National Fire Department Registry

Forms and Documents

Document Name	Status
Form FEMA Form FF-USFA- National Fire Department Registry (Volunteer, Update) Form and Instruction	New
Form FEMA Form FF-USFA- National Fire Department Registry (Career, Update) Form and Instruction	New
Form FEMA Form FF-USFA- National Fire Department Registry (Career, Full Registration) Form and Instruction	Modified
Form FEMA Form FF-USFA- National Fire Department Registry (Volunteer, Full Registration) Form and Instruction	Modified
1660-0070 Narrative of Changes Table - Natl Fire Dept Registry - 2021 07 22_update.docx Supplementary Document	2021-07-28
1660-0070 Published 30-Day Revision FRN - 2021 08 02.pdf Supplementary Document	2021-08-02
1660-0070 Published 60-Day FRN - 2021 04 27.pdf Supplementary Document	2021-07-21
pia-dhs-gciecldhs006a-april2019.pdf Supplementary Document	2021-07-21
USCODE-2010-title15-chap49.pdf Supplementary Document	2021-07-21
STATUTE-88-Pg1535.pdf Supplementary Document	2021-07-21
1660-0070 Supporting Statement A - National Fire Dept Registry 2021 08 20 clean.docx Supporting Statement A	2021-08-20

IC Document Collections

IC ID	Document Title	Status
248488	National Fire Department Registry (Volunteer, Update) Form and Instruction	New
248487	National Fire Department Registry (Career, Update) Form and Instruction	New
21156	National Fire Department Registry (Career, Full Registration) Form and Instruction	Modified
189450	National Fire Department Registry (Volunteer, Full Registration) Form and Instruction	Modified

ICR Details

OMB Control No: 1660-0070	ICR Reference No: 202107-1660-003
Status: Received in OIRA	Previous ICR Reference No: 201811-1660-001
Agency/Subagency: DHS/FEMA	Agency Tracking No:
Title: National Fire Department Registry
Type of Information Collection: Extension without change of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 10/26/2021

	Requested	Previously Approved
Expiration Date	36 Months From Approved	06/30/2022
Responses	6,370	7,787
Time Burden (Hours)	1,293	1,887
Cost Burden (Dollars)	0	0

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Abstract: This collection seeks to identify fire departments in the United States to compile a database related to demographics, capabilities, and activities. The database is used to guide programmatic decisions and provide information to the public. Additionally, the database is used as USFA's mailing list to provide critical information to senior fire and EMS personnel.

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Authorizing Statute(s): PL: Pub.L. 93 - 498 2 Name of Law: Federal Fire Prevention and Control Act of 1974
   US Code: 15 USC Chapter 49 Name of Law: Fire Prevention and Control
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	86 FR 22235	04/27/2021
30-day Notice:	Federal Register Citation:	Citation Date:
	86 FR 41504	08/02/2021
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 4

IC Title	Form No.	Form Name
National Fire Department Registry (Career, Full Registration)	FEMA Form FF-USFA-FY-100, FEMA Form FF-USA-FY-21-110	National Fire Department Registry - Paper Version ,   National Fire Department Registry - Online Version
National Fire Department Registry (Career, Update)	FEMA Form FF-USFA-FY-21-100, FEMA Form FF-USFA-FY-110	National Fire Department Registry - Online Version ,   National Fire Department Registry - Paper Version
National Fire Department Registry (Volunteer, Full Registration)	FEMA Form FF-FY-USFA-21-110, FEMA Form FF-USFA-FY-21-100	National Fire Department Registry - Paper Version ,   National Fire Department Registry - Online Version
National Fire Department Registry (Volunteer, Update)	FEMA Form FF-USFA-FY-21-100, FEMA Form FF-USFA-FY-21-110	National Fire Department Registery - Online Version ,   National Fire Department Registry - Paper Version

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	6,370	7,787	0	0	-1,417	0
Annual Time Burden (Hours)	1,293	1,887	0	0	-594	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: One reason is the splitting of forms into four line items because the Average Burden Per Response is different for full registrations versus updates and the Average Hourly Wage Rate is different for Career fire departments versus Volunteer fire departments. FEMA Form FF-USFA-FY-21-110 was formerly the screenshots of the form FEMA Form 070-0-0-1 when the respondent fire department used USFA’s online portal to either register or update their registration. These screenshots were given their own form number as part of FEMA’s general overhaul of our form numbering system and all burden hour assessments are incorporated with FF-USFA-FY-21-100 (formerly FEMA Form 070-0-0-1) because there is no difference in average burden per response between the two and there is only the administrative difference based on FEMA’s numbering overhaul. There is a decrease of 774 burden hours from the current OMB inventory of 2,067. This difference is a negative adjustment as fewer fire departments are needed to complete the remaining registry database. Since the National Fire Department Registry is a one-time initial registration and this is a continuing collection, fewer fire departments (respondents) are needed to meet the objective of this collection which is to incorporate into the database all 30,000 fire departments nationwide. With the continuing collection effort, about 91 percent of the desired respondents are currently registered. The primary continued use of this form is to collect information from the remaining estimated 2,775 fire departments. Follow-up information is also provided from approximately 20 percent of previously registered departments each year on a rotating basis over a five-year period. FEMA also noticed while preparing this extension that the summary of burden numbers on the IC List in ROCIS were not updated to match the Supporting Statement A in 2019. The correct numbers found in the Supporting Statement A were an estimated 8,223 annual responses and 2,067 annual burden hours, but they appeared in ROCIS’s IC List (and therefor the Notice of Action) as 7,787 annual responses and 1,887 annual burden hours. This is 436 responses and 180 burden hours less than they should have been listed. FEMA’s calculations started with the previous numbers in the Supporting Statement A and with this extension request, FEMA is correcting the previous technical error in ROCIS.

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Annual Cost to Federal Government: $55,573

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 10/26/2021

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