HHT STARS Determination

Print Date: 3/7/23

Title:

Heat and health tracker evaluation survey

Project Id:

0900f3eb820be471

Accession #:

NCEH-CHB-2/14/23-be471

Project Contact:

Kathryn G Sisler

Organization:

NCEH/ATSDR/DEHSP/CHB

Status:

Pending Regulatory Clearance

Intended Use:

Project Determination

Estimated Start Date:

03/20/2023

Estimated Completion Date:

06/30/2023

CDC/ATSDR HRPO/IRB Protocol #:
0923-0047

OMB Control #:

Determinations
Determination

Justification

Completed

Entered By & Role

3/7/23

Davis_Stephanie I.
(sgd8) CIO HSC

Not Research / Other
HSC:
Does NOT Require HRPO
Review

45 CFR 46.102(l)
Quality Assurance / Improvement
Other - This activity is a non-research customer service survey designed to improve the Heat and Health Tracker
website based on feedback from CDCs principal audience.

PRA:
PRA Applies

3/7/23

Davis_Stephanie I.
(sgd8) CIO OMB / PRA

Description & Funding
Description
Priority:

Standard

Determination Start Date:

02/15/23

Description:

The Centers for Disease Control and Prevention (CDC) launched the Heat and Health Tracker (HHT) to provide timely, local-level,
heat and health-related illness information to the public. The Heat and Health Tracker features: 1) historic, current, and projected
heat; 2) real-time, daily data on heat-related illness; 3) county-specific information on heat risk combined with vulnerabilities data,
like environmental justice index; 4) customizable maps with downscaled population and community data; and 5) guidance and
resources for heat preparedness and response from CDC and other credible sources. HHT has not yet been evaluated since its
launch in July 2020. The Climate and Health Program's Evaluation team is designing a customer feedback evaluation that seeks to
better understand if and how intended customers are using HHT, whether it is a beneficial tool for their decision-making efforts, and
how it can be improved to better meet their needs and be more user-friendly. The specific goals of the evaluation, and in particular
this survey, is to understand 1) what priorities relating to heat and heat-related illness data respondents have (to allow us to deduce
how the tool can be improved to be more responsive to those priorities); 2) if and how customers are interacting with HHT for in their
heat monitoring, preparedness and response work; 3) whether HHT is being used for decision-making, emergency planning, public
health action, policy, and or/resource allocation, particularly at the state or community level; and 4) if it is being used for any of the
above, how is it being used. The platform REDCap will be used to collect the survey data.

IMS/CIO/Epi-Aid/Lab-Aid/Chemical Exposure
Submission:

No

IMS Activation Name:

Not selected

Primary Priority of the Project:

Not selected

Secondary Priority(s) of the Project:

Not selected

Task Force Associated with the Response:

Not selected

CIO Emergency Response Name:

Not selected

Epi-Aid Name:

Not selected

Lab-Aid Name:

Not selected

Assessment of Chemical Exposure Name:

Not selected

Goals/Purpose

The specific goals of the evaluation, and in particular this survey, is to understand 1) what priorities relating to heat and heat-related
illness data respondents have (to allow us to deduce how the tool can be improved to be more responsive to those priorities); 2) if
and how customers are interacting with HHT for in their heat monitoring, preparedness and response work; 3) whether HHT is being
used for decision-making, emergency planning, public health action, policy, and or/resource allocation, particularly at the state or
community level; and 4) if it is being used for any of the above, how is it being used.

Objective:

For internal use only, to inform improvements to the Heat and Health Tracker.

Does this project include interventions, services, or No
policy change work aimed at improving the health of
groups who have been excluded or marginalized and
/or decreasing disparities?:
Project does not incorporate elements of health
equity science:

Not Selected

Measuring Disparities:

Not Selected

Studying Social Determinants of Health (SDOH):

Not Selected

Assessing Impact:

Not Selected

Methods to Improve Health Equity Research and
Practice:

Yes

Other:

Not Selected

Activities or Tasks:

New Collection of Information, Data, or Biospecimens

Target Populations to be Included/Represented:

General US Population

Tags/Keywords:

Climate ; Climate Change ; Extreme Heat

CDC's Role:

Activity originated and designed by CDC staff, or conducted at the specific request of CDC, or CDC staff will approve study design
and data collection as a condition of any funding provided

Method Categories:

Convenience Sample

Methods:

Survey will be emailed to four main groups within the state and local health officials category: the Climate and Health Program
recipients, the Environmental Public Health Tracking Program recipients, and members of ASTHO and NACCHO's climate and
health working groups, for a total of 71 individuals.

Collection of Info, Data or Biospecimen:

REDCap will be utilized to collect survey information.

Expected Use of Findings/Results and their impact:

For internal use only. Findings will be used to improve the usability of the Tracker, expand features of the tracker, and incorporate
other metrics that users might find useful. No publishing or external dissemination will be taking place.

Could Individuals potentially be identified based on
Information Collected?

Funding

Funding yet to be added .....

No

HSC Review

HSC Attributes
Quality Assurance / Improvement

Yes

Other - This activity is a non-research customer
service survey designed to improve the Heat and
Health Tracker website based on feedback from
CDCs principal audience.

Yes

Regulation and Policy
Do you anticipate this project will be submitted to
the IRB office

No

Estimated number of study participants

Population - Children

Protocol Page #:

Population - Minors

Protocol Page #:

Population - Prisoners

Protocol Page #:

Population - Pregnant Women

Protocol Page #:

Population - Emancipated Minors

Protocol Page #:

Suggested level of risk to subjects
Do you anticipate this project will be exempt
research or non-exempt research

Requested consent process waviers
Informed consent for adults

No Selection

Children capable of providing assent

No Selection

Parental permission

No Selection

Alteration of authorization under HIPPA Privacy
Rule

No Selection

Requested Waivers of Documentation of Informed Consent
Informed consent for adults

No Selection

Children capable of providing assent

No Selection

Parental permission

No Selection

Consent process shown in an understandable language
Reading level has been estimated

No Selection

Comprehension tool is provided

No Selection

Short form is provided

No Selection

Translation planned or performed

No Selection

Certified translation / translator

No Selection

Translation and back-translation to/from target
language(s)

No Selection

Other method

No Selection

Clinical Trial
Involves human participants

No Selection

Assigned to an intervention

No Selection

Evaluate the effect of the intervention

No Selection

Evaluation of a health related biomedical or
behavioral outcome

No Selection

Registerable clinical trial

No Selection

Other Considerations
Exception is requested to PHS informing those
bested about HIV serostatus

No Selection

Human genetic testing is planned now or in the
future

No Selection

Involves long-term storage of identfiable biological

No Selection

specimens
Involves a drug, biologic, or device

No Selection

Conducted under an Investigational New Drug
exemption or Investigational Device Exemption

No Selection

Institutions & Staff
Institutions
Name

FWA #

FWA Exp Date

Centers for Disease Control & Prevention

FWA00001413

07/30/26

IRB Title

IRB Exp Date

Funding #

Staff
Staff
Member

SIQT Exp.
Date

Claire
Rowan

07/23/2024

Kathryn
Sisler

09/03/2023

CITI Biomedical
Exp. Date

CITI Social & Behavioral
Exp. Date

10/04/2025

Data
DMP
Proposed Data Collection Start Date:

3/20/23

Proposed Data Collection End Date:

6/30/23

Proposed Public Access Level:

Non-Public

Non-Public Details:

CITI Good Clinical Practice
Exp. Date

Staff Role

Email

Phone

Organization

Co-Investigator

rnu9@cdc.
gov

404-7183466

CLIMATE AND HEALTH
BRANCH

Principal
Investigator

qln2@cdc.
gov

404-7182026

CLIMATE AND HEALTH
BRANCH

Reason For Not Releasing Data:

Other - Requirement of the generic clearance form 0923-0047

Public Access Justification:

No public access.

How Access Will Be Provided for Data:

Data will be stored on CDC's secured system and will not be shared with the public.

Plans for Archival and Long Term Preservation:

Spatiality
Country

State/Province

County/Region

United States

Dataset
Dataset
Title

Dataset
Description

Data Publisher
/Owner

Public Access
Level

Public Access
Justification

External
Access URL

Download
URL

Type of Data
Released

Collection
Start Date

Collection End
Date

Dataset yet to be added...

Supporting Info
Current

CDC Staff
Member and Role

Date Added

Description

Supporting Info Type

Supporting Info

Davis_Stephanie
I. (sgd8)
CIO OMB / PRA

03/07/2023

GenIC package

Paperwork Reduction Act Form

GenIC 0923-0047 HHT to ICRO.zip

Sisler_Kathryn
(qln2)
Project Contact

03/07/2023

Final versions in Zip file

Other

Final GenIC Package Heat and Health Tracker.zip

De Leon

Salazar_Alfonsina
(wvg4)
CIO HSC

02/22/2023

GenIC files reviewed by OS.

Other

Files rev OS.zip

02/16/2023

Email invitation for respondents

Other

AttA_Email Invitation for Heat and Health Tracker
Evaluation Survey-rev by OS.docx

Other

Heat and Health Tracker Evaluation 0923-0047 GnrIC.
docx

Data Collection Form

AttB_HHT REDCap Survey.pdf

Current

Sisler_Kathryn
(qln2)
Project Contact

Current

Sisler_Kathryn
(qln2)
Project Contact

02/16/2023

Form for the Generic Clearance for
the Collection of Qualitative
Feedback on Agency Service
Delivery OMB Number: 0923-0047

Current

Sisler_Kathryn
(qln2)
Project Contact

02/16/2023

REDCap survey collection form.