Social Security Number Justification Memo

OVERSIGHT AND
COMPLIANCE

June 11, 2020
MEMORANDUM FOR THE DEFENSE TECHNICAL INFORMATION CENTER
SUBJECT: Justification for the Use of Social Security Numbers in the Defense User
Registration System (DURS) Records, DITPR ID # 4300 - Accepted
Thank you for completing a review of Social Security Number (SSN) use within this
system. The Defense Privacy, Civil Liberties and Transparency Division (DPCLTD) has
reviewed and accepted your request to use the SSN for the following Acceptable Use: (8)
Computer Matching. The SSN is used to interface with the Office of Personnel Management’s
electronic Official Personnel Folder (eOPF) to verify the employment and citizenship data of
non-Department of Defense personnel requesting access to Defense Technical Information
Center digital resources.
While this system has been identified as requiring the collection, maintenance and use of
the SSN, you must ensure this data is afforded the highest protections practicable through use of
appropriate administrative, technical and physical safeguards. Also, please maintain a copy of
your justification and this memo in your records.
SSN Justifications must be renewed three (3) years after the date of this memorandum if
the associated system has not been updated.
If you have any questions, please contact Ms. Mary Fletcher at (703) 571-0080 or email, [email protected].
signed by
ALLARD.CINDY Digitally
ALLARD.CINDY.L.1231656614
2020.06.11 13:24:29
.L.1231656614 Date:
-04'00'

for

cc:
WHS/ESD/RPDD

Lyn Rahilly
Chief, Defense Privacy, Civil Liberties,
and Transparency Division