Evaluation of Office of Acquisitions System (OASYS) and FFRDC Contract Administration System (FCAS) Vendor Portals (NCI)

Forms and Documents

Document	Type	Status	Availability
Form 8 Add/Edit New Vendor User - FCAS	Form	New	Repair queued
Form 7 Add/Edit New Vendor Users - OASYS	Form	New	Repair queued
Form 6 Data Field Information - FCAS	Form	New	Missing upstream
Form 5 Data Field Information - OASYS	Form	New	Repair queued
Form 4 Registration - FCAS	Form and Instruction	New	Repair queued
Form 3 Registration OASYS	Form and Instruction	New	Repair queued
Form 2 FCAS survey	Form and Instruction	New	Repair queued
Form 1 Survey - OASYS	Form and Instruction	New	Repair queued
correction 30day FRN2021-19281.pdf	Supplementary Document	Uploaded 2021-09-08	Repair queued
pub 30day 2021-18767.pdf	Supplementary Document	Uploaded 2021-09-01	Repair queued
Attachment 11 - Privacy Act Memo Dated June 2021.pdf	Supplementary Document	Uploaded 2021-08-31	Repair queued
Attachment 10 PIA.pdf	Supplementary Document	Uploaded 2021-08-31	Missing upstream
Attachment 3 - Email Invitiation.docx	Supplementary Document	Uploaded 2021-08-31	Missing upstream
Supporting Statement A Final 8.31.2021.docx	Supporting Statement A	Uploaded 2021-08-31	Missing upstream

IC Document Collections

IC ID	Collection	Type	Status	Form
249126	Add/Edit New Vendor User - FCAS	Form	New
249125	Add/Edit New Vendor Users - OASYS	Form	New
249124	Data Field Information - FCAS	Form	New
249123	Data Field Information - OASYS	Form	New
249122	Registration - FCAS	Form and Instruction	New
249121	Registration OASYS	Form and Instruction	New
249097	FCAS survey	Form and Instruction	New
249096	Survey - OASYS	Form and Instruction	New

ICR Details

OMB Control No:	ICR Reference No: 202108-0925-004
Status: Received in OIRA	Previous ICR Reference No:
Agency/Subagency: HHS/NIH	Agency Tracking No:
Title: Evaluation of Office of Acquisitions System (OASYS) and FFRDC Contract Administration System (FCAS) Vendor Portals (NCI)
Type of Information Collection: New collection (Request for a new OMB Control Number)	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 09/09/2021

	Requested	Previously Approved
Expiration Date	36 Months From Approved
Responses	11,501	0
Time Burden (Hours)	230	0
Cost Burden (Dollars)	0	0

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Abstract: The FCAS Vendor Portal and in the future, the OASYS Vendor Portal will serve as a one-stop shop for transmission of requests, reports, deliverables and other correspondence due on numerous research and development, in support of R&D contracts as well as those contract vehicles awarded using various Federal Acquisition Procedures including but not limited to FAR Part 8, Required Sources of Supplies and Services, FAR Part 13, Simplified Acquisition Procedures, and FAR Part 12, Acquisition of Commercial Items.

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Authorizing Statute(s): US Code: 42 USC section 412 and 285a-1 Name of Law: Public Health Service Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	86 FR 27093	05/19/2021
30-day Notice:	Federal Register Citation:	Citation Date:
	86 FR 48746	08/31/2021
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 8

IC Title	Form No.	Form Name
Add/Edit New Vendor User - FCAS	8	FCAS Vendor Portal Add Edit Vendor Users
Add/Edit New Vendor Users - OASYS	7	OASYS Vendor Portal Add Edit Vendor Users
Data Field Information - FCAS	6	FCAS Data Field Information
Data Field Information - OASYS	5	OASYS Data Field Information
FCAS survey	2	FCAS survey
Registration - FCAS	4	FCAS Vendor Portal Registration
Registration OASYS	3	OASYS Vendor Portal Registration
Survey - OASYS	1	OASYS Survey

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	11,501	0	0	11,501	0	0
Annual Time Burden (Hours)	230	0	0	230	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: New submission

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Annual Cost to Federal Government: $192,162

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 09/09/2021

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