New
collection (Request for a new OMB Control Number)
No
Regular
08/03/2021
Requested
Previously Approved
36 Months From Approved
250
0
63
0
0
0
OMB Circular A-126, Subject: Improving
the Management and Use of Government Aircraft (May 22, 1992),
requires that government agencies that fly non-official passengers
in a Space Available status charge them the “full coach fare” cost
of their seat on the government aircraft. Circular A-126 defines
“full coach fare” as “a coach fare available to the general public
between the day that the travel was planned and the day that the
travel occurred.” Id. ¶ 4f. To properly bill these passengers, ICE
must set up accounts receivable in the Federal Financial Management
System (FFMS). Accounts receivable must be based on legally valid
debts. The Flight Manifest/Billing Agreement (FM/BA) form will
collect the contact information needed to send bills to these
passengers from FFMS, and will document their agreement to be
billed for their seats on these flights. The ICE Flight Manifest
Information/Agreement To Reimburse form is used to collect
information from members of the public, contractors, Federal
employees, or dependents who intend to board ICE-chartered aircraft
for purposes of evacuation. The purposes of the data collected on
this form are two-fold. First, ICE will verify the individual’s
identity before he/she boards an ICE-chartered aircraft to assess
the safety of the aircraft, its crew, other passengers, and the
United States. Further, the data collected on the form is also used
in the event of an emergency to help ensure timely notification of
points of contact designated by the passenger. Second, the form
will confirm the agreement of Space Available passengers to be
billed for their travel, and establish the names, addresses, and
Social Security Number (SSN) or Individual Taxpayer Identification
Number (ITIN) for billing and collection purposes. The ICE Senior
Field Official(s) at the airfield of embarkation will collect
pertinent data for flight manifest information from all persons
wishing to fly on an ICE-chartered aircraft prior to their boarding
of the aircraft. Only passengers flying in a Space Available
status, that is, private persons not on official government travel
orders, will be required to complete the relevant fields on the
form stating the reason for Space Available travel and requesting
their signature to document their agreement to be billed for their
travel. In special emergency situations, the form may be completed
in-flight. The ICE Senior Field Official(s) will then submit the
completed forms and the flight manifest to the program office that
chartered the flight and to the Emergency Management Unit via
email, as soon as practicable upon completion of the
flight.
US Code:
5 USC
301 Name of Law: GOVERNMENT ORGANIZATION AND EMPLOYEES
US Code: 49
USC 44909 Name of Law: PASSENGER MANIFESTS
On behalf of this Federal agency, I certify that
the collection of information encompassed by this request complies
with 5 CFR 1320.9 and the related provisions of 5 CFR
1320.8(b)(3).
The following is a summary of the topics, regarding
the proposed collection of information, that the certification
covers:
(i) Why the information is being collected;
(ii) Use of information;
(iii) Burden estimate;
(iv) Nature of response (voluntary, required for a
benefit, or mandatory);
(v) Nature and extent of confidentiality; and
(vi) Need to display currently valid OMB control
number;
If you are unable to certify compliance with any of
these provisions, identify the item by leaving the box unchecked
and explain the reason in the Supporting Statement.
Form 12-318 ICE Flight Manifest/Billing Agreement
49 U.S.C. § 44909.pdf
Supporting_Statement_1653-NEW.docx
ICE Flight Manifest/Billing Agreement