Download:
docx |
pdf
SUPPORTING STATEMENT
FOR
PAPERWORK REDUCTION ACT SUBMISSION
OMB CONTROL NO. 9000-0061
FEDERAL ACQUISITION
REGULATION
PART 47:
TRANSPORTATION REQUIREMENTS
FAR sections
affected: 52.247-2, 52.247-6, 52.247-48, 52.247-51, 52.247-52,
52.247-53, 52.247-57, 52.247-60, 52.247-63, 52.247-64, 52.247-67,
52.247-68, and the 47.303 clauses for standard delivery terms.
A. Justification.
1. Administrative requirements.
The
Department of Defense (DoD), the General Services Administration
(GSA), and the National Aeronautics and Space Administration (NASA)
are combining OMB Control Nos. for the Federal Acquisition Regulation
(FAR) by FAR part. This consolidation is expected to improve
industry’s ability to easily and efficiently identify burdens
associated with a given FAR part. The review of the information
collections by FAR part allows improved oversight to ensure there is
no redundant or unaccounted for burden placed on industry. Lastly,
combining information collections in a given FAR part is also
expected to reduce the administrative burden associated with
processing multiple information collections.
This
justification supports the revision of OMB Control No. 9000-0061, and
combines it with the previously approved information collections
under OMB Control Nos. 9000-0053, 9000-0054, 9000-0055, 9000-0056,
and 9000-0057 with the new title “Federal Acquisition
Regulation Part 47: Transportation Requirements.” Upon
approval of this consolidated information collection, OMB Control
Nos. 9000-0053, 9000-0054, 9000-0055, 9000-0056, and 9000-0057 will
be discontinued. The burden requirements previously approved under
the discontinued numbers will be covered under OMB Control No.
9000-0061.
This
clearance covers the information that offerors and contractors must
submit to comply with the following FAR part 47 requirements:
FAR 52.247-2, Permits,
Authorities, or Franchises. For
regulated freight transportation or transportation-related services,
the clause requires an offeror to indicate whether it has the proper
authorization from the Federal Highway Administration (or other
cognizant regulatory body) before it can be allowed to move material
under any contract awarded. The offeror may also be requested to
furnish a copy of the authorization before moving material under the
contract.
FAR 52.247-6, Financial Statement. This
provision requires an offeror to furnish the Government with a
current certified statement of the offeror’s financial
condition and such data as the Government may request with respect
to the offeror’s operations.
FAR 52.247-48, F.o.b.
Destination—Evidence of Shipment. This
clause requires the contractor to retain and make available to the
Government for review, as necessary, evidence of free on board
(f.o.b.) destination shipment documentation for a period of three
years after final payment of the contract.
FAR 52.247-51, Evaluation of Export Offers.
This provision requires an offeror
to nominate a port/terminal of loading they recommend for the
purposes of evaluation of their offer and indicate whether the
prices proposed are based on f.o.b. origin or f.o.b. destination.
FAR 52.247-52, Clearance and Documentation
Requirements—Shipments to DOD Air or Water Terminal
Transshipment Points. This clause
directs the contractor to provide the Government certain information
regarding shipments to DoD air or water terminal transshipment
points.
FAR 52.247-53, Freight Classification
Description. When the Government
purchases supplies that are new to the supply system, nonstandard,
or modifications of previously shipped items, and different freight
classifications may apply, this provision requests an offeror
provide the full Uniform Freight Classification (rail) description,
or the National Motor Freight Classification description applicable
to the supplies.
FAR 52.247-57, Transportation Transit
Privilege Credits. This clause
allows the offeror to identify any transportation charges, including
any transit charges, that the offeror will agree to pay, subject to
reimbursement by the Government.
FAR 52.247-60, Guaranteed Shipping
Characteristics. This clause
requires the offeror to provide details on the shipping container(s)
to be used for each part or component that is packed or packaged
separately.
FAR 52.247-63, Preference for U.S.-Flag Air
Carriers. In the event that a
contractor selects a carrier other than a U.S.-flag air carrier for
international air transportation during performance of the contract,
this clause requires the contractor to include a statement regarding
the unavailability of U.S.-Flag Air Carriers on vouchers involving
such transportation.
FAR 52.247-64, Preference for Privately
Owned U.S.-Flag Commercial Vessels. This
clause requires a contractor to provide the contracting officer and
the Maritime Administration’s one legible copy of rated
on-board ocean bill of lading for each shipment made by the
contractor or its subcontractors.
FAR 52.247-67, Submission of Transportation
Documents for Audit. This clause
requires the contractor to submit for prepayment audit
transportation documents on which the United States will assume
freight charges that were paid by the contractor under a
cost-reimbursement contract or by the contractor’s first-tier
subcontractor (for a cost-reimbursement subcontract). For freight
shipment bills under $100 are to be retained on-site by the
contractor and made available for on-site audits.
FAR 52.247-68, Report of Shipment (REPSHIP).
This clause requires contractors
to send an advance notice of shipment to the consignee
transportation officer to be received at least 24 hours before the
arrival of the shipment, unless otherwise directed by a contracting
officer.
FAR 47.303 Clauses for Standard Delivery
Terms. The following FAR clauses
require the contractor to (as appropriate to the delivery terms
specified in the contract): prepare or provide special annotation
on a Government or commercial bill of lading; provide an ocean bill
of lading or airway bill; annotate commercial shipping documents;
distribute copies of the bill of lading; provide applicable
transportation receipts; assist in obtaining documents for
exportation or importation destinations; and/or obtain insurance
documents:
FAR
52.247-1, Commercial Bill of Lading Notations
FAR
52.247-29, F.o.b. Origin
FAR
52.247-30, F.o.b. Origin, Contractor's Facility
FAR
52.247-31, F.o.b. Origin, Freight Allowed
FAR
52.247-32, F.o.b. Origin, Freight Prepaid
FAR
52.247-33, F.o.b. Origin, With Differentials
FAR
52.247-34, F.o.b. Destination
FAR
52.247-35, F.o.b. Destination, Within Consignee's Premises
FAR
52.247-36, F.a.s. Vessel, Port of Shipment
FAR
52.247-37, F.o.b. Vessel, Port of Shipment
FAR
52.247-38, F.o.b. Inland Carrier, Point of Exportation
FAR
52.247-41, C. & f. Destination
FAR
52.247-42, C.i.f. Destination
FAR
52.247-43, F.o.b. Designated Air Carrier's Terminal, Point of
Exportation
FAR
52.247-44, F.o.b. Designated Air Carrier's Terminal, Point of
Importation
FAR
52.247-65, F.o.b. Origin, Prepaid Freight—Small Package
Shipments
2. Uses of information.
FAR 52.247-2,
Permits, Authorities, or Franchises. The
contracting officer and transportation office review the information
to ensure that the offeror has complied with all regulatory
requirements and has obtained any permits, licenses, or franchises
that are needed to transport the supplies.
FAR 52.247-6,
Financial Statement. The
contracting officer uses this information to determine whether a
potential awardee is responsible in accordance with FAR part 9.
FAR 52.247-48, F.o.b.
Destination—Evidence of Shipment. The
Government may request this information from the contractor while
auditing a contract or to resolve disputes.
FAR 52.247-51,
Evaluation of Export Offers. The
contracting officer uses the information to ensure that offers are
evaluated and awards are made on the basis of the lowest laid down
cost to the Government at the overseas port of discharge.
FAR 52.247-52,
Clearance and Documentation Requirements—Shipments to DOD Air
or Water Terminal Transshipment Points. The
Government transportation office uses this information to support
applications for export release and to prepare the Transportation
Control and Movement Document (TCMD).
FAR 52.247-53,
Freight Classification Description. The
contracting officer uses this information to determine the proper
freight for supplies.
FAR 52.247-57,
Transportation Transit Privilege Credits.
The contracting officer uses this information to ensure
consideration of an offeror’s transit credits when evaluating
an f.o.b. origin price for shipping supplies to the designated
Government destinations.
FAR 52.247-60,
Guaranteed Shipping Characteristics. The
contracting officer uses this information to determine
transportation costs for evaluation purposes.
FAR 52.247-63, Preference for U.S.-Flag Air
Carriers. The Government uses the
information provided on the voucher to ensure compliance with
section 5 of the International Air Transportation Fair Competitive
Practices Act of 1974 (49 U.S.C. 40118), which requires the
Government and its contractors and subcontractors to use U.S.-flag
air carriers for U.S. Government-financed international air
transportation of personnel (and their personal effects) or
property, to the extent that service by those carriers is available.
FAR 52.247-64,
Preference for Privately Owned U.S.-Flag Commercial Vessels. The
Government uses this information to ensure compliance with the Cargo
Preference Act of 1954.
FAR 52.247-67,
Submission of Transportation Documents for Audit. The
Government uses this information to conduct a prepayment audit of
transportation charges on a cost-reimbursement contract when
reimbursement of transportation as a direct charge to the contract
or subcontract is authorized. The prepayment audit is required to
comply with agency prepayment audit programs established pursuant to
31 U.S.C. 3726.
FAR 52.247-68, Report
of Shipment (REPSHIP). The
Government uses this information to alert the receiving activity of
certain shipments. The advance notice facilitates arrangements for
transportation control, labor, space, and use of materials handling
equipment at destination. The timely receipt of notices by the
consignee transportation office precludes the Government from
incurring demurrage and vehicle detention charges.
FAR 47.303 Clauses for
Standard Delivery Terms. The
contracting officer and the Government transportation office use
this information in awarding and administering contracts to ensure:
(1) acquisitions are made on the basis most advantageous to the
Government; and (2) supplies arrive in good order and condition and
on time at the required place.
3. Consideration of information technology.
Federal agencies use improved information technology to the maximum
extent practicable. Where both the Government agency and contractors
are capable of electronic interchange, the contractors may submit
this information collection requirement electronically.
4. Efforts to identify duplication. These
requirements are issued under the FAR, which has been developed to
standardize Federal procurement practices and eliminate unnecessary
duplication.
5. If the collection of information impacts
small businesses, describe methods used to minimize burden. The
burden applied to small businesses is the minimum consistent with
applicable laws, Executive orders, regulations, and prudent business
practices.
6. Describe consequences to Federal program or
policy activities if the collection is not conducted or is conducted
less frequently. Collection of
information on a basis other than contract-by-contract is not
practical.
7. Special circumstances for collection.
Collection is consistent with
guidelines in 5 CFR 1320.5(d)(2).
8. Efforts to consult with persons outside the
agency.
a. A 60-day notice was published
in the Federal Register
at 86 FR 33293, on June 24, 2021.
b. A 30-day notice was published
in the Federal Register
at 86 FR 49534, on September 3, 2021.
9. Explanation of any decision to provide any
payment or gift to respondents, other than remuneration of
contractors or grantees. Not
applicable.
10. Describe assurance of confidentiality
provided to respondents. This
information is disclosed only to the extent consistent with prudent
business practices, current regulations, and statutory requirements.
11. Additional justification for questions of a
sensitive nature. No sensitive
questions are involved.
12 & 13. Estimated total annual public hour
and cost burden.
In general, the
Government does not maintain a central repository with information on
the use of Government transportation terms and conditions. The
majority of the public burden estimates provided in this section are
based on consultation with and estimates from Government
transportation management experts at DoD, GSA, the Department of
Transportation (DOT), and the United States Transportation Command
(USTRANSCOM). Where available and appropriate for a specific burden
estimate, the Government used fiscal year 2018 through 2020 award
data in the Federal Procurement Data System (FPDS) or USTRANSCOM’s
Defense Transportation Tracking System (DTTS).
The hourly rates of
pay used to determine the cost estimates are from the Office of
Personnel Management (OPM) 2021 General Schedule (GS) Salary Table
for the Rest of the United States, effective January 2021, plus a
36.25 percent fringe and overhead burden factor mandated by Office of
Management and Budget (OMB) memorandum M-08-13 for use in
public-private competition, rounded to the nearest whole dollar. The
OPM 2021 rates are available here: https://www.opm.gov/.
OMB memorandum M-08-013 is available here:
https://www.whitehouse.gov/sites/
whitehouse.gov/files/omb/memoranda/2008/m08-13.pdf.
TOTAL PUBLIC BURDEN
The
following is a summary of the total estimated annual public burden
associated with these FAR part 47 provisions and clauses:
REPORTING
|
Responses
|
Hours
|
Cost
|
FAR 52.247-2
|
1,179
|
589.50
|
$23,580.00
|
FAR 52.247-6
|
32
|
16.00
|
$912.00
|
FAR 52.247-48
|
9,250
|
767.75
|
$30,710.00
|
FAR 52.247-51
|
400
|
100.00
|
$5,700.00
|
FAR 52.247-52
|
200
|
50.00
|
$2,850.00
|
FAR 52.247-53
|
9,000
|
1,503.00
|
$85,671.00
|
FAR 52.247-57
|
69,350
|
5,756.05
|
$328,094.85
|
FAR 52.247-60
|
30,056
|
5,019.35
|
$286,103.06
|
FAR 52.247-63
|
300
|
75
|
$3,600.00
|
FAR 52.247-64
|
8,040
|
402.00
|
$22,914.00
|
FAR 52.247-67
|
180
|
450.00
|
$21,600.00
|
FAR 52.247-68
|
8,023
|
1,339.84
|
$53,593.64
|
FAR 47.303 Clauses
|
120,198
|
6,009.90
|
$240,396.00
|
TOTAL
|
256,208
|
22,078.89
|
$1,105,724.55
|
RECORDKEEPING
|
Recordkeepers
|
Hours
|
Cost
|
FAR 52.247-48
|
925
|
767.75
|
$30,710.00
|
FAR 52.247-67
|
15
|
250.50
|
$12,024.00
|
TOTAL
|
940
|
1,018.25
|
$42,734.00
|
PUBLIC BURDEN
|
Responses
|
Hours
|
Cost
|
TOTAL
|
256,208
|
23,096.64
|
$1,148,458.55
|
REPORTING REQUIREMENTS
FAR 52.247-2, Permits, Authorities, or
Franchises. This clause is
prescribed at FAR 47.207-1(a) for use in solicitations for freight
transportation or transportation-related
services where regulated transportation is involved. This clause
does not apply to acquisitions valued at or below the simplified
acquisition threshold (SAT) or to the acquisition of commercial
items. According to FPDS, on average per year, the Government
awards 522 contracts and orders valued at greater than $250,000 to
131 unique vendors under the PSC category beginning with V1 for
Transportation/Travel/ Relocation-Transportation. On average,
according to FPDS, 1,168 offers are received in response to
solicitations for these contracts and orders. Assuming the number
of unique awardees makes up the majority of the competitive base, it
is estimated that there are approximately 9 responses per respondent
(1,168 offers/131 unique vendors rounded to the nearest whole
number). Government experts estimate that it takes an offeror 10
minutes to obtain and provide the regulatory authority and
authorization number.
Estimated
respondents/year........................ 131
Responses
annually................................ x
9
Total
annual responses............................ 1,179
Estimated
hours/response.......................... x
0.5
Estimated
total burden/hours...................... 589.5
Hourly
rate*...................................... x
$40
Estimated
cost to public.......................... $23,580
*
Based on a GS-9/step 5 salary for the rest of the United States
($29.02 per hour) plus a 36.25 percent fringe and overhead factor,
rounded to the nearest whole dollar.
FAR 52.247-6, Financial Statement.
This provision is prescribed at FAR 47.207-1(e) for use in
solicitations for transportation or transportation-related services.
This clause does not apply to acquisitions at or below the SAT
or acquisitions of commercial items. According to FPDS, on average
per year, the Government awards 25 contracts valued at greater than
$250,000 to 16 unique vendors under the PSC category beginning with
V1 for Transportation/Travel/ Relocation-Transportation. Therefore,
it is estimated that there are approximately 2 responses per
respondent (25
awards/16 unique vendors rounded up to the nearest whole number).
Government experts estimate that it takes an offeror 30 minutes to
obtain and provide the required documentation.
Estimated
respondents/year.......................... 16
Responses
annually.................................. x
2
Total
annual responses.............................. 32
Estimated
hours/response............................ x
0.5
Estimated
total burden/hours........................ 16
Hourly
rate*........................................ x
$57
Estimated
cost to public............................ $912
*
Based on a GS-12/step 5 salary for the rest of the United States
($42.08 per hour) plus a 36.25 percent fringe and overhead factor,
rounded to the nearest whole dollar.
FAR 52.247-48, F.o.b.
Destination—Evidence of Shipment. This
clause is prescribed at FAR 47.305-4(c) for use in fixed-price
contracts for supplies when supplies will or may be purchased f.o.b.
destination, but inspection and acceptance
will be at origin. This clause is not applicable to acquisitions of
commercial items or contracts valued below the micro-purchase
threshold. Government experts estimate that 92,825 awards (75
percent of 123,766
(the
total estimated awards with a standard delivery term – see FAR
47.303
reporting estimate)) are on an f.o.b. destination basis. The
Government further estimates that 10 percent of those awards (9,282
awards) require inspection and acceptance at origin and are made to
925 vendors (10 percent of the 9,246
unique
vendors receiving awards with a standard delivery term – see
FAR 47.303
reporting estimate). Therefore, it is estimated that there are
approximately 10 responses per respondent (9,282 f.o.b. destination
awards with inspection and acceptance at origin / 925 unique vendors
rounded to the nearest whole number). The Government estimates that
it takes the contractor 5 minutes to provide the evidence of
shipment documentation upon request.
Estimated
respondents/year........................ 925
Responses
annually................................ x
10
Total
annual responses............................ 9,250
Estimated
hours/response.......................... x
0.083
Estimated
total burden/hours...................... 767.75
Hourly
rate*...................................... x
$40
Estimated
cost to public.......................... $30,710
*
Based on a GS-9/step 5 salary for the rest of the United States
($29.02 per hour) plus a 36.25 percent fringe and overhead factor,
rounded to the nearest whole dollar.
FAR 52.247-51, Evaluation of Export Offers.
This provision is prescribed at
FAR 47.305-6(e) for use in solicitations when supplies are to be
exported through CONUS ports and offers are solicited on an f.o.b.
origin or f.o.b. destination
basis. Government experts estimate that on average 100 offerors may
provide the requested information four times per year and that it
takes each offeror 15 minutes to provide the port and price basis
information.
Estimated
respondents/year......................... 100
Responses
annually................................. x
4
Total
annual responses............................. 400
Estimated
hours/response........................... x
.25
Estimated
total burden/hours....................... 100
Hourly
rate*....................................... x
$57
Estimated
cost to public........................... $5,700
* Based on a GS-12/step 5 salary for the rest
of the United States ($42.08 per hour) plus a 36.25 percent fringe
and overhead factor, rounded to the nearest whole dollar.
FAR 52.247-52, Clearance and Documentation
Requirements—Shipments to DOD Air or Water Terminal
Transshipment Points. This clause
is prescribed at FAR 47.305-6(f)(2) for use in solicitations and
contracts when shipments will be consigned to DoD air or water
terminal transshipment points.
Government experts estimate that on average 50 contractors may
provide the requested information four times per year and that it
takes each offeror 15 minutes to provide the port and price basis
information.
Estimated
respondents/year......................... 50
Responses
annually................................. x
4
Total
annual responses............................. 200
Estimated
hours/response........................... x
.25
Estimated
total burden/hours....................... 50
Hourly
rate*....................................... x
$57
Estimated
cost to public........................... $2,850
*
Based on a GS-12/step 5 salary for the rest of the United States
($42.08 per hour) plus a 36.25 percent fringe and overhead factor,
rounded to the nearest whole dollar.
FAR 52.247-53, Freight Classification
Description. This provision is
prescribed at FAR 47.305-9(b)(1) for use in solicitations when the
supplies being acquired are new to the supply system, are
nonstandard, or are modifications of previously shipped items, and
different freight classifications may apply.
Government experts estimate that on average 3,000 offerors
may submit the information three times each year and it takes
approximately 10 minutes for an offeror to prepare and submit each
response.
Estimated
respondents/year........................ 3,000
Responses
annually................................ x
3
Total
annual responses............................ 9,000
Estimated
hours/response.......................... x
0.167
Estimated
total burden/hours...................... 1,503
Hourly
rate*...................................... x
$57
Estimated
cost to public.......................... $85,671
* Based on a GS-12/step 5 salary for the rest
of the United States ($42.08 per hour) plus a 36.25 percent fringe
and overhead factor, rounded to the nearest whole dollar.
FAR 52.247-57, Transportation Transit
Privilege Credits. This clause is
prescribed at FAR 47.305-13(b)(4) for use in solicitations and
contracts when supplies are of such a nature, or when it is the
custom of the trade, that offerors may have potential transit
credits available to reduce Government transportation costs.
Government
experts estimate that 1,387 offerors (15 percent of the 9,246
vendors
receiving awards with standard delivery terms – see FAR 47.303
reporting estimate) include privilege credits in 69,474
offers (10 percent of the 694,735 offers, according to FPDS,
received on the awards with standard delivery terms). Therefore, it
is estimated that there are approximately 50 responses per offeror
(69,474
offers / 1,387 offerors rounded to the nearest whole number). The
Government estimates that it takes the contractor five minutes to
provide the evidence of shipment documentation upon request.
Estimated
respondents/year.................... 1,387
Responses
annually............................ x
50
Total
annual responses........................ 69,350
Estimated
hours/response...................... x
0.083
Estimated
total burden/hours.................. 5,756.05
Hourly
rate*.................................. x
$57
Estimated
cost to public...................... $328,094.85
*
Based on a GS-12/step 5 salary for the rest of the United States
($42.08 per hour) plus a 36.25 percent fringe and overhead factor,
rounded to the nearest whole dollar.
FAR 52.247-60, Guaranteed Shipping
Characteristics. This clause is
prescribed at FAR 47.305-16(b)(1) for use in solicitations and
contracts, excluding those at or below the simplified acquisition
threshold, when shipping and other characteristics are required to
evaluate offer transportation costs. Government
experts estimate that 2,312 offerors (25 percent of the 9,246
vendors receiving awards with standard delivery terms – see
FAR 47.303
reporting estimate) include guaranteed shipping characteristics in
28,958 offers (75 percent of the 38,611 offers received on the
awards with standard delivery terms valued at greater than $250,000
– see FAR 47.303
reporting estimate). Therefore, it is estimated that there are
approximately 13 responses per offeror (28,958 offers / 2,312
offerors rounded to the nearest whole number). The Government
estimates that it takes the contractor 10 minutes to provide the
evidence of shipment documentation upon request.
Estimated
respondents/year.................... 2,312
Responses
annually............................ x
13
Total
annual responses........................ 30,056
Estimated
hours/response...................... x
0.167
Estimated
total burden/hours.................. 5,019.35
Hourly
rate*.................................. x
$57
Estimated
cost to public...................... $286,103.06
*
Based on a GS-12/step 5 salary for the rest of the United States
($42.08 per hour) plus a 36.25 percent fringe and overhead factor,
rounded to the nearest whole dollar.
FAR 52.247-63, Preference for U.S.-Flag Air
Carriers. This clause is
prescribed at FAR 47.405 for use in solicitations and contracts
whenever it is possible that U.S Government-financed international
air transportation of personnel (and their personal effects) or
property will occur in the performance of a contract.
Government experts estimate that approximately 150 contractors may
report that a U.S.-Flag Air Carrier is not available two times per
year and that it takes the contractor 15 minutes to prepare the
voucher statements.
Estimated
respondents/year......................... 150
Responses
annually................................. x
2
Total
annual responses............................. 300
Estimated
hours/response........................... x
.25
Estimated
total burden/hours....................... 75
Hourly
rate*....................................... x
$48
Estimated
cost to public........................... $3,600
* Based
on a GS-11/step 5 salary for the rest of the United States ($35.11
per hour) plus a 36.25 percent fringe and overhead factor, rounded to
the nearest whole dollar.
FAR 52.247-64, Preference for Privately
Owned U.S.-Flag Commercial Vessels. This
clause is prescribed at FAR 47.507(a) that may involve ocean
transportation of supplies subject to the Cargo Preference Act of
1954 pursuant to FAR 47.502(a)(3), 47.503(a), and 47.504.
According to the DOT Maritime Administration’s (MARAD) Office
of Cargo & Commercial Sealift, on average 120 contractors submit
67 rated master bills of lading to MARAD per year. It is estimated
that it takes a contractor three minutes to submit the bill of
lading via email to [email protected].
Estimated
respondents/year........................ 120
Responses
annually................................ x
67
Total
annual responses............................ 8,040
Estimated
hours/response.......................... x
0.05 Estimated total
burden/hours...................... 402
Hourly
rate*...................................... x
$57
Estimated
cost to public.......................... $22,914
* Based
on a GS-12/step 5 salary for the rest of the United States ($42.08
per hour) plus a 36.25 percent fringe and overhead factor,
rounded to the nearest whole dollar.
FAR 52.247-67,
Submission of Transportation Documents for Audit.
This clause is prescribed at FAR 47.103-2 for use in solicitations
and contracts when a cost-reimbursement contract is contemplated and
the contract or a first-tier cost-reimbursement subcontract
thereunder will authorize reimbursement of transportation
as a direct charge to the contract or subcontract. Contractors
submit transportation documents to agencies for prepayment audit and
agencies submit transportation documents to GSA’s
Transportation Audit Division for post-payment audit. GSA’s
Transportation Audit Division estimates that 15 contractors submit
transportation documents 12 times per year and that it takes on
average 2.5 hours to prepare and submit the required documentation
for audit.
Estimated
respondents/year........................ 15
Responses
annually................................ x
12
Total
annual responses............................ 180
Estimated
hours/response.......................... x
2.5
Estimated
total burden/hours...................... 450
Hourly
rate*...................................... x
$48
Estimated
cost to public.......................... $21,600
*
Based on a GS-11/step 5 salary for the rest of the United States
($35.11 per hour) plus a 36.25 percent fringe and overhead factor,
rounded to the nearest whole dollar.
FAR 52.247-68, Report of Shipment (REPSHIP).
This clause is prescribed at FAR
47.208-2 for use in solicitations and contracts when advance notice
of shipment is required for safety or security reasons, or where
carload or truckload shipments will be made to DoD installations or,
as required, to civilian agency facilities.
According
to data available in USTRANSCOM’s DTTS, approximately 113
contractors report 71 shipments per year in accordance with the
clause. Government experts estimate that it takes the contractor 10
minutes to prepare and submit the report.
Estimated
respondents/year..................... 113
Responses
annually............................. x
71
Total
annual responses......................... 8,023
Estimated
hours/response....................... x
0.167
Estimated
total burden/hours................... 1,339.84
Hourly
rate*................................... x
$40
Estimated
cost to public....................... $53,593.64
*
Based on a GS-9/step 5 salary for the rest of the United States
($29.02 per hour) plus a 36.25 percent fringe and overhead factor,
rounded to the nearest whole dollar.
FAR 47.303 Clauses
for Standard Delivery Terms. These
clauses are prescribed in FAR subpart 47.303 for use in fixed-price
supply contracts depending on the f.o.b. term the contracting
officer determines appropriate for the acquisition generally on the
basis of overall costs, giving due consideration to the criteria
given in FAR 47.304. These terms and
conditions do not apply to commercial item acquisitions.
According
to FPDS, on average per year, the Government awards 123,766
fixed-price
contracts and orders for supplies (product service codes that are
numbers) using other that commercial item procedures valued at
greater than the micro-purchase threshold. On average these awards
are made to 9,246 unique vendors. Therefore, it is estimated that
there are 13 responses per contractor (123,766 awards/9,246 unique
vendors rounded to the nearest whole number). Government experts
estimate it takes a contractor an average of three minutes to
obtain, prepare, and submit the information required by the clauses.
Estimated
respondents/year....................... 9,246
Responses
annually............................... x
13
Total
annual responses........................... 120,198
Estimated
hours/response......................... x
0.05
Estimated
total burden/hours..................... 6,009.90
Hourly
rate*..................................... x
$40
Estimated
cost to public......................... $240,396
*
Based on a GS-9/step 5 salary for the rest of the United States
($29.02 per hour) plus a 36.25 percent fringe and overhead factor,
rounded to the nearest whole dollar.
RECORDKEEPING REQUIREMENTS
FAR 52.247-48, F.o.b. Destination—Evidence
of Shipment. Per
the public reporting burden estimate for FAR 52.247-48,
there are approximately 925 contractors that provide evidence
of shipment on 9,250 contracts each year, or an average of 10
records by contractor. Government experts estimate that each of the
925 contractors has one recordkeeper that spends five minutes per
year per record maintaining the 10 records for future Government
audit.
Estimated
recordkeepers........................... 925
Estimated
records per recordkeeper................ x
10
Total
annual records.............................. 9,250
Estimated
hours/record............................ x
0.083
Total
recordkeeping burden hours.................. 767.75
Hourly
rate*...................................... x
$40
Estimated
cost to public.......................... $30,710
*
Based on a GS-9/step 5 salary for the rest of the United States
($29.02 per hour) plus a 36.25 percent fringe and overhead factor,
rounded to the nearest whole dollar.
FAR 52.247-67, Submission of Transportation
Documents for Audit. Per the
public reporting burden estimate for FAR 52.247-67,
there are approximately 15 contractors that submit documentation for
audit each year. There is no data on the quantity of freight
shipment bills under $100 that these contractors may be maintaining
on-site for future audit by the Government. The Government
estimates that each contractor has one recordkeeper and that each
recordkeeper maintains
100 freight shipment bills under $100 on-site for future audit by
the Government. It is estimated that the time required to review
and maintain each record is 10 minutes.
Estimated
recordkeepers........................... 15
Estimated
records per recordkeeper................ x
100
Total
annual records.............................. 1,500
Estimated
hours/record............................ x
0.167
Total
recordkeeping burden hours.................. 250.50
Hourly
rate*...................................... x
$48
Estimated
cost to public.......................... $12,024
* Based on an hourly rate equivalent to a
GS-11/step 5 salary ($35.11/hour) plus the 36.25 percent burden
factor, rounded to the nearest whole dollar.
14. Estimated cost to the Government.
The Government cost
estimates provided in this section are based on consultation with and
estimates from Government transportation management experts at DoD,
GSA, DOT, and USTRANSCOM. The hourly rates of pay used to determine
the cost estimates are from the OPM 2021 GS Salary Table for the Rest
of the United States, effective January 2021, plus a 36.25 percent
fringe and overhead burden factor mandated by OMB memorandum M-08-13
for use in public-private competition, rounded to the nearest whole
dollar.
TOTAL GOVERNMENT BURDEN
The
following is a summary of the total estimated annual Government
burden associated with these FAR part 47 provisions and clauses:
Requirement
|
Responses
|
Hours
|
Cost
|
FAR 52.247-2
|
1,179
|
589.50
|
$23,580.00
|
FAR 52.247-6
|
32
|
32.00
|
$1,824.00
|
FAR 52.247-48
|
9,250
|
1,544.75
|
$61,790.00
|
FAR 52.247-51
|
400
|
200.00
|
$11,400.00
|
FAR 52.247-52
|
200
|
50.00
|
$2,850.00
|
FAR 52.247-53
|
9,000
|
4,500.00
|
$256,500.00
|
FAR 52.247-57
|
69,350
|
5,756.05
|
$328,094.85
|
FAR 52.247-60
|
30,056
|
5,019.35
|
$286,103.06
|
FAR 52.247-63
|
300
|
24.90
|
$1,195.20
|
FAR 52.247-64
|
8,040
|
667.32
|
$38,037.24
|
FAR 52.247-67
|
180
|
180.00
|
$8,640.00
|
FAR 52.247-68
|
8,023
|
1,339.84
|
$48,234.28
|
FAR 47.303 Clauses
|
120,198
|
14,063.17
|
$562,526.64
|
TOTAL
|
256,208
|
33,966.88
|
$1,630,775.27
|
REVIEW REQUIREMENTS
FAR 52.247-2,
Permits, Authorities, or Franchises. It
is estimated that the Government spends 30 minutes reviewing the
information provided by offerors.
Total annual
responses............................ 1,179
Estimated
hours/response.......................... x 0.5
Estimated total
burden/hours...................... 589.5
Hourly
rate....................................... x $40
Estimated cost to
Government...................... $23,580
* Based on a
GS-9/step 5 salary for the rest of the United States ($29.02 per
hour) plus a 36.25 percent fringe and overhead factor, rounded to the
nearest whole dollar.
FAR 52.247-6, Financial Statement. It
is estimated that it takes the Government an average of 1 hour to
review the financial information provided by the apparently
successful offeror.
Total annual
responses............................. 32
Estimated
hours/response........................... x 1
Estimated total
burden/hours....................... 32
Hourly
rate........................................ x $57
Estimated cost to
Government....................... $1,824
* Based on a
GS-12/step 5 salary for the rest of the United States ($42.08 per
hour) plus a 36.25 percent fringe and overhead factor, rounded to the
nearest whole dollar.
FAR 52.247-48, F.o.b. Destination—Evidence
of Shipment. It is estimated
that it takes the Government an average of 10 minutes to review the
evidence of shipment provided by the contractor.
Total
annual responses........................... 9,250
Estimated
hours/response......................... x
0.167
Estimated
total burden/hours..................... 1,544.75
Hourly
rate*..................................... x
$40
Estimated
cost to Government..................... $61,790
*
Based on a GS-9/step 5 salary for the rest of the United States
($29.02 per hour) plus a 36.25 percent fringe and overhead
factor, rounded to the nearest whole dollar.
FAR 52.247-51, Evaluation of Export Offers.
It is estimated that it takes the
Government 30 minutes to review and
evaluate the information on export provided by the offeror.
Total
annual responses............................ 400
Estimated
hours/response.......................... x
0.5
Estimated
total burden/hours...................... 200
Hourly
rate*...................................... x
$57
Estimated
cost to Government...................... $11,400
*
Based on a GS-12/step 5 salary for the rest of the United States
($42.08 per hour) plus a 36.25 percent fringe and overhead factor,
rounded to the nearest whole dollar.
FAR 52.247-52, Clearance and Documentation
Requirements—Shipments to DOD Air or Water Terminal
Transshipment Points. It is
estimated that it takes the Government 15 minutes to review
clearance
documentation provided by the contractor.
Total
annual responses............................. 200
Estimated
hours/response........................... x
0.25
Estimated
total burden/hours....................... 50
Hourly
rate*....................................... x
$57
Estimated
cost to Government....................... $2,850
*
Based on a GS-12/step 5 salary for the rest of the United States
($42.08 per hour) plus a 36.25 percent fringe and overhead factor,
rounded to the nearest whole dollar.
FAR 52.247-53,
Freight Classification Description. It
is estimated that it takes the Government on average 30 minutes to
review a response.
Total
annual responses........................... 9,000
Estimated
hours/response........................ x
0.5
Estimated
total burden/hours..................... 4,500
Hourly
rate*..................................... x
$57
Estimated
cost to Government..................... $256,500
*
Based on a GS-12/step 5 salary for the rest of the United States
($42.08 per hour) plus a 36.25 percent fringe and overhead factor,
rounded to the nearest whole dollar.
FAR 52.247-57, Transportation Transit
Privilege Credits. It is
estimated that it takes the Government on average five minutes to
consider the privilege credits proposed by the offeror.
Total
annual responses........................ 69,350
Estimated
hours/response...................... x
0.083
Estimated
total burden/hours.................. 5,756.05
Hourly
rate*.................................. x
$57
Estimated
cost to Government.................. $328,094.85
*
Based on a GS-12/step 5 salary for the rest of the United States
($42.08 per hour) plus a 36.25 percent fringe and overhead factor,
rounded to the nearest whole dollar.
FAR 52.247-60, Guaranteed Shipping
Characteristics. It is estimated
that it takes the Government on average 10 minutes to evaluate the
guaranteed shipping characteristics included in the offer.
Total
annual responses........................ 30,056
Estimated
hours/response...................... x
0.167
Estimated
total burden/hours.................. 5,019.35
Hourly
rate*.................................. x
$57
Estimated
cost to Government.................. $286,103.06
*
Based on a GS-12/step 5 salary for the rest of the United States
($42.08 per hour) plus a 36.25 percent fringe and overhead factor,
rounded to the nearest whole dollar.
FAR 52.247-63, Preference for U.S.-Flag Air
Carriers. It is estimated that it
takes the Government on average five minutes to review the voucher
information provided by the contractor.
Total
annual responses.......................... 300
Estimated
hours/response........................ x
0.083
Estimated
total burden/hours.................... 24.90
Hourly
rate*.................................... x
$48
Estimated
cost to Government.................... $1,195.20
*
Based on a GS-11/step 5 salary for the rest of the United States
($35.11 per hour) plus a 36.25 percent fringe and overhead factor,
rounded to the nearest whole dollar.
FAR 52.247-64, Preference for Privately
Owned U.S.-Flag Commercial Vessels. It
is estimated that it takes the Government on average five minutes to
review the voucher information provided by the contractor.
Total
annual responses......................... 8,040
Estimated
hours/response....................... x
0.083
Estimated
total burden/hours................... 667.32
Hourly
rate*................................... x
$57
Estimated
cost to Government................... $38,037.24
*
Based on a GS-12/step 5 salary for the rest of the United States
($42.08 per hour) plus a 36.25 percent fringe and overhead factor,
rounded to the nearest whole dollar.
FAR 52.247-67, Submission of Transportation
Documents for Audit. It is
estimated that it takes the Government on average one hour to review
and audit transportation documents submitted by the contractor with
each response.
Total
annual responses............................. 180
Estimated
hours/response........................... x
1
Estimated
total burden/hours....................... 180
Hourly
rate*....................................... x
$48
Estimated
cost to Government....................... $8,640
*
Based on a GS-11/step 5 salary for the rest of the United States
($35.11 per hour) plus a 36.25 percent fringe and overhead factor,
rounded to the nearest whole dollar.
FAR 52.247-68, Report of Shipment (REPSHIP).
It is estimated that it takes the
Government on average 10 minutes to review the report of shipment.
Total annual
responses......................... 8,023
Estimated
hours/response....................... x
0.167
Estimated
total burden/hours................... 1,339.84
Hourly
rate*................................... x
$36
Estimated
cost to Government................... $48,234.28
*
Based on a GS-8/step 5 salary for the rest of the United States
($26.27 per hour) plus a 36.25 percent fringe and overhead factor,
rounded to the nearest whole dollar.
FAR 47.303 Clauses
for Standard Delivery Terms. It
is estimated that it takes the Government on average 7 minutes to
review the documentation provided by the contractor.
Total annual
responses........................ 120,198
Estimated
hours/response...................... x
0.117
Estimated
total burden/hours.................. 14,063.17
Hourly
rate*.................................. x
$40
Estimated
cost to Government.................. $562,526.64
*
Based on a GS-9/step 5 salary for the rest of the United States
($29.02 per hour) plus a 36.25 percent fringe and overhead factor,
rounded to the nearest whole dollar.
15. Explain reasons for program changes or
adjustments reported in Item 13 or 14. There
are no program changes or adjustments reported; however, the
following adjustments have been made to the public and Government
burden estimates based on the following:
This
supporting statement now covers 28 solicitation provisions and
contract clauses in FAR part 47, based on the consolidation of OMB
control Nos. 9000-0053, 9000-0054, 9000-0055, 9000-0056, and
9000-0057 under OMB control number 9000-0061 and the inclusion of
estimates for the clauses at FAR 52.247-60 and 52.247-67.
The
reporting burden estimates for the clauses at FAR 52.247-6,
52.247-48, 52.247-52, 52.247-57, and 52.247-64 have been estimated
separately from the burden associated with the standard delivery
terms for fixed-price supply contracts
prescribed in FAR 47.303.
16. Outline plans for published results of
information collections. Results
will not be tabulated or published.
17. Approval not to display expiration date. Not
applicable.
18. Explanation of exception to certification
statement. Not applicable.
B. Collections of Information Employing
Statistical Methods.
Statistical methods
are not used in this information collection.
| File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
| Author | JenniferLHawes |
| File Modified | 0000-00-00 |
| File Created | 2021-09-08 |