark all that apply)

  • XXX

  • XXX

  • XXX


  1. How satisfied are you with the training provided by your organization?

  • Strongly Satisfied

  • Satisfied

  • Neither Satisfied nor dissatisfied

  • Dissatisfied

  • Very dissatisfied


  1. Which of the following [CONTENT TYPE] training opportunities would help you do your job more effectively? (Mark all that apply)

  • XXX

  • XXX

  • XXX


  1. Have you participated in training provided outside of your organization in the past 5 years?  

  • Yes

  • No [skip to 45]


  1. Why did you choose the outside training or development activity? (Mark all that apply)

  • I could not find comparable training within my organization

  • I did not look for comparable training within my organization

  • The format of the training was more desirable

  • The content of the training was more desirable/relevant to my job

  • The outside organization has a better reputation

  • The duration of the training better fit my needs

  • The location of the training better fit my needs

  • The training was offered more frequently/on a date that better fit my needs

  • Other [text box here]


  1. Please select the types of outside training in which you participated. (Mark all that apply)

  • XXX

  • XXX

  • XXX


  1. From whom did you receive the training? (Mark all that apply)

  • A different agency within the Federal Government

  • A different group within the Department of XXX

  • A private-industry vendor

  • A private or public college or university

  • A professional group or society

  • Other [text box here]


  1. What additional types of job-specific training do you need?

[text box here]


  1. Do you have other comments or suggestions you would like to provide to your organization? [text box here]

14


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