NEA Funding Reporting Requirements - Final Descriptive Report Update

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form 1 NEA Funding Reporting Requirements - Final Descriptive Reports FY2022 and Later (For Individuals)	Form and Instruction	Modified	Repair queued
Form 1 NEA Funding Reporting Requirements - Final Descriptive Reports FY2022 and Later (For Governments)	Form and Instruction	Modified	Missing upstream
Form 1 NEA Funding Reporting Requirements - Final Descriptive Reports FY2022 and Later (For Organizations)	Form and Instruction	Modified	Missing upstream
FDR Supporting Statement 2021 10.15.21.pdf	Supporting Statement A	Uploaded 2021-10-15	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
232958	NEA Funding Reporting Requirements - Final Descriptive Reports FY2022 and Later (For Individuals)	Form and Instruction	Modified
232957	NEA Funding Reporting Requirements - Final Descriptive Reports FY2022 and Later (For Governments)	Form and Instruction	Modified
232951	NEA Funding Reporting Requirements - Final Descriptive Reports FY2022 and Later (For Organizations)	Form and Instruction	Modified

ICR Details

OMB Control No: 3135-0140	ICR Reference No: 202110-3135-002
Status: Received in OIRA	Previous ICR Reference No: 201809-3135-002
Agency/Subagency: NEA	Agency Tracking No:
Title: NEA Funding Reporting Requirements - Final Descriptive Report Update
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 10/15/2021

table that charts list comparision

	Requested	Previously Approved
Expiration Date	36 Months From Approved	12/31/2021
Responses	13,404	2,507
Time Burden (Hours)	35,682	24,239
Cost Burden (Dollars)	876,175	557,153

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Abstract: Final Descriptive Reports (FDR) elicit relevant information from individuals, nonprofit organizations, and government arts agencies that receive funding from the National Endowment for the Arts. Reporting requirements are necessary to ascertain that grant projects have been completed and all terms and conditions are met.

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Authorizing Statute(s): US Code: 20 USC 954 Name of Law: National Foundation on the Arts and the Humanities Act of 1965
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	86 FR 38505	07/21/2021
30-day Notice:	Federal Register Citation:	Citation Date:
	86 FR 57454	10/15/2021
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 3

table that charts list of burden

IC Title	Form No.	Form Name
NEA Funding Reporting Requirements - Final Descriptive Reports FY2022 and Later (For Governments)	4, 5, 1, 2, 3	FY18+ FDR - SAA & RAO ,   FY22 FDR - Poetry Out Loud - Participant List ,   FY22 FDR American Rescue Plan - Standard - Local Arts Agency subgranting spreadsheet ,   FY22 FDR - Poetry Out Loud ,   FY22 FDR American Rescue Plan - Standard - Local Arts Agency
NEA Funding Reporting Requirements - Final Descriptive Reports FY2022 and Later (For Individuals)	1, 2	FY17 FDR - Literature Fellowship ,   FY18+ FDR and Financial Report - Literature Fellowship
NEA Funding Reporting Requirements - Final Descriptive Reports FY2022 and Later (For Organizations)	16, 13, 14, 15, 2, 4, 6, 10, 11, 12, 1, 3, 7, 8, 9, 5, 17, 18, 19	FY12-FY14 FDR - Livability ,   FY12-FY14 FDR - Standard ,   FY15-FY17 FDR - Livability ,   FY15-FY17 FDR - Arts Education ,   FY17 Geographic Location of Project Activity - Instructions and Form ,   FY18 FDR - Multi-use (Standard, Livability, Arts Education) ,   FY18 Geographic Location of Project Activity - Instructions and Form ,   FY18-FY20 Geographic Location of Project Activity Form - Excel attachment ,   FY19 FDR - Arts Education ,   FY19 FDR - Our Town ,   FY19 FDR - Standard ,   FY15-FY17 FDR - Standard ,   Creative Forces SAF ,   Creative Forces MFDR ,   FY21+ Geographic Location of Project Activity - Form ,   FY19-FY22 FDR - Standard - General Operating Support waiver ,   FY20+ FDR - Arts Education eGMS ADF (webform) ,   FY20+ FDR - Standard eGMS ADF (webform) ,   FY20+ FDR - Our Town eGMS ADF (webform)

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ICR Summary of Burden

table that charts list of burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	13,404	2,507	0	10,897	0	0
Annual Time Burden (Hours)	35,682	24,239	0	11,443	0	0
Annual Cost Burden (Dollars)	876,175	557,153	0	319,022	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This year, in addition to minor updates to forms, we are including three new forms: a participation list for our Poetry Out Loud national initiative; and 2 data collection forms for our Creative Forces Community Engagement initiative. The participation list is used to collect information on the names of schools and organizations which held competitions and their geographic locations. The Creative Forces Community Engagement forms will be used to gather information from applicants and subgrantees regarding the details of the programs they intend to offer for military service members and veterans exposed to trauma as well as their families and caregivers, the number of participants at events or sessions, changes in capacity of the subgrantee and its partner(s), and details of the populations that benefited from the programs. In addition, there are 3 forms (FY19-22 General Operating Support FDR, ARP LAA FDR form, and LAA subgrant spreadsheet) that were cleared early this year through an emergency clearance (see ICR Reference No. 202104-3135-004 / OMB Control # 3135-0143). The FY19-22 General Operating Support FDR was designed to account for Congressionally-approved changes to how funds were able to be spent as a result of the COVID-19 pandemic under our regular grant programs. Previously, our funds and therefore, the final reports elaborating how they were spent were project focused. Grantees were able to reallocate funds to general operating support, so the General Operating Support FDR was created. 2020 Coronavirus Aid, Relief, and Economic Security (CARES) Act funds and 2021 American Rescue Plan (ARP) funds are also able to be used to support general operating costs and the FY19-22 General Operating Support FDR will also be used to track funds from these grant programs. This form was generated to account for this change. The ARP LAA FDR was generated specifically to track ARP funds allocated to local arts agencies. The LAA subgrant spreadsheet is designed to further track how local arts agencies allocate ARP funds to subgrantees.

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Annual Cost to Federal Government: $1,461,036

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Yes

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 10/15/2021

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