SUPPORTING STATEMENT - PART A
Survivor Advisory Working Group Application – 0702-0144
Summary of Changes from Previously Approved Collection
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1. Need for the Information Collection
The information collected on the Survivor Advisory Working Group (SAWG) Application will be used to accept new members into the Army’s working group. The SAWG membership term will be for three years.
The authorities that authorize this collection are in Public Law 116-92, Sec. 580B, “National Defense Authorization Act for Fiscal Year 2020,” and the Army Surviving Advisory Working Group (SAWG) Charter.
2. Use of the Information
The Department of the Army is collecting information from Army casualty survivors to participate in the Army’s Survivor Advisory Working Group, chaired by the Chief of Staff, Army (CSA). Respondents are individuals applying to be survivor board members, who will meet bi-annually with senior Army leadership to address worldwide Army survivor related issues.
Eligible applicants are fallen service members’ spouses, parents, and children over 18 years of age. Applicants will be nominated by the Army’s Survivor Outreach Services office or survivor-related Non-Federal Entities. Individuals will receive a fillable PDF application and cover letter outlining the SAWG’s purpose and length of service. They will need access to a computer to complete. Upon completion, applicants will email their application and personal statement to a group email address ([email protected]) in the Pentagon.
Applicants will define via their application: basic personal information; activism in the military survivor community; involvement with civic, federal, and non-governmental organizations; and social media information. Additionally, applicants will submit a personal statement on how they will positively impact survivor programs. This information will be used to help vet applicants to ensure their validity and obtain the best qualified applicants.
The staff reviews all applications and verifies the applicant is an Army Survivor. Applications are sorted into a list of 1-20 based on the criteria listed in the SAWG Charter and the list is provided to the CSA for final approval. Individuals not selected will be notified by email that they were not selected. Those selected will be notified by telephone by program manager.
At the completion of this process, the CSA will select new members to fill up to 12 positions every year the SAWG exists.
3. Use of Information Technology
100% of the applications will be completed by pdf and received electronically via email ([email protected]). Upon completion of the application by the applicant, they will email their application to a group email inbox within the Pentagon.
4. Non-duplication
The information obtained through this collection is unique and is not already available for use or adaptation from another cleared source.
5. Burden on Small Businesses
This information collection does not impose a significant economic impact on a substantial number of small businesses or entities.
6. Less Frequent Collection
The information collected will be done annually to replace half (6 of 12) of the SAWG panel to ensure panel members represent an array of Army casualty demographics and experiences and to not overburden members with SAWG requirements.
7. Paperwork Reduction Act Guidelines
This collection of information does not require collection to be conducted in a manner inconsistent with the guidelines delineated in 5 CFR 1320.5(d)(2).
8. Consultation and Public Comments
Part A: PUBLIC NOTICE
A 60-Day Federal Register Notice (FRN) for the collection published on Monday, May 17, 2021. The 60-Day FRN citation is 86 FR 26706.
No comments were received during the 60-Day Comment Period.
A 30-Day Federal Register Notice for the collection published on Tuesday, July 20, 2021. The 30-Day FRN citation is 86 FRN 38319.
Part B: CONSULTATION
No additional consultation apart from soliciting public comments through the Federal Register was conducted for this submission.
9. Gifts or Payment
No payments or gifts are being offered to respondents as an incentive to participate in the collection.
10. Confidentiality
The application requires individuals to furnish sensitive information. A Privacy Act Statement is provided on the application.
A System of Record Notice (SORN) is not required for this collection because records are not retrievable by PII.
A Privacy Impact Assessment (PIA) is not required for this collection because PII is not being collected electronically.
The Army will utilize records management outlined in ARIMS, Series 600. For individuals who are not selected to serve on the SAWG, their records will be stored under Sub-Series 600B, duration for 0-6 years. Records of those individuals selected on the SAWG will be stored under Sub-Series 600B, duration permanent.
11. Sensitive Questions
The Department of the Army’s SAWG application will cover sensitive information for potential applicants, such as: gender; past involvement in survivor outreach groups (locally, nationally, non-governmental); published works; and their social media profile information.
Information provided will be used to validate individuals’ eligibility and ensure SAWG panel diversity (e.g. male representation, various components represented). Additionally, information will be used to conduct an informal background check via social media (Facebook, Twitter, and LinkedIn) to ensure there are no significant character outliers that could cause embarrassment to the Department of the Army or the Federal Government.
12. Respondent Burden and its Labor Costs
Part A: ESTIMATION OF RESPONDENT BURDEN
Collection Instruments
Army Survivor Advisory Working Group Application
Number of Respondents: 20
Number of Responses Per Respondent: 1
Number of Total Annual Responses: 20
Response Time: 2 hours
Respondent Burden Hours: 40 hours
Total Submission Burden
Total Number of Respondents: 20
Total Number of Annual Responses: 20
Total Respondent Burden Hours: 40 hours
Part B: LABOR COST OF RESPONDENT BURDEN
Collection Instruments
Army Survivor Advisory Working Group Application
Number of Total Annual Responses: 20
Response Time: 2 hours
Respondent Hourly Wage: $7.25
Labor Burden per Response: $14.50
Total Labor Burden: $290
Overall Labor Burden
Total Number of Annual Responses: 20
Total Labor Burden: $290
Due to the diversity of respondent wages the Federal minimum wage of $7.25 is used to estimate labor cost of respondent burden.
13. Respondent Costs Other Than Burden Hour Costs
There are no annualized costs to respondents other than the labor burden costs addressed in Section 12 of this document to complete this collection.
14. Cost to the Federal Government
Part
A: LABOR COST TO THE FEDERAL GOVERNMENT
Collection Instrument(s)
Army Survivor Advisory Working Group Application
Number of Total Annual Responses: 20
Processing Time per Response: 30 minutes
Hourly Wage of Worker(s) Processing Responses: $53
Cost to Process Each Response: $26.50
Total Cost to Process Responses: $530
Overall Labor Burden to the Federal Government
Total Number of Annual Responses: 20
Total Labor Burden: $530
Part B: OPERATIONAL AND MAINTENANCE COSTS
Cost Categories
Equipment: $0
Printing: $50
Postage: $0
Software Purchases: $0
Licensing Costs: $0
Other: $0
Total Operational and Maintenance Cost: $50
Part C: TOTAL COST TO THE FEDERAL GOVERNMENT
1. Total Operational and Maintenance Costs: $50
2. Total Labor Cost to the Federal Government: $530
3. Total Cost to the Federal Government: $580
15. Reasons for Change in Burden
The burden has decreased since the previous approval due to the elimination of the telephone interview and the decreased number of applicants.
16. Publication of Results
The results of this information collection will not be published.
17. Non-Display of OMB Expiration Date
We are not seeking approval to omit the display of the expiration date of the OMB approval on the collection instrument.
18. Exceptions to “Certification for Paperwork Reduction Submissions”
We are not requesting any exemptions to the provisions stated in 5 CFR 1320.9.
| File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
| File Title | Supporting Statement A |
| Author | Kaitlin Chiarelli |
| File Modified | 0000-00-00 |
| File Created | 2021-07-21 |