Unaccompanied Refugee Minors Program: ORR-3 Placement Report and ORR-4 Outcomes Report

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form ORR-3 Form ORR-3 Form	Form	Modified	Available
Form ORR-4 Form ORR-4 Form	Form	Unchanged	Available
Form ORR-4 Form ORR-4 Form	Form	Unchanged	Available
Form ORR-4 Form ORR-4 Form	Form	Unchanged	Available
Form ORR-3 Form ORR-3 Form	Form	Modified	Available
NonSub Change Request _ORR_URM - ORR-3 and URM App_20211015_fnl.docx	Justification for No Material/Nonsubstantive Change	Uploaded 2021-10-15	Available
Summary of revisions to the ORR-4 Report Form.docx	Supplementary Document	Uploaded 2020-12-11	Available
Summary of revisions to the ORR-3 Report Form.docx	Supplementary Document	Uploaded 2020-12-11	Available
Supporting Statement OMB 0970-0034_revised FRN2 final.docx	Supporting Statement A	Uploaded 2021-02-26	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
9806	ORR-3 (Unaccompanied Refugee Minors Placement Report) - State Agencies	Form	Modified	ORR-3 Form
9806	ORR-3 (Unaccompanied Refugee Minors Placement Report) - State Agencies	Instruction	Modified
46534	ORR-4 (Unaccompanied Refugee Minors Outcomes Report) - State Agencies	Form	Unchanged	ORR-4 Form
46534	ORR-4 (Unaccompanied Refugee Minors Outcomes Report) - State Agencies	Instruction	Unchanged
244884	ORR-4 (Unaccompanied Refugee Minors Outcomes Report) - URM Youth	Form	Unchanged	ORR-4 Form
244884	ORR-4 (Unaccompanied Refugee Minors Outcomes Report) - URM Youth	Instruction	Unchanged
244883	ORR-4 (Unaccompanied Refugee Minors Outcomes Report) - URM Provider Agencies	Form	Unchanged	ORR-4 Form
244883	ORR-4 (Unaccompanied Refugee Minors Outcomes Report) - URM Provider Agencies	Instruction	Unchanged
244882	ORR-3 (Unaccompanied Refugee Minors Placement Report) - URM Provider Agencies	Form	Modified	ORR-3 Form
244882	ORR-3 (Unaccompanied Refugee Minors Placement Report) - URM Provider Agencies	Instruction	Modified

ICR Details

OMB Control No: 0970-0034	ICR Reference No: 202110-0970-008
Status: Historical Active	Previous ICR Reference No: 202012-0970-006
Agency/Subagency: HHS/ACF	Agency Tracking No: ORR
Title: Unaccompanied Refugee Minors Program: ORR-3 Placement Report and ORR-4 Outcomes Report
Type of Information Collection: No material or nonsubstantive change to a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 10/18/2021
Retrieve Notice of Action (NOA)	Date Received in OIRA: 10/18/2021
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	02/29/2024	02/29/2024	02/29/2024
Responses	8,058	0	8,058
Time Burden (Hours)	4,137	0	4,137
Cost Burden (Dollars)	0	0	0

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Abstract: The ORR-3 and ORR-4 Report Forms collect information required by statute and are necessary to administer the Unaccompanied Refugee Minors (URM) Program. The ORR-3 Placement Report is submitted within 30 days of a child's initial placement in the program, within 60 days of a reportable change in the child's case (e.g. establishment or ending of legal responsibility, attainment of immigration status, placement change), and within 60 days of termination from the program. The ORR-4 Outcomes Report is submitted annually beginning 12 months after the date of the initial placement report. The ORR-4 collects information on education attainment, personal functioning, family reunification activities, and transition to adulthood services and outcomes. The House and Senate passed the continuing resolution (CR) in late September 2021. For the Office of Refugee Resettlement (ORR), the CR authorizes the eligibility of Afghan parolees to receive services and benefits to the same extent as refugees. This includes making Afghan unaccompanied children eligible for the URM Program. Current OMB approved forms for the URM program have already been collecting immigration status/category and eligibility types for eligible minors. There is no existing option available to accurately capture the newly authorized immigration status/category or eligibility type for Afghan unaccompanied children. ORR is requesting to add the “Afghan Humanitarian Parolee” option to the existing list of Eligibility Type and Immigration Status/Category of the OMB approved forms for URM program.

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Authorizing Statute(s): US Code: 8 USC 1522(d)(2)(B)(iv) Name of Law: Refugee Act of 1980
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	85 FR 55015	09/03/2020
30-day Notice:	Federal Register Citation:	Citation Date:
	85 FR 80113	12/11/2020
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 5

table that charts list of burden

IC Title	Form No.	Form Name
ORR-3 (Unaccompanied Refugee Minors Placement Report) - State Agencies	ORR-3 Form	ORR-3 Form
ORR-3 (Unaccompanied Refugee Minors Placement Report) - URM Provider Agencies	ORR-3 Form	ORR-3 Form
ORR-4 (Unaccompanied Refugee Minors Outcomes Report) - State Agencies	ORR-4 Form	ORR-4 Form
ORR-4 (Unaccompanied Refugee Minors Outcomes Report) - URM Provider Agencies	ORR-4 Form	ORR-4 Form
ORR-4 (Unaccompanied Refugee Minors Outcomes Report) - URM Youth	ORR-4 Form	ORR-4 Form

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	8,058	8,058	0	0	0	0
Annual Time Burden (Hours)	4,137	4,137	0	0	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The proposed revisions are based upon comments received from State agency staff, URM provider agencies, and ORR’s analysis of reporting trends. The estimated number of respondents was updated based on the average number of respondents over the past three years. Additionally, ORR staff factored in current and projected in-care numbers for URM. Overall, ORR is proposing revisions to improve clarity, secure outcome-based data, and increase compliance with reporting requirements. The proposed changes to the ORR-3 and ORR-4 Report Forms would reduce estimated burden of data collection by 23% for State agencies and URM providers.

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Annual Cost to Federal Government: $86,335

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 10/18/2021

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