NTS_ETAS SSN Memorandum

DEPARTMENT OF DEFENSE
DEFENSE HUMAN RESOURCES ACTIVITY
DEFENSE MANPOWER DATA CENTER
4800 MARK CENTER DRIVE, SUITE 04E25-01
ALEXANDRIA, VA 22350-6000

MEMORANDUM FOR DEFENSE PRIVACY, CIVIL LIBERTIES AND TRANSPARENCY
DIVISION
THROUGH: RECORDS, PRIVACY AND DECLASSIFICATION DIVISION
SUBJECT: Justification for the Use of the Social Security Number in Non-Combatant
Tracking System and Evacuation Tracking System, DITPR ID 26891
This memorandum is written to satisfy the requirement established in Department of Defense
Instruction (DoDI) 1000.30, “Reduction of Social Security Number (SSN) Use Within DoD,”
that requires justification of the collection and use of the SSN in the NTS/ETAS.
Non-Combatant Tracking System/Evacuation Tracking System (NTS/ETAS) is the DoD
system of record used for evacuation operations. Repatriation centers will use this information to
track and account for individuals evacuated from emergency situations due to military
operations, political situations, natural disasters, or other potentially dangerous circumstances.
Repatriation centers assist evacuees in securing requested relocation services, and recording and
recovering relocation costs. Providing Personally Identifiable Information is voluntary, but
failure to do so may result in delay of evacuation, limit receipt of services, and impede passage
of information about individual's current whereabouts to family members. Data is collected by
Scanning of Federal ID, Passports, Common Access Cards (ID), Military Dependent/Retiree
Cards, or U.S. Driver's License.
The use of the SSN in NTS/ETAS is covered by the tenth acceptable use described in DoDI
1000.30: Noncombatant Evacuation Operations (NEOs). Currently SSNs are used when DoD
IDs are scanned (Military, Dependent, Civilian, and Contractor). NTS/ETAS will remove SSN
from CAC scans, but is dependent upon the upcoming barcode update to the DoDID for military
dependent /retiree ID card. NTS/ETAS data is stored and transmitted encrypted.
The information collected is covered by the Defense Manpower Data Center System of
Records Notice DMDC 04. The electronic records are secured to protect Personally
Identifiable Information (PII) in accordance with the Privacy Act of 1974 and DoD
5400.11-R, “Department of Defense Privacy Program.”
SORRENTO.MICH
AEL.V.1399639162

Digitally signed by
SORRENTO.MICHAEL.V.139963
9162
Date: 2020.03.26 11:40:13 -04'00'

Michael V. Sorrento
Director, Defense Manpower Data Center