OVC PMT Victim Assistance

Supporting Statement for the Victim Assistance Report

Original Questionnaires

Revised Questionnaires

(1) VOCA Victim Assistance Grant Program
State Performance Report and
(2) Subgrant Award Report (SAR)

(1) Subgrantee Performance Measures Report
and (2) Victim Assistance Formula Grant
Program Subgrantee Award Report (SAR)

Format: Hard-copy questionnaires.

Format: Both reports have been converted to
electronic data submission instruments in the
OVC Performance Measures Tool (PMT). The
new reports will be in an electronic questionnaire
format that combines both requirements for
information from the SAR and the Performance
Report. This will provide ease in reporting time
that will provide OVC a more consistent format
for data submitted from all grantees and their
subgrantees. The electronic format will allow for
clear identification of intent and meaning for
each question and/or data field. Each question
will have data validation checks.

Original: Subgrant Award Report
Revised: Subgrantee Award Report (SAR)
The questions in the SAR generally remain the same. They have been reordered and some
definitions have been added to clarify the intent of the questions. This report is completed for
each subgrant awarded from a federal award. It is anticipated that this will be completed once per
fiscal year. We have noted below where updates were made.
Question Number (in original document)
1. Subgrantee agency name, address, telephone
number and area code, congressional district

2. Federal Grant Number
3. Purpose of VOCA Subgrant Award

4. Funds awarded, state award number, project

Question Number (in revised document)
1. Subgrantee agency name and address (same)
2. Instead of asking for general contact
information, requested that users identify a
specific point of contact for the subgrantee
organization (enhanced)
7. Subgrantee Agency Service Area(s):
“congressional district” has been replaced by a
question about the service area of the
subgrantee organization by county. (enhanced)
Federal Award Number (same)
6. Purpose of the VOCA Subaward (required
field) (same). The instruction has been changed
to allow subgrantees to select all that apply.
4. A separate question has been added to
identify new vs. existing VOCA-funded
programs (enhanced)
5. OVC Crime Victim Assistance Funds
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Supporting Statement for the Victim Assistance Report

start date, and project end date
5. Subgrant match (financial support from
other sources), both in-kind and cash
6. These VOCA funds will primarily be used
to:
a. Expand services into a new geographic
area
b. Offer new types of services
c. Serve additional victim populations
d. Continue existing services to crime
victims
e. Other

7. Number of paid staff and number of fulltime volunteer staff
8. Priority and underserved requirements (i.e.,
child abuse, domestic violence, sexual assault,
underserved)

9. Type of implementing agency, including
criminal justice (government), noncriminal
justice (government), private nonprofit, and
tribal organizations

10. Funding allocated based on the
subgrantee’s current fiscal year budget, by
funding source:
a. Federal
b. VOCA Funds

Awarded (same)
9. Subaward Match (required field) (same) plus
a checkbox to indicate a match waiver
10. Use of VOCA and Match Funds: This
section has been expanded from five
checkboxes to five categories of checkboxes
consistent with BJS survey categories to
capture the precise types of services and
activities provided by the subgrantee,
including:
A. Information & Referral
B. Personal Advocacy/Accompaniment
C. Emotional Support or Safety Services
D. Shelter/Housing Services
E. Criminal/Civil Justice System
Assistance
These categories will allow programs to
consistently define the types of services that
they provide. (expanded)
12. Use of VOCA and Match Funds: This
section was also combined with #12 on the
original form, which captured the types of
services provided by the subgrantee.
11. Budget and Staffing
E. Number of staff
F. Volunteer hours
8. Priority and Underserved Requirements (i.e.,
child abuse, domestic violence, child sexual
assault, adult sexual assault, underserved)
(required field) (same), but now allows for
states to provide their definition of
“underserved” (enhanced)
3. Subgrantee Agency Type: Categories for
types of organizations are expanded to provide
more knowledge to OVC about the
organizations that are awarded VOCA funds.
Subgrantee organizations can be grouped by
the broader category and also by subcategory.
This update also provides clarity for some
organization types that represent current day
practices. (expanded)
11. Budget and Staffing: Total budget available
to the victim services program, by funding
source
A. Fiscal year
B. Total budget for victimization services
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Supporting Statement for the Victim Assistance Report

c. State
d. Local
e. Other

C. Annual funding by source:
a. State
b. Local
c. Other federal
d. Other non-federal
11. Number of victims served by type of
Removed: moved to Subgrantee Performance
victimization, capturing 11 victimization types: Data Report
a. child physical abuse
b. child sexual abuse
c. DUI/DWI crashes
d. domestic violence
e. adult sexual assault
f. elder abuse
g. adults molested as children
h. survivors of homicide victims
i. robbery
j. assault
k. other violent crimes
l. other (to account for victimizations
outside of this list)
12. Services provided, including 13 types:
10. Use of VOCA and Match Funds: The new
a. crisis counseling
categories capture each of the services listed on
b. follow-up contact
the original form, but allow for much greater
c. therapy
detail in describing the specific services
d. group treatment
provided. (expanded)
e. crisis hotline counseling
f. shelter/safe house
g. information and referral (in person)
h. criminal justice support/advocacy
i. forensic exams
j. emergency legal advocacy
k. assistance in filing compensation
claims
l. personal advocacy
m. telephone contacts (information and
referral)
n. other (to account for service types
outside of this list)

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Supporting Statement for the Victim Assistance Report

State Performance Report

Subgrantee Report

Definitions and better guidance for data requested has been added to provide a more consistent
understanding by all to report more reliable data that can be interpreted consistently across all
programs.
Maintained or Enhanced Measures
Question Number (in original document)
Section 1. State Identification: State,
federal grant number, grantee name,
address, zip code, contact person, and
telephone number
Section 2. State Funding Information:
Annual funding amounts allocated to
victim assistance projects by each grantee
Section 3. Victim Statistics:
A. Number of victims served by type
of victimization
B. Number of victims receiving each
type of service

Question Number (in revised document)
Prepopulated data: This information will be
uploaded from a template of GMS info in the
electronic data collection tool so that grantees will
not have to enter that information.
Prepopulated data: This information will be
uploaded from a template of GMS info in the
electronic data collection tool so that grantees will
not have to enter that information.
Types of Victimizations:
As in 3A on the original form, the revised form
asks for an unduplicated count of new victims
served by victimization type, but it adds 15
additional victimization types to capture new and
emergent types of victimizations and to reduce the
use of the “other” category. The 15 new
victimization types are: adult physical assault,
arson, bullying, burglary, child pornography, hate
crime (racial/religious/gender/sexual orientation),
human trafficking (sex/labor), identity
theft/fraud/financial crime, kidnapping, mass
violence (domestic/international), other vehicular
victimization, stalking, teen dating victimizations,
terrorism (domestic/international), and violation of
a court order. The “other” category is maintained
to allow states to identify victimization types that
may be eligible for services based on the
regulations of their state program. (expanded)
II. Direct Services:
As in 3B on the original form, the revised form
asks for the number of victims receiving each type
of service, but it expands the service categories
that may be selected in an effort to reduce the use
of the “other” category. The expansion of service
types allows OVC to gain more knowledge about
the community base organizations that serve crime
victims that present with requests for needs that
may not have been previously captured. Five
distinct categories have been added (along with
subcategories for definition) that are consistent
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Supporting Statement for the Victim Assistance Report

with BJS survey categories. These categories will
allow programs to define consistently the types of
services that organizations provide. The broad
categories of victim services are:
(a) Information and Referral;
(b) Personal Advocacy/Accompaniment
(c) Emotional Support or Safety services;
(d) Shelter/Housing Services
(e) Criminal/Civil Justice System Assistance
(expanded)
Section 4. Grantees provide responses to 7 Annually reported narrative questions can now be
narrative questions.
split into 2 levels: grantee level and subgrantee
level. This application at the subgrantee level in
the electronic data collection tool provides
grantees with a review of responses prior to
compilation of an aggregate report to the OVC.
Most narrative questions were maintained as well
as the reporting frequency.
New Measures
1. Total number of individuals served during the reporting period
a. Number of individuals carried over from the previous reporting period
b. New individuals added during the reporting period
c. Total (a+b) (auto-calculated by OVCPMT)
2. Demographics:
Demographic information has been added (such as, age, gender, and race) that will provide OVC
with quantitative information about the clients that seek services. Other demographic data
categories are added to learn more about special populations that seek services:
(i) hearing-impaired;
(ii) homeless;
(iii) members of the LGBTQ community;
(iv) veterans,
(v) immigrants/refugees/asylum seekers
(vi) disabled
(vii) not proficient in the English language.
5. Number of requests for services that were not available in your service area
Outcomes (reported annually):
The most significant change in the data requested from the VOCA grantees are outcome
measures. OVC along with HHS and OVW agreed to share outcome measures across all of their
programs thus reducing the level of burden for recipients to report outcomes.

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