SORN - Travel Management: FBMS (DOI-88)

Federal Register / Vol. 73, No. 145 / Monday, July 28, 2008 / Notices
Act, Federal Records Act, and Security
Awareness training prior to being given
access to the system, and on an annual
basis, thereafter.
RETENTION AND DISPOSAL:

While records are generally retained
and disposed of in accordance with
General Records Schedule No. 3, a new
records schedule for FBMS is in process
in the Office of the Secretary.

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SYSTEM MANAGER(S) AND ADDRESS:

(1) The following co-system owners
have overall responsibility for the
Financial and Business Management
System:
(a) Director, Office of Acquisition and
Property Management, U.S. Department
of the Interior, Office of the Secretary,
1849 C Street NW., MS–2607 MIB,
Washington, DC 20240; and
(b) Director, Office of Financial
Management, U. S. Department of the
Interior, Office of the Secretary, 1849 C
Street, NW., MS–2557, Washington, DC
20240.
(2) The following system manager has
responsibility for the management and
operation of the computing center on
which the Financial and Business
Management System is being
implemented: Chief, Financial and
Procurement Systems Division, Budget
and Finance, National Business Center,
MS D–2790, 7301 West Mansfield
Avenue, Denver, CO 80235–2230.
(3) The following Department of the
Interior bureau/office system managers
have responsibility for the data input
into and maintained on the Financial
and Business Management System by or
for their respective bureaus/offices:
(a) Chief, Division of Administration,
Office of Surface Mining Reclamation
and Enforcement, 1951 Constitution
Ave., NW., MS222, Washington DC
20240.
(b) Chief, Procurement Division,
Minerals Management Service, Mail
Stop 2310, 381 Elden Street, Herndon,
VA 20170–4817.
(c) Chief, Division of Contracting and
Facilities Management, U. S. Fish and
Wildlife Service, Mail Stop 7118–43,
4401 North Fairfax Drive, Arlington,
VA, 22203.
(d) Director, Acquisition and Property
Management, Indian Affairs, Ely S.
Parker Building, 2051 Mercator Drive,
Reston, VA 20191.
(e) Division of Property, Acquisition
and Headquarters Services, Bureau of
Land Management, 1620 L Street, NW.,
10th Floor, Washington, DC 20240.
(f) Manager, Acquisition and
Assistance Management, Bureau of
Reclamation, PO Box 25007, DFC Attn:
84–27700, Denver, CO 80225–0007.

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(g) Chief, Acquisitions Services
Directorate, National Business Center,
Office of the Secretary, 1849 C Street,
NW., MS–2557 MIB, Washington, DC
20240.
(h) Chief of Contracting, Contracting
Office, Denver Service Center, National
Park Service, 12795 W. Alameda
Parkway, Suite 130, Denver, CO 80225.
(i) U.S. Geological Survey, Chief,
Office of Acquisition and Grants, Mail
Stop 205, 12201 Sunrise Valley Drive,
Reston, VA 20192.
(j) Chief, Accounting Operations
Division, National Business Center,
7301 West Mansfield Avenue, Mail Stop
D–2770, Denver, CO 80235–2230.
NOTIFICATION PROCEDURES:

An individual requesting notification
of the existence of records on himself or
herself should address his/her request to
the appropriate bureau/office System
Manager. The request must be in
writing, signed by the requester, and
meet the content requirements of 43
CFR 2.60.
RECORDS ACCESS PROCEDURES:

An individual requesting access to
records maintained on himself or herself
should address his/her request to the
appropriate bureau/office System
Manager. The request must be in
writing, signed by the requester, and
meet the content requirements of 43
CFR 2.63.
CONTESTING RECORDS PROCEDURES:

An individual requesting amendment
of a record maintained on himself or
herself should address his/her request to
the appropriate bureau/office System
Manager. The request must be in
writing, signed by the requester, and
meet the content requirements of 43
CFR 2.71.
RECORD SOURCE CATEGORIES:

Individuals on whom the records are
maintained; contracting officers; finance
and accounting personnel (certifying
officials); commercial credit card
contractor(s), and acquisition, finance,
and accounting documents.
EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.
[FR Doc. E8–17248 Filed 7–25–08; 8:45 am]
BILLING CODE 4310–RK–P

DEPARTMENT OF THE INTERIOR
Office of the Secretary
Privacy Act of 1974; Amendment of
Existing System of Records
AGENCY:

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Office of the Secretary.

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43769

Proposed amendment of
existing Privacy Act system of records.

ACTION:

SUMMARY: In accordance with the
Privacy Act of 1974 (5 U.S.C. 552a), the
Office of the Secretary of the
Department of the Interior is issuing
public notice of its intent to amend an
existing Privacy Act system of records
notice, Interior, OS–88, ‘‘Travel
Management Records.’’ The changes
will update the name of the system,
system location, categories of
individuals covered by the system,
categories of records in the system,
routine use of records, storage and
safeguard requirements, retrievability of
records, and system managers(s) and
addresses.
DATES: Comments must be received by
September 8, 2008.
ADDRESSES: Any persons interested in
commenting on these proposed
amendments to an existing system of
records may do so by submitting
comments in writing to the Office of the
Secretary Acting Privacy Act Officer,
Linda Thomas, U.S. Department of the
Interior, MS–116 SIB, 1951 Constitution
Avenue, NW., Washington, DC 20240,
or by e-mail to [email protected].
FOR FURTHER INFORMATION CONTACT:
Office of the Secretary Acting Privacy
Act Officer, Linda Thomas, U.S.
Department of the Interior, MS–116 SIB,
1951 Constitution Avenue, NW.,
Washington, DC 20240, or by e-mail to
[email protected].
SUPPLEMENTARY INFORMATION: The Office
of the Secretary is proposing to amend
an existing Privacy Act system of
records notice, Interior, OS–88, ‘‘Travel
Management Records,’’ because the
Department of the Interior (DOI) is in
the process of replacing the electronic
system used by the Office of the
Secretary to manage the process of
processing travel authorizations and
claims with the Financial and Business
Management System (FBMS). In the
process, it is expanding the coverage of
the system to include all of DOI’s
component bureaus and offices and
renaming the system notice DOI–88,
‘‘Travel Management: FBMS.’’
FBMS will provide the Department of
the Interior with standard business
practices supported by a single,
integrated finance and administrative
system for all bureaus; it will help DOI
manage a variety of business functions,
including travel management. FBMS
takes a comprehensive approach to
improving the current business
functions in its core systems by
replacing DOI’s current computer
systems with modern software. The
combination of standardized business

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Federal Register / Vol. 73, No. 145 / Monday, July 28, 2008 / Notices

practices and enhanced computer
system functionality will enable DOI’s
bureaus and offices to improve service
to their customers and to operate more
efficiently. Benefits gained from
implementing this suite of applications
will include the ability to access and
share real-time, accurate business
information; to support effective
business decisions for mission delivery;
to issue accurate financial reports and
analysis of managerial data; to support
timely decision-making in the field; to
free-up more time for mission-focused
activities; to focus on value-added
analysis rather than data gathering; and
to eliminate redundant administrative
tasks and multiple login screens.
DOI has adopted a multi-year, phased
approach to implementing FBMS, both
in terms of functionality, and in terms
of the migration of the Department’s
component bureaus and offices from
FFS and other associated systems, to the
FBMS. DOI plans to complete its
implementation of the FBMS by
calendar year 2013.
Towards that end, these amendments
will be effective as proposed at the end
of the comment period unless comments
are received which would require a
contrary determination. The Department
will publish a revised notice if changes
are made based upon a review of
comments received.
Linda Thomas,
Office of the Secretary Acting Privacy Officer.
SYSTEM NAME:

Interior, DOI–88, ‘‘Travel
Management: FBMS.’’
Note: This system complements GSA/
GOVT–3 (Travel Charge Card Program) and
GSA/GOVT–4 (Contracted Travel Services
Program), the Government-wide systems for
travel maintained by the General Services
Administration. This notice incorporates by
reference but does not repeat all of the
information contained in GSA/GOVT—3 and
GSA/GOVT–4.

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SYSTEM LOCATION:

(1) Financial and Procurement
Systems Division, Budget and Finance,
National Business Center, MS D–2790,
7301 West Mansfield Avenue, Denver,
CO 80235–2230.
(2) Commercial travel services
contractor(s) providing travel services
for those individuals authorized to
travel at government expense on official
business for purposes of arranging
transportation and lodging and
providing end-to-end automated
processing of travel authorizations and
travel vouchers.
(3) Relocation Services contractor(s)
providing relocation services to
individuals and their families that are

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being transferred to new duty locations
anywhere within the continental United
States and Puerto Rico.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

(1) Employees and former employees
of the Department of the Interior’s
bureaus/offices.
(2) Employees of independent
agencies, councils, and commissions
(which are supported, administratively,
by the Department of the Interior).
(3) Persons serving the Department in
other capacities, without compensation,
to the extent authorized under 5 U.S.C.
5703.
CATEGORIES OF RECORDS IN THE SYSTEM:

Names of individuals; Social Security
Numbers and tax identification
numbers; employee code or number,
bank account information; government
charge card account numbers; home
addresses and telephone numbers;
employment and pay information;
e-mail addresses; expenses, vouchers
and routine travel information (e.g., trip
record number; destination; travel
itinerary; mode and purpose of travel;
date(s) of travel; passport and/or visa
number(s); travel preferences; special
needs; expenses incurred; advances
received; claims; reimbursements;
authorizations; etc.); charge card usage
information; routine billing, payment,
and property accountability information
used in accounting and financial
processing, which includes charge card
transactions; contractor monthly reports
showing charges to individual travel
charge card accounts, account balances,
and other data required to authorize,
account for, and pay authorized travel
transactions; and individual credit
scores.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. Chapter 57 and
implementing Federal Travel
Regulations (41 CFR 300–304); and 31
U.S.C. 3511 and 3512.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

The primary purpose of the records is
to process travel authorizations and pay
travel claims.
Other disclosures outside the
Department of the Interior may be made:
(1) To the Department of the Treasury
for payment of claims.
(2) To the Department of State for
passports.
(3) To commercial travel services
contractor(s) providing travel services
for those individuals authorized to
travel at government expense on official
business for purposes of arranging

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transportation and lodging, and
providing end-to-end automated
processing of travel authorizations and
travel vouchers.
(4) To relocation services contractor(s)
providing relocation services to
individuals and their families that are
being transferred to new duty locations
anywhere within the continental United
States and Puerto Rico.
(5) To a travel charge card vendor
bank/credit card company for the
purpose of issuing credit cards and for
billing purposes, including the
collection of past due amounts.
(6) To the General Services
Administration in the form of listings,
reports, and records of all
transportation-related transactions,
including refunds and adjustments, by
the contractor, to enable audits of
transportation related charges to the
Government.
(7) To consumer reporting agencies to
obtain information pertaining to the
individual credit scores of travel card
applicants, and to facilitate the
collection of debts owed the
Government.
(8) To other Federal agencies for the
purpose of collecting debts owed to the
Federal government.
(9)(a) To any of the following entities
or individuals, when the circumstances
set forth in paragraph (b) are met:
(i) The U.S. Department of Justice
(DOJ);
(ii) A court or an adjudicative or other
administrative body;
(iii) A party in litigation before a court
or an adjudicative or other
administrative body; or
(iv) Any DOI employee acting in his
or her individual capacity if DOI or DOJ
has agreed to represent that employee or
pay for private representation of the
employee;
(b) When:
(i) One of the following is a party to
the proceeding or has an interest in the
proceeding:
(A) DOI or any component of DOI;
(B) Any other Federal agency
appearing before the Office of Hearings
and Appeals;
(C) Any DOI employee acting in his or
her official capacity;
(D) Any DOI employee acting in his
or her individual capacity if DOI or DOJ
has agreed to represent that employee or
pay for private representation of the
employee;
(E) The United States, when DOJ
determines that DOI is likely to be
affected by the proceeding; and
(ii) DOI deems the disclosure to be:
(A) Relevant and necessary to the
proceeding; and
(B) Compatible with the purpose for
which the records were compiled.

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Federal Register / Vol. 73, No. 145 / Monday, July 28, 2008 / Notices
(10) To a congressional office in
response to a written inquiry that an
individual covered by the system, or the
heir of such individual if the covered
individual is deceased, has made to the
office.
(11) To any criminal, civil, or
regulatory law enforcement authority
(whether federal, state, territorial, local,
tribal or foreign) when a record, either
alone or in conjunction with other
information, indicates a violation or
potential violation of law—criminal,
civil, or regulatory in nature, and the
disclosure is compatible with the
purpose for which the records were
compiled.
(12) To an official of another federal
agency to provide information needed
in the performance of official duties
related to reconciling or reconstructing
data files or to enable that agency to
respond to an inquiry by the individual
to whom the record pertains.
(13) To federal, state, territorial, local,
tribal, or foreign agencies that have
requested information relevant or
necessary to the hiring, firing or
retention of an employee or contractor,
or the issuance of a security clearance,
license, contract, grant or other benefit,
when the disclosure is compatible with
the purpose for which the records were
compiled.
(14) To representatives of the National
Archives and Records Administration to
conduct records management
inspections under the authority of 44
U.S.C. 2904 and 2906.
(15) To state and local governments
and tribal organizations to provide
information needed in response to court
order and/or discovery purposes related
to litigation, when the disclosure is
compatible with the purpose for which
the records were compiled.
(16) To an expert, consultant, or
contractor (including employees of the
contractor) of DOI that performs services
requiring access to these records on
DOI’s behalf to carry out the purposes
of the system.
(17) To appropriate agencies, entities,
and persons when:
(a) It is suspected or confirmed that
the security or confidentiality of
information in the system of records has
been compromised; and
(b) The Department has determined
that as a result of the suspected or
confirmed compromise there is a risk of
harm to economic or property interest,
identity theft or fraud, or harm to the
security or integrity of this system or
other systems or programs (whether
maintained by the Department or
another agency or entity) that rely upon
the compromised information; and

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(c) The disclosure is made to such
agencies, entities and persons who are
reasonably necessary to assist in
connection with the Department’s
efforts to respond to the suspected or
confirmed compromise and prevent,
minimize, or remedy such harm.
(18) To the Office of Management and
Budget during the coordination and
clearance process in connection with
legislative affairs as mandated by OMB
Circular A–19.
(19) To the Department of the
Treasury to recover debts owed to the
United States.
(20) To the news media when the
disclosure is compatible with the
purpose for which the records were
compiled.

43771

POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:

such access; agency officials have access
only to records pertaining to their
agencies.
(1) Physical Security: Paper or micro
format records are maintained in locked
file cabinets and/or in secured rooms.
(2) Technical Security: Electronic
records are maintained in conformity
with Office of Management and Budget
and Departmental guidelines reflecting
the implementation of the Federal
Information Security Management Act.
Electronic data is protected through user
identification, passwords, database
permissions and software controls.
These security measures establish
different degrees of access for different
types of users. An audit trail is
maintained and reviewed periodically
to identify unauthorized access. A
Privacy Impact Assessment was
completed for the FBMS and is updated
at least annually to ensure that Privacy
Act requirements and personally
identifiable information safeguard
requirements are met.
(3) Administrative Security: All DOI
and contractor employees with access to
FBMS are required to complete Privacy
Act, Federal Records Act and Security
Awareness training prior to being given
access to the system, and on an annual
basis, thereafter.

STORAGE:

RETENTION AND DISPOSAL:

Records are maintained in manual,
microfilm, microfiche, electronic,
imaged and computer printout form.
Electronic records are stored on
magnetic media at the central computer
processing center, the travel charge card
vendor bank, and the commercial travel
services contractor or relocations
services contractor. Original input
documents are stored in standard office
filing equipment and/or as imaged
documents on magnetic media at all
locations which prepare and provide
input documents and information for
data processing.

While travel records are generally
retained and disposed of in accordance
with General Records Schedule No. 9,
Item No. 3, a new records schedule for
the FBMS is in process in the Office of
the Secretary.

DISCLOSURE TO CONSUMER REPORTING
AGENCIES:

Disclosures pursuant to 5 U.S.C.
552a(b)(12). Pursuant to 5 U.S.C.
552a(b)(12), disclosures may be made to
a consumer reporting agency as defined
in the Fair Credit Reporting Act (15
U.S.C. 1681a(f)) or the Federal Claims
Collection Act of 1966 (31 U.S.C.
3701(a)(3)).

RETRIEVABILITY:

Records are retrieved by name, Social
Security Number/Employee
Identification Number/Taxpayer
Identification Number, organizational
code, employee code or number
(including travel charge card account
number), and appropriation or fund to
be credited.
SAFEGUARDS:

FBMS is maintained with controls
meeting safeguard requirements
identified in Departmental Privacy Act
Regulations (43 CFR 2.51) for manual
and automated records. Access to
records is limited to authorized
personnel whose official duties require

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SYSTEM MANAGER(S) AND ADDRESS:

(1) The following co-system owners
have overall responsibility for the
Financial and Business Management
System:
(a) Director, Office of Acquisition and
Property Management, U.S. Department
of the Interior, Office of the Secretary,
1849 C Street, NW., MS–2607 MIB,
Washington, DC 20240; and
(b) Director, Office of Financial
Management, U.S. Department of the
Interior, Office of the Secretary, 1849 C
Street, NW., MS–2557, Washington, DC
20240.
(2) The following system manager has
responsibility for the management and
operation of the computing center on
which the Financial and Business
Management System is being
implemented: Chief, Financial and
Procurement Systems Division, Budget
and Finance, National Business Center,
MS D–2790, 7301 West Mansfield
Avenue, Denver, CO 80235–2230.
(3) The following Department of the
Interior bureau/office system managers

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Federal Register / Vol. 73, No. 145 / Monday, July 28, 2008 / Notices

have responsibility for the data input
into and maintained on the Financial
and Business Management System by or
for their respective bureaus/offices:
(a) Chief, Division of Financial
Management, Office of Surface Mining
Reclamation and Enforcement, P.O. Box
25065, Denver Federal Center, Building
25, Room 1501, Denver, CO 80225–
0065.
(b) Chief, Finance Division, Minerals
Management Service, Mail Stop 2310,
381 Elden Street, Herndon, VA 20170–
4817.
(c) Chief, Division of Financial
Management, U.S. Fish and Wildlife
Service, Mail Stop 7029–43, 4401 North
Fairfax Drive, Arlington, VA, 22203.
(d) Chief, Office of Financial
Management, Indian Affairs, Ely S.
Parker Building, 2051 Mercator Drive,
Reston, VA 20191.
(e) Finance Officer, Bureau of Land
Management, Building 50, Denver
Federal Center, P.O. Box 25047, Denver,
CO 80225.
(f) Manager, Finance and Accounting
Division, Bureau of Reclamation, P.O.
Box 25007, DFC Attn: 84–27700,
Denver, CO 80225–0007.
(g) Finance Officer, Office of Financial
Management, Office of the Secretary,
1849 C Street, NW., MS–2557 MIB,
Washington, DC 20240.
(h) Manager, Accounting Operations
Center, National Park Service, 13461
Sunrise Valley Drive, 2nd Floor,
Herndon, VA 20171.
(i) U.S. Geological Survey, Office of
Accounting and Financial Management,
Mail Stop 270, 12201 Sunrise Valley
Drive, Reston, VA 20192.
(j) Chief, Accounting Operations
Division, National Business Center,
7301 West Mansfield Avenue, Mail Stop
D–2770, Denver, CO 80235–2230.
NOTIFICATION PROCEDURES:

An individual requesting notification
of the existence of records on himself or
herself should address his/her request to
the appropriate bureau/office System
Manager. The request must be in
writing, signed by the requester, and
meet the content requirements of 43
CFR 2.60.

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RECORDS ACCESS PROCEDURES:

An individual requesting access to
records maintained on himself or herself
should address his/her request to the
appropriate bureau/office System
Manager. The request must be in
writing, signed by the requester, and
meet the content requirements of 43
CFR 2.63.
CONTESTING RECORDS PROCEDURES:

An individual requesting amendment
of a record maintained on himself or

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herself should address his/her request to
the appropriate bureau/office System
Manager. The request must be in
writing, signed by the requester, and
meet the content requirements of 43
CFR 2.71.
RECORD SOURCE CATEGORIES:

Individual travelers on whom the
records are maintained; supervisors of
such individuals; employing offices;
integrated travel charge card agency/
organization program coordinators;
commercial travel service contractors
and relocation service contractors; and
standard travel, finance and accounting
documents.
EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.
[FR Doc. E8–17249 Filed 7–25–08; 8:45 am]
BILLING CODE 4310–RK–P

DEPARTMENT OF THE INTERIOR
Office of the Secretary
Privacy Act of 1974; Amendment of
Existing System of Records
Office of the Secretary.
Proposed amendment of
existing Privacy Act system of records.

AGENCY:
ACTION:

SUMMARY: In accordance with the
Privacy Act of 1974 (5 U.S.C. 552a), the
Office of the Secretary of the
Department of the Interior is issuing
public notice of its intent to amend an
existing Privacy Act system of records
notice, Interior, OS–86, ‘‘Accounts
Receivable.’’ The changes will update
the name of the system, system location,
categories of individuals covered by the
system, categories of records in the
system, routine use of records, storage
and safeguard requirements,
retrievability of records, and system
managers(s) and addresses.
DATES: Comments must be received by
September 8, 2008.
ADDRESSES: Any persons interested in
commenting on these proposed
amendments to an existing system of
records may do so by submitting
comments in writing to the Office of the
Secretary Acting Privacy Act Officer,
Linda Thomas, U.S. Department of the
Interior, MS–116 SIB, 1951 Constitution
Avenue, NW., Washington, DC 20240,
or by e-mail to [email protected].
FOR FURTHER INFORMATION CONTACT:
Office of the Secretary Acting Privacy
Act Officer, Linda Thomas, U.S.
Department of the Interior, MS–116 SIB,
1951 Constitution Avenue, NW.,
Washington, DC 20240, or by e-mail to
[email protected].

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The Office
of the Secretary is proposing to amend
an existing Privacy Act system of
records notice, Interior, OS–86,
‘‘Accounts Receivable,’’ because the
Department of the Interior (DOI) is in
the process of replacing the electronic
system used by the Office of the
Secretary to manage the process of
billing customers and debtors for
amounts owed with the Financial and
Business Management System (FBMS).
In the process, it is expanding the
coverage of the system to include all of
DOI’s component bureaus and offices
and renaming the system notice DOI–86,
‘‘Accounts Receivable: FBMS.’’
FBMS will provide the Department of
the Interior with standard business
practices supported by a single,
integrated finance and administrative
system for all bureaus; it will help DOI
manage a variety of business functions,
including the collection of debts. FBMS
takes a comprehensive approach to
improving the current business
functions in its core systems by
replacing DOI’s current computer
systems with modern software. The
combination of standardized business
practices and enhanced computer
system functionality will enable DOI’s
bureaus and offices to improve service
to their customers and to operate more
efficiently. Benefits gained from
implementing this suite of applications
will include the ability to access and
share real-time, accurate business
information; to support effective
business decisions for mission delivery;
to issue accurate financial reports and
analysis of managerial data; to support
timely decision-making in the field; to
free-up more time for mission-focused
activities; to focus on value-added
analysis rather than data gathering; and
to eliminate redundant administrative
tasks and multiple login screens.
DOI has adopted a multi-year, phased
approach to implementing FBMS, both
in terms of functionality, and in terms
of the migration of the Department’s
component bureaus and offices from
FFS and other associated systems, to the
FBMS. DOI plans to complete its
implementation of the FBMS by
calendar year 2013.
Towards that end, these amendments
will be effective as proposed at the end
of the comment period unless comments
are received which would require a
contrary determination. The Department
will publish a revised notice if changes
SUPPLEMENTARY INFORMATION:

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