Form 6 FCAS Data Field Information

Evaluation of Office of Acquisitions System (OASYS) and FFRDC Contract Administration System (FCAS) Vendor Portals (NCI)

Attachment 7 - FCAS Data Field Information

Data Field Information - FCAS

OMB: 0925-0773

Document [docx]
Download: docx | pdf

Attachment 7

FCAS Vendor Portal Screen Shots

Shape1

OMB No.: 0925-XXXX

Expiration Date: XX/XX/XXXX

Collection of this information is authorized by The Public Health Service Act, Section 411 (42 USC 285a). Rights of participants are protected by The Privacy Act of 1974. Participation is voluntary, however in order for NCI Office of Acquisitions (OA) to provide access to the Vendor Portal for use in uploading deliverables and invoices and responding to and submitting requests to NCI OA, Vendor Portal registration is required.  The information collected will be kept private to the extent provided by law.  Names and other identifiers will not appear in any report other than what is utilized by NCI OA and program staff for routine day-to-day contract administration. Information provided will be combined for all participants and reported as summaries.  You are being contacted by email to complete this Vendor Portal Registration form and a voluntary survey so that NCI can provide your Vendor Firm with Vendor Portal access and improve the website. The information you provide will be included in a Privacy Act system of records, and will be used and may be disclosed for the purposes and routine uses described and published in the following System of Records Notices (SORN):  09-25-0216 Administration: NIH Electronic Discovery and 09-25-0118 Contracts: Professional Services Contractors https://www.hhs.gov/foia/privacy/sorns/nih-sorns.html.



Public reporting burden for this collection of information is estimated to average 1 minute per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden to: NIH, Project Clearance Branch, 6705 Rockledge Drive, MSC 7974, Bethesda, MD 20892-7974, ATTN: PRA (0925-XXXX). Do not return the completed form to this address.











































































Editing Vendor User Account:

Shape2



Data Field Information/Action Step:

Shape3

Contracting Officer Authorization (COA) Correspondence Processes:

View COA Correspondences within Contract:

Shape4 Shape5



Shape6









View Submitted COA Correspondence:

Shape7

Shape8

COA Submission:

Shape9













Data Field Information/Action Step:

Shape10

























Deliverable Correspondence Processes:

View Deliverables Correspondences within Contract:

Shape11

View Submitted Deliverable Correspondence:

Shape12



Shape13

Deliverable Submission:

  • Can submit deliverable by selecting the hyperlink within the deliverable schedule and click the ‘submit deliverable’ button on the pink action banner

Shape14

Shape15 Shape16



Data Field Information/Action Step:

Shape17







  • Can submit deliverable by selecting the ‘submit deliverable’ button and a pop-up window appearing

Shape18

Shape19

Ad hoc deliverables

Invoice Correspondence Processes:

View Invoice Correspondences within Contract:

Shape20



View Submitted Invoice Correspondence:

Shape21

Shape22

Shape23

Invoice Submission: Shape24

Data Field Information/Action Step:

Shape25

Notification Correspondence Processes:

View Notification Correspondences within Contract:

Shape26

View Submitted Notification Correspondence:

Shape27

Shape28

Notification Submission:

Shape29

Data Field Information/Action Step:

Shape30





View/Update Contract Details and Assignments Processes:

View Contract Details:

Shape31























Edit Vendor Assigned Staff

Shape32

Data Field Information/Action Step:

Shape33



View Contract Files:

*Note only those marked as ‘visible to vendor’ will be displayed

Shape34

Submit Correspondences from Existing Contracts Overview Page:

Shape35



















View/Manage Planning/Requirements Processes:

Planning Overview Page:

Shape36

Requirement Details:

Shape37



Edit Requirement Vendor Assignments:

Shape38

Data Field Information/Action Step:

Shape39











View Requirement Files:

*Note: Only visible to vendor files will be shown

Shape40 Shape41

































Add a Requirement File(s):

Data Field Information/Action Step:

*Note: Only Yellow Task Requirement Types will allow vendors the ability to add files

Shape42



























Chats within Requirement:

Data Field Information/Action Step:

Shape43

























View/Manage Solicitations Processes:

Solicitations Overview Page:

Shape44 Shape45 Shape46

Active Solicitations Filter:

Shape47

Drafted Solicitations Filter:

Shape48

Rejected Solicitations Filter:

Shape49

Proposal Requested Solicitations Filter:

Shape50

Submitted Solicitations Filter:

Shape51









Solicitation Details:

Shape52

Shape53









Editing Solicitation Vendor Assignments:

Shape54

Data Field Information/Action Step:

Shape55























Submit Solicitation Question Process:

Ask a Question within Solicitation Q&A:

Shape56



Data Field Information/Action Step:

Shape57

View all Q&A and edit Question:

Shape59 Shape58 Shape60



Submit Proposal Processes:

Shape61 Submit Proposal:

Shape62









Data Field Information/Action Step:

Shape63

Data Field Information/Action Step:

Decline Initiation to Submit Proposal:

Shape64

Proposals Submitted within Solicitation:

Shape65































View Negotiations/Submit Response Processes:

Negotiations within Solicitation:

Shape66

Data Field Information/Action Step:

Send a Negotiation Response:

Shape67

View Reports Process:

Reports within Vendor Portal:

Shape68 Shape69

Invoice Status Report:

Shape70

Page 15 of 15


File Typeapplication/vnd.openxmlformats-officedocument.wordprocessingml.document
AuthorTingle, Sharna (NIH/NCI) [C]
File Modified0000-00-00
File Created2021-09-10

© 2024 OMB.report | Privacy Policy