1625-new Sorn

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Federal Register / Vol. 76, No. 209 / Friday, October 28, 2011 / Notices
other healthcare-related companies and
start-ups, which either have ongoing
internal efforts within their organization
or have strategic interest in evaluating
the nanotechnology platforms for
oncology care solutions, through
participating in a academic-private
partnership aimed at promoting
translational opportunities.
Consortium Goals: Specifically, the
TONIC consortium will undertake the
key tasks of:
1. Creating a Discussion Forum for
opportunities in the nanotechnology
platform drug delivery, monitoring and
imaging specifically in cancer, but may
extend it to other therapeutic
indications if an opportunity arises;
2. Developing a Roadmap for the
development of nanotechnology-based
cancer products;
3. Developing a robust translational
model to move promising opportunities
based on nanotechnology from
academic research to the clinical
environment;
4. Evaluating the most promising
technology candidates within existing
R&D developments and generating Case
Studies based on them;
5. Recognizing and promoting
translational efforts at every stage of
development through appropriate
partnerships among industry, academia,
government, and philanthropy.
Consortium Membership:
Membership to the TONIC consortium
will be limited to companies which (1)
Have a successful track record of
translating diagnostics and drug
formulations and reaching their
regulatory approval and, (2) are engaged
in the development of nanotechnologybased formulations with application to
imaging, diagnostics and therapy.
In addition, these companies should
have (1) A corporate structure with
centralized operations and, (2) the
capability and resources to move along
the translational efforts effectively and
to provide feedback to the academic
researchers on industry technological
needs.
Consortia members will be expected
to attend regular meetings and
participate in the project evaluation
funded through TONIC consortium.
The following information must be
provided by parties interested in
participating in the consortium:
(1) The company profile;
(2) The name and specific function of
the company representative for the
TONIC consortium; and
(3) A brief rationale and/or statement
of intent for participating in the
consortium.

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Dated: October 21, 2011.
Piotr Grodzinski,
Director, Office of Cancer Nanotechnology
Research, Center for Strategic and Scientific
Initiatives, National Cancer Institute.

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DEPARTMENT OF HOMELAND
SECURITY

For
general questions please contact:
Marilyn Scott-Perez ((202) 475–3515),
Privacy Officer, U.S. Coast Guard, 2100
2nd Street SW., Mail Stop 7101,
Washington, DC 20593. For privacy
issues please contact: Mary Ellen
Callahan ((703) 235–0780), Chief
Privacy Officer, Privacy Office, U.S.
Department of Homeland Security,
Washington, DC 20528.

Office of the Secretary

SUPPLEMENTARY INFORMATION:

[Docket No. DHS–2011–0072]

I. Background

Privacy Act of 1974; Department of
Homeland Security U.S. Coast Guard
DHS/USCG—014 Military Pay and
Personnel System of Records

In accordance with the Privacy Act of
1974, 5 U.S.C. 552a, the Department of
Homeland Security (DHS) U.S. Coast
Guard (USCG) proposes to update and
reissue an existing DHS/USCG system of
records titled, ‘‘DHS/USCG–014
Military Pay and Personnel System of
Records’’ 73 FR 77743, December 19,
2008. This system of records notice
allows the USCG to collect and maintain
records regarding pay and personnel. As
a result of the biennial review of this
system, categories of individuals
covered by the system have been
updated to include active and reserve
service applicants and prospective
applicants, civilian personnel, USCG
Auxiliary members, USCG exchange
employees, and contractor personnel.
Records in the categories of records in
the system have been updated to
include other Health Insurance
Portability and Accountability Act
(HIPAA) related/protected data,
background investigation and security
clearance information, government
credit card status, data related to
information technology (IT) training,
and information technology system
accounts, roles, and permissions. The
purpose category has been updated to
include active and reserve service
applicants and prospective applicants,
and separated military personnel, USCG
civilian personnel, USCG Auxiliary
members, USCG exchange employees,
and USCG contractor personnel in
addition to the continuity of operations
(COOP)/personnel accountability
function. Lastly, routine uses of records
maintained in the system, including
categories of users and the purposes of
such uses have been updated to include
relevant insurance companies for the
purpose of health and life insurance
requests and eligibility and to the
Department of Defense (DoD) for the
purpose of preparing for and during
actual emergencies, exercises or
continuity of operations tests for the
purpose of responding to emergency
situations or to allow emergency service
personnel to locate the individual(s).

[FR Doc. 2011–27939 Filed 10–27–11; 8:45 am]
BILLING CODE 4140–01–P

Privacy Office, DHS.
Notice of Privacy Act system of

AGENCY:
ACTION:

records.
In accordance with the
Privacy Act of 1974, the Department of
Homeland Security proposes to update
and reissue an existing Department of
Homeland Security system of records
titled, ‘‘Department of Homeland
Security U.S. Coast Guard—014 Military
Pay and Personnel System of Records.’’
This system of records allows the
Department of Homeland Security U.S.
Coast Guard to collect and maintain
records regarding pay and personnel. As
a result of a biennial review of this
system, records have been updated in
the categories of individuals, categories
of records, purpose, and routine uses.
This updated system will be included in
the Department of Homeland Security’s
inventory of record systems.
DATES: Submit comments on or before
November 28, 2011. This new system
will be effective November 28, 2011.
ADDRESSES: You may submit comments,
identified by docket number DHS–
2011–0072 by one of the following
methods:
• Federal e-Rulemaking Portal:
http://www.regulations.gov. Follow the
instructions for submitting comments.
• Fax: 1 (703) 483–2999.
• Mail: Mary Ellen Callahan, Chief
Privacy Officer, Privacy Office,
Department of Homeland Security,
Washington, DC 20528.
• Instructions: All submissions
received must include the agency name
and docket number for this rulemaking.
All comments received will be posted
without change to http://
www.regulations.gov, including any
personal information provided.
• Docket: For access to the docket, to
read background documents, or
comments received, go to http://
www.regulations.gov.
SUMMARY:

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FOR FURTHER INFORMATION CONTACT:

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Consistent with DHS’s information
sharing mission, information stored in
the DHS/USCG–014 Military Pay and
Personnel System may be shared with
other DHS components, as well as
appropriate federal, state, local, tribal,
territorial, foreign, or international
government agencies. This sharing will
only take place after DHS determines
that the receiving component or agency
has a need to know the information to
carry out national security, law
enforcement, immigration, intelligence,
or other functions consistent with the
routine uses set forth in this system of
records notice. This updated system
will be included in DHS’s inventory of
record systems.
II. Privacy Act
The Privacy Act embodies fair
information practice principles in a
statutory framework governing the
means by which the U.S. Government
collects, maintains, uses, and
disseminates individuals’ records. The
Privacy Act applies to information that
is maintained in a ‘‘system of records.’’
A ‘‘system of records’’ is a group of any
records under the control of an agency
for which information is stored and
retrieved by the name of an individual
or by some identifying number, symbol,
or other identifying particular assigned
to the individual. In the Privacy Act, an
individual is defined to encompass U.S.
citizens and lawful permanent
residents. As a matter of policy, DHS
extends administrative Privacy Act
protections to all individuals where
systems of records maintain information
on U.S. citizens, lawful permanent
residents, and visitors.
Below is the description of the DHS/
USCG–014 Military Pay and Personnel
System of Records.

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III. Health Insurance Portability and
Accountability Act
This system of records contains
individually identifiable health
information. The HIPAA of 1996 applies
to most of such health information. DoD
6025.18–R may place additional
procedural requirements on the uses
and disclosures of such information
beyond those found in the Privacy Act
of 1974 or mentioned in this system of
records notice.
In accordance with 5 U.S.C. 552a(r),
DHS has provided a report of this new
system of records to the Office of
Management and Budget and to
Congress.
System of Records

DHS/USCG–014

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SYSTEM NAME:

DHS/USCG–014 Military Pay and
Personnel System
SECURITY CLASSIFICATION:

Unclassified.
SYSTEM LOCATION:

Records are maintained at USCG
Headquarters in Washington, DC and
field offices.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

Categories of individuals covered by
this system include active and reserve
service applicants and prospective
applicants, civilian personnel, active
duty, reserve, retired active duty and
retired reserve USCG military personnel
and their annuitants and dependents,
separated military personnel, USCG
auxiliary members, USCG exchange
workers, and contractor personnel. Also
included are active duty and retired
National Oceanic and Atmospheric
Administration (NOAA) Officers and
their annuitants and dependents, as
well as Officers of the Commissioned
Corps of the U.S. Public Health Service
(PHS) and their annuitants and
dependents.
CATEGORIES OF RECORDS IN THE SYSTEM:

Categories of records in this system
include:
• Individual’s name;
• Social security number;
• Employee identification number;
• Date and place of birth;
• Gender;
• Minority designation and
nationality;
• Marital status;
• Limited medical related
information to include dates of physical
examinations, color blindness,
immunizations, weight and body mass
index (and compliance to standards);
• Other HIPAA related/protected
data;
• Addresses;
• Total current monetary earnings,
including overtime, computed to the
nearest dollar;
• Number of hours worked;
• Leave accrual rate;
• Leave requests and balances;
• Health and life insurance requests
and eligibility;
• Payroll deduction requests;
• Information for the purpose of
validating legal requirements for
garnishment of wages;
• Salary rate;
• Cash awards;
• Retirement withholdings;
• Background information to include
work experience;

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• Education records, including:
highest level achieved; specialized
education or training obtained in and
outside of military service; nontraditional education support records;
achievement and aptitude test results;
academic performance records;
correspondence course rate
advancement records; military
performance records; admissions
processing records; grade reporting
records; academic status records; and
transcript maintenance records;
• Military duty assignments;
• Ranks held;
• Allowances;
• Personnel actions such as
promotions, demotions, or separations;
• Record of instances of Uniform
Code of Military Justice infractions;
• Performance evaluations;
• Background investigation, and
security clearance information;
• Government credit card status;
• Individual’s desires for future
assignments, training requested, and
notations by assignment officers;
• Information for determinations of
waivers and remissions of indebtedness
to the U.S. government;
• Travel claims, transportation
claims, government bills of lading, and
applications for shipment of household
effects;
• USCG housing records, including:
housing surveys, computer data
summaries, and correspondence from
the individual seeking housing;
• Information regarding IT training,
IT system accounts, roles, permissions;
and
• Names, dates of birth, addresses,
social security numbers, and gender of
annuitants and dependents of active
duty, reserve, and retired active duty
and reserve military members.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; The Federal Records
Act, 44 U.S.C. 3101; 5 U.S.C. 5501–
5597; 10 U.S.C. 1043, 1147; 14 U.S.C.
92(I) 92(r), 93(g), 475, 512, 620, 632,
645, 681, 687; 37 U.S.C. 406; 42 U.S.C.
213, 253; 49 CFR 1.45, 1.46.
PURPOSE(S):

The purpose of this system is to
administer the USCG active duty,
reserve, and retired active duty and
retired reserve military pay and
personnel system. To accomplish
personnel accountability for USCG
affiliated personnel in a natural or manmade disaster or when directed by the
USCG Commandant. The USCG may
also collect information about Service
members and their dependents and
civilian employees and their
dependents as well as all personnel

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assigned to USCG for regular
performance of duties including Officers
of the Commissioned Corps of the U.S.
PHS and personnel in exchange or
reimbursable positions (per COOP
requirements for personnel
accountability), and for needs
assessment as a result of the natural or
man-made disaster.
The USCG may also use this
accountability data for accountability
and assessment reporting exercises. The
system is also used to administer USCG
civilian personnel formal USCG training
course management, security clearance
data, competency, and accomplishment
data as well as tracking IT training, IT
system accounts, roles, and permissions
for military, civilian, and contractor
personnel. Additionally, the system is
used to provide necessary information
to the Department of Commerce (DOC)
for NOAA Officers and to Department of
Health and Human Services (HHS) for
Officers of the Commissioned Corps of
the U.S. PHS to administer their
respective pay and personnel system.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

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Note: This system of records contains
individually identifiable health information.
The HIPAA of 1996, applies to most of such
health information. DoD 6025.18–R may
place additional procedural requirements on
the uses and disclosures of such information
beyond those found in the Privacy Act of
1974 or mentioned in this system of records
notice. Therefore, routine uses outlined
below may not apply to such health
information.

In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a
portion of the records of information
contained in this system may be
disclosed outside DHS as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as
follows:
A. To the Department of Justice (DOJ),
including U.S. Attorney Offices, or other
federal agency conducting litigation or
in proceedings before any court,
adjudicative or administrative body,
when it is necessary to the litigation and
one of the following is a party to the
litigation or has an interest in such
litigation:
1. DHS or any component thereof;
2. any employee of DHS in his/her
official capacity;
3. any employee of DHS in his/her
individual capacity where DOJ or DHS
has agreed to represent the employee; or
4. the U.S. or any agency thereof, is
a party to the litigation or has an interest
in such litigation, and DHS determines
that the records are both relevant and

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necessary to the litigation and the use of
such records is compatible with the
purpose for which DHS collected the
records.
B. To a congressional office from the
record of an individual in response to
an inquiry from that congressional office
made at the request of the individual to
whom the record pertains.
C. To the National Archives and
Records Administration (NARA) or
other federal government agencies
pursuant to records management
inspections being conducted under the
authority of 44 U.S.C. 2904 and 2906.
D. To an agency, organization, or
individual for the purpose of performing
audit or oversight operations as
authorized by law, but only such
information as is necessary and relevant
to such audit or oversight function.
E. To appropriate agencies, entities,
and persons when:
1. DHS suspects or has confirmed that
the security or confidentiality of
information in the system of records has
been compromised;
2. The Department has determined
that as a result of the suspected or
confirmed compromise there is a risk of
harm to economic or property interests,
identity theft or fraud, or harm to the
security or integrity of this system or
other systems or programs (whether
maintained by DHS or another agency or
entity) or harm to the individual that
rely upon the compromised
information; and
3. The disclosure made to such
agencies, entities, and persons is
reasonably necessary to assist in
connection with DHS’s efforts to
respond to the suspected or confirmed
compromise and prevent, minimize, or
remedy such harm.
F. To contractors and their agents,
grantees, experts, consultants, and
others performing or working on a
contract, service, grant, cooperative
agreement, or other assignment for DHS,
when necessary to accomplish an
agency function related to this system of
records. Individuals provided
information under this routine use are
subject to the same Privacy Act
requirements and limitations on
disclosure as are applicable to DHS
officers and employees.
G. To an appropriate federal, state,
tribal, local, international, or foreign law
enforcement agency or other appropriate
authority charged with investigating or
prosecuting a violation or enforcing or
implementing a law, rule, regulation, or
order, where a record, either on its face
or in conjunction with other
information, indicates a violation or
potential violation of law, which
includes criminal, civil, or regulatory

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violations and such disclosure is proper
and consistent with the official duties of
the person making the disclosure.
H. To the Department of Treasury
(DOT) for the purpose of disbursement
of salary, U.S. Savings Bonds,
allotments, or travel claim payments.
I. To appropriate insurance agencies/
companies for the purpose of health and
life insurance requests and eligibility.
J. To the DOC and HHS to administer
their respective pay and personnel
systems for NOAA Officers and Officers
of the Commissioned Corps of the PHS,
respectively.
K. To Federal, State, and local
government agencies to disclose
earnings and tax information, including
the Internal Revenue Service (IRS) and
the Social Security Administration
(SSA).
L. To DoD and Veterans
Administration (VA) for determinations
of benefit eligibility for military
members and their dependents.
M. To DoD for manpower and
readiness planning.
N. To the Comptroller General for the
purpose of processing waivers and
remissions.
O. To an individual’s spouse, or
person responsible for the care of the
individual concerned when the
individual to whom the record pertains
is mentally incompetent, critically ill, or
under other legal disability for the
purpose of assuring the individual is
receiving benefits or compensation they
are entitled to receive.
P. To a requesting government agency,
organization, or individual the home
address and other relevant information
on those individuals who, it is
reasonably believed, might have
contracted an illness, been exposed to,
or suffered from a health hazard while
a member of government service.
Q. To other government agencies for
the purpose of earnings garnishment.
R. To DoD for the purpose of
preparing the Register of Officers and
Register of Reserve Officers, which is
provided to all USCG officers.
S. To education institutions or
training facilities for purposes of
enrollment and verification of employee
attendance and performance.
T. To DoD for the purpose of
preparing for and during actual
emergencies, exercises or COOP tests for
the purpose of responding to emergency
situations or to allow emergency
service.
U. To the news media and the public,
with the approval of the Chief Privacy
Officer in consultation with counsel,
when there exists a legitimate public
interest in the disclosure of the
information or when disclosure is

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necessary to preserve confidence in the
integrity of DHS or is necessary to
demonstrate the accountability of DHS’s
officers, employees, or individuals
covered by the system, except to the
extent it is determined that release of
the specific information in the context
of a particular case would constitute an
unwarranted invasion of personal
privacy.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:

None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:

Records in this system are stored
electronically or on paper in secure
facilities in a locked drawer behind a
locked door. The records are stored on
magnetic disc, tape, digital media, CD–
ROM, and DVD.
RETRIEVABILITY:

Records may be retrieved by name,
social security number, or employee
identification number.
SAFEGUARDS:

Records in this system are
safeguarded in accordance with
applicable rules and policies, including
all applicable DHS automated systems
security and access policies as well as
those of the USCG. A defense in depth
strategy has been employed.
Overlapping and complimentary
management, operational and technical
security controls have been
implemented and followed to minimize
the risk of compromising the
confidentiality or adversely impacting
the integrity of the information that is
being stored, processed, and/or
transmitted. Access to the computer
system(s) containing the records in this
system is limited to those individuals
who have a verified need to know the
information for the performance of their
official duties and who have appropriate
clearances or permissions.

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RETENTION AND DISPOSAL:

In accordance with General Records
Schedule (GRS) 9, Item 1c and 3, travel
and transportation of household effects
records are temporary and are destroyed
seven years after the period covered by
account.
In accordance with NC1–26–76–2,
item 359 and NC1–26–80–4, item 151,
PHS Commissioned Officer Corps
staffing and recruiting records are
temporary and are transferred to the
PHS Commission Personnel Operation
Division upon completion of the USCG
assignment.

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In accordance with NC1–26–76–2,
items 559 and 561 and NC1–26–80–4,
item 338b, military training and
education records are temporary,
including training courses and related
material, school and training files
containing correspondence, reports and
related paper on USCG and Navy
schools and trainee index cards. These
records are destroyed when five years
old. In accordance with GRS 2, item 29
b, civilian training education records are
destroyed after five years.
In accordance with NC1–26–80–4,
items 338b, 338c, 338d and 338e, class
folders containing military personal and
service history, muster card files, and
recruit training record cards are
destroyed when one year old.
In accordance with N1–330–04–1,
item 1, military personnel system
(Official Military Personnel File
(OMPF)) records are permanent and
folders are transferred to the National
Personnel Records Center (NPRC) six
months after separation. OMPF records
are transferred to NARA 62 years after
the date of retirement or separation.
In accordance with NC1–26–76–2,
items 583a and 584a and N1–330–04–1,
item 1, officer selection and
appointment system records, officer
candidates and direct commission
program application for selected
applicants are filed in the OMPF.
In accordance with NC1–26–76–2,
item 583b, non-selected officer
candidate applicant’s records are
destroyed six months after deadline
dates for class which application is
made.
In accordance with NC1–26–79–2,
item 584b, non-selected direct
commission program applicants records
are destroyed one year from date of
board by which considered.
In accordance with NC1–26–80–4,
item 337b, Officer Candidates School
and direct commission officer applicant
files containing copies of applications
for appointment in the USCG reserve,
interviews, reports, and medical
examination are destroyed when one
year after period covered by account.
In accordance with NC1–26–76–2,
item 587, applicant files are destroyed
one year after the period covered by
account.
In accordance with GAO–SCHED/5/1
and NC1–26–80–4, item 99d, military
pay records are destroyed 56 years after
the period covered by account.
In accordance with SSIC 7400, item 1
and NC1–26–76–2, items 184 and 99s,
military personnel FICA wage credit,
federal income tax listings, leave and
earnings statements and pay records are
microfilmed and retained onsite for four
years, then archived at the Federal

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Record Center, and destroyed 50 years
after the period covered by account.
In accordance with GRS 15, item 3,
USCG family housing records are
temporary and destroyed two years after
the period covered by account.
In accordance with GRS 25, item 1a,
outside employment of active duty
USCG personnel records are temporary
and destroyed when three years old or
when superseded or obsolete,
whichever is later.
Duplicate magnetic copies of the pay
and personnel record are retained at an
offsite facility for a useful life of seven
years.
In accordance with GRS 24, item 61,
information regarding IT training, IT
system accounts, roles, permissions,
Automatic Identification System user
access authorization/revocation, and
password files are destroyed one year
after user account is terminated,
password altered, or when no longer
needed for investigative or security
purposes.
Paper records for waivers and
remissions are retained on site and
destroyed six years three months after
the determination.
In accordance with GRS 2, item 18,
paper records to determine legal
sufficiency for garnishment are
destroyed six years three months after
the period covered by account when the
member separates from service or
garnishment is terminated. Federal
employee records are destroyed three
years after garnishment is terminated.
Records concerning congressional
correspondence are maintained
indefinitely because they have been
determined to be of historical value.
SYSTEM MANAGER AND ADDRESS:

For active duty military personnel,
civilian personnel, and separated
personnel of the USCG: Chief, Office of
Personnel, USCG Headquarters, 2100
2nd Street, SW., Washington, DC
20593–0001. For USCG reserve military
personnel and retired USCG reserve
military personnel waiting pay at age
60: Chief, Office of Reserve Affairs,
USCG Headquarters, 2100 2nd Street,
SW., Washington, DC 20593–0001. For
USCG waivers and remissions: Chief,
Personnel Services Division, Office of
Military Personnel, USCG Headquarters,
2100 2nd Street, SW., Washington, DC
20593–0001. For records used to
determine legal sufficiency for
garnishment of wages and pay records:
Commanding Officer, USCG, Personnel
Services Center, 444 SE., Quincy Street,
Topeka, KS 66683–3591. For data added
to the decentralized data segment the
commanding officer, officer-in-charge of
the unit handling the military

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personnel’s pay and personnel record,
or Chief, Administrative Services
Division for individuals whose records
are handled by USCG Headquarters
2100 2nd Street, SW., Washington, DC
20593–0001.
For active and reserve service
applicants and prospective applicants:
Commanding Officer, USCG Recruiting
Command, STOP 7500, 2300 Wilson
Blvd. Suite 500, Arlington, VA 20598–
7500.
For retired active USCG military
personnel and their annuitants and
dependents: Commanding Officer,
USCG, Personnel Services Center, 444
SE., Quincy Street, Topeka, KS 66683–
3591.
For USCG auxiliary members:
Director of Auxiliary, USCG, 2100 2ND
ST, SW., STOP 7581, Washington, DC
20593–7581.
For USCG exchange workers:
Commandant (G–WPX), USCG
Exchange System, CGES & MWR
Headquarters, 870 Greenbrier Circle,
Greenbrier Tower II, Suite 502,
Chesapeake, VA 23320–2681.
For contractor personnel:
Commandant (USCG–9), USCG
Headquarters, 1900 Half Street, SW.,
Washington, DC 20593.
For NOAA members: National
Oceanic and Atmospheric
Administration, Commissioned
Personnel Division, 11400 Rockville
Pike, Rockville, MD 20852.
For Officers of the Commissioned
Corps: U.S. Public Health Service Office
of Commissioned Corps Operations,
1100 Wootton Parkway, Suite 100,
Rockville, MD 20852.

sroberts on DSK5SPTVN1PROD with NOTICES

NOTIFICATION PROCEDURE:

Individuals seeking notification of
and access to any record contained in
this system of records, or seeking to
contest its content, may submit a
request in writing to: For active duty
military personnel of the USCG: Chief,
Office of Personnel, USCG
Headquarters, 2100 2nd Street, SW.,
Washington, DC 20593–0001. For USCG
reserve military personnel and retired
USCG reserve military personnel
awaiting pay at age 60: Chief, Office of
Reserve Affairs, USCG Headquarters,
2100 2nd Street, SW., Washington, DC
20593–0001. For USCG waivers and
remissions: Chief, Personnel Services
Division, Office of Military Personnel,
USCG Headquarters, 2100 2nd Street,
SW., Washington, DC 20593–0001. For
records used to determine legal
sufficiency for garnishment of wages
and pay records: Commanding Officer,
USCG, Personnel Services Center, 444
SE., Quincy Street, Topeka, KS 66683–
3591. For data added to the

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decentralized data segment the
commanding officer, officer-in-charge of
the unit handling the individual’s pay
and personnel record, or Chief,
Administrative Services Division for
individuals whose records are handled
by USCG Headquarters, 2100 2nd Street,
SW., Washington, DC 20593–0001.
For NOAA members: National
Oceanic and Atmospheric
Administration, Commissioned
Personnel Division, 11400 Rockville
Pike, Rockville, MD 20852.
For Officers of the Commissioned
Corps: U.S. Public Health Service,
Office of Commissioned Corps
Operations, 1100 Wootton Parkway,
Suite 100, Rockville, MD 20852. If an
individual believes more than one
component maintains Privacy Act
records, the individual may submit the
request to the Chief Privacy Officer and
Chief Freedom of Information Act
Officer, Department of Homeland
Security, 245 Murray Drive, SW.,
Building 410, STOP–0655, Washington,
DC 20528.
When seeking records about yourself
from this system of records or any other
USCG system of records your request
must conform with the Privacy Act
regulations set forth in 6 CFR part 5.
You must first verify your identity,
meaning that you must provide your full
name, current address and date and
place of birth. You must sign your
request, and your signature must either
be notarized or submitted under 28
U.S.C. 1746, a law that permits
statements to be made under penalty of
perjury as a substitute for notarization.
While no specific form is required, you
may obtain forms for this purpose from
the Chief Privacy Officer and Chief
Freedom of Information Act Officer,
http://www.dhs.gov or 1–(866) 431–
0486. In addition you should provide
the following:
• An explanation of why you believe
the Department would have information
on you;
• Identify which component(s) of the
Department you believe may have the
information about you;
• Specify when you believe the
records would have been created;
• Provide any other information that
will help the FOIA staff determine
which DHS component agency may
have responsive records; and
• If your request is seeking records
pertaining to another living individual,
you must include a statement from that
individual certifying his/her agreement
for you to access his/her records.
Without this bulleted information the
USCG may not be able to conduct an
effective search, and your request may
be denied due to lack of specificity or

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lack of compliance with applicable
regulations.
RECORD ACCESS PROCEDURES:

See ‘‘Notification procedure’’ above.
CONTESTING RECORD PROCEDURES:

See ‘‘Notification procedure’’ above.
RECORD SOURCE CATEGORIES:

Individuals, USCG personnel officials,
NOAA personnel officials, DoD, PHS
personnel officials, previous employers,
educational institutions, court records,
and test results.
EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.
Dated: September 22, 2011.
Mary Ellen Callahan,
Chief Privacy Officer, Department of
Homeland Security.
[FR Doc. 2011–27881 Filed 10–27–11; 8:45 am]
BILLING CODE 9110–04–P

DEPARTMENT OF HOMELAND
SECURITY
Office of the Secretary
[Docket No. DHS–2011–0082]

Privacy Act of 1974; Department of
Homeland Security/United States
Secret Service—003 Non-Criminal
Investigation Information System of
Records
Privacy Office, DHS.
Notice of Privacy Act system of

AGENCY:
ACTION:

records.
In accordance with the
Privacy Act of 1974 and as part of the
Department of Homeland Security’s
biennial review of system of record
notices, the Department of Homeland
Security proposes to update and reissue
a current Department of Homeland
Security system of records titled,
‘‘Department of Homeland Security/
United States Secret Service—003 NonCriminal Investigation Information
System.’’ As a result of biennial review
of this system, records have been
updated within the categories of
individuals covered in this system and
categories of records in this system in
order to further define and narrow
categories. One routine use was revised
to further define the purposes of
disclosure, and retention and disposal
procedures were updated to reflect
current retention practices. The
notification procedures were updated to
clarify the reason for exemption and the
method for access. Additionally, the
Department of Homeland Security
previously published a Final Rule in the

SUMMARY:

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