Supporting Statement for Paperwork Reduction Act Submission
Semi-Annual Progress Report for the Engaging Men and Youth Program
1. Statutorily-Mandated Need for Information
The Engaging Men and Youth Program was designed to support programs that encourage children and youth to pursue nonviolent relationships and reduce their risk of becoming victims or perpetrators of domestic violence, dating violence, sexual assault, or stalking, and provide information on domestic violence, dating violence, sexual assault, stalking, or child sexual abuse and how they affect children and youth. The program is also intended to create public education campaigns and assist community organizing to encourage men and boys to work as allies with women and girls to prevent domestic violence, dating violence, sexual assault, and stalking. Since FY2012, OVW has administered the Consolidated Grant Program to Address Children and Youth Experiencing Domestic and Sexual Violence and Engage Men and Boys as Allies (Consolidated Youth Program) which supports activities that were previously funded under the following four OVW grant programs: Grants to Assist Children and Youth Exposed to Violence Program (CEV); Services to Advocate for and Respond to Youth Program (Youth Services); Services, Training, Education and Policies to Reduce Sexual Assault, Domestic Violence, Dating Violence, and Stalking in Secondary Schools Grant Program (STEP); and the Engaging Men in Preventing Sexual Assault, Domestic Violence, Dating Violence, and Stalking Program (Engaging Men). The Consolidated Youth Program creates a unique opportunity for communities to increase collaboration among non-profit victim service providers, law enforcement agencies, violence prevention and child- and youth-serving organizations, organizations and programs that support men’s role in combating violence against women and girls, schools, and tribal and local government agencies. The Consolidated Grant Program has two primary purposes:
To support comprehensive child and youth-centered prevention and intervention projects that maximize community-based efforts and evidence-informed practices to more fully address exposure to domestic violence, dating violence, sexual assault and stalking; and
To support multi-faceted prevention strategies that involve community organizing, outreach, public education and mobilization that utilize men as influencers of other men and boys and encourages them to work as allies with women and girls to prevent domestic violence, dating violence, sexual assault and stalking.
Consolidated Youth Program grantees that are engaged in prevention strategies will utilize the semi-annual progress report for the Engaging Men and Youth Program.
Currently, there are different statutory and regulatory reporting requirements that affect Program grantees. VAWA requires all grantees, including Consolidated Youth Program grantees, to report on the effectiveness of their programs to the Attorney General who, in turn, must report to Congress every two years. Section 1003 of VAWA 2000 states that
(a) REPORT BY GRANT RECIPIENTS.- The Attorney General or Secretary of Health and Human Services, as applicable, shall require grantees under any program authorized or reauthorized by this division or an amendment made by this division to report on the effectiveness of the activities carried out with amounts made available to carry out that program, including number of persons served, if applicable, numbers of persons seeking services who could not be served and such other information as the Attorney General or Secretary may prescribe.
(b) REPORT TO CONGRESS.- The Attorney General or Secretary of Health and Human Services, as applicable, shall report biennially to the Committees on the Judiciary of the House of Representatives and the Senate on the grant programs described in subsection (a), including the information contained in any report under that subsection.
34 U.S.C. 10238.
OVW must also comply with the Government Performance and Results Act of 1993 (GPRA) (Pub. L. 103-62) which was enacted to increase Congressional and Administrative focus on the results from government programs and activities. To meet its GPRA reporting obligations and elicit more meaningful information about grantee performance, OVW has recently developed performance measures, including output measures, regarding which the Consolidated Youth Program grantees must report on a semi-annual basis.
2. Use of Information
OVW uses data from the information collection1 in different ways. OVW will use the information collected from Consolidated Youth Program grantees to monitor their grant-funded activities and qualitatively assess those activities. In particular, OVW is seeking data that includes baseline information to review activities supported with Consolidated Youth Program funds, including, for example, an increase in the number of prevention programs. OVW will review each semi-annual progress report to monitor an individual grantee’s performance, including the grant-funded activities, and to ensure that the goals and objectives set forth in applications for funding and award documents are met.
The Consolidated Youth Program grantees collect information that addresses the following grant-funded activities (different sections on the reporting form): staff, statutory purpose areas, community events and public awareness and education campaigns developed. Narrative questions at the end of these different sections enable grantees to give more detailed qualitative information about their grant-funded activities. In addition, grantees must answer narrative questions on the most significant areas of remaining need with regard to improving services to victims/survivors of sexual assault, and enhancing community response, what has federal funding allowed the grantee to do that grantee could not do prior to receiving funding, additional information about the Consolidated Youth Program grant and/or the effectiveness of the grant and any additional information about the data submitted.
In addition to the proposed information collection, OVW will continue to use a number of other techniques to assess the performance of Consolidated Youth Program grantees. These may include OVW staff attendance at site visits, grant-funded training and technical assistance events, staff review of products prior to dissemination, and ongoing consultation with OVW staff.
OVW will aggregate data from all grantees’ progress reports to assess the performance of the Consolidated Youth Program as a whole and to respond to Congressional, Department of Justice, and other inquiries about how Consolidated Youth Program funds are being used. In addition, information collected from grantees using the Engaging Men form will support the following performance measures:
Number of community events; and
Number of public awareness/education campaigns developed.
Information collected from Consolidated Youth Program grantees will enable OVW to respond to statutory requirements to report on the effectiveness of grant-funded activities. . OVW has submitted the 2018 Measuring Effectiveness Report to Congress, which includes information about how funds were expended and an assessment of the effectiveness of funded programs. This report is based on data submitted by grantees reflecting Consolidated Youth Program and Engaging Men Program awards made from July 1 2015 - June 30, 2017.
The data that OVW collects on the semi-annual progress reporting forms is currently not used in connection with an evaluation of the Consolidated Youth Program. OVW is currently exploring the development of a multi-layered evaluation agenda for its grant programs.
It is important that OVW collect this information from Consolidate Youth Program grantees on a semi-annual basis so that OVW can ensure that they are performing within the statutory limitations of the program in a timely manner. Because OVW is not able to perform site visits with every Consolidated Youth Program grantee, the review of progress reports every six months enables OVW to monitor grantees in timely manner. It is easier to identify a potential resolution for a matter that needs correction or modification if the issue is identified sooner rather than later. An annual report would increase the potential for grantees, unintentionally or intentionally, to spend grant funds inappropriately for a longer period of time. Semi-annual reporting periods allow for more frequent course corrections and interaction between the grantee and OVW.
Use of Information Technology
The collection of information will involve the use of automated, electronic, mechanical or other technological collection techniques or other forms of information technology. OVW grantees are required to submit semi-annual progress reports through the Grants Management System (GMS).
Duplication of Information Request
There is no other mechanism by which OVW collects information about grant funded activities including number of victims served, victims seeking services who could not be served, or persons trained.
Impact on Small Entities
There is no impact on small entities as the collection of this type of information is routinely kept by most grantees receiving funds under the Consolidated Youth Program.
Consequences to Federal Programs or Policy
By statute, Congress has mandated that Consolidated Youth Program grantees report to the Attorney General on the effectiveness of their activities funded under VAWA. If OVW was not able to collect the information necessary to complete these reports on behalf of the Attorney General, not only would it be failing to meet a statutorily required reporting mandate, but also the existence of this important and necessary grant program could be jeopardized.
There are no special circumstances as identified in the specific instructions for a supporting statement for Paperwork Reduction Act Submissions.
Federal Register Publication
OVW has consulted with persons outside the agency who have advised that the data proposed to be collected is available, the semi-annual collection of such data is not burdensome, the form is clear, and that the information is routinely kept by most grantees receiving funds under the Consolidated Youth program. OVW has solicited public comment on this form in accordance with the requirements of the Paperwork Reduction Act. A 60 day notice was published in the Federal Register on August 2, 2021(Federal Register, Volume 86, page 41517) and a 30-day will be published in the Federal Register on October 1, 2021. OVW did receive public comments questioning the expenditure of federal funding in support of these grant programs in response to the 60 day Federal Register notice. .
Payment or Gift to Respondents
There will no payment or gift to respondents.
Although this information is needed for a public report to Congress, it will not involve any personal information about victims that could identify them as specific individuals. However, anecdotal, non-identifying information about the effectiveness of individual programs may be included in the report. There is no assurance to confidentiality.
The semi-annual progress report will not contain any questions of a personal, sensitive nature such as sexual behavior and attitudes, religious beliefs, and other matters that are commonly considered private.
Hour Burden of the Collection of Information
This semi-annual progress report is not overly burdensome. The data collection tool will be completed by approximately 35 Consolidated Program grantees who are engaging in prevention activities twice a year. There will be 70 semi-annual responses and it is estimated that it will take grantees no more than 1 hour to complete the progress report form. Thus, the annual reporting and recordkeeping hour burden is 70 hours. Consolidated Youth Program grantees are informed about the reporting requirements during the grant solicitation process and during the grant award process.
OVW is seeking basic information that is routinely kept by the grantees in the normal course of their operations. Thus, the requirement that grantees complete this progress report within a period of less than 30 days after receipt of it is not overly burdensome. OVW estimates that it will take approximately 1 hour for a grantee to complete the form. OVW developed this estimate based on the fact that information of this nature is already kept by grantees receiving funds under the Consolidated Youth Program and that the grantees have been apprized of these reporting requirements during the solicitation process and reminded throughout the grant award process. The progress report is divided into sections that pertain to the different types of activities that grantees may engage in, i.e. awareness events, product development, number of public awareness/education campaigns. Grantees will only have to complete the sections of the form that relate to their specific grant-funded activities.
13. Cost Burden of the Collection of Information
OVW does not believe that there is any semi-annual cost burden on respondents or recordkeepers resulting from the collection of this information.
Annualized Costs to the Federal Government
The annualized costs to the Federal Government resulting from the OVW staff review of the progress reports submitted by grantees are estimated to be $3,920.
Program Changes or Adjustments
There are no program changes or adjustments for the estimates identified in Section 13 and in Section 14. This is a information collection that is necessary for OVW and its Consolidated Youth Program grantees to comply with the statutory reporting requirements and the Government Performance and Results Act of 1993 (Pub. L. 103-62).
Published Results of Information Collections
There will be no complex analytical techniques used in connection with the publication of
information collected under the request. Information will be gathered twice a year at the end of the reporting periods. OVW is statutorily required to submit a report on the effectiveness of all grant-funded activities on a biennial basis.
Display of the Expiration Date of OMB Approval
OVW will display the Expiration Date of OMB Approval in the upper right hand corner of the Progress Report.
18. Exception to the Certification Statement
OVW is not seeking any exception to the certification statement identified in Item 19, Certification for Paperwork Reduction Act Submissions, of OMB Form 83-I.
1 Under a cooperative agreement between OVW and the University of Southern Maine’s Muskie School of Public Service, data collected from OVW grantees on all of OVW’s progress report forms is transmitted to the Muskie School for analysis. For the analysis of the data, standard descriptive statistics (frequency, sum, percentage, mean, etc.) are used to describe the characteristics of the grantees and report basic findings. All analyses are conducted in SPSS 13.0.