1625-0020 Privacy Threshold Analysis (PTA)

Privacy Office
U.S. Department of Homeland Security
Washington, DC 20528
202-343-1717, [email protected]
www.dhs.gov/privacy

PRIVACY THRESHOLD ANALYSIS (PTA)
This form serves as the official determination by the DHS Privacy Office to
identify the privacy compliance requirements for all Departmental uses of
personally identifiable information (PII).
A Privacy Threshold Analysis (PTA) serves as the document used to identify
information technology (IT) systems, information collections/forms, technologies,
rulemakings, programs, information sharing arrangements, or pilot projects that involve
PII and other activities that otherwise impact the privacy of individuals as determined by
the Chief Privacy Officer, pursuant to Section 222 of the Homeland Security Act, and to
assess whether there is a need for additional Privacy Compliance Documentation. A PTA
includes a general description of the IT system, information collection, form, technology,
rulemaking, program, pilot project, information sharing arrangement, or other Department
activity and describes what PII is collected (and from whom) and how that information is
used and managed.
Please complete the attached Privacy Threshold Analysis and submit it to your
component Privacy Office. After review by your component Privacy Officer the PTA is sent
to the Department’s Senior Director for Privacy Compliance for action. If you do not have a
component Privacy Office, please send the PTA to the DHS Privacy Office:
Senior Director, Privacy Compliance
The Privacy Office
U.S. Department of Homeland Security
Washington, DC 20528
Tel: 202-343-1717
[email protected]
Upon receipt from your component Privacy Office, the DHS Privacy Office will review this
form and assess whether any privacy compliance documentation is required. If compliance
documentation is required – such as Privacy Impact Assessment (PIA), System of Records
Notice (SORN), Privacy Act Statement, or Computer Matching Agreement (CMA) – the DHS
Privacy Office or component Privacy Office will send you a copy of the relevant compliance
template to complete and return.

Privacy Threshold Analysis – IC/Form

Page 1 of 11

Version number: 04-2016

Privacy Office
U.S. Department of Homeland Security
Washington, DC 20528
202-343-1717, [email protected]
www.dhs.gov/privacy

Privacy Threshold Analysis (PTA)

Specialized Template for
Information Collections (IC) and Forms
The Forms-PTA is a specialized template for Information Collections and Forms. This
specialized PTA must accompany all Information Collections submitted as part of the
Paperwork Reduction Act process (any instrument for collection (form, survey,
questionnaire, etc.) from ten or more members of the public). Components may use this PTA
to assess internal, component-specific forms as well.
Form Number:

N/A

Form Title:

N/A

Component:

U.S. Coast Guard (USCG)

Office:

CG-REG

IF COVERED BY THE PAPERWORK REDUCTION ACT:
Collection Title:
Security Zones, Regulated Navigation Areas, and Safety Zones
OMB Control
Number:
Collection status:

Name:
Office:
Phone:

Name:
Office:
Phone:

1625-0020
Extension

OMB Expiration
Date:
Date of last PTA (if
applicable):

October 31, 2021
October 3, 2017

PROJECT OR PROGRAM MANAGER
Mr. David Du Pont
CG-REG
Title:
Reg Dev Mgr
202-372-1497
Email:
[email protected]
COMPONENT INFORMATION COLLECTION/FORMS CONTACT
A.L. Craig
CG-6P
Title:
PRA Coordinator
202-475-3528
Email:
[email protected]

Privacy Threshold Analysis – IC/Form

Page 2 of 11

Version number: 04-2016

Privacy Office
U.S. Department of Homeland Security
Washington, DC 20528
202-343-1717, [email protected]
www.dhs.gov/privacy

SPECIFIC IC/Forms PTA QUESTIONS
1. Purpose of the Information Collection or Form
a. Describe the purpose of the information collection or form.
The U.S. Coast Guard (USCG) is renewing Information Collection Request (ICR) titled,
1625-0020: Security Zones, Regulated Navigation Areas, and Safety Zones.
Title 46 U.S. Code (U.S.C.) 70034 and 70051 authorize the USCG Captain of the Port
(COTP) to designate security zones in the U.S. for as long as the COTP deems necessary to
prevent damage or injury. 46 U.S.C. 70001 authorizes the USCG to prescribe rules to
control vessel traffic in areas he or she deems hazardous because of reduced visibility,
adverse weather, or vessel congestion. 46 U.S.C. 70011 authorizes the USCG to establish
rules to allow the designation of safety zones where access is limited to authorized
persons, vehicles, or vessels to protect the public from hazardous situations. Coast
Guard regulations for these areas are in 33 CFR part 165.
The collection is used by the Coast Guard to evaluate a Federal, State, local government
agency, or owner/operator of a vessel or facility request to establish a Security Zone,
Regulated Navigation Area or Safety Zone. If appropriate, a zone is established and
advertised via Federal Register publication.
There is no form associated with this collection. The information may be submitted in
writing or electronically via e-mail to the USCG District Commander (DC) or Captain of
the Port (COTP) at the local Sector Office. Contact info for a DC or COTP is found at—
https://www.uscg.mil/Units/Organization/. The records that the Coast Guard receive
are maintained in Marine Information for Safety and Law Enforcement (MISLE)
database.
The record contains basic business contact information which may include the name and
address of an individual.
b. List the DHS (or Component) authorities to collect, store, and use this
information.
The authority for this collection is 46 U.S. Code 70001, 70011, 70034 and 70051.
Records are maintained per NARA retention schedule number: N1-026-05-015.

Privacy Threshold Analysis – IC/Form

Page 3 of 11

Version number: 04-2016

Privacy Office
U.S. Department of Homeland Security
Washington, DC 20528
202-343-1717, [email protected]
www.dhs.gov/privacy

2. Describe the IC/Form
a. Does this form collect any
Personally Identifiable
Information” (PII1)?

☒ Yes
☐ No

b. From which type(s) of
individuals does this form
collect information?
(Check all that apply.)

☒ Members of the public
☒ U.S. citizens or lawful permanent
residents
☒ Non-U.S. Persons
☐ DHS Employees/Contractors (list
Components)
☐ Other federal employees or contractors

c. Who will complete and
submit this form? (Check
all that apply.)

☒ The record subject of the form (e.g., the
individual applicant).
☐ Legal Representative (preparer, attorney,
etc.).
☒ Business entity.
If a business entity, is the only
information collected business contact
information?
☒ Yes
☐ No
☐ Law enforcement.
☐ DHS employee/contractor.
☐ Other individual/entity/organization that is
NOT the record subject. Please describe.
Click here to enter text.

d. How do individuals
complete the form? Check
all that apply.

☒ Paper.
☒ Electronic. (ex: fillable PDF)
☐ Online web form. (available and submitted via
the internet)
Provide link:

1

Personally identifiable information means any information that permits the identity of an individual to be directly or indirectly inferred, including
any other information which is linked or linkable to that individual regardless of whether the individual is a U.S. citizen, lawful permanent resident,
visitor to the U.S., or employee or contractor to the Department.
Privacy Threshold Analysis – IC/Form

Page 4 of 11

Version number: 04-2016

Privacy Office
U.S. Department of Homeland Security
Washington, DC 20528
202-343-1717, [email protected]
www.dhs.gov/privacy

e. What information will DHS collect on the form?
The request (i.e., record) contains basic business contact information which may include
the name and address of an individual.
f. Does this form collect Social Security number (SSN) or other element that is
stand-alone Sensitive Personally Identifiable Information (SPII)? No.
☐ Social Security number
☐ DHS Electronic Data Interchange
Personal Identifier (EDIPI)
☐ Alien Number (A-Number)
☐ Social Media Handle/ID
☐ Tax Identification Number
☐ Known Traveler Number
☐ Visa Number
☐ Trusted Traveler Number (Global
☐ Passport Number
Entry, Pre-Check, etc.)
☐ Bank Account, Credit Card, or other
☐ Driver’s License Number
financial account number
☐ Biometrics
☐ Other. Please list:
g. List the specific authority to collect SSN or these other SPII elements.
N/A
h. Is SSN necessary to carry out the functions of this form and/or fulfill
requirements of the information collection? Note: even if you are properly
authorized to collect SSNs, you are required to use an alternative identifier. If
there are technological, legal, or regulatory limitations to eliminating the SSN,
privacy-enhancing alternatives should be taken, such as truncating the SSN.
N/A
i. How will this information be used? What is the purpose of the collection?
The collection is used by the Coast Guard to evaluate a Federal, State, local government
agency, or owner/operator of a vessel or facility request to establish a Security Zone,
Regulated Navigation Area or Safety Zone. If appropriate, a zone is established and
advertised via Federal Register publication.
j.

Are individuals
provided notice at the
time of collection by
DHS (Does the records

Privacy Threshold Analysis – IC/Form

☐ Yes. Please describe how notice is provided.
Click here to enter text.
☒ No.

Page 5 of 11

Version number: 04-2016

Privacy Office
U.S. Department of Homeland Security
Washington, DC 20528
202-343-1717, [email protected]
www.dhs.gov/privacy

subject have notice of
the collection or is
form filled out by
third party)?

3. How will DHS store the IC/form responses?
a. How will DHS store
☐ Paper. Please describe.
the original,
Click here to enter text.
completed IC/forms?
☐ Electronic. Please describe the IT system that will
store the data from the form.
Click here to enter text.
☒ Scanned forms (completed forms are scanned into
an electronic repository). Please describe the
electronic repository.
The records that the Coast Guard receive are
maintained in Marine Information for Safety and Law
Enforcement (MISLE) database.
b. If electronic, how
does DHS input the
responses into the IT
system?

☒ Manually (data elements manually entered). Please
describe.
A scanned record is uploaded to the port-specific
files in MISLE.
☐ Automatically. Please describe.
Click here to enter text.

c. How would a user
search the
information
submitted on the
forms, i.e., how is the
information
retrieved?

☐ By a unique identifier.2 Please describe. If
information is retrieved by personal identifier, please
submit a Privacy Act Statement with this PTA.
Click here to enter text.
☒ By a non-personal identifier. Please describe.
A search is conducted using port-specific
information.

2

Generally, a unique identifier is considered any type of “personally identifiable information,” meaning any information that permits the identity
of an individual to be directly or indirectly inferred, including any other information which is linked or linkable to that individual regardless of
whether the individual is a U.S. citizen, lawful permanent resident, visitor to the U.S., or employee or contractor to the Department.
Privacy Threshold Analysis – IC/Form

Page 6 of 11

Version number: 04-2016

Privacy Office
U.S. Department of Homeland Security
Washington, DC 20528
202-343-1717, [email protected]
www.dhs.gov/privacy

d. What is the records
A record is retained for the life of the zone; NARA
retention
retention schedule number N1-026-05-015.
schedule(s)? Include
the records schedule
number.
e. How do you ensure
As records are maintained in the MISLE database,
that records are
disposal/deletion is in accordance with the business
disposed of or deleted
rules for the database.
in accordance with
the retention
schedule?
f. Is any of this information shared outside of the original program/office? If yes,
describe where (other offices or DHS components or external entities) and why.
What are the authorities of the receiving party?
☐ Yes, information is shared with other DHS components or offices. Please describe.
Click here to enter text.
☒ Yes, information is shared external to DHS with other federal agencies, state/local
partners, international partners, or non-governmental entities. Please describe.
Approved requests are published in the Federal Register. The Federal Register
notice contains only area-specific information, not PII.
☐ No. Information on this form is not shared outside of the collecting office.

Please include a copy of the referenced form and Privacy Act Statement (if
applicable) with this PTA upon submission.

Privacy Threshold Analysis – IC/Form

Page 7 of 11

Version number: 04-2016

Privacy Office
U.S. Department of Homeland Security
Washington, DC 20528
202-343-1717, [email protected]
www.dhs.gov/privacy

PRIVACY THRESHOLD REVIEW
(TO BE COMPLETED BY COMPONENT PRIVACY OFFICE)
Component Privacy Office Reviewer:

A.L. Craig

Date submitted to Component Privacy
Office:
Concurrence from other Components
involved (if applicable):
Date submitted to DHS Privacy Office:

April 12, 2021

Have you approved a Privacy Act
Statement for this form? (Only
applicable if you have received a
waiver from the DHS Chief Privacy
Officer to approve component Privacy
Act Statements.)

N/A
April 22, 2021
☐ Yes. Please include it with this PTA
submission.
☒ No. Please describe why not.
Information is not retrieved by a personal
identifier.

Component Privacy Office Recommendation:
Please include recommendation below, including what existing privacy compliance
documentation is available or new privacy compliance documentation is needed.
The U.S. Coast Guard (USCG) is renewing Information Collection Request (ICR) titled, 16250020: Security Zones, Regulated Navigation Areas, and Safety Zones.
Title 46 U.S. Code (U.S.C.) 70034 and 70051 authorize the USCG Captain of the Port (COTP)
to designate security zones in the U.S. for as long as the COTP deems necessary to prevent
damage or injury. 46 U.S.C. 70001 authorizes the USCG to prescribe rules to control vessel
traffic in areas he or she deems hazardous because of reduced visibility, adverse weather,
or vessel congestion. 46 U.S.C. 70011 authorizes the USCG to establish rules to allow the
designation of safety zones where access is limited to authorized persons, vehicles, or
vessels to protect the public from hazardous situations. Coast Guard regulations for these
areas are in 33 CFR part 165.
The collection is used by the Coast Guard to evaluate a Federal, State, local government
agency, or owner/operator of a vessel or facility request to establish a Security Zone,

Privacy Threshold Analysis – IC/Form

Page 8 of 11

Version number: 04-2016

Privacy Office
U.S. Department of Homeland Security
Washington, DC 20528
202-343-1717, [email protected]
www.dhs.gov/privacy

Regulated Navigation Area or Safety Zone. If appropriate, a zone is established and
advertised via Federal Register publication.
There is no form associated with this collection.
The records the Coast Guard receive are maintained in Marine Information for Safety and
Law Enforcement (MISLE) database and contains basic business contact information which
may include the name and address of an individual.
This information collection is privacy sensitive with coverage provided by DHS/USCG/PIA008 Marine Information for Safety and Law Enforcement (MISLE).

Privacy Threshold Analysis – IC/Form

Page 9 of 11

Version number: 04-2016

Privacy Office
U.S. Department of Homeland Security
Washington, DC 20528
202-343-1717, [email protected]
www.dhs.gov/privacy

PRIVACY THRESHOLD ADJUDICATION
(TO BE COMPLETED BY THE DHS PRIVACY OFFICE)
DHS Privacy Office Reviewer:

Kattina Do

DHS Privacy Office Approver (if applicable):
PCTS Workflow Number:
Date approved by DHS Privacy Office:
PTA Expiration Date

Max Binstock
0017096
April 22, 2021
April 22, 2024

DESIGNATION
Privacy Sensitive IC or
Form:

Yes If “no” PTA adjudication is complete.

Determination:

☐ PTA sufficient at this time.
☐ Privacy compliance documentation determination in
progress.
☐ New information sharing arrangement is required.
☐ DHS Policy for Computer-Readable Extracts Containing SPII
applies.
☐ Privacy Act Statement required.
☒ Privacy Impact Assessment (PIA) required.
☐ System of Records Notice (SORN) required.
☐ Specialized training required.
☐ Other. Click here to enter text.

Privacy Act
Statement:
System PTA:
PIA:

SORN:

Choose an item.
Click here to enter text.
Choose an item.
Click here to enter text.
System covered by existing PIA
If covered by existing PIA, please list:
• DHS/USCG/PIA-008 Marine Information for Safety and Law
Enforcement (MISLE)
If a PIA update is required, please list: Click here to enter text.
Choose an item.
If covered by existing SORN, please list: Click here to enter text.

Privacy Threshold Analysis – IC/Form

Page 10 of 11

Version number: 04-2016

Privacy Office
U.S. Department of Homeland Security
Washington, DC 20528
202-343-1717, [email protected]
www.dhs.gov/privacy

If a SORN update is required, please list: Click here to enter text.
DHS Privacy Office Comments:
Please describe rationale for privacy compliance determination above.
USCG is submitting this renewal PTA to discuss Security Zones, Regulated Navigation
Areas, and Safety Zones. The purpose is to authorize the USCG Captain of the Port
(COTP) to designate security zones in the U.S. for as long as the COTP deems
necessary to prevent damage or injury, authorizes the USCG to prescribe rules to
control vessel traffic in areas he or she deems hazardous because of reduced
visibility;, adverse weather; or vessel congestion, and authorizes the USCG to
establish rules to allow the designation of safety zones where access is limited to
authorized persons, vehicles, or vessels to protect the public from hazardous
situations. The collection is used by the Coast Guard to evaluate a Federal, State,
local government agency, or owner/operator of a vessel or facility request to
establish a Security Zone, Regulated Navigation Area or Safety Zone. If appropriate,
a zone is established and advertised via Federal Register publication. There is no
form associated with this collection. The information may be submitted in writing
or electronically via e-mail to the USCG District Commander (DC) or Captain of the
Port (COTP) at the local Sector Office. Contact info for a DC or COTP is found at—
https://www.uscg.mil/Units/Organization/. The records that the Coast Guard
receive are maintained in Marine Information for Safety and Law Enforcement
(MISLE) database.
The record contains basic business contact information which may include the name
and address of an individual.
The DHS Privacy Office (PRIV) agrees that this form is privacy-sensitive, requiring
PIA coverage because PII is collected from members of the public.
PRIV agrees with USCG Privacy that PIA coverage is provided by DHS/USCG/PIA-008
MISLE, which outlines the risks of capturing information required to support the
Coast Guard’s marine safety, security, environmental protection and law
enforcement programs.
PRIV agrees with USCG Privacy that SORN coverage is not required because
information is not retrieved by a personal identifier.

Privacy Threshold Analysis – IC/Form

Page 11 of 11

Version number: 04-2016