SSN Justification Memo

OFFICE OF THE ASSISTANT TO THE SECRETARY OF DEFENSE FOR
PRIVACY, CIVIL LIBERTIES, AND TRANSPARENCY
1155 DEFENSE PENTAGON
WASHINGTON, DC 20301-1155

e
March 25, 2022
Ref: SSNJ-2022-0017-PFPA
MEMORANDUM FOR THE PENTAGON FORCE PROTECTION AGENCY
SUBJECT: Justification for the Use of Social Security Numbers in the Pentagon Facilities
Access Control System and DD Form 2249, DoD Building Pass Application - Approval
Thank you for completing a review of Social Security Number (SSN) use within the
subject system and form. My office has reviewed and approved your request to use the SSN for
the following Acceptable Use: (2) Law Enforcement, National Security and Credentialing.
Note, SSN use is approved indefinitely or until the establishment of a reasonable alternative for
the collection of data other than the SSN such as a unique personal identifier, the program’s
mission changes thus eliminating the need for the SSN use, or the system is decommissioned.
The Pentagon Force Protection Agency (PFPA) uses two separate mechanisms for the
collection of and use of SSNs. The first mechanism is the Visitor Management System that
collects PII from an individual who is requesting access to the Pentagon as a visitor. The second
mechanism is the DD Form 2249, Building Pass Application, which collects PII from any
individual who requires access to the Pentagon or National Capital Region facilities to perform
official DoD duties as a government employee, contractor, foreign national or member of the
press. The SSN is used by the PFPA as a primary identifier to search approved law enforcement
electronic databases such as the National Crime Information Center (NCIC) and the Virginia
Criminal Information Network (VCIN) for the purpose of verifying the criminal background
information of individuals seeking access to PFPA facilities. As such, the routine use of the SSN
is critical to determining whether individuals pose a security risk when applying for access to
DoD buildings in connection with their official duties. The SSN accurately isolates the data for
identification and administrative purposes.
While this system has been identified as requiring the collection, maintenance and use of
the SSN, you must ensure this data is afforded the highest protections practicable through use of
appropriate administrative, technical, and physical safeguards. Please maintain a copy of your
justification and this approval in your records.
The reference number for this action is listed at the top of this memorandum.
If you have any questions, my point of contact is Mr. Greg Taylor at
[email protected].

KELETA.RAHWA.A
MDEMARIAM.1298
456431

Digitally signed by
KELETA.RAHWA.AMDEMARIAM
.1298456431
Date: 2022.03.25 09:32:38 -04'00'

Ms. Rahwa A. Keleta
Chief, Privacy and
Civil Liberties Division
cc:
PFPA Privacy Office