Appendix T: AIAN FACES 2019 special tribal presentation template

American Indian and Alaska Native Head Start Family and Child Experiences Survey: Fall 2021 and Spring 2022 Special Study

[TRIBE]

[TRIBE ENTITY] Meeting

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[PRESENTER]

[PRESENTER TITLE]

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Thank you

• •We want to express our sincerest gratitude to you for making the AIAN FACES 2019-2020 data collection possible, especially in light of a very difficult 2020 

• •Some study findings have been published, with more to come 

• • •Google “AIAN FACES OPRE” or visit https://www.acf.hhs.gov/opre/project/american-indian-and-alaska-native-head-start-family-and-child-experiences-survey-ai-0  

• •Information from AIAN FACES, the only national study of Region XI Head Start, is vitally important 

  • •Office of Head Start uses data from AIAN FACES to help make decisions about training and technical assistance 

  • •Qualified researchers can apply to use the data, contributing to broader knowledge about Native children and families 

  • •Individual programs can use the data to understand how their program compares to Region XI as a whole  

 

Overview

• •What new data is being collected, and why 

• •What continued participation involves for the children, families, and Head Start staff in your community 

• •The benefits of continued participation - for your program and community, for Region XI, and for Head Start as a whole 

• •Study findings and dissemination of information 

Before you launch into the overview be sure to thank the council for their time and introduce yourself, role, and your work with Native communities.  Think that this should be a separate slide.  Should also talk about what has been learned from the 2019/20 data and where to find the dissemination materials.

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AIAN FACES in 2021-2022

• •The focus of AIAN FACES in 2021-2022 is to describe children, their families, and their classrooms, centers, and programs  

• •This study will seek to: 

• • -Understand child, family, and staff well-being in light of the COVID-19 pandemic 

  • -Provide a picture of the strengths and needs of children and families served by Region XI in fall 2021 and spring 2022 

  • -Better understand the cultural and linguistic experiences of AIAN children and families in Region XI  

  • -Understand children’s cognitive and social-emotional growth in Region XI Head Start programs from the beginning to the end of the program year 

The study will support estimates of children. For example, that means we can report the percentage of children’s teachers who have a Bachelor’s degree. We cannot report the percentage of teachers who have a Bachelor’s degree

Additional considerations

–Data will not be representative at the program or community level

–Findings will be reported only for Region XI as a whole, not by community

AIAN FACES collected data in fall 2019 and spring 2020 with no plans to return to programs. However, given the tremendous impact of the COVID-19 pandemic nationwide, and in Native communities in particular, the Office of Head Start is interested in learning about how Region XI Head Start families are faring. As a result, we have added fall 2021 and spring 2022 data collections to focus on child, family, and staff well-being.

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AIAN FACES Workgroup
Study design guided by Native voices

To ensure that Region XI priorities were addressed, a workgroup was formed before AIAN FACES 2015 (and continuing to this day). The workgroup and study team is made up of a cross section of Native and Non-Natives who are committed to ensuring that Native voices are at the forefront in determining how the study was designed and will be carried out including how information from the study will be presented. As the quadrants of this figure show, four groups are represented on the AI/AN FACES Workgroup. Region XI Head Start directors, early childhood researchers, ACF federal staff from the Office of Head Start, and the Office of Planning, Research and Evaluation, and the research partner responsible for carrying out the study – Mathematica.

We consult with the Workgroup at every step of the process. For example, when the Office of Head Start asked if another round of data collection could be conducted to understand child, family, and staff needs 18 months after the start of the COVID-19 pandemic, the Workgroup came together to discuss whether this was appropriate (would it be too much to ask of families and programs, especially at this time) and if so, whether it would be feasible (would programs and families participate). The Workgroup felt that the new 2021-2022 data collection would provide important information and that we should try to reengage programs and collect this important new data.

Provide example of how we are committed to respecting and including Native voices in our processes…. We are very diligent about honoring and respecting local ways of knowing/cultural traditions and sovereignty; and if you should decide to continue participating we want to work with you to ensure we do this work in accordance with your local protocols and with respect to your sovereignty.

Anyone who has direct interaction with you and your program is rigorously trained on how to work respectfully with Native communities.

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QUESTIONS?

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What continued participation involves

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We thank the 22 programs that participated in AIAN FACES 2019

• •AIAN FACES 2021 will visit those same 22 programs 

• •Protocols for review will continue to be followed in each community 

• •Information will again be collected from parents, teachers, and program and center directors 

The 22 programs were randomly selected from all Region XI Head Start programs based on the 2016-2017 Head Start Program Information Report, in order to be included in the 2019-2020 data collection. We are reaching out to the same 22 programs for their support and participation in the 2021-2022 data collection.

In the end, we hope all 22 programs, with the needed approvals, will continue to participate, as well as about 42 centers and 90 lead teachers – enough to end up with 800 children whose parents consent to participate in the study.

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Collaborative Approach

• •The continued success of this important study of children and families served by Region XI Head Start programs depends on our continued close collaboration 

• •We have designed an agreement of collaboration and participation to ensure this is a collaborative effort that: 

• • ‒Clearly establishes roles and responsibilities 

  • ‒Seeks to build trust through respectful interactions and communication 

  • ‒Honors local cultural protocols and respects tribal sovereignty 

  • ‒Clearly established procedures to protect the interests of all involved 

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All data collection will be remote

Who	What	How	When
Parents	Survey	Web or telephone	Fall 2021 and spring 2022
Teachers	Survey and teacher child reports (questions about individual study children)	Web or paper	Fall 2021 and spring 2022
Center directors	Survey	Web	Spring 2022
Program directors	Survey	Web	Spring 2022

 

The study and your community

• •[TRIBE] Head Start sample  

• • ‒[FILL] centers per participating program chosen at random 

  • ‒Up to [FILL] classrooms/teachers chosen at random 

• •On average, 52 children and their parents (13 per classroom) chosen at random 

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Reducing Burden

• •We work to minimize any time needed from your program 

• •We will be respectful of staff, families, children, and the community 

• •Together, we work with an appointed on-site coordinator (OSC) 

• • •The OSC is often the program director or a staff person the director appoints 

  • •The OSC helps to identify eligible classrooms and children to be sampled for the study 

  • •The OCS also help obtain study consent from parents 

• •The program will receive an honorarium for helping us in fall 2021 and spring 2022 

The coordinator(s) will be responsible for:

Working with Mathematica staff to identify eligible classrooms and children to be sampled for the study

Helping us obtain parental consent and track the receipt of consent form

We expect these responsibilities to take up to 20 hours over about 2 months in the fall, and less time in the spring

The program will receive an honorarium of $500 for helping us in fall 2021 and an additional $250 for participating in the study in spring 2022. In many cases, programs choose to set aside the honorarium for the OSC.

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AIAN FACES Timeline

Classroom data collection in 2019-2020 took the form of classroom observations, which will not be conducted in fall 2021 or spring 2022.

In spring 2020, classroom data were collected via the teacher survey, and limited classroom observations. Program data collection consisted of surveys of center directors and program directors. In spring 2022, we will repeat the surveys, but will not conduct classroom observations.

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Data Collection Staff

• •We will use an experienced staff, including staff from 2019-2020 whenever possible 

• •All staff will sign confidentiality agreements 

• •Staff will be trained by members of the Mathematica study team 

• •Training will include lessons on working with Native communities and families 

All data collection will be remote – nothing in person.

Elaborate on what these trainings look like and successes of previous rounds with regard to positive experiences taking part in the study

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QUESTIONS?

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Benefits to continued participation

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Broader Benefits to Continued Participation

• •To help the Office of Head Start understand the strengths and needs of Region XI 18-months into the pandemic, and areas where OHS can provide support 

• •To further our understanding about children, families, and staff in Region XI – and to look at change 

Office of Head Start can understand national programming trends over time to inform:

Targeted technical assistance

Resource requests

Policy planning

Head Start grantees can compare their data to national data to:

Understand program performance in context

Inform grant and other funding applications

Researchers can add to the literature and share findings with Native communities about:

Children’s experiences in Head Start

Children’s development in Head Start

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Region and Program Benefits to Continued Participation

• •Region XI as a whole 

• • -Can understand where resources would help to address identified needs – in particular any changing needs coming out of the COVID-19 pandemic 

  • -Can inform changes to policy and practice to better meet the needs  

• •Individual programs in Region XI  

  • -Individual programs will not see their data but… 

  • -Programs can use study findings to think about how their program might be similar to or different from all of Region XI 

  • -Use data on Region XI as a whole and their individual community data to support the need for additional resources and services, including those related to supporting COVID-19 related needs 

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Importance of Continued Participation

• •Your program was part of the 2019-2020 data collection and is one of only 22 programs eligible for new data collection – your perspectives cannot be replaced 

• •Continued participation of each selected program helps to: 

• • -Reflect a picture of diverse Native communities served by Head Start 

  • -Ensures the breadth of experiences, activities, and needs across Region XI are represented in findings for the region as a whole 

  • -Understand family and staff needs coming out of the COVID-19 pandemic 

• •Being a part of a study that is important to programs in Region XI, and to research on Native children’s early development!  

Participation is voluntary

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QUESTIONS?

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Sharing study findings and information

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Sharing findings with Native
programs and communities

• •Access to publications, reports, and presentations that are prepared by the study team will be provided to [TRIBE]  

• •List of publications, reports, and presentations prepared by others will be archived at the Child & Family Data Archive and available to [TRIBE] 

• •The study team, the AIAN FACES Workgroup, and officials from the Administration for Children and Families will work together to identify the best ways to share findings with Native Head Start staff, parents, and Tribal leaders 

• •For previous work from AIAN FACES, visit: https://www.acf.hhs.gov/opre/research/project/american-indian-and-alaska-native-head-start-family-and-child-experiences-survey-faces  

• • •Or just Google “OPRE AIAN FACES” 

We would also be interested in hearing about what you think are the best ways to share findings.

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Who will have access to the data and where will it be stored?

• •AIAN FACES data will be available to qualified researchers working in institutions of higher education or research organizations.  

• •AIAN FACES data and documentation will be housed at the Child & Family Data Archive (www.childandfamilydataarchive.org)  

• •ACF and the AIAN FACES Workgroup have established procedures informed by tribal best practices of data access and review  

• • -Data protections to remove all tribal or direct identifiers 

  • -Data access via the data archive application reviewed by a committee comprised of Region XI Head Start directors and researchers who work with Native communities 

  • -Data transparency via committee review of dissemination materials and an ACF annual report on the institutions and research organizations granted access to the data 

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QUESTIONS?

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