Non-combatant Tracking System (NTS) & Evacuation Tracking and Accountability System (ETAS)

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
NTS ETAS_SSNJ Memo_Approved_20220411 - Indefinite.pdf	Supplementary Document	Uploaded 2025-05-21	Repair queued
NTS ETAS_SSNJ Memo_Approved_20220411 - Indefinite.pdf	Supplementary Document	Uploaded 2025-05-21	Repair queued
DMDC 04 DoD NTS ETAS Preamble SORN 03042025.docx	Supplementary Document	Uploaded 2025-05-21	Repair queued
DMDC 04 DoD NTS ETAS Preamble SORN 03042025.docx	Supplementary Document	Uploaded 2025-05-21	Repair queued
DMDC_04_NTS_PIA_2025_Sec1.pdf	Supplementary Document	Uploaded 2025-05-21	Repair queued
DMDC_04_NTS_PIA_2025_Sec1.pdf	Supplementary Document	Uploaded 2025-05-21	Repair queued
0704-0629_SSA_6.23.2025.docx	Supporting Statement A	Uploaded 2025-06-24	Repair queued
0704-0629_SSA_6.23.2025.docx	Supporting Statement A	Uploaded 2025-06-24	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
249098	NTS Application	Other-Screenshots	Modified

ICR Details

OMB Control No: 0704-0629	ICR Reference No: 202505-0704-010
Status: Active	Previous ICR Reference No: 202108-0704-010
Agency/Subagency: DOW/DODDEP	Agency Tracking No:
Title: Non-combatant Tracking System (NTS) & Evacuation Tracking and Accountability System (ETAS)
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 08/14/2025
Retrieve Notice of Action (NOA)	Date Received in OIRA: 06/26/2025
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	08/31/2028	36 Months From Approved	08/31/2025
Responses	85,000	0	50,000
Time Burden (Hours)	7,083	0	4,167
Cost Burden (Dollars)	211,650	0	75,000

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Abstract: E.O. 12656 establishes the responsibility for Department of Health and Human Services and Department of Defense (DoD) to take care of any American citizens and family members that are evacuated from any country and ensure their personal needs are met. This information collection is needed to collect the required evacuee information necessary to document the movement of an evacuee from a foreign country to an announced safe haven and to assist the evacuee in meeting their needs, as well as, to ensure that Federal and State agencies receive proper reimbursement for costs incurred.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	89 FR 99235	12/10/2024
30-day Notice:	Federal Register Citation:	Citation Date:
	90 FR 26038	06/18/2025
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
NTS Application

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	85,000	50,000	0	35,000	0	0
Annual Time Burden (Hours)	7,083	4,167	0	2,916	0	0
Annual Cost Burden (Dollars)	211,650	75,000	0	136,650	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The estimated burden has increased due to a rise in estimated respondents and annual cost inflation. The number of estimated respondents has been calibrated based on NTS data from Operation Allies Refuge in August 2021 and adjusted to account for untracked evacuees. Additionally, increased integration with Combatant Commands suggests a larger percentage of sites will utilize NTS in future evacuations.

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Annual Cost to Federal Government: $1,120,840

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 06/26/2025

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