National Prisoner Statistics-Prison Population Reports: NPS-1B, Summary of Sentenced Population Movement

Forms and Documents

Document Name	Status
Form NPS-1B National Prisoner Statistics, 2019 Form and Instruction	Unchanged
nps_nonsubstantive_change_memo_07282021.docx Justification for No Material/Nonsubstantive Change	2021-07-29
NPS Nonsubstantive Change Memo with Attachments.pdf Justification for No Material/Nonsubstantive Change	2020-11-02
attachments_2019.pdf Supplementary Document	2019-11-22
nps_2019_supp statement_part A_final.docx Supporting Statement A	2019-11-22
nps_2019_supp statement_part B_final.docx Supporting Statement B	2019-11-22

IC Document Collections

IC ID	Document Title	Status
238675	National Prisoner Statistics, 2019 Form and Instruction	Unchanged

ICR Details

OMB Control No: 1121-0102	ICR Reference No: 202107-1121-004
Status: Received in OIRA	Previous ICR Reference No: 202011-1121-001
Agency/Subagency: DOJ/OJP	Agency Tracking No: BJS
Title: National Prisoner Statistics-Prison Population Reports: NPS-1B, Summary of Sentenced Population Movement
Type of Information Collection: No material or nonsubstantive change to a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 07/30/2021

	Requested	Previously Approved
Expiration Date	01/31/2023	01/31/2023
Responses	56	56
Time Burden (Hours)	367	367
Cost Burden (Dollars)	0	0

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Abstract: Through the National Prisoner Statistics program (NPS), the Bureau of Justice Statistics (BJS) collects annual aggregate counts of prisoners in the custody and under the jurisdiction of state and federal correctional authorities, as well as the number of prisoners admitted to or released. BJS uses the NPS to report each year on the changes to and movement through state and federal prison systems by sentenced offenders. These statistics are part of BJS’s core corrections statistics, as they contribute fundamentally to BJS’s mission of describing movements of offenders through the criminal justice system. The current NPS collection approved by the Office of Management and Budget (OMB # 1121-0102), due to expire June 30, 2017 (the National Prisoner Statistics Summary of Sentenced Population Movement (NPS-1B)), collects information on the prison population on December 31st of each year. The NPS-1B collects prisoner counts by race/ethnicity, the number of admissions and releases in the calendar year (by type), capacity figures, and the testing policies and number of prisoners with HIV or confirmed AIDS. This clearance request will cover BJS collection of prison data from 2019, 2020, and 2021, collected in calendar years 2020-2022. A no material change is submitted to remove several questions on the citizenship of prisoners in the custody of state/federally or privately operated facilities that were recently added. The questions have confused respondents, despite OMB-approved changes in 2020 to clarify the concepts, and the resulting data are not comparable across states without significant analysis. BJS would like to return to the form of the question asked on NPS-1B forms prior to 2017, with slight modifications.

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Authorizing Statute(s): US Code: 34 USC 10132 Name of Law: Omnibus Crime Control and Safe Streets Act of 1968
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	84 FR 42952	08/19/2019
30-day Notice:	Federal Register Citation:	Citation Date:
	84 FR 63679	11/18/2019
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
National Prisoner Statistics, 2019	NPS-1B, NPS-1B(T)	NPS Summary of Sentenced Population Movement 2019 ,   NPS Prison Population Report

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	56	56	0	0	0	0
Annual Time Burden (Hours)	367	367	0	0	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The burden for 2019 is 367, but it decreases to 341.5 for the subsequent two years. See explanation in Part A.

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Annual Cost to Federal Government: $175,635

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 07/30/2021

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