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Participant Individual Record Layout

ICR 202111-1205-002 · OMB 1205-0551 · Object 116829801.

This document may belong to an older filing. More recent activity for OMB 1205-0551:

2024-01-31 · New collection (Request for a new OMB Control Number)

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Record metadata
File Type	application/vnd.openxmlformats-officedocument.spreadsheetml.sheet
File Title	Participant Individual Record Layout
Author	Shelia F. Lewis
Last Modified By	Calc
File Modified	2021-11-19
File Created	2026-08-24
Conversion State	complete

Extracted Text

DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)

OMB Control Number 1205-0521
Expiration Date: 06-30-2024

ETA- 9172

000

00000

Demonstration Grants

Jobs for Veterans' State
Grants (JVSG)

Apprenticeship

YouthBuild

SCSEP

Reentry Employment
Opportunities (REO)
(Youth)

Incumbent Worker
(Adult/DW Funded)

Reentry Employment
Opportunities (REO)
(Adult)

H1B

Indian and Native
American Program (INA)

CODE VALUE

Job Corps

(DWG)
TAA

National Farmworker
Jobs Program (NFJP)

DATA ELEMENT DEFINITIONS/INSTRUCTIONS

WIOA Youth
Dislocated Worker
Grants

WIOA Adults

DATA TYPE/
FIELD LENGTH

WIOA Dislocated
Workers

DATA ELEMENT NAME

Wagner-Peyser

DATA
ELEMENT
NO.

Reportable Individual2

REQUIREMENTS BY PROGRAM OF PARTICIPATION1

SECTION A - INDIVIDUAL INFORMATION
SECTION A.01 - IDENTIFYING DATA
N/A

100

OBS Number

Unique Individual Identifier

IN 9

Record a unique nine integer number for each record.to support processing

AN 12

XXXXXXXXXXXX
Record the unique identification number assigned to the participant. At a minimum, this
identifier for a person must be the same for each program entry and exit (i.e., "period of
participation") that an participant has during a program year so that a unique count of
participants may be calculated for the program year. NOTE: For Titles I, II, and III, unless
specifically directed in program guidance, this field cannot contain a social security number.

AN 2

Record the 2-letter FIPS alpha code of the state of the primary domicile of the participant.
For example, the State of Alabama would be represented as "AL." Primary domicile is that
location established or claimed as the permanent residence or "home" of the participant.

(WIOA)

101

State Code of Residence
(WIOA)

000000000
(No hyphens)

If primary domicile is outside the United States, use the following numeric codes:
77 = All Other Countries
88 = Mexico
99 = Canada
For persons on active military duty, states should record the two-letter Air/Army Post Office
(APO) or Fleet Post Office (FPO) as defined by the Military Postal Service Agency.
AE (ZIPs 09xxx) for Armed Forces Europe which includes Canada, Middle East, and Africa
AP (ZIPs 962xx - 966xx) for Armed Forces Pacific
AA (ZIPs 340xx) for Armed Forces (Central and South) Americas

102

County Code of Residence

IN 3

Record the 3-digit FIPS Code of the County of the primary domicile of the participant.
Primary domicile is that location established or claimed as the permanent residence or
"home" of the participant.

If primary domicile is outside the United States, use the following codes:
777 = All Other Countries
888 = Mexico
999 = Canada

103

Zip Code of Residence

IN 5

Record the 5-digit zip code of the primary domicile of the participant. Primary domicile is
that location established or claimed as the permanent residence or "home" of the
participant.

If primary domicile is outside the United States, use the following codes:
77777 = All Other Countries
88888 = Mexico
99999 = Canada

For persons on active military duty,
states should record the zip code associated with the APO or FPO as defined by the Military
Postal Service Agency.

104

Economic/Labor Market Area
and Physical Location Code

IN 9

000000000
Record the code (maximum of 9-digits) of the economic/labor market area and physical
location in which the participant received his/her first service with significant staff
involvement and is financially assisted by the program. Grantees have the flexibility to use
the first 5-digits of this field for identifying the economic region or labor market area in
which the participant began receiving services with significant staff involvement. The next 4digits of this field should be used to identify the physical location in which the participant
began receiving services with significant staff involvement. Unless otherwise specified by
ETA, codes contained within this field are determined by the grantee.

Record 999999999 to indicate "statewide/virtual office" if the participant only received
remote or virtual self-service or informational activities.
Record 000000000 if not known.
A physical location means a designated One-Stop Career Center, an affiliated One-Stop
partner site, or other specialized centers and sites designed to address special customer
needs, such as a company work site for dislocated workers.

105

Special Project ID - 1

AN 7

Record the 7-digit alpha-numeric ID assigned by DOL for Special Projects or populations
served under this program. Refer to ETA guidance for instructions on its use.

XXXXXXX

106

Special Project ID - 2

AN 7

Record the 7-digit alpha-numeric ID assigned by DOL for Special Projects or populations
served under this program. Refer to ETA guidance for instructions on its use. Use this
second Project ID in the event that a participant falls under more than one Special Project
category.

XXXXXXX

107

Special Project ID - 3

AN 7

XXXXXXXX
Record the 7-digit alpha-numeric ID assigned by DOL for Special Projects or populations
served under this program. Refer to ETA guidance for instructions on its use. Use this third
Project ID in the event that a participant falls under more than two Special Project
categories.

108 - A

ETA-Assigned 1st Local
Workforce Board Code

IN 5

108 - B

ETA-Assigned 2nd Local
Workforce Board Code

IN 5

NOTE: If Data Element 930 (Pay-for-Performance) = 1, Record Pay-for-Performance Provider
ID in this field.
00000
Record the 5-digit ETA assigned Local Board/Statewide code where the participant was
determined eligible to participate in the program and received his/her first service financially
assisted by the program. If the participant was served by the local area and also by other
non-local funds (e.g., statewide funds or a Dislocated Worker Grant), record the code for the
Local Board. If participant record is a liable state record, record 99999.
This Is the primary ETA Assigned Local Workforce Board Code. It triggers inclusion in state
reports as well as the identified Local Area reports.
Record the 5-digit ETA assigned Local Board where the participant was determined eligible to 00000
participate in the program and received his/her first service financially assisted by the
program. If the participant was served by the local area and also by other non-local funds
(e.g., statewide funds or a Dislocated Worker Grant), record the code for the Local Board. If
participant record is a liable state record, record 99999.
This Is the secondary ETA Assigned Local Workforce Board Code. It triggers inclusion in the
reports for the identified Local Area only

108 - C

ETA-Assigned 3rd Local
Workforce Board Code

IN 5

Record the 5-digit ETA assigned Local Board where the participant was determined eligible to 00000
participate in the program and received his/her first service financially assisted by the
program. If the participant was served by the local area and also by other non-local funds
(e.g., statewide funds or a Dislocated Worker Grant), record the code for the Local Board. If
participant record is a liable state record, record 99999.
This Is the tertiary ETA Assigned Local Workforce Board Code. It triggers inclusion in the
reports for the identified Local Area only.

SECTION A.02 - EQUAL OPPORTUNITY INFORMATION
200

Date of Birth

DT 8

Record the participant's date of birth.

YYYYMMDD

201

Sex

IN 1

Record 1 if the participant indicates that he is male.
Record 2 if the participant indicates that she is female.
Record 9 if the participant did not self-identify their sex.

1 = Male
2 = Female
9 = Participant did not self-identify

202

Individual with a Disability

IN 1

Record 1 if the participant indicates that he/she has any "disability”, as defined in Section
3(2)(a) of the Americans with Disabilities Act of 1990 (42 U.S.C. 12102). Under that
definition, a "disability" is a physical or mental impairment that substantially limits one or
more of the person's major life activities.
Record 0 if the participant indicates that he/she does not have a disability that meets the
definition.
Record 9 if the participant did not self-identify.

1 = Yes
0 = No
9 = Participant did not self-identify

IN 9

For those participants where Individual With A Disability (WIOA) = 1:
Record 1 if the impairment is primarily physical, due to a chronic health condition.
Record 2 if the impairment is primarily physical, including mobility.
Record 3 if, because of a mental illness, psychiatric disability, or emotional condition, the
participant has serious difficulty concentrating, remembering, or making decisions.
Record 4 if the participant is blind or has serious difficulty seeing.
Record 5 if the participant is deaf or has serious difficulty hearing.
Record 6 if the participant has a learning disability.

(WIOA)

(WIOA)
203

Category
Of
Disability

1 = Physical/Chronic Health Condition
2 = Physical/Mobility Impairment
3 = Mental or Psychiatric Disability
4 = Vision-related disability
5 = Hearing-related disability
6 = Learning Disability
7 = Cognitive/Intellectual disability
9 = Participant did not disclose type of
disability
Record 7 if the participant has a 0 = No disability

cognitive or intellectual disability.
Record 9 if the participant does not wish to disclose his/her category of disability.

Record 0 if the participant has no disability.
Record all that apply if the participant has more than one impairment.
204

Individual With A Disability
SDDA Services

IN 1

For those participants where Individual With A Disability (WIOA) = 1 :
Record 1 if the participant has received services funded by the State Developmental
Disabilities Agency (SDDA).
Record 0 if the participant does not meet any of the conditions described above.
Leave blank if this data element does not apply to this participant.

1 = SDDA
0 = No

205

Individual With A Disability
LSMHA Services

IN 1

For those participants where Individual With A Disability (WIOA) = 1: Record 1 if the
participant has received services funded by a local or state mental health agency (LSMHA).

1 = LSMHA
0 = No

1 = HCBS waiver
0 = No

Record 0 if the participant does not meet any of the conditions described above.
Leave blank if this data element does not apply to this participant.

206

Individual With A Disability
Medicaid HCBS Services

IN 1

For those participants where Individual With A Disability (WIOA) = 1:
Record 1 if the participant has received services funded via a state Medicaid HCBS waiver.
Record 0 if the participant does not meet any of the conditions described above.
Leave blank if this data element does not apply to this participant.

*Rows highlighted in blue represent data elements specific to the Departments of Education and Labor Joint WIOA Participant Individual Record Layout.

Page 1 of 53

DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)

1 = Discovery assessment services
2 = Developed a customized employment
search plan
3 = Employer negotiation services
4 = Secured employment as a result of
receiving customized employment services
and received extended support services
0 = No CES services

1 = Benefit planning services
2 = Financial capability/asset development
services
3 = Benefit planning services and financial
capability/asset development services
0 = No

(DWG)
TAA

Demonstration Grants

Apprenticeship

SCSEP

Jobs for Veterans' State
Grants (JVSG)

Incumbent Worker
(Adult/DW Funded)

YouthBuild

H1B

Reentry Employment
Opportunities (REO)
(Youth)

Job Corps

Reentry Employment
Opportunities (REO)
(Adult)

For those participants where Individual With A Disability (WIOA) = 1:
1 = Competitive Integrated Employment
Record 1 if the participant is working in competitive, integrated employment (CIE).
2 = Individual Supported Employment
Record 2 if the participant was formerly employed in supported employment (e.g. use of job 3 = Group Supported Employment
coach, with integrated placement at competitive wages).
4 = Sheltered workshop
Record 3 if the participant is working in group supported employment (i.e., work crews,
5 = Combination of two or more settings
enclaves, etc.).
0 = Not Employed
Record 4 if the participant is working in a sheltered workshop (i.e., center- or facility-based
employment).
Record 5 if the participant is working in two or more of the above listed settings.
Record 0 if the participant is not currently employed.

National Farmworker
Jobs Program (NFJP)

CODE VALUE

WIOA Youth
Dislocated Worker
Grants

WIOA Adults

IN 1

WIOA Dislocated
Workers

Individual With A Disability
Work Setting

DATA ELEMENT DEFINITIONS/INSTRUCTIONS

Reportable Individual2

DATA TYPE/
FIELD LENGTH

Wagner-Peyser

207

DATA ELEMENT NAME

Indian and Native
American Program (INA)

REQUIREMENTS BY PROGRAM OF PARTICIPATION1

DATA
ELEMENT
NO.

Leave blank if this data element does not apply to this participant.

208

Individual With A Disability
Type of Customized
Employment Services Received

IN 1

For those participants where Individual With A Disability (WIOA) = 1:
If the participant received customized employment services (CES) to attain most recent
employment or current employment:
Record 1 if the participant received discovery assessment services.
Record 2 if the participant developed a customized employment search plan.
Record 3 if the participant received employer negotiation services.
Record 4 if the participant received secure employment as a result of receiving customized
employment services and received extended support services.
Record 0 if the participant does not meet the condition described above.
Leave blank if this data element does not apply to this participant.

209

Individual With A Disability
Financial Capability

IN 1

For those participants where Individual With A Disability (WIOA) = 1:
Record 1 if the participant has a receipt and has received benefit planning services.
Record 2 if participant has a receipt and has received financial capability/asset development
services.
Record 3 if participant has a receipt and has received both benefit planning services and
financial capability/asset development services.
Record 0 if the participant has not received the services described above.
Leave blank if this data element does not apply to this participant.

210

Ethnicity: Hispanic / Latino

IN 1

Record 1 if the participant indicates that he/she is a person of Cuban, Mexican, Puerto Rican, 1 = Yes
South or Central American, or other Spanish culture in origin, regardless of race.
0 = No
Record 0 if the participant indicates that he/she does not meet any of these conditions.
9 = Participant did not self-identify
Record 9 if the participant did not self-identify his/her ethnicity.

211

(WIOA)
American Indian / Alaska
Native

IN 1

Record 1 if the participant indicates that he/she is a member of an Indian tribe, band, nation, 1 = Yes
or other organized group or community, including any Alaska Native village or regional or
village corporation as defined in or established pursuant to the Alaska Native Claims
Settlement Act (85 Stat. 688) [43 U.S.C. 1601 et seq.], which is recognized as eligible for the
special programs and services provided by the United States to Indians because of their
status as Indians.
Record 0 if the participant indicates that he/she does not meet any of these conditions.
No
Record 9 if the participant did not self-identify his/her race.
9 = Participant did not self-identify

(WIOA)

212

Asian

213

IN 1

Record 1 if the participant indicates that he/she is a person having origins in any of the
1 = Yes
original peoples of the Far East, Southeast Asia, or the Indian Subcontinent (e.g., India,
Pakistan, Bangladesh, Sri Lanka, Nepal, Sikkim, and Bhutan). This area includes, for example,
Cambodia, China, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and
Vietnam.
Record 0 if the participant indicates that he/she does not meet any of these conditions.
0 = No
Record 9 if the participant did not self-identify his/her race.
9 = Participant did not self-identify

Black / African American

IN 1

Record 1 if the participant indicates that he/she is a person having origins in any of the black 1 = Yes
racial groups of Africa.
Record 0 if the participant indicates that he/she does not meet any of these conditions.
Record 9 if the participant did not self-identify his/her race.

214

Native Hawaiian / Other Pacific
Islander

IN 1

Record 1 if the participant indicates that he/she is a person having origins in any of the
original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
Record 0 if the participant indicates that he/she does not meet any of these conditions.
Record 9 if the participant did not self-identify his/her race.

215

White

IN 1

Record 1 if the participant indicates that he/she is a person having origins in any of the
original peoples of Europe, the Middle East, or North Africa.
Record 0 if the participant indicates that he/she does not meet any of these conditions.
Record 9 if the participant did not self-identify his/her race.

(WIOA)

9 = Participant did not self-identify
1 = Yes

9 = Participant did not self-identify

0 = No

1 = Yes

9 = Participant did not self-identify

0 = No

SECTION A.03 - VETERAN CHARACTERISTICS
300

Veteran Status

IN 1

Record 1 if the participant is a person who served on active duty in the armed forces and
1 = Yes
who was discharged or released from such service under conditions other than dishonorable. 0 = No
Record 0 if the participant does not 9 = Status not known
meet the condition described above.
Record 9 if participant does not disclose veteran status.

301

Eligible Veteran Status

IN 1

Record 1 if the participant is a person who served in the active U.S. military, naval, or air
1 = Yes <=180 days.
service for a period of less than or equal to 180 days, and who was discharged or released
2 = Yes, Eligible Veteran
from such service under conditions other than dishonorable.
3 = Yes, Other Eligible Person
Record 2 if the participant served on active duty for a period of more than 180 days and was 0 = No
discharged or released with other than a dishonorable discharge; or was discharged or
released because of a service connected disability; or as a member of a reserve component
under an order to active duty pursuant to section 167(a), (d), or (g), 673 (a) of Title 10, U.S.C.,
served on active duty during a period of war or in a campaign or expedition for which a
campaign badge is authorized and was discharged or released from such duty with other
than a dishonorable discharge.
Record 3 if the participant is: (a) the spouse of any person who died on active duty or of a
service connected disability, (b) the spouse of any member of the Armed Forces serving on
active duty who at the time of application for assistance under this part, is listed, pursuant to
38 U.S.C 101 and the regulations issued there under, by the Secretary concerned, in one or
more of the following categories and has been so listed for more than 90 days: (i) missing in
action; (ii) captured in the line of duty by a hostile force; or (iii) forcibly detained or interned
in the line of duty by a foreign government or power; or (c) the spouse of any person who
has a total disability permanent in nature resulting from a service connected disability or the
spouse of a veteran who died while a disability so evaluated was in existence.
Record 0 if the participant does not meet any one of the conditions described above.
Leave “blank” if the data is not available.

302

Campaign Veteran

IN 1

Record 1 if the participant is an eligible veteran (i.e., coding value 1 in Element #301) who
1 = Yes
served on active duty in the U.S. armed forces during a war or in a campaign or expedition 0 = No
for which a campaign badge or expeditionary medal has been authorized as identified and
listed by the Office of Personnel Management (OPM). A current listing of the campaigns can
be found at OPM's website
http://www.opm.gov/policy-data-oversight/veterans-services/vet-guide.
Record 0 if the participant does not meet the condition described above.
Leave blank if data element does not apply to the participant.

303

Disabled Veteran

IN 1

Record 1 if the participant is a veteran who served on active duty in the U.S. armed forces
1 = Yes
and who is entitled to compensation regardless of rating (including those rated at 0%); or
2 = Yes, special disabled
who but for the receipt of military retirement pay would be entitled to compensation, under 0 = No
laws administered by the Department of Veterans Affairs (DVA); or was discharged or
released from activity duty because of a service-connected disability.
Record 2 if the participant is a veteran who served on active duty in the U.S. armed forces
and who is entitled to compensation (or who, but for the receipt of military retirement pay
would be entitled to compensation) under laws administered by the DVA for a disability, (i)
rated at 30 percent or more or, (ii) rated at 10 or 20 percent in the case of a veteran who has
been determined by DVA to have a serious employment handicap.
Record 0 if the participant does not meet any one of the conditions described above.
Leave blank if data element does not apply to the participant.

304

Date of Actual Military
Separation

DT 8

Record the date on which the participant separated from active duty with the U.S. armed
forces.
Leave blank if data element does not apply to the participant.

YYYYMMDD

305

Transitioning Service Member

IN 1

Record 1 if the participant is a person who is on active military duty status (including
separation leave) with the U.S. armed forces and within 24 months of retirement or 12
months of separation from the armed forces.
Record 0 if the participant does not meet the condition described above.
Leave blank if data element does not apply to the participant.

1 = Yes
0 = No

306

Covered Person Entry Date

DT 8

Record the date on which the Covered Person first made contact with the workforce system, YYYYMMDD
either at a physical location or through an electronic resource.
Leave blank if this data element does not apply to the participant

307

TAP Workshop in 3 Prior Years

IN 1

Record 1 if the Veteran or TSM attended a TAP Workshop in 3 year period prior to Date of
Participation.

1 = Yes
0 = No

*Rows highlighted in blue represent data elements specific to the Departments of Education and Labor Joint WIOA Participant Individual Record Layout.

Page 2 of 53

DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)

Demonstration Grants

Jobs for Veterans' State
Grants (JVSG)

310

Homeless Veterans'
Reintegration Program
Grantee

IN 5

Record the first five numbers of the DOL Grant number for the corresponding program in
PIRL 309. (Should be provided by the local grantee/service provider making the referral.)
Leave blank if data element does not apply to the participant.

00000

311

Homeless Veterans’
Reintegration Program
Grantee #2

IN 5

If the participant is receiving services from a second HVRP grantee, record the first five
numbers of the DOL Grant number. (Should be provided by the local HVRP grantee/service
provider making the referral.)
Leave blank if data element does not apply to the participant.

00000

312

Reason the participant is being
served by a second HVRP
grantee

IN 2

Record 1 if the participant stated the grantee is no longer a DOL grantee.
01= If the participant stated the grantee is
Record 2 if the participant stated the services provided were not capable to her or his needs. no longer a DOL grantee.
Record 3 if the participant left the service area of grantee #1.
02= If the participant stated the services
Record 4 if the participant lost touch with the HVRP counselor #1 and recruited by HVRP
provided were not capable to her or his
grantee #2
needs.
03= If the participant left the service area
of grantee #1.
04= If the participant lost touch with the
HVRP counselor #1 and recruited by HVRP
grantee #2

313

Homeless Veterans’
Reintegration Program
Grantee #3

IN 5

If the participant is receiving services from a third HVRP grantee, Record the first five
numbers of the DOL Grant number. (Should be provided by the local HVRP grantee/service
provider making the referral.)
Leave blank if data element does not apply to the participant.

00000

314

Reason the participant is being
served by a third HVRP grantee

IN 2

Record 1 if the participant stated the grantee is no longer a DOL grantee.
Record 2 if the participant stated the services provided were not capable to his needs.
Record 3 if the participant left the service area of grantee #2.
Record 4 if the participant lost touch with the HVRP counselor #2 and recruited by HVRP
grantee #3

01= If the participant stated the grantee is
no longer a DOL grantee.
02= If the participant stated the services
provided were not capable to his needs.
03= If the participant left the service area
of grantee #2.
04=If the participant lost touch with the
HVRP counselor #2 and recruited by HVRP
grantee #3

315

Other Significant Barrier to
Employment

IN 1

Record 1 if the veteran or eligible person has a significant barrier to employment not
captured elsewhere.
Record 0 if there is no other
significant barrier to employment.

1 = Yes, Other
0 = No

Apprenticeship

SCSEP

Incumbent Worker
(Adult/DW Funded)

1 = Yes
0 = No

IN 1

H1B

Record 1 if the participant is a veteran who is enrolled in the Homeless Veterans’
Reintegration Program (HVRP), Incarcerated Veterans Transition Program (IVTP), or
Homeless Female Veterans and Veterans with Families (HFVVWF) Reintegration Program in
their area.
Record 0 if the participant does not meet the condition described above.
Leave blank if data element does not apply to the participant.

Homeless Veteran

CODE VALUE

Job Corps

IN 1

308

DATA ELEMENT DEFINITIONS/INSTRUCTIONS

YouthBuild

Reentry Employment
Opportunities (REO)
(Youth)

Homeless Veterans'
Reintegration Program
Participant

DATA TYPE/
FIELD LENGTH

(DWG)
TAA

Reentry Employment
Opportunities (REO)
(Adult)

Indian and Native
American Program (INA)

National Farmworker
Jobs Program (NFJP)

WIOA Adults

WIOA Dislocated
Workers

309

DATA ELEMENT NAME

WIOA Youth
Dislocated Worker
Grants

Wagner-Peyser

Reportable Individual2

REQUIREMENTS BY PROGRAM OF PARTICIPATION1

DATA
ELEMENT
NO.

A participant who served in the active military, naval, or air service, and who was discharged 1 = Yes
or released from such service under conditions other than dishonorable, and who lacks a
0 = No
fixed, regular, and adequate night time residence. This definition includes any participant
who has a primary night time residence that is a publicly or privately operated shelter for
temporary
accommodation; an institution providing temporary residence for participants intended to be
institutionalized; or a public or private place not designated for or ordinarily used as a regular
sleeping accommodation for human beings. This definition does not include an participant
imprisoned or detained under an Act of Congress or State law. An participant who may be
sleeping in a temporary accommodation while away from home should not, as a result of
that alone, be recorded as homeless.
Record 1 if the participant meets the conditions described above.
Record 0 if the participant does not meet the conditions described above.
Leave blank if this data element does not apply to the participant

NOTE: The rationale for this data element is that certain significant barriers to employment
are captured in other data elements. For instance, “special disabled” or “disabled veteran” is
captured in #303, “homeless veterans” is captured in #308; “recently separated” is captured
in #304; “ex-offender” is captured in #801, “no secondary school diploma…” is captured in
#408, and “low income” is captured in #802.
Leave blank if this data element does not apply to the participant

*Rows highlighted in blue represent data elements specific to the Departments of Education and Labor Joint WIOA Participant Individual Record Layout.

Page 3 of 53

DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)

Record 1 if participant is the spouse of a member of the Armed Forces on active duty (as
defined in section 101(d)(1) of title 10, United States Code).
Record 0 if the participant does not meet any one of the conditions described above.

1 = Yes
0= No

Demonstration Grants

Apprenticeship

SCSEP

Incumbent Worker
(Adult/DW Funded)

H1B

Job Corps

Jobs for Veterans' State
Grants (JVSG)

YouthBuild

Reentry Employment
Opportunities (REO)
(Youth)

Reentry Employment
Opportunities (REO)
(Adult)

Indian and Native
American Program (INA)

(DWG)
TAA

National Farmworker
Jobs Program (NFJP)

IN 1

WIOA Youth
Dislocated Worker
Grants

Active Duty Military Spouse

CODE VALUE

WIOA Adults

316

DATA ELEMENT DEFINITIONS/INSTRUCTIONS

WIOA Dislocated
Workers

DATA TYPE/
FIELD LENGTH

Wagner-Peyser

DATA ELEMENT NAME

Reportable Individual2

REQUIREMENTS BY PROGRAM OF PARTICIPATION1

DATA
ELEMENT
NO.

SECTION A.04 - EMPLOYMENT AND EDUCATION INFORMATION
400

Employment Status at Program
Entry
(WIOA)

IN 1

Record 1 if the participant, at program entry, (a) is currently performing any work at all as a 1 = Employed
paid employee, (b) is currently performing any work at all in his or her own business,
2 = Employed, but Received Notice of
profession, or farm, (c) is currently performing any work as an unpaid worker in an enterprise Termination of Employment or Military
operated by a member of the family, or (d) is one who is not working, but currently has a job Separation is pending
or business from which he or she is temporarily absent because of illness, bad weather,
3 = Not in labor force
vacation, labor-management dispute, or personal reasons, whether or not paid by the
0 = Unemployed
employer for time-off, and whether or not seeking another job.
Record 2 if the participant, at program entry, is a person who, although employed, either (a)
has received a notice of termination of employment or the employer has issued a Worker
Adjustment and Retraining Notification (WARN) or other notice that the facility or enterprise
will close, or (b) is a transitioning service member (i.e., within 12 months of separation or 24
months of retirement).
Record 3 if the participant, at program entry, is not in the labor force (i.e., those who are not
employed and are not actively looking for work, including those who are incarcerated).
Record 0 if the participant, at program entry, is not employed but is seeking employment,
makes specific effort to find a job, and is available for work.

401

UC Eligible Status

IN 1

Record 1 if the participant is a person who (a) filed a claim and has been determined eligible 1 = Claimant Referred by RESEA
for benefit payments under one or more State or Federal Unemployment Compensation (UC) 2 = Claimant Referred by WPRS
programs and whose benefit year or compensation, by reason of an extended duration
3 = Claimant Not Referred by RESEA or
period, has not ended and who has not exhausted his/her benefit rights, and (b) received
WPRS
staff-assisted services provided by the Reemployment Services and Eligibility Assessment
4 = Exhaustee
(RESEA) program.
5 = Claimant is Exempt
Record 2 if the participant is a person who (a) filed a claim and has been determined eligible
for benefit payments under one or more State or Federal Unemployment Compensation (UC) 0 = Neither Claimant nor Exhaustee
programs and whose benefit year or compensation, by reason of an extended duration
period, has not ended and who has not exhausted his/her benefit rights, and (b) was referred
to service through the state's Worker Profiling and Reemployment Services (WPRS) system.
Record 3 if the participant is a person who meets condition 2 (a) described above, but was
not referred to service through the state's WPRS system or did not receive a RESEA provided
staff-assisted service.
Record 4 if the participant meets condition 2(a), but has exhausted all UC benefit rights for
which he/she has been determined eligible, including extended supplemental benefit rights.
Record 5 if the participant is claimant who is exempt from normal work search requirements
according state law, and does not have to perform work search activities.
Record 0 if the participant was neither a UC Claimant nor an Exhaustee.
Leave blank if this data element does not apply to the participant.

402

Long-Term Unemployed at
Program Entry
(WIOA)

IN 1

Record 1 if the participant, at program entry, has been unemployed for 27 or more
consecutive weeks.
Record 0 if the participant does not meet the condition described above.

403

Occupational Code of Most
Recent Employment Prior to
Participation
(if available)

AN 8

Record the 8-digit occupational code that best describes the participant's employment using 00000000
the O*Net Version 4.0 (or later versions) classification system. This information is based on
the most recent job held before participating in the program.
Leave blank if occupational code is not available or not known, or the data element does not
apply.

1 = Yes, Unemployed ≥ 27 consecutive
weeks
0 = No

Additional Notes: This information must be based on the most recent job held prior to
participating in the program and only applies to adults, and dislocated workers. If all 8 digits
of the occupational skills code are not collected, record as many digits as are available. If the
participant had multiple jobs, use the occupational skills code of the job where the
participant earned the highest gross wage.

404

Industry Code of Employment
1st Quarter Prior to
Participation

IN 6

Record the 4 to 6-digit industry code that best describes the participant's employment using 000000
the North American Industrial Classification System (NAICS). If the participant had multiple
jobs, then the NAICS associated with the highest gross wage should be reported.
Enter 999999 if 'Wages 1st Quarter Prior to Participation Quarter exist and NAICS Code is not
known.
Leave blank if this data element does not apply to the person.

405

Industry Code of Employment
2nd Quarter Prior to
Participation

IN 6

Record the 4 to 6-digit industry code that best describes the participant's employment using 000000
the North American Industrial Classification System (NAICS). If the participant had multiple
jobs, then the NAICS associated with the highest gross wage should be reported.
Enter 999999 if 'Wages 2nd Quarter Prior to Participation Quarter exist and NAICS Code is
not known.
Leave blank if this data element does not apply to the person.

406

Industry Code of Employment
3rd Quarter Prior to
Participation

IN 6

Record the 4 to 6-digit industry code that best describes the participant's employment using 000000
the North American Industrial Classification System (NAICS). If the participant had multiple
jobs, then the NAICS associated with the highest gross wage should be reported.
Enter 999999 if 'Wages 3rd Quarter Prior to Participation Quarter exist and NAICS Code is not
known.
Leave blank if this data element does not apply to the person.

407

Highest School Grade
Completed at Program Entry
(WIOA)

IN 2

Use the appropriate code to record the highest school grade completed by the participant at 1 – 12 = Number of school grades
program entry.
completed
Record 1 – 12 for the number of school grades completed by the participant.
0 = No school grades completed
Record 0 if no school grades were completed.

408

Highest Educational Level
Completed at Program Entry
(WIOA)

IN 1

Use the appropriate code to record the highest educational level completed by the
1 = Attained secondary school diploma
participant at program entry.
2 = Attained a secondary school
Record 1 if the participant attained equivalency
a secondary school diploma.
3 = The participant with a disability
Record 2 if the participant attained a secondary school equivalency.
receives a certificate of
Record 3 if the participant has a disability and attained a certificate of
attendance/completion as a result of
attendance/completion as a result of successfully completing an Individualized Education
successfully completing an Individualized
Program (IEP).
Education Program (IEP)
Record 4 if the participant completed one of more years of postsecondary education.
4 = Completed one of more years of
Record 5 if the participant attained a postsecondary certification, license, or educational
postsecondary education
certificate (non-degree).
5 = Attained a postsecondary technical or
Record 6 if the participant attained an Associate's degree.
vocational certificate (non-degree)
Record 7 if the participant attained a Bachelor’s degree.
6 = Attained an Associate's degree
Record 8 if the participant attained a degree beyond a Bachelor's degree.
7 = Attained a Bachelor's degree

level was completed.

Record 0 if no educational

8 = Attained a degree beyond a Bachelor's
degree

Completed

0 = No Educational Level

409

School Status at Program Entry
(WIOA)

IN 1

Record 1 if the participant, at program entry, has not received a secondary school diploma or 1 = In-school, secondary school or less
its recognized equivalent and is attending any primary or secondary school (including
2 = In-school, Alternative School
elementary, intermediate, junior high school, whether full or part-time), or is between school 3 = In-school, Postsecondary school.
terms and intends to return to school.
4 = Not attending school or Secondary
Record 2 if the participant, at program entry, has not received a secondary school diploma or School Dropout
its recognized equivalent and is attending an alternative high school or an alternative course 5 = Not attending school; secondary school
of study approved by the local educational agency whether full or part-time, or is between graduate or has a recognized equivalent
school terms and is enrolled to return to school.
6 = Not attending school; within age of
Record 3 if the participant, at program entry, has received a secondary school diploma or its compulsory school attendance
recognized equivalent and is attending a postsecondary school or program (whether full or
part-time), or is between school terms and is enrolled to return to school.
Record 4 if the participant, at program entry, is not within the age of compulsory school
attendance; and is no longer attending any school and has not received a secondary school
diploma or its recognized equivalent.
Record 5 if the participant, at program entry, is not attending any school and has either
graduated from secondary school or has attained a secondary school equivalency.
Record 6 if the participant, at program entry, is within the age of compulsory school
attendance, but is not attending school and has not received a secondary school diploma or
its recognized equivalent.

410

Date of Actual Dislocation

DT 8

Record the participant's date of actual dislocation from employment. This date is the last
day of employment at the dislocation job.
Leave blank if there is no dislocation job (e.g., displaced homemaker) or this data element
does not apply to the participant.

411

Most Recent Date of Qualifying
Separation

DT 8

Record the participant's most recent date of separation from trade-impacted employment YYYYMMDD
that qualifies the participant to receive benefits and/or services under the Trade Act.
Leave blank if there is no qualifying separation date or the separation date is the same as the
Date of Actual Dislocation or this data element does not apply to the participant.

412

Tenure with Employer at
Separation

IN 3

Record the total number of months that the participant was employed with the employer of 000
record as of the participant's most recent qualifying date of separation. Employment of at
least one day but less than one month should be recorded as "1".
Leave blank if this data element does not apply to the participant.

YYYYMMDD

*Rows highlighted in blue represent data elements specific to the Departments of Education and Labor Joint WIOA Participant Individual Record Layout.

Page 4 of 53

DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)

Migrant and Seasonal
Farmworker Designation as
defined at 20 CFR 651.10

IN 1

Record 1 if the participant is a seasonal farmworker, meaning an individual who is
1 = Seasonal Farmworker
employed, or was employed in the past 12 months, in farmwork (as described at 20 CFR
2 = Migrant
651.10) of a seasonal or other temporary nature and is not required to be absent overnight 0 = No
from their permanent place of residence. Labor is performed on a seasonal basis where,
ordinarily, the employment pertains to, or is of the kind exclusively performed at certain
seasons, or periods of the year and which, from its nature, may not be continuous or carried
on throughout the year. Workers, who move from one seasonal activity to another, while
employed in farm work, are employed on a seasonal basis even though they may continue to
be employed during a major portion of the year. Workers are employed on other temporary
basis where they are employed for a limited time only or their performance is contemplated
for a particular piece of work, usually of short duration. Generally, employment which is
contemplated to continue indefinitely is not temporary.

Demonstration Grants

Apprenticeship

SCSEP

Incumbent Worker
(Adult/DW Funded)

H1B

Job Corps

Jobs for Veterans' State
Grants (JVSG)

YouthBuild

Reentry Employment
Opportunities (REO)
(Youth)

Reentry Employment
Opportunities (REO)
(Adult)

Indian and Native
American Program (INA)

(DWG)
TAA

National Farmworker
Jobs Program (NFJP)

WIOA Youth
Dislocated Worker
Grants

CODE VALUE

WIOA Adults

DATA ELEMENT DEFINITIONS/INSTRUCTIONS

WIOA Dislocated
Workers

DATA TYPE/
FIELD LENGTH

Wagner-Peyser

413

DATA ELEMENT NAME

Reportable Individual2

REQUIREMENTS BY PROGRAM OF PARTICIPATION1

DATA
ELEMENT
NO.

Record 2 if the participant is a migrant farmworker, meaning a seasonal farmworker (as
defined above) who travels to the job site so that the farmworker is not reasonably able to
return to their permanent residence within the same day.
Record 0 if the participant does not meet the condition described above.
Leave blank if this data element does not apply to the individual.

SECTION A.05 - PUBLIC ASSISTANCE INFORMATION
600

Temporary Assistance to
Needy Families (TANF)

IN 1

Record 1 if the participant is listed on the welfare grant or has received cash assistance or
other support services from the TANF agency in the last six months prior to participation in
the program.
Record 0 if the participant does not meet the condition described above.
Leave blank if this data element does not apply to the participant.

601

Exhausting TANF Within 2
Years

IN 1

Record 1 if the participant, at program entry, is within 2 years of exhausting lifetime eligibility 1 = Yes
under part A of Title IV of the Social Security Act (42 U.S.C. 601 et seq.), regardless of
0 = No
whether receiving these benefits at program entry.
9 = Not Applicable
Record 0 if the participant does not meet the condition described above.
Record 9 if
the data element does not apply to the participant (i.e., the participant has never received
TANF, or if the participant has already exhausted lifetime TANF eligibility).

1 = Yes
0 = No

(Part A Title IV of the Social
Security Act) at Program Entry
(WIOA)
602

Supplemental Security
Income(SSI) / Social Security
Disability Insurance (SSDI)

IN 1

Record 1 if the participant is receiving or has received SSI under Title XVI of the Social
1 = SSI
Security Act in the last six months prior to participation in the program.
2 = SSDI
Record 2 if the participant is receiving or has received SSDI benefit payments under Title XIX 3 = Both SSI and SSDI
of the Social Security Act in the last six months prior to participation in the program.
4 = SSI and Ticket Holder
Record 3 if the participant is receiving or has received both SSI and SSDI in the last six months 5 = SSDI and Ticket Holder
prior to participation in the program.
6 = Both SSI and SSDI and A Ticket Holder
Record 4 if the participant is receiving or has received SSI under Title XVI of the Social
0 = No
Security Act in the last six months prior to participation in the program and is a Ticket to
Work Program Ticket Holder issued by the Social Security Administration.
Record 5 if the participant is receiving or has received SSDI benefit payments under Title XIX
of the Social Security Act in the last six months prior to participation in the program and is a
Ticket to Work Program Ticket holder issued by the Social Security Administration.
Record 6 if the participant is receiving or has received both SSI and SSDI in the last six months
prior to participation in the program and is a Ticket to Work Program Ticket holder issued by
the Social Security Administration.
Record 0 if the participant does not meet any of the conditions described above.

603

Supplemental Nutrition
Assistance Program (SNAP)

IN 1

Record 1 if the participant is receiving assistance through the Supplemental Nutrition
Assistance Program (SNAP) under the Food and Nutrition Act of 2008 (7 USC 2011 et seq.)

participant does not meet the above criteria.
604

Other Public Assistance
Recipient

IN 1

1 = Yes
0 = No

Record 0 if the

Record 1 if the participant is a person who is receiving or has received cash assistance or
other support services from one of the following sources in the last six months prior to
participation in the program: General Assistance (GA) (State/local government), or Refugee
Cash Assistance (RCA). Do not include foster child payments.
Record 0 if the participant does not meet the above criteria.
Leave blank if this data element does not apply to the participant.

1 = Yes
0 = No

SECTION A.06 - ADDITIONAL YOUTH CHARACTERTISTICS
701

Pregnant or Parenting Youth

IN 1

Record 1 if the participant is a youth who is pregnant, or an individual (male or female) who
is providing custodial care for one or more dependents under age 18.
Record 0 if the participant does not meet the conditions described above.
Leave blank if the data is not available.

1 = Yes
0 = No

702

Youth Who Needs Additional
Assistance

IN 1

Record 1 if the participant is an out-of-school youth who requires additional assistance to
enter or complete an educational program, or to secure and hold employment or an inschool youth who requires additional assistance to complete an educational program or to
secure or hold employment as defined by State or local policy. If the State Board defines a
policy, the policy must be included in the State Plan.
Record 0 if the participant does not meet the conditions described above.
Leave blank if this data element does not apply to the participant.

1 = Yes
0 = No

704

Foster Care Youth Status at
Program Entry
(WIOA)

IN 1

Record 1 if the participant, at program entry, is a person aged 24 or under who is currently in 1 = Yes
foster care or has aged out of the foster care system.
0 = No
Record 0 if the participant does not meet the conditions described above.

*Rows highlighted in blue represent data elements specific to the Departments of Education and Labor Joint WIOA Participant Individual Record Layout.

Page 5 of 53

DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)

(DWG)
TAA

Demonstration Grants

Jobs for Veterans' State
Grants (JVSG)

Apprenticeship

YouthBuild

SCSEP

Reentry Employment
Opportunities (REO)
(Youth)

Incumbent Worker
(Adult/DW Funded)

Reentry Employment
Opportunities (REO)
(Adult)

H1B

Indian and Native
American Program (INA)

Job Corps

National Farmworker
Jobs Program (NFJP)

WIOA Youth
Dislocated Worker
Grants

CODE VALUE

WIOA Adults

DATA ELEMENT DEFINITIONS/INSTRUCTIONS

WIOA Dislocated
Workers

DATA TYPE/
FIELD LENGTH

Wagner-Peyser

DATA ELEMENT NAME

Reportable Individual2

REQUIREMENTS BY PROGRAM OF PARTICIPATION1

DATA
ELEMENT
NO.

SECTION A.07 - ADDITIONAL REPORTABLE CHARACTERISTICS
800

Homeless participant,
Homeless Children and Youths,
or Runaway Youth at Program
Entry
(WIOA)

IN 1

Record 1 if the participant, at program entry:
1 = Yes
(a) Lacks a fixed, regular, and adequate nighttime residence; this includes a participant who: 0 = No
(i) is sharing the housing of other persons due to loss of housing, economic hardship, or a
similar reason;
(ii) is living in a motel, hotel, trailer park, or campground due to a lack of alternative
adequate accommodations;
(iii) is living in an emergency or transitional shelter;
(iv) is abandoned in a hospital; or
(v) is awaiting foster care placement;
(b) Has a primary nighttime residence that is a public or private place not designed for or
ordinarily used as a regular sleeping accommodation for human beings, such as a car, park,
abandoned building, bus or train station, airport, or camping ground;
(c) Is a migratory child who in the preceding 36 months was required to move from one
school district to another due to changes in the parent’s or parent’s spouse’s seasonal
employment in agriculture, dairy, or fishing work; or
(d) Is under 18 years of age and absents himself or herself from home or place of legal
residence without the permission of his or her family (i.e., runaway youth).

This definition does not include a participant imprisoned or detained under an Act of
Congress or State law. A participant who may be sleeping in a temporary accommodation
while away from home should not, as a result of that alone, be recorded as homeless.
Record 0 if the participant does not meet the conditions described above.
Note: WIOA youth who meet the definition of homeless as defined in WIOA section
681.210(c)(5) and 681.220(d)(4) are reported in this data element.

801

Ex-Offender Status at Program
Entry
(WIOA)

IN 1

Record 1 if the participant, at program entry, is a person who either (a) has been subject to 1 = Yes
any stage of the criminal justice process for committing a status offense or delinquent act, or 0 = No
(b) requires assistance in overcoming barriers to employment resulting from a record of
arrest or conviction.
Record 0 if the participant does not meet any one of the conditions described above.
Record 9 if the participant did not

disclose.

not disclose

9 = Did

802

Low Income Status at Program
Entry
(WIOA)

IN 1

Record 1 if the participant, at program entry, is a person who:
1 = Yes
(a) Receives, or in the 6 months prior to application to the program has received, or is a
0 = No
member of a family that is receiving or in the past 6 months prior to application to the
program has received:
(i) Assistance through the supplemental nutrition assistance program (SNAP) under the Food
and Nutrition Act of 2008 (7 USC 2011 et seq.);
(ii) Assistance through the temporary assistance for needy families program under part A of
Title IV of the Social Security Act (42 USC 601 et seq.);
(iii) Assistance through the supplemental security income program under Title XVI of the
Social Security Act (42 USC 1381); or
(iv) State or local income-based public assistance.
(b) Is in a family with total family income that does not exceed the higher of the poverty line
or 70% of the lower living standard income level;
(c) Is an individual who receives, or is eligible to receive a free or reduced price lunch under
the Richard B. Russell National School Lunch Act (42 USC 1751 et seq.);
(d) Is a foster child on behalf of whom State or local government payments are made;
(e) Is an participant with a disability whose own income is the poverty line but who is a
member of a family whose income does not meet this requirement;
(f) Is a homeless participant or a homeless child or youth or runaway youth (see Data
Element #800); or
(g) Is a youth living in a high-poverty area.
Record 0 if the participant does not meet the criteria presented above.

803

English Language Learner at
Program Entry
(WIOA)

IN 1

Record 1 if the participant, at program entry, is a person who has limited ability in speaking, 1 = Yes
0 = No
reading, writing or understanding the English language and also meets at least one of the
following two conditions (a) his or her native language is a language other than English, or (b)
he or she lives in a family or community environment where a language other than English is
the dominant language.
Record 0 if the participant does not meet the conditions described above.

804

Basic Skills Deficient/Low
Levels of Literacy at Program
Entry

IN 1

Record 1 if the participant is, at program entry:
A) a youth, who has English reading, writing, or computing skills at or below the 8th grade
level on a generally accepted standardized test; or
B) a youth or adult, who is unable to compute and solve problems, or read, write, or speak
English at a level necessary to function on the job, in the participant’s family, or in society.

1 = Yes
0 = No

805

Cultural Barriers at Program
Entry

IN 1

1 = Yes
0 = No

Record 0 if the participant does not meet the conditions described above.

Record 1 if the participant, at program entry, perceives him or herself as possessing
attitudes, beliefs, customs or practices that influence a way of thinking, acting or working
that may serve as a hindrance to employment.
Record 0 if the participant does not meet the conditions described above.
Record 9 if the participant did not self-identify.

Participant did not self-identify
Single Parent at Program Entry
(WIOA)

IN 1

807

Displaced Homemaker at
Program Entry
(WIOA)

IN 1

Record 1 if the participant, at program entry, has been providing unpaid services to family
1 = Yes
members in the home and who:
0 = No
(A)(i) has been dependent on the income of another family member but is no longer
supported by that income; or (ii) is the dependent spouse of a member of the Armed Forces
on active duty (as defined in section 101(d)(1) of title 10, United States Code) and whose
family income is significantly reduced because of a deployment (as defined in section 991(b)
of title 10, United States Code, or pursuant to paragraph (4) of such section), a call or order
to active duty pursuant to a provision of law referred to in section 101(a)(13)(B) of title 10,
United States Code, a permanent change of station, or the service-connected (as defined in
section 101(16) of title 38, United States Code) death or disability of the member; and
(B) is unemployed or underemployed and is experiencing difficulty in obtaining or
upgrading employment.
Record 0 if the participant does not meet the conditions described above.

808

Migrant and Seasonal
Farmworker Status

IN 1

Record 1 if the participant, at program entry, is a low-income individual (i) who for the 12
1 = Seasonal Farmworker Adult
consecutive months out of the 24 months prior to application for the program involved, has 2 = Migrant Farmworker Adult
been primarily employed in agriculture or fish farming labor that is characterized by chronic 3= MSFW Youth
unemployment or underemployment; and (ii) faces multiple barriers to economic self4= Dependent Adult
sufficiency.
5= Dependent Youth
Record 2 if the participant, at program entry, is a seasonal farmworker and whose
0 = No
agricultural labor requires travel to a job site such that the farmworker is unable to return to
a permanent place of residence within the same day.
Record 3 if the participant is a migrant farmworker or seasonal farmworker (as defined
above) aged 14-24.
Record 4 if the participant is an adult program participant and a dependent (as defined in 20
CFR 685.110) of the individual described as a seasonal or migrant seasonal farmworker
above.
Record 5 if the participant is a youth program participant and a dependent (as defined in 20
CFR 685.110) of the individual described as a seasonal or migrant seasonal farmworker
above.

self-identify.

1 = Yes
0 = No

Record 9 if the participant did not
Participant did not self-identify

806

Record 1 if the participant, at program entry, is single, separated, divorced or a widowed
individual who has primary responsibility for one or more dependent children under age 18
(including single pregnant women).
Record 0 if the participant does not meet the condition described above.

9=
R

*Note: This element is used both by the NFJP Program eligibility status type and by other
programs to identify participants with this (WIOA sec. (3) defined) barrier to employment.

SECTION B - ONE STOP CENTER PROGRAM PARTICIPATION INFORMATION
900

Date of Program Entry
(WIOA)

DT 8

Record the date on which an individual became a participant as referenced in 20 CFR 677.150 YYYYMMDD
satisfying applicable programmatic requirements for the provision of services.
Leave blank if this data element does not apply.

901

Date of Program Exit
(WIOA)

DT 8

Record the last date the participant received services that are not self-service, information- YYYYMMDD
only, or follow up services. Record this last date of receipt of services only if there are no
future services, that are not self-service, information-only, or follow up services, planned
from the program. For Titles I, II and III, record the last date of funded service(s). For
Vocational Rehabilitation programs, record the date when the participant's record of service
is closed pursuant to 34 CFR 361.43 or 361.56.

902

Date of First Case
Management and Employment
Service

DT 8

Record the date on which the participant begins receiving his/her first case management and
employment service funded by a program following a determination of eligibility to
participate in the program.

903

Adult
(WIOA)

IN 1

Record 1 if the participant received services under WIOA section 133(b)(2)(A) as an individual 1 = Yes, Local Formula
who is not less than age 18 at the time of program entry.
2 = Yes, Statewide
Record 2 if the participant received services under WIOA section 133(a)(1).
3 = Yes, Both Local Formula and Statewide
Record 3 if the participant received services under WIOA sections 133(b)(2)(A) and 133(a)(1). 4 = Reportable Individual
Record 4 if the individual has demonstrated an intent to use program services and meets one 0 = No
of the following criteria--(A) Individuals who provide identifying information;
(B) Individuals who only use the self-service system; or
(C) Individuals who only receive information-only services or activities.
Record 0 if the participant did not receive services under the condition described above.

904

Dislocated Worker
(WIOA)

IN 1

Record 1 if the participant received services under WIOA Section 133(b)(2)(B) as a person
1 = Yes, Local Formula
who—
2 = Yes, Statewide
(A)(i) has been terminated or laid off, or who has received a notice of termination or layoff, 3 = Yes, Both Local Formula and Statewide
from employment; (ii)(I) is eligible for or has exhausted entitlement to unemployment
4 = Reportable Individual
compensation; or (II) has been employed for a duration sufficient to demonstrate, to the
0 = No
appropriate entity at a one-stop center referred to in section 121(e), attachment to the
workforce, but is not eligible for unemployment compensation due to insufficient earnings or
having performed services for an employer that were not covered under a State
unemployment compensation law; and (iii) is unlikely to return to a previous industry or
occupation;
(B)(i) has been terminated or laid off, or has received a notice of termination or layoff, from
employment as a result of any permanent closure of, or any substantial layoff at, a plant,
facility, or enterprise; (ii) is employed at a facility at which the employer has made a general
announcement that such facility will close within 180 days; or (iii) for purposes of eligibility to
receive services other than training services described in WIOA Sec 134(c)(3), career services
described in WIOA Sec 134(c)(2)(A)(xii), or supportive services, is employed at a facility at
which the employer has made a general announcement that such facility will close;
(C) was self-employed (including employment as a farmer, a rancher, or a fisherman) but is
unemployed as a result of general economic conditions in the community in which the
participant resides or because of natural disasters;
(D) is a displaced homemaker; or
(E)(i) is the spouse of a member of the Armed Forces on active duty (as defined in section
101(d)(1) of title 10, United States Code), and who has experienced a loss of employment as
a direct result of relocation to accommodate a permanent change in duty station of such
member; or (ii) is the spouse of a member of the Armed Forces on active duty and who
meets the criteria described in WIOA Section 3(16)(B).
Record 2 if the participant received services under WIOA section 133(a).
Record 3 if the participant received under WIOA sections 133(b)(2)(B) and 133(a).

Leave blank if this data element does not apply to the participant.
R

*Rows highlighted in blue represent data elements specific to the Departments of Education and Labor Joint WIOA Participant Individual Record Layout.

Page 6 of 53

DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)

Record 4 if the individual has demonstrated an intent to use program services and meets one
of the following criteria--(A) Individuals who provide identifying information;
(B) Individuals who only use the self-service system; or
(C) Individuals who only receive information-only services or activities.
Record 0 if the participant did not receive services under the condition described above.
905

Youth

Demonstration Grants

Apprenticeship

SCSEP

Incumbent Worker
(Adult/DW Funded)

H1B

Job Corps

Jobs for Veterans' State
Grants (JVSG)

YouthBuild

Reentry Employment
Opportunities (REO)
(Youth)

Reentry Employment
Opportunities (REO)
(Adult)

Indian and Native
American Program (INA)

(DWG)
TAA

National Farmworker
Jobs Program (NFJP)

WIOA Youth
Dislocated Worker
Grants

CODE VALUE

WIOA Adults

DATA ELEMENT DEFINITIONS/INSTRUCTIONS

WIOA Dislocated
Workers

DATA TYPE/
FIELD LENGTH

Wagner-Peyser

DATA ELEMENT NAME

Reportable Individual2

REQUIREMENTS BY PROGRAM OF PARTICIPATION1

DATA
ELEMENT
NO.

IN 1

Record 1 if the participant received services under WIOA section 128(b).
Record 2 if the participant received services under WIOA section 128(a).
Record 3 if the participant received services under WIOA sections 128(b) and 128(a).
Record 4 If the individual fail to complete the program requirements for eligibility or for
participation.
Record 0 if the participant did not receive services under the conditions described above.

1 = Yes, Local Formula
2 = Yes, Statewide
3 = Yes, Both Local Formula and Statewide
4 = Youth Reportable Individual
0 = No

YYYYMMDD

(WIOA)
906

Date of First WIOA Youth
Service

DT 8

Record the date on which the participant began receiving his/her first WIOA youth service
(i.e. 1 of the 14 youth program elements in WIOA §129(c)(2)).
Leave blank if the participant did not receive services funded by the WIOA Youth program.

907

Recipient of Incumbent
Worker
Training

IN 1

908

Rapid Response

IN 1

Record 1 if the participant received Incumbent Worker training services under WIOA section 1 = Statewide 15% and/or Rapid Response
134(a)(3)(A)(i) and/or 134(a)(2)(A)(i).
25% only
Record 2 if the participant received Incumbent Worker training services by Local Formula
2 = Local Formula only (20%)
funds under WIOA section 134(d)(4).
3 = Both Statewide and Local Formula
Record 3 if the participant received Incumbent Worker training services under both
4 = H-1B funded grant
Statewide funds (Governor’s Reserve and/or Rapid Response) WIOA section 134(a)(3)(A)(i) 5 = DWG funded grant
and/or 134(a)(2)(A)(i) and Local Formula funds under WIOA section 134(d)(4).
6 = NFJP funded grant
Record 4 if the participant received Incumbent Worker training services under H1B.
7 = Apprenticeship appropriated funded
Record 5 if the participant received incumbent Worker training services under a National
grant
Dislocated Worker Grant (DWG) (WIOA section 170).
0 = No
Record 6 if the participant received Incumbent Worker training services under a National
Farmworker Job Program (NFJP)(WIOA section 167).
Record 7 if the participant received Incumbent Worker training services under an grant
funded through apprenticeship appropriated funds.
Record 0 if the participant did not receive services under the condition described above, or
received services by a local area with statewide funds passed down from the state to the
local area.
Record 1 if the participant participated in rapid response activities authorized at WIOA
1 = Yes
section 134(a)(2)(A)(i)(l).
0 = No
Record 0 if the participant did not receive services under the condition described above.
9 = Unknown
Record 9 if grantee is unable to track enrollment in the program.
Leave blank if this data element does not apply to the participant.

909

Rapid Response (Additional
Assistance)

IN 1

Record 1 if the individual participated in a program by WIOA section 134(a)(2)(A)(i)(ll).
Record 0 if the participant did not participate in a program or otherwise receive services
under the condition described above or received services by a local area with statewide
funds passed down from the state to the local area.
Record 9 if grantee is unable to track enrollment in the program.
Leave blank if this data element does not apply to the individual.

910

Adult Education
(WIOA)

IN 1

Record 1 if the participant received services under WIOA Title II defined as academic
1 = Yes
instruction and education services below the postsecondary level that increases an
0 = No
individual’s ability to--9 = Unknown
(A) read, write, and speak in English and perform mathematics or other activities necessary
for the attainment of a secondary school diploma or its recognized equivalent;
(B) transition to postsecondary education and training; and
(C) obtain employment.
Record 0 if the participant did not receive any services under the conditions described above.
Record 9 if the grantee is unable to track enrollment in the program.

IN 1

Record 1 if the participant received services under title I, chapter 4, subtitle C of WIOA.
Record 2 if the individual received reportable individual services (as defined in program
specific guidance).
Record 0 if the individual did not receive any services under the conditions described above.
Record 9 if grantee is unable to track enrollment in the program.

AN 14

Record the 14 character grant number if the participant received services under WIOA Title I- XXXXXXXXXXXXXX
D, Section 167. The grant number should be entered in the following format without dashes:
Two alphabetic characters representing the grant program code-Five numeric charactersTwo numeric characters representing the fiscal year when the grant was awarded-Two
numeric characters identifying the type of grant awarded-One alphabetic character
identifying the relevant agency at ETA-Two numeric characters identifying the state that
received the grant was served under (AA-12345-12-55-A-26). If the grant number is
unknown, please enter 99999999999999.

911

Job Corps

1 = Yes
0 = No
9 = Unknown

1 = Yes
2 = Reportable Individual
0 = No
9 = Unknown

(WIOA)
912

National Farmworker Jobs
Program

Leave blank if the participant did not receive services funded by this program.

913

Indian and Native American
Programs

IN 1

914

Veterans' Programs

IN 2

Record 1 if the participant received services from a Disabled Veterans Outreach Program
specialist (DVOP specialist).
Record 2 if the participant received services from a Local Veterans Employment
Representative (LVER).
Record 0 if the participant did not receive services under any of the conditions described
above.
Record 9 if grantee is unable to track enrollment in the program.

915

TAA Petition Number

AN 29

XXXXXXXXX
Record the petition number (and full alphabetical suffix, if applicable) of the certification
which applies to the participant's group. If there is more than one petition number, list all
petition numbers in the order in which they were received delimited by a pipe character (i.e.
|). If there are more than three petition numbers, list the first petition and the most recent
two petition numbers.
Leave blank if this data element does not apply to the participant.

916

Vocational Education

IN 1

Record 1 if the participant received services under the Carl D. Perkins Vocational and Applied 1 = Yes
Technology Education Act (20 USC 2301 et seq.).
0 = No
Record 0 if the participant did not receive any services under the condition described above. 9 = Unknown

Record 1 if the participant received services under WIOA Title I-D, Section 166
Record 2 if the individual has demonstrated an intent to use program services and meets one
of the following criteria--(A) Individuals who provide identifying information;
(B) Individuals who only use the self-service system; or
(C) Individuals who only receive information-only services or activities.

1 = Yes
2 = Reportable Individual

Leave blank if the participant did not receive services funded by this program.
1 = Yes, DVOP specialist
2 = Yes, LVER specialist
0 = No
9 = Unknown

Record 9 if unknown.
Leave blank if this data element does not apply to the participant.

917

Vocational Rehabilitation
(WIOA)

IN 1

1 = Yes
Record 1 if the participant received services under parts A and B of title I of the
Rehabilitation Act of 1973 (29 USC 720 et seq.), WIOA title IV, and Sec. 411(B)(15) defined as 2 = VR&E
transition services for students with disabilities, that facilitate the transition from school to 3 = Both VR and VR&E
0 = No
postsecondary life, such as achievement of an employment outcome in competitive
9 = Unknown
integrated employment, or pre-employment transition services.
Record 2 if the participant received services from the Vocational Rehabilitation and
Employment (VR&E) Program authorized by 38 USC Chapter 31.
Record 3 if the participant received services from both vocational rehabilitation programs.
Record 0 if the participant did not receive any services under the conditions described above.

918

Wagner-Peyser Employment
Service
(WIOA)

IN 1

Record 1 if the participant received services under the Wagner-Peyser Act (29 USC 49 et seq.) 1 = Yes
Record 2 if the individual has demonstrated an intent to use program services and meets one 2 = Reportable Individual
of the following criteria--0 = No
(A) Individuals who provide identifying information;
9 = Unknown
(B) Individuals who only use the self-service system; or
(C) Individuals who only receive information-only services or activities.
Record 0 if the participant did not receive services under the Wagner-Peyser Act.
Record 9 if the grantee is unable to track enrollment in the program.

919

YouthBuild
(WIOA)

AN 14

XXXXXXXXXXXXXX
Record the 14 character grant number if the participant received services under the
YouthBuild Program as authorized under WIOA section 171 The grant number should be
entered in the following format without dashes: Two alphabetic characters representing the
grant program code-Five numeric characters-Two numeric characters representing the fiscal
year when the grant was awarded-Two numeric characters identifying the type of grant
awarded-One alphabetic character identifying the relevant agency at ETA-Two numeric
characters identifying the state that received the grant was served under (AA-12345-12-55A-26). If the grant number is unknown, please enter all 9s.

Record 9 if unknown.
R

Leave blank if the participant did not receive services funded by this program.

920

Senior Community Service
Employment Program

AN 14

Record the 14 character grant number if the participant received services under Title V of the XXXXXXXXXXXXXX
Older Americans Act of 2006, the Senior Community Service Employment Program (SCSEP).
The grant number should be entered in the following format without dashes: Two alphabetic
characters representing the grant program code-Five numeric characters-Two numeric
characters representing the fiscal year when the grant was awarded-Two numeric characters
identifying the type of grant awarded-One alphabetic character identifying the relevant
agency at ETA-Two numeric characters identifying the state that received the grant was
served under (AA-12345-12-55-A-26). If the grant number is unknown, please enter
99999999999999.

Leave blank if the participant did not receive services funded by this program.

921

Employment and Training
Services Related to SNAP

IN 1

Record 1 if the participant received employment and training (E&T) services from the
1 = Yes
Supplemental Nutrition Assistance Program (SNAP) (7 USC 2015(d)(4)) - NOTE: This refers to 0 = No
the SNAP E&T program, NOT simply a SNAP recipient.
Record 0 if the participant did not receive any services under the condition described above.
Leave blank if it is not known.

922

Other WIOA or Non-WIOA
Programs

IN 1

Record 1 if the participant received services from any other WIOA or non-WIOA program not 1 = Yes, Other WIOA or Non-WIOA
listed above that provided the participant with services during their period of participation. Programs
Record 2 if the participant received services from the Intellectual and/or Developmental
2 = I/DD, MH or other disability programs
Disability Program, Mental Health Program, or any other Employment First State Leadership 0 = No
Mentoring Program (EFSLMP) during the period of participation.
Record 0 if the participant did not receive any services under either of the conditions
described above.

*Rows highlighted in blue represent data elements specific to the Departments of Education and Labor Joint WIOA Participant Individual Record Layout.

Page 7 of 53

DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)

Demonstration Grants

Apprenticeship

H1B

Job Corps

SCSEP

Jobs for Veterans' State
Grants (JVSG)

Incumbent Worker
(Adult/DW Funded)

YouthBuild

Reentry Employment
Opportunities (REO)
(Youth)

Reentry Employment
Opportunities (REO)
(Adult)

Indian and Native
American Program (INA)

(DWG)
TAA

National Farmworker
Jobs Program (NFJP)

Record 01 if the participant exits the program because he or she has become incarcerated in 01 = Institutionalized
a correctional institution or has become a resident of an institution or facility providing 24- 02 = Health/Medical
hour support such as a hospital or treatment center during the course of receiving services as 03 = Deceased
a participant.

WIOA Youth
Dislocated Worker
Grants

CODE VALUE

WIOA Adults

IN 2

DATA ELEMENT DEFINITIONS/INSTRUCTIONS

WIOA Dislocated
Workers

Other Reasons for Exit
(WIOA)

DATA TYPE/
FIELD LENGTH

Wagner-Peyser

923

DATA ELEMENT NAME

Reportable Individual2

REQUIREMENTS BY PROGRAM OF PARTICIPATION1

DATA
ELEMENT
NO.

Record 02 if the participant exits the program because of medical treatment and that
treatment is expected to last longer than 90 days and precludes entry into unsubsidized
employment or continued participation in the program.
04 =
Record 03 if the participant is deceased.
Reserve Forces called to Active Duty
Record 04 if the participant exits the program because the participant is a member of the
05 = Foster Care
National Guard or other reserve military unit of the armed forces and is called to active duty 06 = Ineligible
for at least 90 days.
07 = Criminal Offender
Record 05 if the participant is in the foster care system as defined in 45 CFR 1355.20(a), and 00 = No
exits the program because the participant has moved from the area as part of such a
program or system (Youth participants only).
Record 06 if the participant, who was determine to be eligible, is later determined not a have
met eligibility criteria. NOTE: This circumstance applies only to the VR program, in which
participant eligibility is routinely revisited during the participation period. For titles I, II, and
III program eligibility is determined at the time an individual becomes a participant.
Record 07 if the participant is a criminal offender in a correctional institution under section
225 of WIOA.
Record 00 if the participant meets none of the above conditions.

924

TAA Application Date

DT 8

Record the date on which the individual first applied for Trade Act services/benefits under
the applicable certification.

YYYYMMDD

925

Date of First TAA Benefit or
Service

DT 8

Record the date of the first Trade funded benefit or service received after the participant was YYYYMMDD
determined eligible to participate.

926

TAA Liable/Agent State
Identifier

IN 1

Record 1 if the reporting State is serving the participant exclusively as a liable state. The
definition for liable state can be found under 20 CFR 617.26(a).
Record 2 if the reporting State is serving the participant as an agent state. The definition for
agent state can be found under 20 CFR 617.26(b).
Record 0 if the reporting State is both the paying state for UI (liable) as well as the State
providing services (agent).
Leave blank if the individual is not a participant in the TAA Program

1 = Liable State
2 = Agent State
0 = Both

927

TAA Date of Eligibility
Determination

DT 8

Record the date upon which the individual was determined to be (or not) an adversely
affected worker.

YYYYMMDD

928

Determined Eligible for TAA

IN1

Record 1 if the individual was determined eligible for the Trade Program.
Record 0 if the individual was determined not eligible.
Leave blank if the data element does not apply to the individual.

1 = Yes
0 = No

929

Benefit Under Prior
Certification Last 10 Years
(TAA)

IN 1

Record 1 if the participant received a benefit under a prior certification in any of the previous 1 = Yes
10 fiscal years.
0 = No
Record 0 if the participant did not receive any services under the condition described above
Leave blank if the individual is not a TAA participant.

930

Pay-For-Performance

IN 1

Record 1 if the participant received training services from a WIOA Title I service provider
1 = Yes
engaged in a contract with a local board which includes pay-for-performance strategies.
0 = No
Record 0 if the participant did not received services described under the condition described
above.

931

Apprenticeship Program

IN1

Record 1 if the participant entered into a Registered Apprenticeship Program (RAP) or if the 1 = RAP
participant was a registered apprentice at the time of program entry.
2 = IRAP
Record 2 if the participant entered into an Industry-Recgonized Apprenticeship Program
3 = Other
(IRAP) or if the participant was participating in an Industry-Recognized Apprenticeship at the 4 = None
time of program entry.
Record 3 if the participant entered into an apprenticeship program that is neither a RAP or
an IRAP.
Record 4 if the participant did not enter an apprenticeship during program participation or
was not participating in any apprenticeship program at the time of program entry.

932

National Dislocated Worker
Grants
(DWG)

IN 1

Record 1 if the participant received services under WIOA Title I-D, Section 170.
1 = Yes, NDWG Participant
Record 2 if the individual has demonstrated an intent to use program services and meets one 2 = Reportable Individual
of the following criteria--(A) Individuals who provide identifying information;
(B) Individuals who only use the self-service system; or
(C) Individuals who only receive information-only services or activities.
Record 0 if the participant did not receive any services under the condition described above.
0 = No
Record 9 if grantee is unable to track
enrollment in the program.

933

Date of First DWG Service

DT 8

Record the date on which the participant began receiving his/her first service funded by the YYYYMMDD
DWG program following a determination of eligibility to participate in the program.
Leave blank if the participant did not receive services funded by the DWG program.

934

Rapid Response Event Number

AN 13

Record the 13digit unique number of the event through which rapid response services were XXXXXXXXXXXXXX
provided to the participant. This unique identification number is the same one provided to
the state or local area through the USDOL Rapid Response Information Network. Until such
time as this system is operational, states are encouraged to voluntarily report this
information using the following format XX000000000XX. The first two characters are the
state postal code. The next four characters are the Program Year. The next five characters
are the event number, numbered sequentially starting at 00001 each program year. The two
last character are letter A through Z allowing for multiple service events to be associated
with the same larger response event, or AA and AB for the 27th and 28th service events if
applicable. For example, the first Rapid Response Event Number in Ohio for Program Year
2016 would be OH201600001A.

935

Accountability Exit Status

IN 1

Record 1 if the participant either disclosed an invalid social security number (SSN) or chose
not to disclose a SSN.
Record 2 if the participant retired from employment.
Record 0 or leave blank if none of the above conditions apply.

936

Reentry Employment
Opportunities (Adult)

AN 14

Record the 14 character grant number if the participant received services under the Reentry XXXXXXXXXXXXXX
Employment Opportunities (Adult) program. The grant number should be entered in the
following format without dashes: Two alphabetic characters representing the grant program
code-Five numeric characters-Two numeric characters representing the fiscal year when the
grant was awarded-Two numeric characters identifying the type of grant awarded-One
alphabetic character identifying the relevant agency at ETA-Two numeric characters
identifying the state that received the grant was served under (AA-12345-12-55-A-26). If the
grant number is unknown, please enter 99999999999999.

1 = Invalid SSN or failed to disclosed SSN
2 = Retirement
0 or Blank = None of the above conditions
apply

Leave blank if the participant did not receive services funded by this program.

937

Reentry Employment
Opportunities (Youth)

AN 14

Record the 14 character grant number if the participant received services under the Reentry XXXXXXXXXXXXXX
Employment Opportunities (Youth) program. The grant number should be entered in the
following format without dashes: Two alphabetic characters representing the grant program
code-Five numeric characters-Two numeric characters representing the fiscal year when the
grant was awarded-Two numeric characters identifying the type of grant awarded-One
alphabetic character identifying the relevant agency at ETA-Two numeric characters
identifying the state that received the grant was served under (AA-12345-12-55-A-26). If the
grant number is unknown, please enter 99999999999999.

Leave blank if the participant did not receive services funded by this program.

938

H-1B

AN 14

XXXXXXXXXXXXXX
Record the 14 character grant number if the participant received services under any H-1B
funded program. The grant number should be entered in the following format without
dashes: Two alphabetic characters representing the grant program code-Five numeric
characters-Two numeric characters representing the fiscal year when the grant was
awarded-Two numeric characters identifying the type of grant awarded-One alphabetic
character identifying the relevant agency at ETA-Two numeric characters identifying the
state that received the grant was served under (AA-12345-12-55-A-26). If the grant number
is unknown, please enter 99999999999999.

Leave blank if the participant did not receive services funded by this program.

939

Individual With A Disability
Individualized Education
Program Participant

IN 1

For those participants where Individual With A Disability (WIOA) = 1:
Record 1 if the participant currently has an Individualized Education Program/Special
Education Services while attending Secondary School.
Record 2 if the participant formerly had an Individualized Education Program/Special
Education Services while attending Secondary School.
Record 0 or leave blank if neither condition applies

1 = Current IEP
2 = Previous IEP
0 or Blank = Neither condition applies

An Individualized Education Program (IEP) is a plan used to ensure that students with
disabilities eligible to receive special education and related services under the Individuals
with Disabilities Education Act receive services tailored to meet their unique needs in the
least restrictive environment to prepare them for further education, employment, and
independent living. 34 C.F.R. §300.340. To be eligible the student generally must be
between ages 3 and 21, have a qualifying disability in one of the following 13 categories that
impacts their educational performance and be in need of special education and related
services:
1. autism;
2. deaf-blindness;
3. deafness;
4. emotional disturbance;
5. hearing impairment;
6. intellectual disability;
7. multiple disabilities;
8. orthopedic impairment;
9. other health impairment;
10. specific learning disability;
11. speech or language impairment;
12. traumatic brain injury; or
13. visual impairment (including blindness

*Rows highlighted in blue represent data elements specific to the Departments of Education and Labor Joint WIOA Participant Individual Record Layout.

Page 8 of 53

DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)

940

Individual With A Disability
Section 504 Plan

IN 1

For those participants where Individual With A Disability (WIOA) = 1:
Record 1 if the participant has a Section 504 plan.
Record 0 if the participant does not meet the condition described above.

1 = Yes
0 = No
Blank = Does not apply

Demonstration Grants

Apprenticeship

SCSEP

Incumbent Worker
(Adult/DW Funded)

H1B

Job Corps

Jobs for Veterans' State
Grants (JVSG)

YouthBuild

Reentry Employment
Opportunities (REO)
(Youth)

Reentry Employment
Opportunities (REO)
(Adult)

Indian and Native
American Program (INA)

(DWG)
TAA

National Farmworker
Jobs Program (NFJP)

WIOA Youth
Dislocated Worker
Grants

CODE VALUE

WIOA Adults

DATA ELEMENT DEFINITIONS/INSTRUCTIONS

WIOA Dislocated
Workers

DATA TYPE/
FIELD LENGTH

Wagner-Peyser

DATA ELEMENT NAME

Reportable Individual2

REQUIREMENTS BY PROGRAM OF PARTICIPATION1

DATA
ELEMENT
NO.

Leave blank if the condition does not apply to the participant.
Section 504, of the Rehabilitation Act, 29 U.S.C. § 794, is a federal law that protects students
with disabilities that interfere with their ability to learn or access school programs from
discrimination by schools receiving Federal financial assistance. Under Section 503 students
are entitled to receive a free and appropriate education comparable to students without
disabilities. A Section 504 Plan can be used to get reasonable accommodations for an
individual with a disability that falls outside of the 13 disability categories required under
IDEA, or who does not need special education and related services. A 504 plan outlines how
the individual’s specific needs will be met through accommodations, modifications and other
services.

941

National Farmworker Jobs
Program (NFJP)

IN 1

Record 1 if the participant received services that required significant involvement under
WIOA Title I-D, Section 167

1 = Yes, NFJP Participant
2 = Reportable Individual

Record 2 if the individual has demonstrated an intent to use program services and meets one
of the following criteria--(A) Individuals who only provide identifying information; or
(B) Individuals who only receive related assistance services that do not require significant
involvement.

0 = No

Record 0 if the participant did not receive any services under the condition described above.
enrollment in the program.

Leave blank if grantee is unable to track

SECTION C - ONE STOP SERVICES AND ACTIVITIES
SECTION C.01 - GENERAL SERVICES OVERVIEW
1000

Date of First Basic Career
Service
(Self-Service/Informationonly)

DT 8

YYYYMMDD
Record the first date a job seeker accessed self-services/information-only services or
activities during the reporting period, either in a physical location or remotely via the use of
electronic technologies. Self-Service does not uniformly apply to all virtually accessed
services. For example, virtually accessed services that provide a level of support beyond
independent job or information seeking on the part of the reportable individual would not
qualify as self-service. Information-only activities or services may be either self-service or
staff assisted.

1001

Date of First Basic Career
Service
(Staff-Assisted)

DT 8

Record the first date the participant received any staff-assisted basic services (includes any YYYYMMDD
career service under WIOA section 134(c)(2)(A)(i)-(xi) that is not provided via self-service or
information-only services and activities)".
Leave blank if the participant
did not receive a staff-assisted basic career service.

1002

Most Recent Date Received
Basic Career Services
(Self-Service/Information-Only)

DT 8

Record the most recent date a job seeker accessed self-services/information-only services or YYYYMMDD
activities during the reporting period, either a physical location or remotely via the use of
electronic technologies. Self-Service does not uniformly apply to all virtually accessed
services; For example, virtual accessed services that provide a level of support above
independent job or information seeking on the part of a reportable individual/participant
would not qualify as self-service. Information-only activities or services may be either selfservice or staff assisted.
Leave blank if the reportable individual/participant did not access a self-service/informationonly basic career service.

1003

Most Recent Date Received
Basic Career Services
(Staff-Assisted)

DT 8

Record the most recent date on which the participant received any basic career service
(includes any career service under WIOA Section 134(c)(2)(A)(i)-(xi) that is not provided via
self-service or information services and activities).
Leave blank if the participant did not receive a basic career service with significant staff
involvement.

1004

Date of Most Recent Career
Service
(WIOA)

DT 8

1005

Most Recent Date Received
Staff-Assisted Services (DVOP
specialist)

1006

Date Referred to Department
of Veterans Affairs Vocational
Rehabilitation and
Employment Program
Date of Most Recent
Reportable Individual Contact

YYYYMMDD

Record the date on which career services (both basic and individualized) were last received
(excluding self-services, information services or activities, or follow-up services).
Leave blank if the participant did not receive career services.

YYYYMMDD

DT 8

Record the most recent date on which the participant received any career service provided
by a DVOP specialist.
Leave blank if the participant did not receive a service with significant staff involvement or
this data element does not apply to the participant.

YYYYMMDD

DT 8

Record the most recent date on which the participant was referred to the Department of
Veterans Affairs Vocational Rehabilitation and Employment Program.

YYYYMMDD

DT 8

Record the most recent date on which the job seeker had reportable individual level contact, YYYYMMDD
including provision of identifying information or enrollment, with one or more applicable
programs.

Leave blank if the reportable
individual/participant accessed no self-services/information-only basic career services.

1007

SECTION C.02 - BASIC CAREER SERVICES
1100

Most Recent Date Accessed
Information-Only Activities

DT 8

YYYYMMDD
Record the most recent date on which the reportable individual/participant accessed
information-only services or activities. Information-only services or activities provide readily
available information that does not require an assessment by a staff member of the
individual’s skills, education, or career objectives.
Leave blank if the reportable individual/participant did not access information-only activities.

1101

Most Recent Date of SelfService Activities

DT 8

Record the most recent date a job seeker accessed self-services during the reporting period, YYYYMMDD
either a physical location or remotely via the use of electronic technologies. Self-Service does
not uniformly apply to all virtually accessed services; For example, virtual accessed services
that provide a level of support above independent job or information seeking on the part of
a reportable individual/participant would not qualify as self-service.
Leave blank if the reportable individual/participant did not access a self-service basic career
service.

1102

Most Recent Date Received
Staff-Assisted Career Guidance
Services

DT 8

Record the most recent date on which the participant received career guidance services with YYYYMMDD
significant staff involvement. Career guidance services include the provision of information
(Including information on local performance and eligible training providers), materials,
suggestions, or advice intended to assist the job seeker in making occupation or career
decisions.
Leave blank if the participant did not receive a career guidance service.

1103

Most Recent Date Received
Workforce Information
Services

DT 8

Record the most recent date that the reportable individual/participant received workforce YYYYMMDD
information services including information on state and local labor market conditions
industries, occupations and characteristic of the workforce; area business identified skills
needs; employer wage and benefit trends; short and long term industry and occupational
projections; worker supply and demand; and job vacancies survey results. Workforce
information also includes local employment dynamics information such as workforce
availability; business turnover rates; job creation; and job identification of high growth and
high demand industries.
Leave blank if the reportable individual/participant did not receive a workforce information.
service.

1104

Most Recent Date Received
Staff-Assisted Job Search
Activities

DT 8

YYYYMMDD
Record the most recent date that the participant was provided job search activities with
significant staff involvement, and which are designed to help the participant plan and carry
out a successful job hunting strategy. The services include resume preparation assistance, job
search workshops, job finding clubs, and development of a job search plan.
"Resume Assistance" - Providing instructions on the content and format of resumes and
cover letters and providing assistance in the development and production of the same.
"Job Search Workshops" - An organized activity that provides instructions on resume writing,
application preparation, interviewing skills, and/or job lead development.
"Job Finding Clubs" - Have all the elements of a Job Search Workshop, plus a period of
structured application where participants attempt to obtain jobs.
"Job Search Planning" - Development of a plan (not necessarily a written plan) that includes
the necessary steps and timetables to achieve employment in specific occupational, industry,
or geographic area.

Leave blank if the participant did not receive a job search activity with significant staff
involvement.
Additional Note: This definition excludes participants who receive workforce information
services or attend a TAP employment workshop. Those services will be collected and
reported separately.

1105

Most Recent Date Referred to
Employment

DT 8

Indicate the most recent date that the participant received a referral to employment which
included significant staff involvement. A referral to employment is (a) the act of bringing to
the attention of an employer a job seeker or group of registered job seekers who are
available for a job and (b) the record of such a referral.
Leave blank if the participant did not receive a referral to employment.

YYYYMMDD

1106

Most Recent Date Referred to
Federal Training

DT 8

YYYYMMDD
Record the most recent date that the participant was referred to a training program
supported by the Federal Government, such as WIOA-funded projects, TAA, Adult Education,
Vocational Rehabilitation and Job Corps.
Leave blank if the participant did not receive a referral to federal training.

1107

Most Recent Date Placed in
Federal Training

DT 8

YYYYMMDD
Record the most recent date on which the participant entered any training program
supported by the Federal Government, such as WIOA-funded projects, TAA, Adult Education,
Vocational Rehabilitation and Job Corps.
Leave blank if the participant did not enter any training program supported by the Federal
Government.

1108

Most Recent Date Referred to
Federal Job

DT 8

Record the most recent date that the participant was referred to a job opening filed with a
placement office by a department or agency of the Federal Government or other entity
under the jurisdiction of the U.S. Office of Personnel Management. For example, a job
posting with USAJOBS.
Leave blank if the participant did not receive a referral to a Federal job.

YYYYMMDD

1109

Most Recent Date Referred to
Federal Contractor Job

DT 8

YYYYMMDD
Record the most recent date that the participant who is a disabled veteran, campaign
veteran, or recently separated veteran was referred to a job opening listed by an employer
identified as a Federal contractor.
Leave blank if the participant did not receive a referral to a job opening listed by an employer
identified as a Federal contractor.

1110

Most Recent Date Entered Into
Federal Job

DT 8

Record the most recent date a job seeker entered into a job filed with a placement office by YYYYMMDD
a department or agency or other entity under the jurisdiction of the U.S. Office of Personnel
Management. Leave blank if the participant was not placed into a federal job.

1111

Most Recent Date Entered Into
Federal Contractor Job

DT 8

Record the most recent date a job seeker who is either a special disabled veteran, campaign YYYYMMDD
veteran, or recently separated veteran entered into a Federal Contractor Job.

Leave blank if the participant was not placed into a federal contractor job.

1112

Most Recent Date Received
Unemployment Insurance (UI)
Claim Assistance

DT 8

Indicate the most recent date a job seeker was provided meaningful assistance in filing a UI
claim.
Leave blank if the
participant did not receive unemployment insurance claim assistance.

YYYYMMDD

*Rows highlighted in blue represent data elements specific to the Departments of Education and Labor Joint WIOA Participant Individual Record Layout.

Page 9 of 53

DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)

Record the most recent date a job seeker was referred to Other Federal/State Assistance.
This may include Supplemental Nutrition Assistance Program (SNAP) benefits, Temporary
Assistance for Needy Families (TANF), health insurance assistance, child support assistance,
tax preparation support, and any other Federal or State assistance programs.

YYYYMMDD

Demonstration Grants

Incumbent Worker
(Adult/DW Funded)

Jobs for Veterans' State
Grants (JVSG)

Reentry Employment
Opportunities (REO)
(Youth)

Reentry Employment
Opportunities (REO)
(Adult)

Indian and Native
American Program (INA)

National Farmworker
Jobs Program (NFJP)

WIOA Youth
Dislocated Worker
Grants

Apprenticeship

SCSEP

H1B

Job Corps

YouthBuild

(DWG)
TAA

CODE VALUE

WIOA Adults

DT 8

DATA ELEMENT DEFINITIONS/INSTRUCTIONS

WIOA Dislocated
Workers

Most Recent Date Referred to
Other Federal/State Assistance

DATA TYPE/
FIELD LENGTH

Wagner-Peyser

1113

DATA ELEMENT NAME

Reportable Individual2

REQUIREMENTS BY PROGRAM OF PARTICIPATION1

DATA
ELEMENT
NO.

Leave blank if the participant was not referred to Other Federal/State assistance.

1114

Referred to Jobs for Veterans
State Grants (JVSG) Services

IN 1

Record 1 if the participant was referred to JVSG services due to significant barrier to
1 = Referred due to significant barrier to
employment.
employment
Record 2 if the participant was referred to JVSG services due to TSM identified as in need of 2 = Referred due to TSM identified as in
individualized career services.
need of individualized career services
Record 3 if the participant was referred to JVSG services as wounded, ill, or injured located in 3 = Referred as wounded, ill, or injured
a military treatment facility, or his or her caregiver.
located in a military treatment facility, or
Record 4 if the participant was referred to JVSG services for reasons other than those listed his or her caretaker
above.
4 = Other
Record 5 if the participant was referred to JVSG due to serving in the military during the
5 = Vietnam-era veteran
Vietnam era of August 1964 to May 1975.
0 = Not Referred
Record 0 if the participant was not referred to JVSG services.
Leave blank if this data element does not apply to the participant.

1115

Referred to Department of
Veterans Affairs (VA) Services

IN 1

Record 1 if the participant was referred for Vocational Rehabilitation and Employment
(VR&E) determinations.
Record 2 if the participant was referred to Post-9/11 GI Bill benefits.

1 = VR&E
2 = Post 9/11 GI Bill
3 = Montgomery GI Bill
4 = Post 9/11 GI Bill and Montgomery GI
Record 3 if the participant was referred to Montgomery GI Bill benefits.
Bill
Record 4 if the participant was referred to both the Post-9/11 GI Bill and to the Montgomery 5 = All other referrals for VA services
GI Bill.
Record 5 for all other referrals for services from the Department of Veteran’s Affairs (VA).
These include referrals for PTSD and TBI treatment and substance abuse assistance to
identify the most common.
Leave blank if this data element does not apply to the participant.

1116

Most Recent Date Received
Staff-Assisted Basic Career
Services (Other)

DT 8

YYYYMMDD
Record the most recent date on which the participant received basic career services
requiring a significant expenditure of staff involvement, if said basic career service is not
otherwise recorded in data elements 1102-1115. These additional basic career services may
include, but are not limited to, (a) reemployment services; (b) federal bonding program; (c)
job development contacts; (d) referrals to educational services; and (e) tax credit eligibility
determination.
Leave blank if the participant did not receive any other basic career services.

SECTION C.03 - INDIVIDUALIZED CAREER SERVICES
1200

Date of First Individualized
Career Service

DT 8

Record the first date the participant received any individualized career service on or after the YYYYMMDD
date of participation. Individualized Career Services include development of an Individual
Employment Plan, Pre-Vocational Services, provision of comprehensive skills and career
assessments, internships or work experiences, financial literacy services, English as Second
Language Services, or any other service that comprises a significant amount of staff time with
an individual participant as described in WIOA sec. 134(c)(2)(xii).
Leave blank if the participant did not receive any individualized career service or this data
element does not apply to the individual.

1201

Most Recent
Date Received Individualized
Career Service

DT 8

Record the most recent date on which the participant received individualized career services YYYYMMDD
as described in WIOA sec. 134(c)(2)(xii).

1202

Date Individual Employment
Plan Created

DT 8

Record the date on which the participant's Individual Employment Plan (IEP) was created or YYYYMMDD
otherwise established to identify the participant's employment goals, their appropriate
achievement objectives, and the appropriate combination of services for the participant to
achieve the employment goals.
Leave blank if an employment plan was not created for the
participant, or if the individual is not a participant.

1203

Most Recent Date Received
Internship or Work Experience
opportunities

DT 8

YYYYMMDD
Record the most recent date on which the participant received an internship or work
experience opportunity directly linked to a career.
Leave blank if the participant did not receive an internship or work experience opportunity or
this data element does not apply to the participant.

1205

Type of Work Experience

IN 1

If the participant received work experience, record the appropriate code to indicate the type 1 = Summer employment/Internships
of work experience provided to the participant.
during the summer (WIOA Youth)
Record 1 if the participant participated in summer employment or an internship during the 2 = Employment opportunities, including
summer months (WIOA Youth).
internships, not limited to summer months
Record 2 if the participant participated in an internship or employment opportunity during 3 = Pre-apprenticeship programs
the non-summer months or if it extends beyond the summer months.
4 = Job shadowing
Record 3 if the participant participated in a pre-apprenticeship program.
5 = On-the-Job Training (WIOA Youth)
Record 4 if the participant participated in job shadowing.
6 = Transitional Job (WIOA Adult,
Record 5 if the participant participated in on-the-job training (WIOA Youth).
Dislocated Worker, and Dislocated Worker
Record 6 if the participant participated in a transitional job, as defined in WIOA Section
Grants)
134(d)(5).
7 = Other work experience activities
Record 7 if the participant participated in another type of work experience not covered in 1 0 = Did Not Participate in these activities
through 5.
Record 0 if the participant did not participate in a work experience.
Leave blank if this data element does not apply to the participant.

NOTE: Code Value 6 should only be selected when other work experience opportunities are
provided that are not captured elsewhere. This code value is also for use with Adult,
Dislocated Worker, and Dislocated Worker Grants programs only.
NOTE: If employment opportunities not limited to summer months are part of a preapprenticeship program, or if on-the-job training for WIOA Youth is part of a preapprenticeship program, choose Code 3 for pre-apprenticeship.

1206

Date Received Financial
Literacy Services

DT 8

YYYYMMDD
Record the date, at any time during participation in the program, that the participant
received any financial literacy services. They may include services that help with creating
budgets, initiate checking and savings accounts at banks, applying for and managing loans
and credit cards, learning about credit reports and credit scores, and identifies identity theft.
Leave blank if this data element does not apply to the participant.

1207

Date Received English as
Second Language Services

DT 8

YYYYMMDD
Record the date, at any time during participation in the program, that the participant
received any English as a second language service or training. ESL services are those services
provided to participants whose primary language is not English. These services are designed
to increase the English language proficiency of the participant so they can attain training
and/or employment success.
Leave blank if this data element does not apply to the participant.

1210

Received
Pre-Vocational Activities

DT 8

Record the date at any time during the individual’s participant in the program that they
received short-term prevocational services, including development of learning skills,
communication skills, interviewing skills, punctuality, personal maintenance skills, and
professional conduct to prepare individuals for unsubsidized employment or training.
Leave blank if this data element does not apply to the participant.

YYYYMMDD

1211

Transitional Jobs

IN 2

Record 1 if the participant received work experience at a transitional job as described in
WIOA Section 134(d)(5).
Record 0 if the participant did not receive transitional jobs training as described above.

1 = Transitional Job
0 = No

1213

Most Recent Date Received
Individualized Career Service
(DVOP)

DT 8

YYYYMMDD
Record the most date on which the participant received individualized career services
(excluding case management) from a DVOP specialist, as described as "intensive services" in
Veteran's Program Letter 07-10. This includes the provision of a combination of a) a
comprehensive assessment and b) the development of an participant employment plan.
Upon receipt of both of these services, the participant can be reported as receiving a single
instance of individualized career services. Please note that states should not report provision
of adult basic education and literacy activities as part of this specification. Receipt of
individualized career services with significant staff involvement also does not require prior
participation in "career services."
Leave blank if the participant did not receive Individualized Career Services or this data
element does not apply to the participant.

1214

Most Recent Date Received
Job Search Activities (DVOP)

DT 8

Record the most recent date that a participant was provided job search activities which are
designed to help the participant plan and carry out a successful job hunting strategy by a
DVOP staff person. The services include resume preparation assistance, job search
workshops, job finding clubs, and development of a job search plan.
Leave blank if the participant did not receive a job search activity or this data element does
not apply to the participant.

YYYYMMDD

1215

Most Recent Date Referred to
Employment (DVOP)

DT 8

Record the most recent date that a participant was referred to employment by a DVOP staff YYYYMMDD
person. A referral to employment is (a) the act of bringing to the attention of an employer a
job seeker or group of registered job seekers who are available for a job and (b) the record of
such a referral.
Leave blank if the participant did not receive a referral to employment or this data element
does not apply to the participant.

1216

Most Recent Date Referred to
Federal Training (DVOP)

DT 8

YYYYMMDD
Record the most recent date that a participant was referred by a DVOP staff person to a
training program supported by the Federal Government, such as WIOA-funded projects, TAA,
NAFTA, and Job Corps. This definition does include DVA-OJT.
Leave blank if the participant did not receive a referral to Federal training or this data
element does not apply to the participant.

1217

Most Recent Date Referred to
Federal Job (DVOP)

DT 8

YYYYMMDD
Record the most recent date that the participant was referred by a DVOP staff person to a
job opening filed with a placement office by a department or agency of the Federal
government or other entity under the jurisdiction of the U.S. Office of Personnel
Management.
Leave blank if the participant did not receive a referral to a Federal job or this data element
does not apply to the participant.

1218

Most Recent Date Referred to
Federal Contractor Job
(DVOP)

DT 8

YYYYMMDD
Record the most recent date that the participant who is a disabled veteran, campaign
veteran, or recently separated veteran was referred by a DVOP staff person to a job opening
listed by an employer identified as a Federal contractor.
Leave blank if the participant did not receive a referral to a job opening listed by an employer
identified as a Federal contractor or this data element does not apply to the participant.

1219

Most Recent Date Received
Other Staff-Assisted Basic
Career Services
(DVOP)

DT 8

YYYYMMDD
Record the most recent date on which the individual received other services requiring a
significant expenditure of DVOP staff time. These additional career services may include, but
are not limited to: (a) reemployment services; (b) federal bonding program; (c) job
development contacts; (d) referrals to educational services; and (e) tax credit eligibility
determination.
Leave blank if the participant did not receive any other career services with significant staff
involvement.

1220

Most Recent Date Received
Career Guidance Services
(DVOP)

DT 8

Record the most recent date that a participant received career guidance services, which
includes the provision of information, materials, suggestions, or advice by DVOP staff
intended to assist the job seeker in making occupation or career decisions.
Leave blank if the participant did not receive a career guidance service.

YYYYMMDD

*Rows highlighted in blue represent data elements specific to the Departments of Education and Labor Joint WIOA Participant Individual Record Layout.

Page 10 of 53

DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)

Demonstration Grants

Apprenticeship

SCSEP

Incumbent Worker
(Adult/DW Funded)

H1B

Job Corps

Jobs for Veterans' State
Grants (JVSG)

YouthBuild

Reentry Employment
Opportunities (REO)
(Youth)

Reentry Employment
Opportunities (REO)
(Adult)

Indian and Native
American Program (INA)

(DWG)
TAA

National Farmworker
Jobs Program (NFJP)

WIOA Youth
Dislocated Worker
Grants

CODE VALUE

WIOA Adults

DATA ELEMENT DEFINITIONS/INSTRUCTIONS

WIOA Dislocated
Workers

DATA TYPE/
FIELD LENGTH

Wagner-Peyser

DATA ELEMENT NAME

Reportable Individual2

REQUIREMENTS BY PROGRAM OF PARTICIPATION1

DATA
ELEMENT
NO.

1221

Most Recent Date Entered
Federal Job
(DVOP)

DT 8

Indicate the most recent date a job seeker entered into a job filed with a placement office by YYYYMMDD
a department or agency or other entity under the jurisdiction of the U.S. Office of Personnel
Management (DVOP).
Leave blank if the participant did not begin a federal job.

1222

Most Recent Date Entered
Federal Contractor Job
(DVOP)

DT 8

Indicate the most recent date a job seeker who is either a special disabled veteran, campaign YYYYMMDD
veteran, or recently separated veteran entered into a Federal Contractor Job (DVOP).
Leave blank if the participant did not begin working in a Federal Contractor Job.

*Rows highlighted in blue represent data elements specific to the Departments of Education and Labor Joint WIOA Participant Individual Record Layout.

Page 11 of 53

DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)

Demonstration Grants

H1B

Job Corps

Apprenticeship

Jobs for Veterans' State
Grants (JVSG)

SCSEP

YouthBuild

Incumbent Worker
(Adult/DW Funded)

Reentry Employment
Opportunities (REO)
(Youth)

Reentry Employment
Opportunities (REO)
(Adult)

Indian and Native
American Program (INA)

(DWG)
TAA

National Farmworker
Jobs Program (NFJP)

WIOA Youth
Dislocated Worker
Grants

CODE VALUE

WIOA Adults

DATA ELEMENT DEFINITIONS/INSTRUCTIONS

WIOA Dislocated
Workers

DATA TYPE/
FIELD LENGTH

Wagner-Peyser

DATA ELEMENT NAME

Reportable Individual2

REQUIREMENTS BY PROGRAM OF PARTICIPATION1

DATA
ELEMENT
NO.

SECTION C.04 - TRAINING SERVICES
1300

Received Training
(WIOA)

IN 1

Record 1 if the participant received training services as defined by program specific guidance. 1 = Yes
0 = No
Record 0 if the participant did not receive training services.

1301

Eligible Training Provider Name - Training Service #1

AN 75

Enter the name of the eligible training provider where the participant received training.

XXXXXXXXXXXX

Leave blank if this data element does not apply to the participant.

1302

(WIOA)
Date Entered Training #1

DT 8

YYYYMMDD
Record the date on which the participant's first training service actually began.
Leave blank if the participant did not receive a first training service or this data element does
not apply to the participant.

1303

(WIOA)
Type of Training Service #1

IN 2

Use the appropriate code to indicate the type of approved training being provided to the
participant.
NOTE: If OJT or Skill Upgrading is being provided as part of a Registered Apprenticeship
program, choose Code 09.
NOTE: Code 06 should only be utilized when other codes are clearly not appropriate.

01 = On the Job Training (non-WIOA
Youth).
02 = Skill Upgrading
03 = Entrepreneurial Training (non-WIOA
Youth)
04 = ABE or ESL (contextualized or other) in
conjunction with Training
05 = Customized Training
Leave blank if this 06 = Occupational Skills Training (nonWIOA Youth)
07 = ABE or ESL (contextualized or other)
NOT in conjunction with training (funded
by Trade Adjustment Assistance only)
08 = Prerequisite Training
09 = Registered Apprenticeship
10 = Youth Occupational Skills Training

Record 00 if the participant did not receive a training service.
(WIOA)

data element does not apply to the participant.

11 = Other Non-Occupational-Skills
Training
12 = Job Readiness Training in conjunction
with other training
00 = No Training Service

1304

Eligible Training Provider Program of Study by Potential
Outcome

IN 9

Enter the participant's Program of Study for the Eligible Training Provider.
1 = A program of study leading to an
A program of study is synonymous with a “program of training services” as defined at 20 CFR industry-recognized certificate or
part 680.420. A program of training services is one or more courses or classes, or a
certification
structured regimen that provides the services in 20 CFR part 680.200 and leads to:
2 = A program of study leading to a
(a) An industry-recognized certificate or certification, a certificate of completion of a
certificate of completion of a registered
registered apprenticeship, a license recognized by the State involved or the Federal
apprenticeship
Government, an associate or baccalaureate degree, or community college certificate of
3 = A program of study leading to a license
completion;
recognized by the State involved or the
(b) Consistent with § 680.350, a secondary school diploma or its equivalent;
Federal Government
(c) Employment; or
4 = A program of study leading to an
(d) Measurable skill gains toward a credential described in paragraph (a) or (b) of this section associate degree
or employment.
5 = A program of study leading to a
baccalaureate degree
Record all that apply if the program of study can be classified
6 = A program of study leading to a
community college certificate of
completion
7 = A program of study leading to a
secondary school diploma or its equivalent
8 = A program of study leading to
employment
9 = A program of study leading to a
measurable skills gain

1305

Eligible Training Provider - CIP
Code

IN 6

XXXX
A program of study is identified through both the type of program outlined above (e.g.
industry-recognized certificate) and the field of study. The taxonomy that will be used to
identify fields of study will be the Classification of Instructional Programs (CIP). The CIP code
can be found here:
https://nces.ed.gov/ipeds/cipcode/Default.aspx?y=55

(WIOA)

This field should represent the 6-digit CIP code, without decimal points.

1306

Occupational Skills Training
Code #1

IN 8

Enter the 8 digit O*NET SOC 2019 taxonomy occupational code (database version 25.1 or
later) that matches the training participant's employment goal.

00000000

Note: If all 8 digits of the O*NET occupational code are not collected, record at least the first
6 digits.

1307

Training Completed #1

IN 1

1 = Yes
Record 1 if the participant completed approved training.
0 = No (Withdrew)
Record 0 if the participant did not complete training (withdrew).
Leave blank if the participant did not receive a first training service or this data element does
not apply to the participant.

1308

Date Completed, or Withdrew
from, Training #1

DT 8

YYYYMMDD
Record the date when the participant completed training or withdrew permanently from
training. If multiple training services were received, record the most recent date on which
the participant completed training.
Leave blank if the participant did not receive a first training service or this data element does
not apply to the participant.

1309

Date Entered Training #2

DT 8

Record the date on which the participant's second training service actually began.
Leave blank if the participant did not receive a second training service or this data element
does not apply to the participant.

YYYYMMDD

1310

Type of Training Service #2

IN 2

If the participant received a second type of training, record the appropriate code to indicate
the type of approved training being provided to the participant.
NOTE: If OJT or Skill Upgrading is being provided as part of a Registered Apprenticeship
program, choose Code 09.
NOTE: Code 06 should only be instances when other codes are clearly not appropriate.

01 = On the Job Training (non-WIOA Youth)
02 = Skill Upgrading
03 = Entrepreneurial Training (non-WIOA
Youth)
04 = ABE or ESL (contextualized or other) in
conjunction with Training
05 = Customized Training
06 = Occupational Skills Training (nonWIOA Youth)
07 = ABE or ESL (contextualized or other)
NOT in conjunction with training (funded
by Trade Adjustment Assistance only)
08 = Prerequisite Training
09 = Registered Apprenticeship
10 = Youth Occupational Skills Training

00000000

Record 00 if the participant did not receive a second training service.
(WIOA)

does not apply to the participant.

Leave blank if this data element

11 = Other Non-Occupational-Skills
Training
12 = Job Readiness Training in conjunction
with other training
00 = No Training Service
1311

Occupational Skills Training
Code #2

IN 8

Enter the 8 digit O*NET SOC 2019 taxonomy occupational code (database version 25.1 or
later) that matches the training participant's employment goal.
Note: If all 8 digits of the O*NET occupational code are not collected, record at least the first
6 digits.

1312

Training Completed #2

IN 1

Record 1 if the participant completed approved training.
Record 0 if the participant did not complete training (withdrew).
Leave blank if the participant did not receive a second training service or this data element
does not apply to the participant.

1 = Yes
0 = No (Withdrew)

1313

Date Completed, or Withdrew
from, Training #2

DT 8

Record the date when the participant completed training or withdrew permanently from
training. If multiple training services were received, record the most recent date on which
the participant completed training.
Leave blank if the participant did not receive a second training service or this data element
does not apply to the participant.

YYYYMMDD

1314

Date Entered Training #3

DT 8

Record the date on which the participant's third training service actually began. If the
YYYYMMDD
participant received more than 3 training services, record the date on which the participant
actually began the last (or most recent) training service.
Leave blank if the participant did not receive a third training service or this data element
does not apply to the participant.

1315

Type of Training Service #3

IN 2

If the participant received a third type of training, record the appropriate code to indicate
the type of approved training being provided to the participant.
NOTE: If OJT or Skill Upgrading is being provided as part of a Registered Apprenticeship
program, choose Code 09.
NOTE: Code 06 should only be utilized when other codes are clearly not appropriate.

00000000

(WIOA)

01 = On the Job Training (non-WIOA Youth)
02 = Skill Upgrading
03 = Entrepreneurial Training (non-WIOA
Youth)
04 = ABE or ESL (contextualized or other) in
conjunction with Training
Record 00 if the participant did not receive a third service.
05 = Customized Training
Leave blank if this data element does not apply to the participant.
06 = Occupational Skills Training (nonAdditional Note: If the participant receives more than three training services, record the last WIOA Youth)
(or most recent) training services received by the participant in this field.
07 = ABE or ESL (contextualized or other)
NOT in conjunction with training (funded
by Trade Adjustment Assistance only)
08 = Prerequisite Training
09 = Registered Apprenticeship
10 = Youth Occupational Skills Training

11 = Other Non-Occupational-Skills
Training
12 = Job Readiness Training in conjunction
with other training
00 = No Training Service
1316

Occupational Skills Training
Code #3

IN 8

1317

Training Completed #3

IN 1

Record 1 if the participant completed approved training.
Record 0 if the participant did not complete training (withdrew).
Leave blank if the participant did not receive a third training service or this data element
does not apply to the participant.

1 = Yes
0 = No (Withdrew)

1318

Date Completed, or Withdrew
from, Training #3

DT 8

Record the date when the participant completed training or withdrew permanently from
training. If multiple training services were received, record the most recent date on which
the participant completed training.
Leave blank if the participant did not receive a third training service or this data element
does not apply to the participant.

YYYYMMDD

1319

Established Individual Training
Account (ITA)

IN 1

Record 1 if any of the individual's services were purchased utilizing an Individual Training
Account funded by WIOA Title I. This information can be updated anytime during
participation.
Record 0 if the individual does not meet the condition described above.

1 = Yes
0 = No

element does not apply to the participant.

Leave blank if this data

*Rows highlighted in blue represent data elements specific to the Departments of Education and Labor Joint WIOA Participant Individual Record Layout.

Page 12 of 53

DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)

1325

Demonstration Grants

Current Quarter Training
Expenditures

Apprenticeship

1324

SCSEP

Record the date on which the participant received his or her most recent waiver from
training.
Leave blank if this does not apply to the participant.

Incumbent Worker
(Adult/DW Funded)

DT 8

H1B

Date Waiver From Training
Requirement Issued

Job Corps

1323

Leave blank if this
datathe
element
does not
apply
to the participant
if unavailable.
Use
appropriate
code
to indicate
the reasonorfor
which a waiver from the training
requirements was issued to the participant.
Record 0 if the participant did not receive a training waiver.

Jobs for Veterans' State
Grants (JVSG)

DT 8

YouthBuild

Date of Most Recent Case
Management and Employment
Service

Reentry Employment
Opportunities (REO)
(Youth)

1322

Reentry Employment
Opportunities (REO)
(Adult)

IN 1

Indian and Native
American Program (INA)

Waiver from Training
Requirement

1 = Yes
0 = No

(DWG)
TAA

1321

Record 1 if the participant is or has been notified s/he will be receiving a Pell Grant at any
time during participation in the program. This information may be updated at any time
during participation in the program.
Record 0 if the participant does not meet the condition described above.

National Farmworker
Jobs Program (NFJP)

IN 1

WIOA Youth
Dislocated Worker
Grants

Pell Grant Recipient

CODE VALUE

WIOA Adults

1320

DATA ELEMENT DEFINITIONS/INSTRUCTIONS

WIOA Dislocated
Workers

DATA TYPE/
FIELD LENGTH

Wagner-Peyser

DATA ELEMENT NAME

Reportable Individual2

REQUIREMENTS BY PROGRAM OF PARTICIPATION1

DATA
ELEMENT
NO.

YYYYMMDD

DE 9.2

Record the dollar amount of training expenditures accrued in the current report quarter for 0000000.00
the participant.
Leave blank if this does not apply to the participant.

Total Training Expenditures

DE 9.2

Record the dollar amount of training expenditures accrued thus far in participant's training. 0000000.00
Accrued expenditures are defined as the sum of actual cash disbursements for direct charges
for goods and services; the amount of indirect expenses charged to the award; minus any
rebates, refunds, or other credits; plus the total costs of all goods and property received or
services performed, whether an invoice has been received or a cash payment has occurred.
Accrued expenditures are to be recorded in the reporting quarter in which they occur,
regardless of when the related cash receipts and disbursements take place. This item
includes: (1) Tuition: facility and training costs, books and laboratory fees, and/or equipment
expenses approved by the State agency; (2) Travel allowances (3) Subsistence allowances.
Leave blank if this does not apply to the participant.

1326

Training Costs-Amount of
Overpayment

DE 9.2

Record the amount of the Training Cost Overpayment. This amount may be updated on a
cumulative basis.
Leave blank if this does not apply to the participant.

0000000.00

1327

Training Costs - Overpayment
Waiver

IN 1

Record 1 if there was a TAA Training overpayment waiver to be recorded in the quarter it is
issued and continues through last quarter of reporting. This will include Job Search and
Relocation Overpayments.
Leave blank if this does not apply to the participant.

1 = Yes
0 = No

1328

Training Povided
Virtual/Online

IN 1

Record the mething in which training was delivered to the participant at any time during
program participation.
Record 1 if the participant received training through virtual/online methods only.
Record 2 if the participant received training through a combination of in-person and
virtual/online methods.

1 = Virtual/Online Yes
2 = Mix of In-person and Virtual/Online
0 = No Virtual/Online, In-person Only

1 = Recall
2 = Marketable Skills
3 = Retirement
4 = Health
Leave blank if this
5 = Enrollment Unavailable
data element
does
apply
the participant.
6 = Training Not Available
Record
the date
onnot
which
thetoparticipant
received his or her most recent Case Management YYYYMMDD
and Reemployment Service.
Leave blank if this does not apply to the participant.

Record 0 if the participant received training through only in-person
methods.
Leave blank if the participant did not received training at any point during program
participation.
1329

Part Time Training

IN 1

Record 1 if the participant received part time training.
Record 0 if the participant did not receive any
services under the condition described above.
Leave blank if the individual was not a TAA participant.

1 = Yes
0 = No

*Rows highlighted in blue represent data elements specific to the Departments of Education and Labor Joint WIOA Participant Individual Record Layout.

Page 13 of 53

DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)

Adversely Affected Incumbent
Worker

IN 1

Record 1 if the participant received services prior to his or her separation date from
qualifying trade affected employment.
Record 0 if the
participant did not receive any services under the condition described above.
Leave blank if this does not apply to the participant.

1 = Yes
0 = No

1331

Training Leading to an
Associate's Degree

IN 1

Record 1 if the participant is enrolled in training that will lead to an associate’s degree.
1 = Yes
Record 0 if the participant did not receive any services under the condition described above. 0 = No
Leave blank if this does not apply to the participant.

1332

Participated in Postsecondary
Education During Program
Participation
(WIOA)

IN 1

Record 1 if the participant was in a postsecondary education program that leads to a
1 = Yes, Participated in Postsecondary
credential or degree from an accredited postsecondary education institution at any point
Education
during program participation
0 = No, Did Not Participate in
Record 0 if the participant was not in a postsecondary education program that leads to a
Postsecondary Education
credential or degree from an accredited postsecondary education institution during program
participation, which includes if the participant was enrolled in a postsecondary education
program that does not lead to a credential or degree from an accredited postsecondary
education institution at any point during program participation.

Demonstration Grants

Apprenticeship

SCSEP

Incumbent Worker
(Adult/DW Funded)

H1B

Job Corps

Jobs for Veterans' State
Grants (JVSG)

YouthBuild

Reentry Employment
Opportunities (REO)
(Youth)

Reentry Employment
Opportunities (REO)
(Adult)

Indian and Native
American Program (INA)

(DWG)
TAA

1330

National Farmworker
Jobs Program (NFJP)

WIOA Youth
Dislocated Worker
Grants

CODE VALUE

WIOA Adults

DATA ELEMENT DEFINITIONS/INSTRUCTIONS

WIOA Dislocated
Workers

DATA TYPE/
FIELD LENGTH

Wagner-Peyser

DATA ELEMENT NAME

Reportable Individual2

REQUIREMENTS BY PROGRAM OF PARTICIPATION1

DATA
ELEMENT
NO.

Leave blank if the participant was not in a postsecondary education program, as defined in
program specific guidance.
Note: This data element relates to the credential indicator denominator and those who are
recorded as 1 are included in the credential rate denominator. This element is a subset of
PIRL 1811. Do not record 1 if the participant was first enrolled in postsecondary education
after exiting the program.
1333

Received training from
program(s) operated by the
private sector

IN 1

Record 1 if the participant received training services from one or more programs operated by 1 = Yes
the private sector under WIOA sec. 134 (c)(3)(D)(v).
0 = No
Record 0 if the participant did not receive training services from a program operated by the
private sector under WIOA sec. 134 (c)(3)(D)(v).

Leave blank if the participant did not receive training.

SECTION C.05 - YOUTH PROGRAM SERVICES/ELEMENTS (Not Captured Elsewhere)
1401

Enrolled in Secondary
Education Program

IN 1

Record 1 if the participant was enrolled in a Secondary Education Program at or above the
1 = Yes
9th Grade level. A Secondary Education program includes both secondary school and
0 = No
enrollment in a program of study with instruction designed to lead to a high school
equivalent credential. Examples may include adult high school credit programs and
programs designed to prepare participants to pass recognized high school equivalency exams
such as the GED, HiSET, or TASC. Programs of study designed to teach English proficiency
skills or literacy skills below the 9th grade equivalent are not considered Secondary
Education Programs. States may use this coding value if the participant was either already
enrolled in education or training at the time of application to the program OR became
enrolled in an education or training program at or above the 9th Grade level at any point
while participating in the program.
Record 0 if the participant was not enrolled in a secondary education program at or above
the 9th grade level.

DT 8

Record the most recent date on which the participant received an educational achievement YYYYMMDD
service. Educational achievement services include, but are not limited to tutoring, study
skills training, instruction, and evidence-based dropout prevention and recovery strategies
that lead to completion of the requirements for a secondary school diploma or its recognized
equivalent (including a recognized certificate of attendance or similar document for
individuals with disabilities) or for a recognized postsecondary credential.

(WIOA)

1402

Most Recent Date Received
Educational Achievement
Services

Leave blank if the participant did not receive educational achievement services or this data
element does not apply to the individual.

1403

Most Recent Date Received
Alternative Secondary School
Services

DT 8

Record the most recent date on which the participant received alternative secondary school YYYYMMDD
services, or dropout recovery services, as appropriate.
Leave blank if the participant did not receive alternative secondary school services or
dropout recovery services.

1405

Most Recent Date Received
Work Experience
Opportunities

DT 8

YYYYMMDD
Record the most recent date on which the youth participant received work experience
opportunities that have as a component academic and occupational education. Work
experiences are a planned, structured learning experience that takes place in a workplace for
a limited period of time. Work experiences include: summer employment opportunities and
other employment opportunities available throughout the school year; pre-apprenticeship
programs; internships and job shadowing; and on-the-job training opportunities.

Leave blank if the participant did not receive work experience opportunities or this data
element does not apply to the participant.

1406

Date Enrolled in Post Exit
Education or Training Program
Leading to a Recognized
Postsecondary Credential
(WIOA)

DT 8

1407

Most Recent Date Received
Education Offered
Concurrently with Workforce
Preparation

DT 8

Record the most recent date on which the participant received education offered
YYYYMMDD
concurrently with and in in the same context as workforce preparation activities and training
for a specific occupation or occupational cluster.
Leave blank if the participant did not receive education offered concurrently with workforce
preparation.

1408

Most Recent Date Received
Leadership Development
Opportunities

DT 8

Record the most recent date on which the participant received services that include, but are YYYYMMDD
not limited to, opportunities that may include community service and peer-centered
activities encouraging responsibility and other positive social and civic behaviors, as
appropriate.
Leave blank if the participant did not receive a leadership development service or this data
element does not apply to the participant.

1409

Most Recent Date Received
Supportive Services

DT 8

Record the most recent date on which the participant received a supportive service (WIOA YYYYMMDD
section 134(d)(2)) which include, but are not limited to, assistance with transportation, child
care, dependent care, and housing that are necessary to enable the participant to participate
in programs which provide career and training services as defined in WIOA sec. 134(c)(2) and
134(c)(3). Support services for youth participants include; (a) linkages to community services;
(b) assistance with transportation; (c) assistance with child care and dependent care; (d)
assistance with housing; (e) needs-related payments; (f) assistance with educational testing;
(g) reasonable accommodations for youth with disabilities; (h) referrals to healthcare; (i)
assistance with uniforms or other appropriate work attire and work-related tools, including
such items as eye glasses and protective eye gear; (j) assistance with books, fees, school
supplies, and other necessary items for students enrolled in postsecondary education
classes; and (k) payments and fees for employment and training-related applications, tests,
and certifications.
Leave blank if the participant did not receive supportive services or this data element does
not apply to the participant.

1410

Most Recent Date Received
Adult Mentoring Services

DT 8

YYYYMMDD
Record the most recent date on which the participant received adult mentoring services.
Adult mentoring services may last for at least twelve (12) months and may occur both during
and after program participation.

1411

Most Recent Date Received
Comprehensive Guidance/
Counseling Services

DT 8

1412

Most Recent Date Received
Youth Follow-up Services

1413

Record the first date after exit that the participant enrolled in or attended an education or
training program that leads to a recognized postsecondary credential after program exit.

YYYYMMDD

NOTE: This element only applies to participants who exited secondary education and
obtained a secondary school diploma or its equivalency per Sec 116(b)(2)(A)(iii). This data
element applies to the Credential Rate indicator.

Record the most recent date on which the participant received comprehensive guidance and YYYYMMDD
counseling services, which may include drug and alcohol abuse counseling.
Leave blank if the participant did not receive comprehensive guidance/counseling services or
this data element does not apply to the participant.

DT 8

Record the most recent date on which the youth participant received follow-up services after YYYYMMDD
exiting the program. Follow-up services for youth participants are described as: (a) Followup services are critical services provided following a youth’s exit from the program to help
ensure the youth is successful in employment and/or postsecondary education and training.
Follow-up services may include regular contact with a youth participant's employer, including
assistance in addressing work-related problems that arise. (b) Follow-up services for youth
may also include the following program elements: (1) Supportive services; (2) Adult
mentoring; (3) Financial literacy education; (4) Services that provide labor market and
employment information about in-demand industry sectors or occupations available in the
local area, such as career awareness, career counseling, and career exploration services; and
(5) Activities that help youth prepare for and transition to postsecondary education and
training. (c) All youth participants must be offered the opportunity to receive follow-up
services that align with their Individual Service Strategies. Furthermore, follow-up services
must be provided to all participants for a minimum of 12 months unless the participant
declines to receive follow-up services or the participant cannot be located or contacted.
Leave blank if the participant did not receive follow-up services or if this data element does
not apply to the participant.

Most Recent Date Youth
Received Entrepreneurial Skills
Training

DT 8

Record the most recent date on which the participant participated in entrepreneurial skills
training.
Leave blank if the participant did
not participate in entrepreneurial skills training.

YYYYMMDD

1414

Most Recent Date Youth
Received Services that provide
labor market information and
employment information

DT 8

Record the most recent date on which the participant participated in services that provide YYYYMMDD
labor market and employment information about in-demand industry sectors or occupations
available in the local area, such as career awareness, career counseling, and career
exploration services.

1415

Most Recent Date Youth
Received Postsecondary
transition and preparatory
activities

DT 8

Date of Completion of Youth
Services

DT 8

Leave blank if the participant did not receive adult mentoring services or this data element
does not apply to the participant.

1416

Leave blank if the
participant did not participate in these services.
Record the most recent date on which a youth participant received activities that helped
them to prepare for and transition to postsecondary education and training.

YYYYMMDD

Record the date the participant received their last service in the WIOA Youth program other YYYYMMDD
than follow-up services. This element is only required for participants who completed the
WIOA Youth program but are co-enrolled in the WIOA Adult program or another partner
program that would extend their exit date beyond their completion date in WIOA Youth.
Leave blank if this does not apply to the participant.

Leave blank if the participant did not participate in
activities that helped them to prepare for and transition to postsecondary education and
training.
R

*Rows highlighted in blue represent data elements specific to the Departments of Education and Labor Joint WIOA Participant Individual Record Layout.

Page 14 of 53

DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)

Demonstration Grants

Apprenticeship

SCSEP

Incumbent Worker
(Adult/DW Funded)

H1B

Job Corps

Jobs for Veterans' State
Grants (JVSG)

YouthBuild

Reentry Employment
Opportunities (REO)
(Youth)

Reentry Employment
Opportunities (REO)
(Adult)

Indian and Native
American Program (INA)

(DWG)
TAA

National Farmworker
Jobs Program (NFJP)

WIOA Youth
Dislocated Worker
Grants

CODE VALUE

WIOA Adults

DATA ELEMENT DEFINITIONS/INSTRUCTIONS

WIOA Dislocated
Workers

DATA TYPE/
FIELD LENGTH

Wagner-Peyser

DATA ELEMENT NAME

Reportable Individual2

REQUIREMENTS BY PROGRAM OF PARTICIPATION1

DATA
ELEMENT
NO.

SECTION C.06 - OTHER RELATED ASSISTANCE AND SUPPORT SERVICES FOR NON-YOUTH CUSTOMERS
1500

Received
Needs-Related Payments

IN 1

Record 1 if the participant received needs related payments (WIOA section 134(d)(3)) for the 1 = Yes
purpose of enabling the participant to participate in approved training funded under WIOA 0 = No
Title IB.
Record 0 if the participant did not receive any needs-related payments as described above.
Leave blank if this data element does not apply to the participant.

1501

Most Recent Date Received
Rapid Response Services

DT 8

YYYYMMDD
Record the most recent date on which the participant received a rapid response service
authorized under WIOA section 134(a)(2)(A). Rapid response encompasses the activities
necessary to plan and deliver services to enable dislocated workers to transition to new
employment as quickly as possible, following either a permanent closure or mass layoff, or a
natural or other disaster resulting in a mass job dislocation.
Leave blank if the participant did not receive rapid response services or this data element
does not apply to the participant.

1503

Most Recent Date Received
Follow-up Service

DT 8

Record the most recent date on which the participant received follow-up services, which may YYYYMMDD
include counseling in the workplace.
Leave blank if the participant did not receive this service or if it does not apply to this
participant.
Note that follow-up services do not change the date of exit for performance purposes.

1505

Job Search Allowance-Count
(TAA)

IN 2

Record the total number of job search allowances paid to the participant in the current
report quarter.
Record a 0 if the participant did not receive a job search allowance in the quarter.
Leave blank if the data element does not apply to the participant.

1506

Job Search Allowance Current
Quarter - Costs
(TAA)

DE 9.2

1507

Job Search Allowance -Total
Costs

Record the dollar value of Job Search Allowance expenditures accrued in the current quarter. 0000000.00
Leave blank if this data element does not apply to the participant or if the individual is not a
TAA participant.

DE 9.2

Record the cumulative total dollar amount of job search costs expenditures accrued for the 0000000.00
participant.
This field may be updated for each quarterly submission.
Leave blank if this data element does not apply to the participant or if the individual is not a
TAA participant.

(TAA)

1508

Date Relocation Allowance
Approved
(TAA)

DT 8

YYYYMMDD
Record the date that the TAA Relocation Allowance was approved
Leave blank if the participant did not have a TAA Relocation Allowance approved or this data
element does not apply to the participant.

1509

Relocation Allowance Current
Quarter Costs
(TAA)

DE 9.2

Record the dollar amount of relocation costs expenditures accrued in the current quarter to 0000000.00
relocate the participant including any lump sum payments in the quarter.
Leave blank if this data element does not apply to the participant or if the individual is not a
TAA participant.

1510

Relocation Allowance -Total
Cost
(TAA)

DE 9.2

0000000.00
Record the total dollar amount of relocation costs expenditures accrued to relocate the
participant
including the lump sum payment.
Leave blank if this data element does not apply to the participant or if the individual is not a
TAA participant.

1511

Date Received First Basic TRA
payment

DT 8

YYYYMMDD
Record the date on which the participant received their first Basic TRA payment.
Leave blank if the participant did not receive a Basic TRA Payment, or if the individual is not a
TAA participant.

1512

Weeks Paid This Quarter Basic TRA

IN 2

Record the total number of weeks of Basic TRA paid in the current quarter.
Leave blank if the individual is not a TAA participant.

1513

Total Weeks Paid Cumulative
Basic TRA

IN 2

Record the total number of weeks of Basic TRA paid to the individual.
Record 0 if this data element does not apply to the participant
Leave blank if the individual is not a TAA participant.

1514

Amount Paid Current QuarterTRA Basic

DE 9.2

Record the dollar amount of Basic TRA expenditures accrued in the current report quarter.
Record 0 if this data element does not apply to the participant.
Leave blank if the individual is not a TAA participant.

0000000.00

1515

Total Amount Paid - Basic TRA

DE 9.2

Record the total dollar amount of Basic TRA expenditures accrued to the individual.
Record 0 if this data element does not apply to the participant.
Leave blank if the individual is not a TAA participant.

0000000.00

1516

Date Received First Additional
TRA Payment

DT 8

YYYYMMDD
Record the date on which the participant received their first Additional TRA payment.
Leave blank if the participant did not receive a Additional TRA Payment, or if the individual is
not a TAA participant.

1517

Weeks Paid This Quarter Additional TRA

IN 2

Record the total number of weeks of Additional TRA paid in the current quarter.
Record 0 if this data element does not apply to the participant.
Leave blank if the individual is not a TAA participant.

1518

Total Weeks Paid Cumulative Additional TRA

IN 2

Record the total number of weeks of Additional TRA paid to the individual.
Record 0 if this data element does not apply to the participant.
Leave blank if the individual is not a TAA participant.

1519

Amount Paid This Quarter Additional TRA

DE 9.2

Record the dollar amount of Additional TRA expenditures accrued in the current report
quarter.
Record 0 if this data element does not apply to the participant.
Leave blank if the individual is not a TAA participant.

0000000.00

1520

Total Amount Paid - Additional
TRA

DE 9.2

Record the total dollar amount of Additional TRA expenditures accrued to the individual.
Record 0 if this data element does not apply to the participant.
Leave blank if the individual is not a TAA participant.

0000000.00

1521

Date Received First
Remedial/Prerequisite TRA
Payment

DT 8

YYYYMMDD
Record the date on which the participant received their first Remedial/Prerequisite TRA
payment.
Leave blank if the participant did not receive a Remedial/ Prerequisite TRA Payment, or if the
individual is not a TAA participant.

1522

Weeks Paid This QuarterRemedial/Prerequisite

IN 2

Record the total number of weeks of Remedial/Prerequisite TRA paid in the current quarter. 00
“0” if this data element does not apply to the participant
Leave blank if the individual is not a TAA participant.

1523

Total Weeks Paid Cumulative Remedial/Prerequisite

IN 2

Record the total number of weeks of Remedial/Prerequisite TRA paid to the
individual.
“0” if this data element does not apply to the participant.
Leave blank if the individual is not a TAA participant.

1524

Amount Paid This Quarter Remedial/Prerequisite TRA

DE 9.2

Record the dollar amount of Remedial/Prerequisite TRA expenditures accrued in the current 0000000.00
report
quarter.
“0” if this data element does not apply to the participant
Leave blank if the individual is not a TAA participant.

1525

Total Amount Paid Remedial/Prerequisite TRA

DE 9.2

Record the total dollar amount of Remedial/Prerequisite TRA expenditures accrued to the
individual.
Record 0 if this data element does not apply to the participant.
Leave blank if the individual is not a TAA participant.

0000000.00

1526

Date Received First
Completion TRA Payment

DT 8

YYYYMMDD
Record the date on which the participant received their first Completion TRA payment.
Leave blank if the participant did not receive a Remedial/Prerequisite TRA Payment, or if the
individual is not a TAA participant.

1527

Weeks Paid This Quarter Completion TRA

IN 2

Record the total number of weeks of Completion TRA paid in the current quarter.
Record 0 if this data element does not apply to the participant.
Leave blank if the individual is not a TAA participant.

1528

Total Weeks Paid Cumulative Completion TRA

IN 2

Record the total number of weeks of Completion TRA paid to the individual.
Record 0 if this data element does not apply to the participant.
Leave blank if the individual is not a TAA participant.

1529

Amount Paid Current Quarter TRA Completion

DE 9. 2

Record the dollar amount of Completion TRA expenditures accrued in the current report
quarter.
Record 0 if this data element does not apply to the participant.
Leave blank if the individual is not a TAA participant.

0000000.00

1530

Total Amount Paid Completion TRA

DE 9. 2

Record the total dollar amount of Completion TRA expenditures accrued to the individual.
Record 0 if this data element does not apply to the participant.
Leave blank if the individual is not a TAA participant.

0000000.00

1531

TRA Overpayment

IN 1

Record 1 if there was an overpayment established under any type of TRA during the course
of participation in the quarter in which it is first identified and to continue through last
quarter of reporting.
Record 0 if there was no TRA overpayment.
Leave blank if the individual was not a TAA participant.

1 = Yes
0 = No

1532

Amount of TRA Overpayment

DE 9.2

Record the dollar amount of the TRA overpayment. This amount may be updated on a
cumulative basis.
Leave blank if the individual was not a TAA participant.

0000000.00

1533

TRA Overpayment Waiver

IN 1

Record 1 if there was a TRA overpayment waiver to be recorded in the quarter it is
issued and to continue through last quarter of reporting “0” if this data element does not
apply to the participant.
Leave blank if the individual is not a TAA participant.

1 = Yes
0 = No

1534

Date Received First A/RTAA
Payment

DT 8

Record the date on which the participant received their first Alternative/Reemployment
Trade Adjustment Assistance (A/RTAA) payment.
Leave blank if the individual is not a TAA participant.

YYYYMMDD

1535

Number of A/RTAA Payments
Current Quarter

IN 2

Record the number of A/RTAA payments paid to the participant in the current report
quarter.
“0” if this data element does not apply to the participant
Leave blank if the individual is not a TAA participant.

1536

Current Quarter A/RTAA
Payments

DE 9.2

0000000.00
Record the total dollar amount of A/RTAA expenditures accrued to the participant in the
report quarter.
Leave blank if this data element does not apply to the participant or if the individual is not a
TAA participant.

1537

Number of A/RTAA Payments
Total

IN 3

Record the number of A/RTAA payments made to the participant through the current
quarter of participation. This field may be updated for each quarterly submission.
Record 0 if there was no TRA overpayment.
Leave blank if the individual is not a TAA participant.

000

1538

Total Amount Paid - A/RTAA

DE 9.2

Record the total dollar amount of A/RTAA expenditures accrued to the individual.
Record 0 if there was no TRA overpayment.
Leave blank if the individual is not a TAA participant.

0000000.00

1539

Frequency of A/RTAA
Payments
(TAA)

IN 1

Record 1 if weekly.
Record 2 if every two weeks.
Record 3 if monthly.
Record 4 if other.
Leave blank if the individual was not a TAA participant.

1 = Weekly
2 = Bi-Weekly
3 = Monthly
4 = Other

1540

Maximum A/RTAA Benefit
Reached

IN 1

Record 1 if the participant reached their maximum benefit amount prior to their two-year
eligibility limitation.
Record 0 if the participant did not reach their maximum benefit prior to their two year
eligibility limitation.
Leave blank if the individual was not a TAA participant.

1 = Yes
0 = No

*Rows highlighted in blue represent data elements specific to the Departments of Education and Labor Joint WIOA Participant Individual Record Layout.

Page 15 of 53

DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)

Demonstration Grants

Apprenticeship

SCSEP

Incumbent Worker
(Adult/DW Funded)

Record 1 if there was an A/RTAA overpayment waiver to be recorded in the quarter it is
issued and to continue through last quarter of reporting.
Record 0 if there was not A/RTAA overpayment waiver.
Leave blank if the individual was not a TAA participant.

H1B

IN 1

Job Corps

A/RTAA Overpayment Waiver

Jobs for Veterans' State
Grants (JVSG)

1543

YouthBuild

Record the amount of the A/RTAA overpayment. This amount may be updated on a
cumulative basis.
Record 0 if there was no A/RTAA overpayment for this participant. Leave blank if the
individual was not a TAA participant.

Reentry Employment
Opportunities (REO)
(Youth)

DE 9.2

Reentry Employment
Opportunities (REO)
(Adult)

Amount of A/RTAA
Overpayment

Indian and Native
American Program (INA)

1542

(DWG)
TAA

Record 1 if there was an overpayment established under A/RTAA during the course of
1 = Yes
participation in the quarter in which it is first identified and to continue through last quarter 0 = No
of reporting.
Record 0 if there was no A/RTAA Overpayment.
Leave blank if the individual was not a TAA participant.

National Farmworker
Jobs Program (NFJP)

IN 1

WIOA Youth
Dislocated Worker
Grants

A/RTAA Overpayment

CODE VALUE

WIOA Adults

1541

DATA ELEMENT DEFINITIONS/INSTRUCTIONS

WIOA Dislocated
Workers

DATA TYPE/
FIELD LENGTH

Wagner-Peyser

DATA ELEMENT NAME

Reportable Individual2

REQUIREMENTS BY PROGRAM OF PARTICIPATION1

DATA
ELEMENT
NO.

0000000.00

1 = Yes
0 = No

*Rows highlighted in blue represent data elements specific to the Departments of Education and Labor Joint WIOA Participant Individual Record Layout.

Page 16 of 53

DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)

Use the appropriate code to identify the method used in determining the participant's
1 = UI Wage Data
employment status in the first quarter following the quarter of exit. Wage records will be
2 = Federal Employment Records (OPM,
the primary data source for tracking employment in the first quarter after the exit quarter. If USPS)
the participant is not found in wage records, grantees may then use supplemental data
3 = Military Employment Records (DOD)
sources. If the participant is found in more than one source of employment using wage
4 = Non UI verification
records, record the data source for which the participant's earnings are greatest.
5 = Information not yet available
Record 0 if the participant was not employed in the first quarter after the quarter of exit.
0 = Not employed

IN 1

Record 1 if the participant is in unsubsidized employment (not including Registered
Apprenticeship, or the military).
Record 2 if the participant is in a Registered Apprenticeship.
Record 3 if the participant is in the military.
Record 0 if the participant was not employed in the second quarter after the quarter of exit.
Record 9 if the participant has exited but employment information is not yet available.

Type of Employment Match
2nd
Quarter After Exit Quarter
(WIOA)

IN 1

1604

Employed in 3rd Quarter After
Exit Quarter
(WIOA)

IN 1

Use the appropriate code to identify the method used in determining the participant's
1 = UI Wage Data
employment status in the second quarter following the quarter of exit. Wage records will be 2 = Federal Employment Records (OPM,
the primary data source for tracking employment in the second quarter after the exit
USPS)
quarter. If the participant is not found in wage records, grantees may then use supplemental 3 = Military Employment Records (DOD)
data sources. If the participant is found in more than one source of employment using wage 4 = Non UI verification
records, record the data source for which the participant's earnings are greatest.
5 = Information not yet available
Record 1 if the participant is in unsubsidized employment (not including Registered
1 = Yes
Apprenticeship, or the military).
2 = Yes, Registered Apprenticeship
Record 2 if the participant is in a Registered Apprenticeship.
3 = Yes, Military
Record 3 if the participant is in the military.
Record 0 if the participant was not employed in the third quarter after the quarter of exit.
0 = No
Record 9 if the participant has exited but employment information is not yet available.
9 = Information not yet available

1605

Type of Employment Match
3rd Quarter After Exit Quarter

IN 1

Use the appropriate code to identify the method used in determining the participant's
1 = UI Wage Data
employment status in the third quarter following the quarter of exit. Wage records will be 2 = Federal Employment Records (OPM,
the primary data source for tracking employment in the third quarter after the exit quarter. If USPS)
the participant is not found in the wage records, grantees may then use supplemental data 3 = Military Employment Records (DOD)
sources. If the participant is found in more than one source of employment using wage
4 = Non UI verification
records, record the data source for which the participant's earnings are greatest.
5 = Information not yet available
Record 0 if the participant was not employed in the third quarter after the quarter of exit.
0 = Not employed

Demonstration Grants

Jobs for Veterans' State
Grants (JVSG)

Apprenticeship

YouthBuild

SCSEP

Reentry Employment
Opportunities (REO)
(Youth)

Incumbent Worker
(Adult/DW Funded)

Reentry Employment
Opportunities (REO)
(Adult)

CODE VALUE

H1B

Indian and Native
American Program (INA)

DATA ELEMENT DEFINITIONS/INSTRUCTIONS

Job Corps

(DWG)
TAA

National Farmworker
Jobs Program (NFJP)

DATA TYPE/
FIELD LENGTH

WIOA Youth
Dislocated Worker
Grants

WIOA Adults

WIOA Dislocated
Workers

DATA ELEMENT NAME

Reportable Individual2

Wagner-Peyser

REQUIREMENTS BY PROGRAM OF PARTICIPATION1

DATA
ELEMENT
NO.

SECTION D - PROGRAM OUTCOMES INFORMATION
SECTION D.01 - EMPLOYMENT AND JOB RETENTION DATA
1600

Employed in 1st Quarter After
Exit Quarter
(WIOA)

IN 1

Record 1 if the participant is in unsubsidized employment (not including Registered
Apprenticeship, or the military).
Record 2 if the participant is in a Registered Apprenticeship.
Record 3 if the participant is in the military.
Record 0 if the participant was not employed in the first quarter after the quarter of exit.
Record 9 if the participant has exited but employment information is not yet available.

1601

Type of Employment Match 1st
Quarter After Exit Quarter
(WIOA)

IN 1

1602

Employed in 2nd Quarter After
Exit Quarter
(WIOA)

1603

1 = Yes
2 = Yes, Registered Apprenticeship
3 = Yes, Military
0 = No
9 = Information not yet available

(WIOA)

1606

Employed in 4th Quarter After
Exit Quarter
(WIOA)

IN 1

Record 1 if the participant is in unsubsidized employment (not including Registered
Apprenticeship, or the military).
Record 2 if the participant is in a Registered Apprenticeship.
Record 3 if the participant is in the military.
Record 0 if the participant was not employed in the fourth quarter after the quarter of exit.
Record 9 if the participant has exited but employment information is not yet available.

1607

Type of Employment Match
4th Quarter After Exit Quarter
(WIOA)

IN 1

Use the appropriate code to identify the method used in determining the participant's
1 = UI Wage Data
employment status in the fourth quarter following the quarter of exit. Wage records will be 2 = Federal Employment Records (OPM,
the primary data source for tracking employment in the fourth quarter after the exit quarter. USPS)
If the participant is not found in the wage records, grantees may then use supplemental data 3 = Military Employment Records (DOD)
sources. If the participant is found in more than one source of employment using wage
4 = Non UI verification
records, record the data source for which the participant's earnings are greatest.
5 = Information not yet available
Record 0 if the participant was not employed in the fourth quarter after the quarter of exit. 0 = Not employed

1608

Employment Related to
Training

IN 1

Record 1 if the participant received training services and obtained employment directly
related to the training services received.
Record 0 if the participant received training services and obtained employment, but the
employment was not directly related to the training services received.
Record 9 if the participant received training services and obtained employment, but it is
unknown if the employment was directly related to the training services received.
Leave blank if the participant did not receive training or has not exited or the employment
information is not yet available.

1 = Training related to employment
0 = Training not related to employment
9 = Unknown

IN 1

Record 1 if the participant was reemployed by the employer (where the qualifying
separation took place) at any point from the point of program exit through the 4th quarter
after program exit.
Record 0 if the participant does not meet the condition described above.
Record 9 if not known.
Leave blank this data element does not apply to the participant.

1 = Yes
0 = No
9 = Unknown

AN 8

Record the 8-digit O*NET SOC 2019 taxonomy occupational code (database version 25.1 or 00000000
later) that best describes the participant's most recent employment in any quarter after exit.
Leave blank if occupational code is not available or not known, or the data element does not
apply.
Note: If all 8 digits of the O*NET occupational code are not collected, record at least the first
6 digits.

IN 1

Record 1 if the participant's employment is in an occupation or field of work for which
1 = Yes
individuals of the participant's gender comprise less than 25% of the individuals employed in 0 = No
such occupation or field of work. Non-traditional employment can be based on either local 9 = Unknown
or national data, and both males and females can be in non-traditional employment. This
information can be based on any job held after exit and only applies to adults, dislocated
workers and youth who entered employment in the second quarter after the exit quarter.
Record 0 if the participant does not meet the condition described above.
Record 9 if not known.

Exit)
1609

1610

1611

(2nd Quarter After

Reemployed by Layoff
Employer

Occupational Code

(if available)
Entered Non-Traditional
Employment

1 = Yes
2 = Yes, Registered Apprenticeship
3 = Yes, Military
0 = No
9 = Information not yet available

1612

Occupational Code of
Employment 2nd Quarter After
Exit Quarter
(If available)

IN 8

Record the 8-digit O*NET SOC 2019 taxonomy occupational code (database version 25.1 or 00000000
later) that best describes the participant's employment in the 2nd quarter after exit quarter.
Note: If all 8 digits of the O*NET occupational code are not collected, record at least the first
6 digits.

1613

Occupational Code of
Employment 4th Quarter After
Exit Quarter
(If available)

IN 8

Record the 8-digit O*NET SOC 2019 taxonomy occupational code (database version 25.1 or 00000000
later) that best describes the participant's employment in the 4th quarter after the exit
quarter.
Note: If all 8 digits of the O*NET occupational code are not collected, record at least the first
6 digits.

1614

Industry Code of Employment
1st Quarter After Exit Quarter

IN 6

Record the 4 to 6-digit industry code that best describes the participant's employment using 000000
the North American Industrial Classification System (NAICS). If more than one NAICS is
reported, then the NAICS associated with the highest gross wage should be reported.
Enter 999999 if 'Wages 1st Quarter After the Exit Quarter exist and NAICS Code is not known.
Leave blank if this data element does not apply to the person or wages are not yet available.

1615

Industry Code of Employment
2nd Quarter After Exit Quarter

IN 6

Record the 4 to 6-digit industry code that best describes the participant's employment using 000000
the North American Industrial Classification System (NAICS). If more than one NAICS is
reported, then the NAICS associated with the highest gross wage should be reported.
Enter 999999 if 'Wages 2nd Quarter After the Exit Quarter exist and NAICS Code is not
known.
Leave blank if this data element does not apply to the person or wages are not yet available.

1616

Industry Code of Employment
3rd Quarter After Exit Quarter

IN 6

Record the 4 to 6-digit industry code that best describes the participant's employment using 000000
the North American Industrial Classification System (NAICS). If more than one NAICS is
reported, then the NAICS associated with the highest gross wage should be reported.
Enter 999999 if 'Wages 3rd Quarter After the Exit Quarter exist and NAICS Code is not
known.
Leave blank if this data element does not apply to the person or wages are not yet available

1617

Industry Code of Employment
4th Quarter After Exit Quarter

IN 6

Record the 4 to 6-digit industry code that best describes the participant's employment using 000000
the North American Industrial Classification System (NAICS). If more than one NAICS is
reported, then the NAICS associated with the highest gross wage should be reported.
Enter 999999 if 'Wages 4th Quarter After the Exit Quarter exist and NAICS Code is not
known.
Leave blank if this data element does not apply to the person or wages are not yet available.

1618

Retention with the same
employer in the 2nd Quarter
and the 4th Quarter

IN 1

Record 1 if the participant’s employer in the second quarter also matches the employer in
1 = Yes
the fourth quarter.
0 = No
Record 0 if the participant is not employed in the second or fourth quarters after exit, or the
employer in the second quarter does not match the employer in the fourth quarter

SECTION D.02 - WAGE RECORD DATA
1700

Earnings 3rd Quarter Prior to
Participation Quarter

DE 8.2

Record total earnings from wage records for the third quarter prior to the quarter of
participation.
Leave blank if data element does not apply to the participant.

000000.00

1701

Earnings 2nd Quarter Prior to
Participation Quarter

DE 8.2

Record total earnings from wage records for the second quarter prior to the quarter of
participation.
Leave blank if data element does not apply to the participant.

000000.00

1702

Earnings 1st Quarter Prior to
Participation Quarter

DE 8.2

Record total earnings from wage records for the first quarter prior to the quarter of
participation.
Leave blank if data element does not apply to the participant.

000000.00

1703

Earnings 1st Quarter After Exit
Quarter

DE 9.2

Record total earnings for the first quarter after the quarter of exit.
Record 9999999.99 if data is are not yet available for this item.
Leave blank if data element does not apply to the participant.

0000000.00

1704

Earnings 2nd Quarter After Exit
Quarter

DE 9.2

Record total earnings for the second quarter after the quarter of exit.
Record 9999999.99 if data is not yet available for this item.
Leave blank if data element does not apply to the participant.

0000000.00

1705

Earnings 3rd Quarter After Exit
Quarter

DE 9.2

Record total earnings for the third quarter after the quarter of exit.
Record 9999999.99 if data is not yet available for this item.
Leave blank if data element does not apply to the participant

0000000.00

1706

Earnings 4th Quarter After Exit
Quarter

DE 9.2

Record total earnings for the fourth quarter after the quarter of exit.
Record 9999999.99 if data is not yet available for this item.
Leave blank if data element does not apply to the participant.

0000000.00

*Rows highlighted in blue represent data elements specific to the Departments of Education and Labor Joint WIOA Participant Individual Record Layout.

Page 17 of 53

DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)

(DWG)
TAA

National Farmworker
Jobs Program (NFJP)

Indian and Native
American Program (INA)

Reentry Employment
Opportunities (REO)
(Adult)

Reentry Employment
Opportunities (REO)
(Youth)

YouthBuild

Jobs for Veterans' State
Grants (JVSG)

H1B

Job Corps

Incumbent Worker
(Adult/DW Funded)

SCSEP

Apprenticeship

Demonstration Grants

YYYYMMDD

YYYYMMDD
Record the most recent date the participant who received instruction below the
postsecondary education level achieved at least one EFL. EFL gain may be documented in
one of three ways: 1) by comparing a participant’s initial EFL as measured by a pre-test with
the participant’s EFL as measured by a participant’s post-test; or 2) for States that offer
secondary school programs that lead to a secondary school diploma or its recognized
equivalent, an EFL gain may be measured through the awarding of credits or Carnegie units:
or 3) States may report an EFL gain for participants who exit the program and enroll in
postsecondary education or training during the program year.

DATA ELEMENT DEFINITIONS/INSTRUCTIONS

CODE VALUE

WIOA Youth
Dislocated Worker
Grants

WIOA Adults

WIOA Dislocated
Workers

DATA TYPE/
FIELD LENGTH

Reportable Individual2

DATA ELEMENT NAME

Wagner-Peyser

REQUIREMENTS BY PROGRAM OF PARTICIPATION1

DATA
ELEMENT
NO.

SECTION D.03 - EDUCATION AND CREDENTIAL DATA
1800

IN 1

Use the appropriate code to record the type of recognized diploma, degree, or a credential
consisting of an industry-recognized certificate or certification, a certificate of completion of
a Registered Apprenticeship, a license recognized by the State involved or Federal
Government, or an associate or baccalaureate degree attained by the participant who
received education or training services.
Record 0 if the participant received education or training services, but did not attain a
recognized diploma, degree, license or certificate.
Leave blank if data element does not apply to the participant.

Date Attained Recognized
Credential

DT 8

Record the date on which the participant attained a recognized credential.

1802

Type of Recognized Credential
#2
(WIOA)

IN 1

1803

Date Attained Recognized
Credential #2
(WIOA)

DT 8

Record the date on which the participant attained a second recognized credential.

1804

Type of Recognized Credential
#3
(WIOA)

IN 1

1805

Date Attained Recognized
Credential #3
(WIOA)

DT 8

Record the date on which the participant attained a third recognized credential.

Date of Most Recent
Measurable Skill Gains:
Educational Functioning Level
(EFL)
(WIOA)

DT 8

Type of Recognized Credential

(WIOA)

1801

1806

1 = Secondary School Diploma/or
equivalency
2 = AA or AS Diploma/Degree
3 = BA or BS Diploma/Degree
4 = Occupational Licensure
5 = Occupational Certificate
6 = Occupational Certification
7 = Other Recognized Diploma, Degree, or
Certificate
NOTE: Diplomas, degrees, licenses or certificates must be attained either during participation 0 = No recognized credential
or within one year of exit. This data element applies to both the Credential Rate indicator
and the Measurable Skills Gain indicator for all programs.

YYYYMMDD

Leave blank if the participant did not attain a degree or certificate.

YYYYMMDD

Leave blank if the participant did not attain a second recognized credential, or if this data
element does not apply.
1 = Secondary School Diploma/or
equivalency
2 = AA or AS Diploma/Degree
3 = BA or BS Diploma/Degree
4 = Occupational Licensure
5 = Occupational Certificate
6 = Occupational Certification
7 = Other Recognized Diploma, Degree, or
Certificate
NOTE: Diplomas, degrees, licenses or certificates must be attained either during participation 0 = No recognized credential
or within one year of exit. This data element applies to both the Credential Rate indicator
and the Measurable Skills Gain indicator for all DOL programs.

Leave blank if the participant did not attain a third recognized credential, or if this data
element does not apply.

Leave blank if this data element does not apply to the participant.

1807

Date of Most Recent
Measurable Skill Gains:
Postsecondary
Transcript/Report Card
(WIOA)

DT 8

Record the most recent date of the participant’s transcript or report card for postsecondary YYYYMMDD
education who complete a minimum of 12 hours per semester, or for part time students a
total of at least 12 credit hours over the course of two completed semesters during the same
12 month period, that shows a participant is meeting the State unit's academic standards.
Leave blank if this data element does not apply to the participant.

1808

Date of Most Recent
Measurable Skill Gains:
Secondary Transcript/Report
Card

DT 8

YYYYMMDD
Record the most recent date of the participant’s transcript or report card for secondary
education for one semester showing that the participant is meeting the State unit’s academic
standards.

Leave blank if this data element does not apply to the participant.

*Rows highlighted in blue represent data elements specific to the Departments of Education and Labor Joint WIOA Participant Individual Record Layout.

Page 18 of 53

DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)

Apprenticeship

Demonstration Grants

Record the most recent date the participant successfully completed an exam that is required YYYYMMDD
for a particular occupation, or progress in attaining technical or occupational skills as
evidenced by trade-related benchmarks such as knowledge-based exams.

Record the date the participant was enrolled during program participation in an education or YYYYMMDD
training program that either 1) leads to a recognized credential, including a secondary
education program; or 2) a training program that leads to employment; as defined by the
core program in which the participant participates. States may use this coding value if the
participant was either already enrolled in education or training at the time of program entry
or became enrolled in education or training at any point while participating in the program.
If the participant was enrolled in postsecondary education at program entry, the date in this
field should be the date of Program Entry. This includes, but is not limited to, participation in
Job Corps, YouthBuild, a Registered Apprenticeship program, Adult Education or secondary
education programs.

SCSEP

Incumbent Worker
(Adult/DW Funded)

Record the most recent date that the participant had a satisfactory or better progress report YYYYMMDD
towards established milestones from an employer/training provider who is providing training
(e.g., completion of on-the-job training (OJT), completion of one year of a registered
apprenticeship program, etc.).

Jobs for Veterans' State
Grants (JVSG)

CODE VALUE

WIOA Youth
Dislocated Worker
Grants

H1B

DT 8

Job Corps

Date Enrolled During Program
Participation in an Education
or Training Program Leading to
a Recognized Credential or
Employment

YouthBuild

1811

Reentry Employment
Opportunities (REO)
(Youth)

DT 8

Reentry Employment
Opportunities (REO)
(Adult)

Date of Most Recent
Measurable Skill Gains: Skills
Progression
(WIOA)

Indian and Native
American Program (INA)

1810

(DWG)
TAA

DT 8

National Farmworker
Jobs Program (NFJP)

Date of Most Recent
Measurable Skill Gains:
Training Milestone
(WIOA)

WIOA Adults

1809

DATA ELEMENT DEFINITIONS/INSTRUCTIONS

Wagner-Peyser

DATA TYPE/
FIELD LENGTH

Reportable Individual2

DATA ELEMENT NAME

WIOA Dislocated
Workers

REQUIREMENTS BY PROGRAM OF PARTICIPATION1

DATA
ELEMENT
NO.

Leave blank if this data element does not apply to the participant.

Leave blank if the data element does not apply to the participant.
NOTE: This data element
applies to the Measurable Skill Gains Indicator, and specifically will be utilized to calculate
the denominator. It encompasses all education and training program enrollment.
1812

School Status at Exit

IN 1

Record 1 if the participant has not received a secondary school diploma or its recognized
1 = In-school, secondary school or less
equivalent and is attending any secondary school (including elementary, intermediate, junior 2 = In-school, Alternative school
high school, whether full or part-time), or is between school terms and intends to return to 3 = In-school, Postsecondary school.
school.
4 = Not attending school or Secondary
Record 2 if the participant has not received a secondary school diploma or its recognized
School Dropout
equivalent and is attending an alternative secondary school or an alternative course of study 5 = Not attending school; secondary school
approved by the local educational agency whether full or part-time.
graduate or has a recognized equivalent
Record 3 if the participant has received a secondary school diploma or its recognized
6 = Not attending school; within age of
equivalent and is attending a postsecondary school or program (whether full or part-time), or compulsory school attendance
is between school terms and intends to return to school.
Record 4 if the participant is no longer attending any school and has not received a
secondary school diploma or its recognized equivalent.
Record 5 if the participant is not attending any school and has either graduated from
secondary school or holds an equivalency.
Record 6 if the participant is within the age of compulsory school attendance, but has not
attended school for at least the most recent complete school year calendar quarter and has
not received a secondary school diploma or its recognized equivalent.
Leave blank if data element does not apply to the participant.

1813

Date Completed During
Program Participation an
Education or Training Program
Leading to a Recognized
Credential or Employment

DT 8

YYYYMMDD
Record the date the participant completes, during program participation, either 1) an
education or training program that leads to a recognized credential, including a secondary
education program; or 2) training program that leads to employment; as defined by the core
program in which the participant participates. States may use this coding value if the
participant was either already enrolled in education or training at the time of program entry
or became enrolled in education or training at any point while participating in the program.
If the participant was enrolled in postsecondary education at program entry, the date in this
field should be after the date of Program Entry. This includes, but is not limited to,
participation in Job Corps, Youthbuild, a Registered Apprenticeship program, Adult Education
or secondary education programs.

1814

Date Attained Graduate/Post
Graduate Degree
(WIOA)

DT 8

Record the date a participant attained a masters’ degree after receiving education or training YYYYMMDD
services.

Leave blank if data element does not apply to the participant.
NOTE: Diplomas, degrees, licenses or certificates must be attained either during participation
or within one year of exit. This data element applies to the Credential Rate for RSA programs.

*Rows highlighted in blue represent data elements specific to the Departments of Education and Labor Joint WIOA Participant Individual Record Layout.

Page 19 of 53

DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)

Demonstration Grants

Youth 4th Quarter Placement
(Title I)

IN 1

Record 1 if the participant is enrolled in occupational skills training (including advanced
training).
Record 2 if the participant is enrolled in postsecondary education.
Record 3 if the participant is enrolled in secondary education.
Record 0 if the participant was not placed in any of the above conditions.

1 = Occupational Skills Training
2 = Postsecondary Education
3 = Secondary Education
0 = No placement

Category of Assessment #1

IN 1

Record 1 if the participant was assessed using approved tests for Adult Basic Education (ABE) 1 = ABE ELA
English Language Arts (ELA).
2 = ABE Math
Record 2 if the partiipant was assessed using approved tests for ABE Mathematics.
3 = ESL
Record 3 if the participant was assessed using approved tests for English-As-A-Second
0 = Not assessed
Language (ESL).
Record 0 if the participant was not assessed.

SCSEP

Incumbent Worker
(Adult/DW Funded)

H1B

Job Corps

Apprenticeship

Jobs for Veterans' State
Grants (JVSG)

YouthBuild
R

Reentry Employment
Opportunities (REO)
(Adult)

(DWG)
TAA

National Farmworker
Jobs Program (NFJP)

WIOA Youth
Dislocated Worker
Grants

1 = Occupational Skills Training
2 = Postsecondary Education
3 = Secondary Education
0 = No placement

CODE VALUE

WIOA Adults

DATA ELEMENT DEFINITIONS/INSTRUCTIONS

WIOA Dislocated
Workers

IN 1

DATA TYPE/
FIELD LENGTH

Wagner-Peyser

Youth 2nd Quarter Placement
(Title I)

DATA ELEMENT NAME

Reportable Individual2

Reentry Employment
Opportunities (REO)
(Youth)

Indian and Native
American Program (INA)

REQUIREMENTS BY PROGRAM OF PARTICIPATION1

DATA
ELEMENT
NO.

SECTION D.04 - ADDITIONAL OUTCOME DATA
1900

(WIOA)

1901

(WIOA)

1902

Leave blank if this data element does not apply to the participant.

1903

Date of Pre-Test Score #1

DT 8

YYYYMMDD

Record the date that the participant took the pre-assessment test.
Leave blank if the participant did not take a pre-assessment test.
NOTE: This field is only necessary if the program is capturing a measurable skill gain based on
an increase in Educational Functioning Level within the Educational Achievement Type of
measurable skill gain.

1904

Pre-Test Score #1

IN 3

1905

Educational Functioning Level
Pre-Test #1

IN 2

Record the educational functioning level that is associated with the participant's raw scale
score.
Record 0 if the participant was not assessed in literacy or numeracy.
Leave blank if the data element does not apply to the participant.

1906

Date of Most Recent Post-Test
Score #1

DT 8

Record the date on which the post-test was administered to the participant during his/her
first year of participation in the program. If multiple post-tests were administered, record
the most recent date on which the functional area post-test was administered.
Leave blank if the participant did not receive a post-test during his/her first year of
participation in the program or the data element does not apply to the participant.

YYYYMMDD

000

0 = Not Assessed
1 = ABE Level 1
2 = ABE Level 2
3 = ABE Level 3
4 = ABE Level 4
NOTE: This field is only necessary if the program is capturing a measurable skill gain based on 5 = ABE Level 5
an increase in Educational Functioning Level within the Educational Achievement Type of
6 = ABE Level 6
measurable skill gain.
7 = ESL Level 1
8 = ESL Level 2
9 = ESL Level 3
10 = ESL Level 4
11 = ESL Level 5
12 = ESL Level 6

NOTE: This field is only necessary if the program is capturing a measurable skill gain based on
an increase in Educational Functioning Level within the Educational Achievement Type of
measurable skill gain.

1907

Post-Test Score #1

IN 3

Record the raw scale score achieved by the participant.
Leave blank if the participant did not receive a post-test during his/her first year of
participation in the program or if the data element does not apply to the participant.
NOTE: This field is only necessary if the program is capturing a measurable skill gain based on
an increase in Educational Functioning Level within the Educational Achievement Type of
measurable skill gain.

1908

Educational Functioning Level
Post-Test #1

IN 2

1909

Category of Assessment #2

IN 1

1910

Date of Pre-Test Score #2

DT 8

0 = Not Assessed
1 = ABE Level 1
2 = ABE Level 2
3 = ABE Level 3
4 = ABE Level 4
NOTE: This field is only necessary if the program is capturing a measurable skill gain based on 5 = ABE Level 5
6 = ABE Level 6
an increase in Educational Functioning Level within the Educational Achievement Type of
7 = ESL Level 1
measurable skill gain.
8 = ESL Level 2
9 = ESL Level 3
10 = ESL Level 4
11 = ESL Level 5
12 = ESL Level 6
Record 1 if the participant was assessed using approved tests for Adult Basic Education (ABE) 1 = ABE ELA
English Language Arts (ELA).
2 = ABE Math
Record 2 if the partiipant was assessed using approved tests for ABE Mathematics.
3 = ESL
Record 3 if the participant was assessed using approved tests for English-As-A-Second
0 = Not assessed
Language (ESL).
Record 0 if the participant was not assessed.
Record the educational functioning level that is associated with the participant's raw scale
score.
Record 0 if the participant was not assessed in literacy or numeracy.
Leave blank if the data element does not apply to the participant.

Leave blank if this data element does not apply to the participant.
YYYYMMDD

1911

Pre-Test Score #2

IN 3

1912

Educational Functioning Level
Pre-Test #2

IN 2

1913

Date of Most Recent Post-Test
Score #2

DT 8

1914

Post-Test Score #2

IN 3

0 = Not Assessed
1 = ABE Level 1
2 = ABE Level 2
3 = ABE Level 3
4 = ABE Level 4
NOTE: This field is only necessary if the program is capturing a measurable skill gain based on 5 = ABE Level 5
6 = ABE Level 6
an increase in Educational Functioning Level within the Educational Achievement Type of
7 = ESL Level 1
measurable skill gain.
8 = ESL Level 2
9 = ESL Level 3
10 = ESL Level 4
11 = ESL Level 5
12 = ESL Level 6
Record the date on which the post-test was administered to the participant. If multiple post- YYYYMMDD
tests were administered, record the most recent date on which the functional area post-test
was administered.
Leave blank if the participant did not receive a post-test during his/her first year of
participation in the program or the data element does not apply to the participant.
NOTE: This field is only necessary if the program is capturing a measurable skill gain based on
an increase in Educational Functioning Level within the Educational Achievement Type of
measurable skill gain.
000
Record the raw scale score achieved by the participant.
Leave blank if the participant did not receive a post-test during his/her first year of
participation in the program or if the data element does not apply to the participant.
Record the educational functioning level that is associated with the participant's raw scale
score.
Record 0 if the participant was not assessed in literacy or numeracy.
Leave blank if the data element does not apply to the participant.

1915

Educational Functioning Level
Post-Test #2

IN 2

1916

Category of Assessment #3

IN 1

Leave blank if this data element does not apply to the participant.

*Rows highlighted in blue represent data elements specific to the Departments of Education and Labor Joint WIOA Participant Individual Record Layout.

Page 20 of 53

DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)

Demonstration Grants

Apprenticeship

SCSEP

Incumbent Worker
(Adult/DW Funded)

H1B

YouthBuild

Job Corps

Reentry Employment
Opportunities (REO)
(Youth)

YYYYMMDD

Record the date that the participant took the pre-assessment test.
Leave blank if the participant did not take a pre-assessment test.

Jobs for Veterans' State
Grants (JVSG)

Reentry Employment
Opportunities (REO)
(Adult)

Indian and Native
American Program (INA)

(DWG)
TAA

National Farmworker
Jobs Program (NFJP)

DT 8

WIOA Youth
Dislocated Worker
Grants

Date of Pre-Test Score #3

CODE VALUE

WIOA Adults

1917

DATA ELEMENT DEFINITIONS/INSTRUCTIONS

WIOA Dislocated
Workers

DATA TYPE/
FIELD LENGTH

Wagner-Peyser

DATA ELEMENT NAME

Reportable Individual2

REQUIREMENTS BY PROGRAM OF PARTICIPATION1

DATA
ELEMENT
NO.

Pre-Test Score #3

IN 3

1919

Educational Functioning Level
Pre-Test #3

IN 2

1920

Date of Most Recent Post-Test
Score #3

DT 8

1921

Post-Test Score #3

IN 3

1922

Educational Functioning Level
Post-Test #3

IN 2

000
Record the raw scale score achieved by the participant on the pre-assessment test.
Leave blank if the participant was not assessed in literacy or numeracy or if this data element
does not apply to the participant.
NOTE: This field is only necessary if the program is capturing a measurable skill gain based on
an increase in Educational Functioning Level within the Educational Achievement Type of
measurable skill gain.
Record the educational functioning level that is associated with the participant's raw scale
0 = Not Assessed
score.
1 = ABE Level 1
Record 0 if the participant was not assessed in literacy or numeracy.
2 = ABE Level 2
Leave blank if the data element does not apply to the participant.
3 = ABE Level 3
4 = ABE Level 4
NOTE: This field is only necessary if the program is capturing a measurable skill gain based on 5 = ABE Level 5
an increase in Educational Functioning Level within the Educational Achievement Type of
6 = ABE Level 6
measurable skill gain.
7 = ESL Level 1
8 = ESL Level 2
9 = ESL Level 3
10 = ESL Level 4
11 = ESL Level 5
12 = ESL Level 6
Record the date on which the post-test was administered to the participant. If multiple post- YYYYMMDD
tests were administered, record the most recent date on which the functional area post-test
was administered.
Leave blank if the participant did not receive a post-test during his/her first year of
participation in the program or the data element does not apply to the participant.
NOTE: This field is only necessary if the program is capturing a measurable skill gain based on
an increase in Educational Functioning Level within the Educational Achievement Type of
measurable skill gain.
000
Record the raw scale score achieved by the participant.
Leave blank if the participant did not receive a post-test during his/her first year of
participation in the program or if the data element does not apply to the participant.
NOTE: This field is only necessary if the program is capturing a measurable skill gain based on
an increase in Educational Functioning Level within the Educational Achievement Type of
measurable skill gain.

Record the educational functioning level that is associated with the participant's raw scale
0 = Not Assessed
score.
1 = ABE Level 1
Record 0 if the participant was not assessed in literacy or numeracy.
2 = ABE Level 2
Leave blank if the data element does not apply to the participant.
3 = ABE Level 3
NOTE: This field is only necessary if the program is capturing a measurable skill gain based on 4 = ABE Level 4
an increase in Educational Functioning Level within the Educational Achievement Type of
5 = ABE Level 5
measurable skill gain.
6 = ABE Level 6
7 = ESL Level 1
8 = ESL Level 2
9 = ESL Level 3
10 = ESL Level 4
11 = ESL Level 5
12 = ESL Level 6

SECTION E - NEW DATA ELEMENTS (Data Elements are Specific to Each Program, As Listed)
SECTION E.01 - DISLOCATED WORKER GRANTS
2001

Date of Completion of DWG
Services

DT 8

Record the date the participant received their last service in the DWG program.

2002

Employed at Completion of
DWG Services

IN 1

2003

DWG Grant Number

AN 7

1 = Yes
Record 1 if the participant is employed at completion of participation in services under a
0 = No
Dislocated Worker Grant (DWG). Employment is counted the quarter in which the
participant stops receiving services funded through a DWG project.
Record 0 if the participant does not meet the condition described above.
Record the first 7 characters of the grant number if the participant received services under XXXXXXX
the National Dislocated Worker Grant (DWG) program. The grant number should be entered
in the following format without dashes: Two alphabetic characters representing the grant
program, followed by numeric characters (XXXXXXX).

YYYYMMDD

Leave blank if the participant did not receive services funded by this program.
NOTE: If the participant received services funded by more than one DWG, report the
additional grant number under PIRL 105 Special Project ID in the same format (first 7
characters of the grant number). PIRL 105 may only be used for DWG if there is already a
grant number entered in PIRL 2003

2004

Received Services through a
Disaster Recovery Dislocated
Worker Grant

IN 1

Record 1 if the participant received disaster relief employment only and received no other
services.
Record 2 if the participant received disaster relief employment and received Employment
and Training services (Career and Training services).

1 = Disaster Relief Employment Only
2 = Disaster Relief Employment and
Employment and Training Services
3 = Employment and Training Services Only
0 = No

Record 3 if the participant received Employment and Training services (Career and Training
services) only, and did not receive disaster relief employment.
Record 0 if the participant did not receive services under a Disaster Recovery DWG.

SECTION E.02 - H1B
2101

Underemployed Worker

IN 1

Record 1 if a person is not currently connected to a full-time job commensurate with the
individual’s level of education, skills, or wage and/or salary earned previously, or who have
obtained only episodic, short-term, or part-time employment

1 = Yes
0 = No

Record 0 if the participant does not meet any of the conditions described above.
Leave blank if information is not available.
2102

Previous Quarter Received
Case Management Service

IN 1

Record 1 if the participant received Case Management Services in the previous quarter.
Record 0 if the participant did not receive Case Management Services in the previous
quarter.

1 = Yes
0 = No

2103

Most Recent Date Received
Assessment Services

DT 8

Record the most recent date on which the participant received assessment services funded
by the program.
Leave blank if the participant did not receive Assessment Services.

YYYYMMDD

2104

Previous Quarter Received
Assessment Services

IN 1

Record 1 if the participant received Assessment Services in the previous quarter.
Record 0 if the participant did not receive Assessment Services in the previous quarter.

1 = Yes
0 = No

2105

Previous Quarter Received
Supportive Services

IN 1

Record 1 if the participant received Supportive Services in the previous quarter.
Record 0 if the participant did not receive Supportive Services in the previous quarter.

2106

Most Recent Date Received
Specialized Participant Services

DT 8

YYYYMMDD
Record the most recent date on which the participant received specialized participant
services which include, but are not limited to, financial counseling, behavioral health
counseling, mentoring, assistance with re-location, job coaching, networking, and job search
assistance.
Leave blank if the participant did not receive Specialized Participant Services.

2107

Previous Quarter Received
Specialized Services

IN 1

Record 1 if the participant received Specialized Services in the previous quarter.
Record 0 if the participant did not receive Specialized Services in the previous quarter.

1 = Yes
0 = No

2108

Previous Quarter Participated
in Work Experience

IN 1

Record 1 if the participant participated in Work Experience in the previous quarter.
Record 0 if the participant did not participate in Work Experience in the previous quarter.

1 = Yes
0 = No

2109

Primary Type of Training
Service for Training Activity #1

IN 1

Use the appropriate code to indicate the primary type of training being provided to the
participant.
Leave blank if the participant did not enroll in training for Primary Type of Training Service
for Training Activity #1.

2110

Secondary Type of Training
Service for Training Activity #1

IN 1

Use the appropriate code to indicate the secondary type of training being provided to the
participant, if applicable.
Leave blank if the participant is not enrolled in a Secondary Type of Training Service for
Training Activity #1.

2111

Tertiary Type of Training
Service for Training Activity #1

IN 1

2112

Primary Type of Training
Service for Training Activity #2

2113

2114

Use the appropriate code to indicate the tertiary type of training being provided to the
participant, if applicable.

1 = On-the-Job Training
2 = Classroom Occupational Training
3 = Contextualized Learning
Leave blank if the participant is not enrolled in a Tertiary Type of Training Service for Training 4 = Distance Learning
Activity #1.
5 = Customized Learning
6 = Incumbent Worker Training
7 = Other Occupational Skills Training
0 = No training

IN 1

Use the appropriate code to indicate the primary type of training being provided to the
participant during their second training service.

1 = On-the-Job Training
2 = Classroom Occupational Training
3 = Contextualized Learning
Leave blank if the participant is not enrolled in a Primary Type of Training Service for Training 4 = Distance Learning
Activity #2.
5 = Customized Learning
6 = Incumbent Worker Training
7 = Other Occupational Skills Training
0 = No training

Secondary Type of Training
Service for Training Activity #2

IN 1

Use the appropriate code to indicate the secondary type of training being provided to the
participant during their second training service, if applicable.
Leave blank if the participant is not enrolled in a Secondary Type of Education/Job Training
Activity #2.

Tertiary Type of Training
Service for Training Activity #2

IN 1

Use the appropriate code to indicate the tertiary type of training being provided to the
participant during their second training service, if applicable.
Record 0 if the above condition does not apply to the participant.

1 = On-the-Job Training
2 = Classroom Occupational Training
3 = Contextualized Learning
4 = Distance Learning
5 = Customized Learning
6 = Incumbent Worker Training
7 = Other Occupational Skills Training
0 = No training
1 = On-the-Job Training
2 = Classroom Occupational Training
3 = Contextualized Learning
4 = Distance Learning
5 = Customized Learning
6 = Incumbent Worker Training
7 = Other Occupational Skills Training
0 = No training

*Rows highlighted in blue represent data elements specific to the Departments of Education and Labor Joint WIOA Participant Individual Record Layout.

Page 21 of 53

DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)

Demonstration Grants

Apprenticeship

SCSEP

Incumbent Worker
(Adult/DW Funded)

H1B

Job Corps

Jobs for Veterans' State
Grants (JVSG)

YouthBuild

Reentry Employment
Opportunities (REO)
(Youth)

Reentry Employment
Opportunities (REO)
(Adult)

Indian and Native
American Program (INA)

(DWG)
TAA

National Farmworker
Jobs Program (NFJP)

WIOA Youth
Dislocated Worker
Grants

CODE VALUE

WIOA Adults

DATA ELEMENT DEFINITIONS/INSTRUCTIONS

WIOA Dislocated
Workers

DATA TYPE/
FIELD LENGTH

Wagner-Peyser

DATA ELEMENT NAME

Reportable Individual2

REQUIREMENTS BY PROGRAM OF PARTICIPATION1

DATA
ELEMENT
NO.

2115

Primary Type of Training
Service for Training Activity #3

IN 1

Use the appropriate code to indicate the primary type of training being provided to the
1 = On-the-Job Training
participant during their third training service.
2 = Classroom Occupational Training
Leave blank if the participant is not enrolled in a Primary Type of Training Service for Training 3 = Contextualized Learning
Activity #3.
4 = Distance Learning
5 = Customized Learning
6 = Incumbent Worker Training
7 = Other Occupational Skills Training
0 = No training

2116

Secondary Type of Training
Service for Training Activity #3

IN 1

Use the appropriate code to indicate the secondary type of training being provided to the
participant during their third training service, if applicable.
Leave blank if the participant is not enrolled in a Secondary Type of Training Service for
Training Activity #3.

2117

Tertiary Type of Training
Service for Training Activity #3

IN 1

Use the appropriate code to indicate the tertiary type of training being provided to the
1 = On-the-Job Training
participant during their third training service, if applicable.
2 = Classroom Occupational Training
Leave blank if the participant is not enrolled in a Tertiary Type of Training Service for Training 3 = Contextualized Learning
Activity #3.
4 = Distance Learning
5 = Customized Learning
6 = Incumbent Worker Training
7 = Other Occupational Skills Training
0 = No training

2118

Date Entered Employment
(Discretionary Grants)

DT 8

Record the date of employment (when the participant first began a job).

2119

Incumbent Workers Retained
Current Position

IN 1

Record 1 if the participant was employed at the start of participation (incumbent worker)
1 = Yes
and retained their current position in the first quarter after program completion.
0 = No
Record 0 if the participant was employed at the start of participation (incumbent worker)
9 = Information not yet available
and did not retain their current position in the first quarter after program completion.
Record 9 if information on the participant's employment status in the first quarter after
program completion is not yet available.
Leave blank if the participant has not completed the training program or is not an incumbent
worker.

2120

Incumbent Workers Advanced
into a New Position with
Current or New Employer in
the 1st Quarter after
Completion

IN 1

Record 1 if the participant was employed at the start of participation (incumbent worker)
1 = Yes
and advanced into a new position requiring a higher skill level either with their current
0 = No
employer or a new employer, as a result of grant funded activities in the first quarter after
9 = Information not yet available
training program completion.
Record 0 if the participant was employed at the start of program participation (incumbent
worker) and did not advance into a new position as a result of the grant-funded activities, in
the first quarter after training program completion.
Record 9 if information on the participant's employment status in the first quarter after
training program completion is not yet available.
Leave blank if the participant has not completed the training program or is not an incumbent
worker.

2121

Incumbent Workers Retained
Current Position in the 2nd
Quarter after Program
Completion

IN 1

Record 1 if the participant was employed at the start of participation (incumbent worker)
1 = Yes
and retained their current position in the second quarter after training program completion. 0 = No
Record 0 if the participant was employed at the start of participation (incumbent worker)
9 = Information not yet available
and did not retain their current position in the second quarter after training program
completion.
Record 9 if information on the participant's employment status in the second quarter after
training program completion is not yet available.

1 = Yes
0 = No
9 = Information not yet available

1 = Yes
Record 1 if the participant was employed at the start of participation (incumbent worker)
0 = No
and advanced into a new position requiring a higher skill level either with their current
employer or a new employer, as a result of grant funded activities, in the third quarter after 9 = Information not yet available
training program completion.
Record 0 if the participant was employed at the start of program participation (incumbent
worker) and did not advance into a new position as a result of the grant-funded activities, in
the third quarter after training program completion.
Record 9 if information on the participant's employment status in the third quarter after
training program completion is not yet available.
Leave blank if the participant has not completed the training program or is not an incumbent
worker.
Record 1 if after training program completion, the employment in which the individual
1 = Yes
entered uses a substantial portion of the skills taught in the training received by the
0 = No
individual. This data element is training program completion based.
9 = Unknown

YYYYMMDD

This data element captures employment outcomes for unemployed participants that found
employment, and underemployed participants that entered a new position of employment.
Leave blank if the participant has not received a job.

Leave blank if the participant has not completed the training program or is not an incumbent
worker.

2122

IN 1

Incumbent Workers Advanced
into a New Position with
Current Employer or New
Employer in the 2nd Quarter
after Training Program
Completion

Record 1 if the participant was employed at the start of participation (incumbent worker)
1 = Yes
and advanced into a new position requiring a higher skill level either with their current
0 = No
employer or a new employer, as a result of grant funded activities in the second quarter after 9 = Information not yet available
training program completion.
Record 0 if the participant was employed at the start of program participation (incumbent
worker) and did not advance into a new position as a result of the grant-funded activities, in
the second quarter after training program completion.
Record 9 if information on the participant's employment status in the second quarter after
training program completion is not yet available.
Leave blank if the participant has not completed the training program or is not an incumbent
worker.

2123

IN 1

Incumbent Workers Retained
Current Position in the 3rd
Quarter After Program
Completion

Record 1 if the participant was employed at the start of participation (incumbent worker)
and retained their current position in the third quarter after training program completion.
Record 0 if the participant was employed at the start of participation (incumbent worker)
and did not retain their current position in the third quarter after training program
completion.
Record 9 if information on the participant's employment status in the second quarter after
training program completion is not yet available.
Leave blank if the participant has not completed the training program or is not an incumbent
worker.

2124

2126

IN 1

Incumbent Workers Advanced
into a New Position with
Current or New Employer in
the 3rd Quarter after Training
Program Completion

Entered Training-Related
Employment After Training
Program Completion

IN 1

Individuals that have not enrolled in and completed training should not be reported in this
data element.
Record 0 if the employment in which the individual entered does not use a substantial
portion of the skills taught in the training received by the individual.
Record 9 if unknown.
Leave blank if the individual has not completed a training program and/or has not yet
entered employment

SECTION E.03 - NATIONAL FARMWORKER JOBS PROGRAM (NFJP)
2200

For Those
Who Were Placed in
Employment: Job Covered by
Unemployment Insurance

IN 1

2202

For Those
Who Were Placed in
Employment: Fringe Benefits
Available/ Received

IN 1

Record 1 if the participant was placed into unsubsidized employment that is covered by
1 = Yes
Unemployment Insurance.
0 = No
Record 0 if the participant was placed into unsubsidized employment that is not covered by
Unemployment Insurance.
Leave blank if data element does not apply to the participant.
Record 1 if the participant was placed into unsubsidized employment where the employer
1 = Yes
makes available (or will make available following the completion of a probationary period) to 0 = No
the participant (whether or not the participant accepts) fringe benefits, beyond those
required by law (e.g., Unemployment Insurance, worker’s compensation), including health
insurance benefits, holiday or vacation pay, sick leave, or a pension plan (not including social
security).

Record 0 if the participant was placed into unsubsidized employment where the employer
does not make available fringe benefits.
Leave blank if data element does not apply to the participant.
SPECIAL NOTE: For participants holding multiple jobs, this item should be recorded as 1 = Yes
if any job provides fringe benefits.
0000000.00
Record the hourly wage at placement. Hourly wage includes any bonuses, tips, gratuities,
commissions, and overtime pay earned.
Record 00.00 if the participant was not placed into unsubsidized employment. SPECIAL
NOTE: Decimal point in entry must be explicit.

2203

For Those
Who Were Placed in
Employment: Hourly Wage at
Placement

DE 8.2

2204

For Those
Who Were Placed in
Employment: Hours Worked
per Week

IN 2

Record the usual number of hours of work scheduled per week, including overtime.
Record 00 if the participant was not placed into unsubsidized employment.
Leave blank if data element does not apply to the participant.

2205

For Those
Who Were Placed in
Employment: Self-Employment

IN 1

Record 1 if the participant was self-employed. Self-employment includes self-directed work 1 = Yes
in which goods or services produced by, or obtained by, the participant (or others working 0 = No
for him/her) are offered for sale.
Record 0 if the participant was not self-employed.

2206

For Those
Who Were Placed in
Employment: Entered
Military Service

IN 1

Leave blank if data element does not apply to the participant.

Leave blank if data element does not apply to the participant.
Record 1 if the participant joined the Army, Navy, Air Force, Marines or Coast Guard, or
1 = Yes
entered into active duty from Reserve or National Guard units in cases of unplanned military 0 = No
buildup.
Record 0 if the participant did not enter the military services.
Leave blank if data element does not apply to the participant.

2207

For Those Who Were Placed in
Employment: Entered PreApprenticeship or Registered
Apprenticeship Program

IN 1

Record 1 if the participant entered into a Pre-apprenticeship program.
1 = Yes, Pre-Apprenticeship
Record 2 if the participant entered into a Registered Apprenticeship program. The program 2 = Yes, Registered Apprenticeship
must be registered with DOL Office of Apprenticeship (OA) or a federally-recognized State
0 = No
Apprenticeship Agency (SAA).
Record 0 if the participant did not enter a Pre- or Registered Apprenticeship program.
Leave blank if data element does not apply to the participant.

2208

Category of Exit

IN 1

Record 1 if the participant received and/or completed any job-related career services,
individualized career services, youth services, or training services.
Record 2 if the participant received non staff-assisted non-job related services, without
having received job-related career, individualized career services, or training services.
Record 3 if the participant received significant staff-assisted assistance services.
Record 4 if participant withdrew application prior to assignment.
Record 5 if participant transferred to another project.
Record 6 if participant moved to another sub-grantee.
Record 7 if participant is dual enrolled.
Record 8 if the participant did not complete the program and exited for other reasons.
NOTE: Code values 4, 5, 6 and 7 apply to SCSEP only.

1 = Employment and Training Exiter
2 = Non staff-assisted related Assistance
Services ONLY Exiter
3 = Significant staff-assisted related
assistance services Exiter
4 = Withdrew application prior to
assignment
5 = Transferred to another project
6 = Moved to another sub-grantee
7 = Dual enrollment
8 = Other Reasons for Exit

NOTE: For code value 2, participants are considered, a “reportable participant” and not
included in performance calculations for the indicators of performance. For code value 3,
participants are considered a “participant” and included in performance calculations for the
indicators of performance.

*Rows highlighted in blue represent data elements specific to the Departments of Education and Labor Joint WIOA Participant Individual Record Layout.

Page 22 of 53

DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)

Demonstration Grants

Apprenticeship

SCSEP

Incumbent Worker
(Adult/DW Funded)

H1B

Job Corps

Jobs for Veterans' State
Grants (JVSG)

YouthBuild

Reentry Employment
Opportunities (REO)
(Youth)

Reentry Employment
Opportunities (REO)
(Adult)

Indian and Native
American Program (INA)

(DWG)
TAA

National Farmworker
Jobs Program (NFJP)

WIOA Youth
Dislocated Worker
Grants

CODE VALUE

WIOA Adults

DATA ELEMENT DEFINITIONS/INSTRUCTIONS

WIOA Dislocated
Workers

DATA TYPE/
FIELD LENGTH

Wagner-Peyser

DATA ELEMENT NAME

Reportable Individual2

REQUIREMENTS BY PROGRAM OF PARTICIPATION1

DATA
ELEMENT
NO.

2209

Related assistance:
Transportation

IN 1

Record 1 if the participant received transportation (public or private) assistance or cash paid 1 = Yes
to participants or members of their families for the purpose of transportation.
0 = No
Record 0 if the participant did not receive any transportation assistance.

2210

Related assistance: Health
Care

IN 1

Record 1 if the participant received health care services that includes, but is not limited to,
preventive and clinical medical treatment, voluntary family planning, and necessary
psychiatric, psychological and prosthetic services.
Record 0 if the participant did not receive any health care assistance.

1 = Yes
0 = No

2211

Family Care (including child
care)

IN 1

Record 1 if the participant received related assistance services which help participants meet 1 = Yes
their family care needs during program participation. Family care ranges from adult to child 0 = No
care inside or outside the home to after-school programs (inside or outside the home). It
usually includes supervision and shelter.
Record 0 if the participant did not receive any family care assistance.

2212

Housing Services

IN 1

Record 1 if the participant received temporary housing services as described in 20 CFR
685.360
Record 2 if the participant received permanent housing services as described in 20 CFR
685.360
Record 3 if the participant received both temporary housing services as described in 20 CFR
685.360 and permanent housing services as described in 20 CFR 685.360.
Record 0 if the participant did not receive any housing services.

2213

Related assistance: Nutritional
Assistance

IN 1

Record 1 if the participant received related assistance services that includes the provision of 1 = Yes
food and other nutritional assistance (other than counseling) to eligible program participants 0 = No
and their dependents.
Record 0 if the participant did not receive any nutritional assistance.

2214

Related assistance: Translation
and
Interpretation Services

IN 1

Record 1 if the participant received related assistance services which involves a bi-lingual
agent who hears or reads the language of one party and speaks or writes another language
for another party. One of the two parties will be a program participant.
Record 0 if the participant did not receive any translation and interpretation services.

1 = Yes
0 = No

2215

Related assistance:

IN 1

Record 1 if the participant received related assistance services with significant staff
involvement.

1 = Yes
0 = No

1 = Temporary Housing Services
2= Permanent Housing Services
3= Both Temporary and Permanent
Housing services
0 = No housing services

Record 0 if the participant did not receive any other related assistance services with
significant staff involvement.

2216

Received Worker
Safety Training

IN 1

Record 1 if the participant received any training that consists of instruction in any of the
1 = Yes
following: safe and proper ways to operate or maintain machinery, safe handling and use of 0 = No
toxic chemicals, proper use of protective clothing and devices, first aid, or other topics
related to worker safety on the job site.
Record 0 if the participant did not receive worker safety training.

2217

Work
Experience
funded by 167 grant

IN 4

Record the actual total hours the individual received work experience under the section 167 0000
grant. Work experience includes short-term or part-time work activity that provides an
individual with the opportunity to acquire appropriate work habits and behaviors.

2218

On-the-job Training (OJT)
funded by 167 grant

IN 4

2219

Integrated Basic/Occupational
Skills Training funded by 167
grant

IN 4

0000
Record the actual total hours the participant received On-the-job Training (OJT) under the
section 167 grant. OJT includes training by an employer that is provided to a paid participant
while engaged in productive work in a job that: (a) provides knowledge or skills essential to
the full and adequate performance of the job; (b) provides reimbursement to the employer
of up to 50 percent of the wage rate of the participant, for the extraordinary costs of
providing the training and additional supervision related to the training; and (c) is limited in
duration appropriate to the occupation for which the participant is being trained, taking into
account the content of the training, the prior work experience of the participant, and the
0000
Record the actual total hours the participant received integrated basic/occupational skills
training under the section 167 grant. Integrated basic/occupational skills training combines
elements of both Basic Skills Training and Occupational Skills Training (Non-OJT) as described
immediately above.

2220

Occupational Skills Training
(Non-OJT)
funded by 167 grant

IN 4

Record the actual total hours the participant received occupational skills training (excluding 0000
On-the-job training) under the section 167 grant. Occupational skills training includes
vocational education and classroom training, designed to provide participants with the
technical skills and information required to perform a specific job or group of jobs.

2221

Basic Skills Training funded by
167 grant

IN 4

Record the actual total hours the participant received basic skills training under the section 0000
167 grant. Basic skills training includes, but is not limited to, remedial reading, writing,
communication, mathematics and/or English for non-English speakers.

2222

Lacks
Transportation

IN 1

Record 1 if the participant is a person who lacks access to adequate/reasonable
1 = Yes
transportation services, resulting in a barrier to receiving training or accepting employment. 0 = No
Record 0 if the participant does not meet the conditions described above.

2223

Long-term Agricultural
Employment

IN 1

Record 1 if the participant is a person who has engaged in agricultural work as the primary
source of income for a minimum of four (4) years prior to intake/eligibility determination.
Record 0 if the participant does not meet the conditions described above.

1 = Yes
0 = No

2224

Lacks Significant Work History

IN 1

Record 1 if the participant is a person who has not worked for any nonagricultural employer 1 = Yes
for longer than three (3) consecutive months in the 24 months prior to intake/eligibility
0 = No
determination.
Record 0 if the participant does not meet the conditions described above.

2225

6 month pre-program earnings
during the 6-months prior to
date of application

DE 8.2

Record pre-program earnings during the 6-months prior to date of application. Earnings
include salaries or wages, and also include any bonuses, tips, gratuities, commissions or
overtime pay.

000000.00

2226

Total pre-program earnings
during 12-month eligibility
determination period

DE 8.2

Record pre-program earnings during 12-month eligibility determination period. Earnings
include salaries or wages, and also include any bonuses, tips, gratuities, commissions or
overtime pay.

000000.00

2227

Number of dependents in the
family under age 18

IN 2

Record the number of dependents in the family under age 18.

2231

Date of Eligibility
Determination

DT 8

Record the date upon which the participant was determined eligible to participate in the
Section 167 program.

YYYYMMDD

2232

Family status for NFJP Housing
Services
(WIOA Sec. 167)

IN 1

Record 1 if the individual is an eligible MSFW and the individual does not reside with a Family 1= MSFW (Individual)
and recieves NFJP funded permanent or temporary housing services.
2= MSFW (Family)
Record 2 if the individual is an eligible MSFW and the individual resides with a Family and
3= Other (Individual)
receives NFJP funded permanent housing services or temporary housing services.
4=Other (Family)
Record 3 if the individual is not an eligible MSFW and the individual does not reside with a
0=Housing through NFJP CST grant
Family and receives NFJP funded permanent housing services.
Record 4 if the individual is not an eligible MSFW and the individual resides with a Family and
receives NFJP funded permanent housing services.

Record 0 if the individual receives housing services through an NFJP career services and
training grant.
Note: While NFJP-funded permanent housing must be promoted and made widely
available to an eligible MSFW Families, occupancy is not restricted to eligible MSFW
individuals or eligibile MSFW Families. Migrant and Seasonal Farmworkers (MSFW) is
described at WIOA Section 167. Family is defined at 20 CFR 685.110.
Note: The indicators of performance for grantees providing NFJP housing services are
described at 20 CFR 685.400

2233

NFJP Grant Enrollment

IN 1

Record 1 if the participant was enrolled through a NFJP Employment and Training grant.
Record 2 if the participant was enrolled through an NFJP Housing grant.

1 = NFJP Employment and Training Grant
enrollee
2 = NFJP Housing Grant enrollee

SECTION E.04 - INDIAN AND NATIVE AMERICAN PROGRAM (INA)
2302

Tribal Affiliation

IN 6

Record the participant’s tribal affiliation.
Leave blank if the tribal affiliation code is unknown.

000000

2303

Public Assistance Recipient

IN 9

Record 1 if the participant receives general assistance (GA) from their state or local
government;
Record 2 if the participant receives Temporary Assistance to Needy Families (TANF);

1 = General Assistance (GA)
2 = TANF
3 = SSI-SSA Title XVI

SECTION E.05 - REENTRY EMPLOYMENT OPPORTUNITIES (ADULT)
2400

In Work Release Program

IN 1

Record 1 if the participant was in a work-release program at the time enrollment.
Record 0 if the participant does not meet the condition described above.

2401

Employment Status at
Incarceration

IN 1

Record 1 if the participant was working in unsubsidized employment upon incarceration (not 1 = Unsubsidized Employment
including Registered Apprenticeship or the military.)
2 = Registered Apprenticeship
Record 2 if the participant was in a Registered Apprenticeship upon incarceration.
3 = Military
Record 3 if the participant was in the military upon incarceration.
9 = Unknown
Record 9 if employment participant prior to incarceration is unknown.
0 = Not employed
Record 0 if the participant was not employed upon incarceration.

2404

Alcohol/Drug Abuse at
Enrollment

IN 1

Record 1 if the participant abused alcohol and/or drugs at the time of enrollment.
1 = Yes
Record 0 if the participant did not meet either of the conditions described above at the time 0 = No
of enrollment.
9 = Unknown
Record 9 if the alcohol/drug abuse status is unknown at the time of enrollment.

2412

Criminal Justice System
Identifier

AN 1

Record the appropriate criminal justice system identifier as indicated in code values 1
through 6

2413

Incarcerated at Program Entry

IN 1

Record 1 if the participant, at program entry, was a criminal offender in a correctional
institution at program entry.
Record 0 if
this data element does not apply to the participant.

2414

Date Released from
Incarceration

DT 8

Record the date the participant was released from a correctional institution.

2415

Date of Anticipated Release
From Incarceration

DT 8

Leave blank if participant remains in
a correctional institution at program exit.
YYYYMMDD
Record the date that the participant is anticipated to be released from a correctional
institution.
Leave blank if this data element does not apply to the participant.

2416

Post-Release Status

IN 1

Record 1 if the participant's post-release status is parole.
Record 2 if the participant's post-release status is probation.
Record 3 if the participant's post-release status is out on bail.
Record 4 if the participant’s post-release status is without conditions
Leave blank if this data element does not apply to the participant. [ i.e., if the person has
yet to be released from incarceration, per 2415]

2417

Most Recent Type of Offense

IN 1

2422

Housing Status at Six Months
After Program Entry

IN 1

Record 1 if the participant was convicted of a property crime.
Record 2 if the participant was convicted of a drug crime.
Record 3 if the participant was convicted of a public order crime.
Record 4 if the participant was convicted of another type of crime.
Record the appropriate housing status for the participant at six months after program entry
as indicated in code values 1 through 9.

1 = Yes
0 = No

1 = Federal ID
2 = State CJ Record ID
3 = State Prison ID
4 = Local Probation Agency ID
5 = Local Jail ID
6 = Other
1 = Yes

YYYYMMDD

1 = Parole
2 = Probation
3 = Bail
4 = Without Conditions

1 = Property Crime
2 = Drug Crimes
3 = Public Order Crime
4 = Other Offenses
1 = Own/rent apartment, room or house
2 = Staying at someone’s apartment, room
or house (stable)
3 = Transitional house
4 = Residential Treatment
5 = Homeless
6 = Staying at someone’s apartment, room
or house (unstable)
7 = Monitored home confinement
Incarcerated
8 = Halfway house / residential re-entry
center
9 = Did not specify due to exit or re-arrest

*Rows highlighted in blue represent data elements specific to the Departments of Education and Labor Joint WIOA Participant Individual Record Layout.

Page 23 of 53

DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)

Demonstration Grants

Jobs for Veterans' State
Grants (JVSG)

Record 1 if the participant abused alcohol and/or drugs at six months after enrollment.
Record 0 if the above conditions do not apply to the participant.

1 = Yes
0 = No

2433

Re-arrested within 12 months
of Release for a New Crime

IN 1

Record 1 if the participant was re-arrested within 12 months of release for a new crime.
Record 0 if the participant does not meet the condition described above.

1 = Yes
0 = No

2434

Re-arrested for a previous
crime

IN 1

Record 1 if the participant was re-arrested for a previous crime.
Record 0 if the above condition does not apply to the participant.
Record 9 if this information is not available.

1 = Yes
0 = No
9 = Unknown

2435

Re-incarcerated for a
revocation of the parole or
probation order for violations
of terms of sentence

IN 1

Record 1 if the participant was re-incarcerated for revocation of parole.
Record 2 if the participant was re-incarcerated for revocation of probation order for
violations of terms of sentence.
Record 3 if the participant was re-incarcerated for other violations of the terms and
conditions of their sentence.
Record 1 if the participant was not re-arrested.
Record 0 if the above condition does not apply to the participant.

1 = Revocation of Parole
2 = Revocation of Probation
3 = Other Violations
0 = No

Apprenticeship

IN 1

SCSEP

Alcohol/Drug Abuse Six
Months After Enrollment

Incumbent Worker
(Adult/DW Funded)

2424

H1B

Job Corps

YouthBuild

Reentry Employment
Opportunities (REO)
(Youth)

Record the appropriate housing status for the participant at enrollment as indicated in code 1 = Own/rent apartment, room or house
values 1 through 9
2 = Staying at someone’s apartment, room
or house (stable)
3 = Transitional house
4 = Residential Treatment
5 = Homeless
6 = Staying at someone’s apartment, room
or house (unstable)
7 = Monitored home confinement
Incarcerated
8 = Halfway house / residential re-entry
center
9 = Family

(DWG)
TAA

IN 1

WIOA Youth
Dislocated Worker
Grants

Housing Status at Enrollment

CODE VALUE

WIOA Adults

2423

DATA ELEMENT DEFINITIONS/INSTRUCTIONS

WIOA Dislocated
Workers

DATA TYPE/
FIELD LENGTH

Wagner-Peyser

DATA ELEMENT NAME

Reentry Employment
Opportunities (REO)
(Adult)

Indian and Native
American Program (INA)

National Farmworker
Jobs Program (NFJP)

Reportable Individual2

REQUIREMENTS BY PROGRAM OF PARTICIPATION1

DATA
ELEMENT
NO.

2436

Not Re-arrested

IN 1

1 = Yes
0 = No

2437

Date arrested for
new/previous crime

DT 8

Record the date that the participant was arrested for a new or previous crime.
Leave blank if the above condition does not apply to the participant.

YYYYMMDD

2438

Convicted for new/previous
crime

IN 1

Record 1 if the participant was convicted of a new crime.
Record 2 if the participant was convicted of a previous crime.
Record 0 if the above condition does not apply to the participant.
Record 9 if this information is not available.

1 = Yes
0 = No

2439

Date re-incarcerated

DT 8

Record the date which the participant became re-incarcerated.
Leave blank if the above condition does not apply to the participant.

YYYYMMDD

2440

Date charges dropped

DT 8

Record the date which charges against the participant were dropped.
Leave blank if the above condition does not apply to the participant.

YYYYMMDD

SECTION E.06 - REENTRY EMPLOYMENT OPPORTUNITIES (YOUTH)
2500

Secondary school enrollment
status at arrest

IN 1

Record 1 if the participant was a secondary school student at the time of their arrest.
Record 2 if the participant was a secondary school graduate at the time of their arrest.
Record 3 if the participant was a secondary school dropout at the time of their arrest.
Record 0 if the participant does not meet the conditions described above.

2502

Youth Offender status at
enrollment

IN 1

Record 1 if the participant is currently in, returning from, or has been in a juvenile
1 = Juvenile Correctional Facility
correctional facility.
2 = Juvenile detention facility
Record 2 if the participant is currently in, returning from, or has been in a juvenile detention 3 = Juvenile probation
facility.
4 = Juvenile alternative sentencing or
Record 3 if the participant is currently on, leaving, or has been on juvenile probation.
diversion
Record 4 if the participant is currently in, leaving, or has been in juvenile alternative
5 = Adult prison
sentencing or diversion.
6 = Adult jail
Record 5 if the participant is currently in, returning from, or has been in an adult prison.
7 = Adult probation
Record 6 if the participant is currently in, returning from, or has been in an adult jail.
8 = Adult sentence or diversion
Record 7 if the participant is currently on, leaving, or has been on adult probation.
0 = At-risk individual who is not an offender
Record 8 if the participant is currently in, leaving, or has been in adult sentence or diversion.
Record 0 if the at-risk participant is not an offender.

2503

Date released from
correctional facility or placed
on probation

DT 8

Record the date on which the participant was released from a correctional facility, detention YYYYMMDD
or was placed on probation.
Leave blank if this data element does not apply to the participant.

2505

Date verified Selective Service
registration

DT 8

Enter date verified Selective Service Registration
Leave blank for participants who are not required to sign up for selective service.

YYYYMMDD

2506

Voter registration

IN 1

Record 1 if the participant is a registered voter.
Record 0 if the participant is not a registered voter.

1 = Yes
0 = No

1 = Secondary school student
2 = Secondary school graduate
3 = Secondary School dropout
0 = No

2507

Driver's license

IN 1

Record 1 if the participant is a licensed driver.
Record 0 if the participant is not a licensed driver.

2509

First date of service

DT 8

YYYYMMDD
Enter first date of service of the service selected.
Grantees need to be able to enter the first date of service each quarter, with the data saved
each quarter to keep a running count of services received.
Leave blank if no service(s) was received.

2510

Completed diversion without
out-of-home placement

IN 1

Record 1 if diversion was completed without out-of-home placement.
Record 0 if the participant does not meet this condition.
Leave blank if participant did not receive diversion services.

1 = Yes
0 = No

2511

Records expunged

IN 1

Record 1 if the participant's record was expunged.
Record 0 if the participant does not meet this condition.
Leave blank if participant did not receive expungement legal services.

1 = Yes
0 = No

2512

Records sealed

IN 1

Record 1 if the participant's record was sealed.
Record 0 if the participant does not meet this condition.
Leave blank if participant did not receive sealing of records assistance.

1 = Yes
0 = No

2516

Date of postsecondary
education or training
placement

DT 8

Record the date of participant's placement into postsecondary education or training.
Leave blank if the participant was not placed into postsecondary education or training.

YYYYMMDD

2519

Hourly training wage

DE 8.2

Record the participant’s hourly training wage.
Leave blank if the participant was not enrolled in training.

000000.00

2523

Date entered degree or
certificate program:

DT 8

Record the date on which the participant entered the degree or certificate program.
Leave blank if the participant did not enter into a degree or certificate program.

YYYYMMDD

2525

Date arrested for new crime
after enrollment

DT 8

Record date on which participant was arrested for new crime after enrollment.
Leave blank if this data element does not apply to the participant.

YYYYMMDD

2526

Convicted for new crime
committed after enrollment

DT 8

Record date on which participant was convicted for new crime after enrollment.
Leave blank if this data element does not apply to the participant.

YYYYMMDD

2527

Type of crime

IN 1

Record 1 if participant was arrested/convicted for a violent felony.
Record 2 if participant was arrested/convicted for a non-violent felony.
Record 3 if participant was arrested/convicted for a misdemeanor.

1 = Violent Felony
2 = Non-violent felony
3 = Misdemeanor

2528

Reached 12-month point since
release from correctional
facility or placement on
probation

IN 1

Record 1 if participant has reached 12-month point since release from correctional facility or 1 = Yes
placement on probation.
0 = No
Record 0 if the participant does not meet this condition.

2529

Convicted for new crime
committed within 12 months
of release from correctional
facility or placement on
probation

IN 1

Record 1 if participant was convicted for new crime committed within 12 months of release 1 = Yes
from correctional facility or placement on probation.
0 = No
Record 0 if the participant does not meet this condition.

2530

Incarcerated for new crime
committed after enrollment

IN 1

Record 1 if the participant was incarcerated for a new crime committed after enrollment.
Record 0 if the participant does not meet this condition.

1 = Yes
0 = No

2541

Receiving public assistance
since leaving the program

IN 1

2542

Arrested for new crime in
follow-up period

IN 1

Record 1 if participant has received SSI, SSD, or SSA benefits since leaving the program.
Record 2 if participant has received General Assistance since leaving the program.
Record 3 if participant has received UI benefits since leaving the program.
Record 4 if the participant has received Food Stamps since leaving the program.
Record 1
5 if
if participant
the participant
received
TANF
benefits
since leaving
Record
washas
arrested
for aany
new
crime
in follow-up
period.the program.

1 = SSI, SSD, SSA
2 = General Assistance
3 = UI
4 = Food Stamps
5 == Yes
TANF
1

2543

Date arrested for new crime in
follow-up period

DT 8

Record the date on which the participant was arrested for new crime in follow-up period.
Leave blank if this data element does not apply to the participant.

YYYYMMDD

2544

Convicted for new crime
committed in follow-up period

DT 8

Record the date on which the participant was convicted for new crime in follow-up period
Leave blank if this data element does not apply to the participant.

YYYYMMDD

2545

Incarcerated for new crime
committed in follow-up period

IN 1

Record 1 if participant was incarcerated for new crime committed in follow-up period.
Record 0 if the participant does not meet this condition.

1 = Yes
0 = No

2546

Housing Status at follow-up

IN 1

Record 1 if participant resides in stable housing at follow-up.
Record 2 if participant resides in temporary housing at follow-up.
Record 3 if participant is homeless at follow-up.

1 = Stable
2 = Temporary
3 = Homeless

Record 0 if participant was not arrested for a new crime in follow-up period.

0 = No

SECTION E.07 - YOUTHBUILD
2600

Construction Plus Grantee

IN 2

Record 1 if grantees are providing Construction Plus training in in-demand industries beyond 1 = Yes
construction.
0 = No
Record 0 if grantees are not providing Construction Plus
training in in-demand industries beyond construction.

2603

Completed mental toughness
component

IN 2

Record 1 if the youth completed mental toughness.
Record 0 if the participant did not complete mental toughness.
Record 9 if the participant did not participate in mental toughness.

1 = Yes
0 = No
9 = NA

2605

Children living with participant

IN 2

Record the number of the participant's own children less than 18 years of age living in the
household, including biological, adopted, step, and foster children.
Leave blank if the participant does not meet the criteria or if the data is not available.

2606

Other dependents living with
participant

IN 2

Record the number of dependents other than children living with the participant.
Leave blank if the participant does not meet the criteria or if the data is not available.

2607

Migrant Youth

IN 2

Record 1 if the participant is the youth and is a migrant worker or is a member of a migrant
family.
Record 0 if the participant does not meet the conditions described above.

1 = Yes
0 = No

*Rows highlighted in blue represent data elements specific to the Departments of Education and Labor Joint WIOA Participant Individual Record Layout.

Page 24 of 53

DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)

Demonstration Grants

Incumbent Worker
(Adult/DW Funded)

Jobs for Veterans' State
Grants (JVSG)

Reentry Employment
Opportunities (REO)
(Youth)

Reentry Employment
Opportunities (REO)
(Adult)

Indian and Native
American Program (INA)

National Farmworker
Jobs Program (NFJP)

WIOA Youth
Dislocated Worker
Grants

WIOA Dislocated
Workers

Wagner-Peyser

Reportable Individual2

REQUIREMENTS BY PROGRAM OF PARTICIPATION1

1 = Juvenile Offender
2 = Adult Offender
0 = No

2609

Secondary School Drop-Out

IN 2

Record 1 if the participant is a youth and has dropped out of secondary school.
Record 0 if the participant does not meet the condition described above.

1 = Yes
0 = No

2610

Child of Incarcerated Parent or
Legal Guardian

IN 2

Record 1 if either of the youth's parents or legal guardian is incarcerated at the time of the 1 = Yes
youth's enrollment into the YouthBuild program, or if at least one parent has been previously 0 = No
incarcerated.

Apprenticeship

Record 1 if the participant has been convicted of a crime by the juvenile justice system.
Record 2 if the participant has been convicted of a crime by the adult correctional system.
Record 0 if the participant does not meet the conditions described above.

SCSEP

IN 2

H1B

Offender

CODE VALUE

Job Corps

2608

DATA ELEMENT DEFINITIONS/INSTRUCTIONS

YouthBuild

DATA TYPE/
FIELD LENGTH

(DWG)
TAA

DATA ELEMENT NAME

WIOA Adults

DATA
ELEMENT
NO.

Record 0 if the participant does not meet the condition described above.

2611

Health Issues

IN 2

Record 1 if the participant has any significant health issues that could impact the
1 = Yes, significant health issues
participant's ability to work. Examples of such health issues can include, but are not limited 2 = No significant health issues
to, untreated high blood pressure, HIV/STDs, asthma, depression, and other mental/physical 9 = participant did not self-identify
health issues.
Record 2 if the participant does not meet the condition described above.
Record 9 if the participant does not self-identify.

*Rows highlighted in blue represent data elements specific to the Departments of Education and Labor Joint WIOA Participant Individual Record Layout.

Page 25 of 53

DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)

2612

Occupation at Enrollment

IN 2

2613

Hours Worked at Enrollment

IN 2

2614

Average Hourly Wage at
Enrollment

DE 8.2

Demonstration Grants

Apprenticeship

SCSEP

Incumbent Worker
(Adult/DW Funded)

H1B

Job Corps

Jobs for Veterans' State
Grants (JVSG)

YouthBuild

Reentry Employment
Opportunities (REO)
(Youth)

Reentry Employment
Opportunities (REO)
(Adult)

Indian and Native
American Program (INA)

(DWG)
TAA

National Farmworker
Jobs Program (NFJP)

WIOA Youth
Dislocated Worker
Grants

CODE VALUE

WIOA Adults

DATA ELEMENT DEFINITIONS/INSTRUCTIONS

WIOA Dislocated
Workers

DATA TYPE/
FIELD LENGTH

Wagner-Peyser

DATA ELEMENT NAME

Reportable Individual2

REQUIREMENTS BY PROGRAM OF PARTICIPATION1

DATA
ELEMENT
NO.

Record the participant's occupation at enrollment as follows:
Record 11 if the participant's occupation is classified as a Management.
Record 13 if the participant's occupation is classified as Business and Financial Operations.
Record 15 if the participant's occupation is classified as Computer and Mathematical.
Record 29
17 if
if the
the participant's
participant's occupation
occupation is
is classified
classified as
as Arts,
Architecture
Engineering.Sports,
Record
Design, and
Entertainment,
and Media.
Record 31 if the participant's occupation is classified as Healthcare Support.
Record 33 if the participant's occupation is classified as Protective Service.
Record the average hours per week that the participant works at the above occupation.
Leave blank if the participant is not employed at enrollment.

11 = Management
13 = Business and Financial Operations
15 = Computer and Mathematical
17 = Architecture and Engineering
19 == Building
Life, Physical,
and Social
Scienceand
37
and Grounds
Cleaning
Maintenance
39 = Personal Care and Service
41 = Sales and Related
00

Record the participant's average hourly wage at the above occupation.
Leave blank if the participant is not employed at enrollment.

000000.00

*Rows highlighted in blue represent data elements specific to the Departments of Education and Labor Joint WIOA Participant Individual Record Layout.

Page 26 of 53

DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)

1 = Own/rent apartment, room, or house
Housing status at enrollment:
Record 1 if the participant was living in an apartment, room, or house that he/she owns or 2 = Staying at someone's apartment, room,
or house (Stable)
rents.
Record 2 if the participant was living in a (stable) apartment, room, or house that somebody 3 = Halfway house/ transitional house
else owns or rents and if the person is not at risk of being displaced from this housing. (i.e., 4 = Residential treatment
5 = Homeless
The housing situation is long-term and/or stable.)
6 = Staying at someone's apartment, room,
Record 3 if the participant was living in a residence designed to assist persons as they reor house (Unstable)
enter society and learn to adapt to independent living after having been in prison.
7 = Group Home
Record 4 if the participant was living in a residential treatment center. A residential
0 = Unknown/unavailable
treatment center is a group home that provides room and board, and provides specialized
treatment or rehabilitation persons with emotional, psychological, or developmental
problems as well as chemical dependencies.
Record 5 if participant lacked a fixed, regular, adequate night time residence. This definition
includes any participant who may regularly stay at a publicly or privately operated shelter for
temporary accommodation; an institution providing temporary residence for participants
intended to be institutionalized; or a public or private place not designated for or ordinarily
used as a regular sleeping accommodation for human beings. This definition does not
include a participant imprisoned or detained under an Act of Congress or State law. A
participant who may be sleeping in a temporary accommodation while away from home
should not, as a result of that alone, be recorded as homeless.
Record 6 if the participant was living in an apartment, room, or house that somebody else
owns or rents and if the person was at risk of being displaced from this housing. (i.e., The
housing situation is short-term and/or unstable.)
Record 7 if
at enrollment, the participant was living in a group home.
Record 0 if the data is not available.

Demonstration Grants

Apprenticeship

SCSEP

Incumbent Worker
(Adult/DW Funded)

H1B

Job Corps

Jobs for Veterans' State
Grants (JVSG)

YouthBuild

Reentry Employment
Opportunities (REO)
(Youth)

Reentry Employment
Opportunities (REO)
(Adult)

Indian and Native
American Program (INA)

(DWG)
TAA

National Farmworker
Jobs Program (NFJP)

IN 1

WIOA Youth
Dislocated Worker
Grants

Housing Status

CODE VALUE

WIOA Adults

2616

DATA ELEMENT DEFINITIONS/INSTRUCTIONS

WIOA Dislocated
Workers

DATA TYPE/
FIELD LENGTH

Wagner-Peyser

DATA ELEMENT NAME

Reportable Individual2

REQUIREMENTS BY PROGRAM OF PARTICIPATION1

DATA
ELEMENT
NO.

SECTION E.08 - MISCELLANEOUS DATA ELEMENTS AND USER DEFINED FIELDS
2700

Social Security Number

IN 9

Record the Social Security Number (SSN) assigned to the participant.
XXXXXXXXX
NOTE: THE SSN MUST NOT BE INCLUDED UNLESS SPECIFIED UNDER PROGRAM OR FUNDING
STREAM REPORTING REQUIREMENTS.

2701

WIB Name

AN 75

Record the WIB Name from which the reportable individual/participant received services

N/A

Office Name

AN 75

2703

Case Manager

AN 75

2704

User Field 1

AN 75

Leave blank if this data element does not apply or is unknown
2702

Record the Office Name from which the participant received services

Leave blank if this data element does not apply or is unknown
N/A

Record the name of the case manager assigned to the participant
Leave blank if this data element does not apply or is unknown

N/A

User defined field
Leave blank if this data element does not apply or is unknown

2704

User Field 2

AN 75

N/A

User defined field
Leave blank if this data element does not apply or is unknown

SECTION E.09 - SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM (SCSEP)
2800

Urban/Rural

IN 1

Record 1 if participant resides in an urban location. “Rural” means an area not designated as 1 = Urban
a metropolitan statistical area by the Census Bureau; segments within metropolitan counties 2 = Rural
identified by codes 4 through 10 in the Rural Urban Commuting Area (RUCA) system; and
RUCA codes 2 and 3 for census tracts that are larger than 400 square miles and have
population density of less than 30 people per square mile.
Record 2 if participant resides in a rural location.

2801

Family Size

IN 2

2802

Family Income Poverty Level

IN 1

Record the number of individuals in the applicant’s family. A “family” is defined in TEGL 12- 00
06 as husband, wife, and dependent children; parent or guardian and dependent children; or
husband and wife. Count only current family members living together. Do not include
deceased spouses or separated spouses who are living separately. In addition, consistent
with 20 CFR 641.500, an applicant with a disability may, at the option of the applicant, be
Record 1 if the family income is at or below 100% of the poverty level. Use the federal
1 = Yes
poverty level for the applicant’s family size.. Use the same income inclusions and exclusions 0 = No
that you use for determining SCSEP eligibility.

This information is used for reporting purposes only, not for eligibility (which is based on
125% of the poverty level).

2803

Veteran, Post-9/11 Era

IN 1

Record 1 if participant is a post-9/11 era veteran

1 = Yes
0 = No

Record 0 if the participant is not a post-9/11 era veteran.

2804

At Risk of Homelessness

IN 1

An individual is at risk for homelessness when the individual lacks the resources and support 1 = Yes
networks needed to obtain housing. The risk must be real and imminent. In some sense,
0 = No
anyone living below the poverty level may be at risk of homelessness.
Being at risk for homelessness is considered along with actual homelessness as a single
priority for service and a single factor for the most-in-need measure. An individual may be
either at risk for homelessness or homeless, but not both at once.
Record 1 if the participant is at risk for homelessness.
Record 0 is the participant is not at risk for homelessness.

2805

2806

Failed to Find Employment
After Receiving WIOA Title I
Services

IN 1

Low Employment Prospects

IN 1

Record 1 if the participant was enrolled in WIOA Title I (adult services) prior to enrolling in
SCSEP and was unable to obtain employment before enrolling in SCSEP.

1 = Yes
0 = No

Record 0 if the participant does not meet conditions above.

2807

SCSEP Eligible

IN 1

2808

Reason for Ineligibility (Recert)

IN 4

Low employment prospects means it is likely that an individual will not obtain employment 1 = Yes
without the assistance of SCSEP or another workforce development program. Persons with 0 = No
low employment prospects have a significant barrier to employment. Significant barriers to
employment may include, but are not limited to: lacking a substantial employment history,
basic skills, and/or English language proficiency; lacking a high school diploma or the
equivalent; having a disability; being homeless; or residing in socially and economically
isolated rural or urban areas where employment opportunities are limited.
Record 1 if the participant’s employment prospects are low.
Record 1 if the applicant is SCSEP eligible.
Record 0 if the applicant is not eligible

1 = Yes
0 = No

If the applicant is ineligible, record the reason for ineligibility at recertification. Record all
that apply.
Record 0 if the participant remains eligible at recertification.

1 = Income
2 = Failed to file complete Application
3 = Others
0 = Eligible

2809

Date of Recertification
Determination

DT 8

Record the date on which the authorized individual made the eligibility determination at
recertification.

YYYYMMDD

2810

Severe Disability

IN 1

Record 1 if applicant has Severe Disability. Severe Disability is a severe, chronic disability
1 = Yes
attributable to mental or physical impairment, or a combination of mental and physical
0 = No
impairments, that (A) is likely to continue indefinitely, and (B) results in substantial functional
limitation in 3 or more of the following areas of major life activity: (i) self-care, (ii) receptive
and expressive language, (iii) learning, (iv) mobility, (v) self-direction, (vi) capacity for
independent living, (vii) economic self-sufficiency.  Severe disability is to be recorded in
addition to disability. Each is counted separately for the most-in-need measure.
Severe disability must be documented by a physician.
Record 0 if applicant does not the Severe Disability conditions.

2811

Date of Last Update (Severe
Disability)

DT 8

Record most recent date that participant was deemed to have a severe disability. 'For each
program year thereafter, enter the date of updating the factor if grantee wants to receive
credit in the most-in-need measure or to use the factor to support a waiver request for the
participant.

2812

Frailty

IN 1

1 = Yes
Record 1 if applicant is Frail. Frail means that an individual 55 years of age or older is
determined to be functionally impaired because the individual: (A)(i) is unable to perform at 0 = No
least two activities of daily living without substantial human assistance, including verbal
reminding, physical cueing, or supervision; or (ii) at the option of the grantee, is unable to
perform at least three such activities without such assistance; or (B) due to a cognitive or
other mental impairment, requires substantial supervision because the individual behaves in
a manner that poses a serious health or safety hazard to him- or herself or to another
individual. Frailty must be documented by a qualified professional.

2813

Date of Last Update (Frailty)

DT 8

2814

Old Enough for but Not
Receiving Social Security Title II

IN 1

2815

Date of Last Update (Old
Enough for but Not Receiving
Social Security Title II)

DT 8

Record 0 if applicant does not meet the Frail definition.
Record the date of updating the factor if you want to receive credit in the most-in-need
measure or to use the factor to support a waiver request for the participant.

YYYYMMDD

Record 1 if an individual may qualify for SS retirement benefits at age 62. If an individual is 62 1 = Yes
or over but does not have sufficient wage credits to qualify for retirement benefits. This
0 = No
factor applies only if the participant is not monetarily eligible for Social Security.
Record 0 If the participant qualifies but chooses to delay receipt to increase the amount of
benefits.

Record the date of updating the factor if you want to receive credit in the most-in-need
measure or to use the factor to support a waiver request for the participant

YYYYMMDD

*Rows highlighted in blue represent data elements specific to the Departments of Education and Labor Joint WIOA Participant Individual Record Layout.

Page 27 of 53

DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)

2816

Severely Limited Employment
Prospects in Area of Persistent
Unemployment

IN 1

2817

Date of Last Update (Severely
Limited Employment Prospects
in Area of Persistent
Unemployment)

DT 8

2818

Limited English Proficiency

IN 1

2819

Date of Last Update (Limited
English Proficiency)

DT 8

2820

Low Literacy Skills

IN 1

2821

Date of Last Update (Low
Literacy Skills)

DT 8

2822

Type of Placement

2824

Participant returned to SCSEP
within the first 90 days of exit

2825

Has the participant re-enrolled
in SCSEP within the first 90
days after exit?
Approved Break Start

2826

2827

2828

Approved Break End Date

Reason for Approved Break in
Participation

Record 1 if the participant calculates or solves problems, reads, writes, or speaks English at 1 = Yes
or below the 8th grade level or is unable to compute or solve problems, read, write, or speak 0 = No
at a level necessary to function on the job, in the individual’s family, or in society.

IN 1

Record 1 if participant is working full-time at placement.
Record 2 if participant is working part-time at placement.

1 = Full-time
2 = Part-time

IN 1

Record 1 if participant returned to SCSEP within the first 90 days of exit.
Record 0 if participant did not returned to SCSEP within the first 90 days of exit.

1 = Yes
0 = No

IN 1

Record 1 if the participant re-enrolled in SCSEP within the first 90 days after exit.
Record 0 if the participant did not re-enrolled in SCSEP within the first 90 days after exit?
Record the start date of any approved break in participation, such as a leave of absence
without pay.

2 = Yes
0 = No

DT 8

Record the end date of any approved break in participation.

Demonstration Grants

Apprenticeship

SCSEP

Incumbent Worker
(Adult/DW Funded)

H1B

Job Corps

Jobs for Veterans' State
Grants (JVSG)

YouthBuild

Reentry Employment
Opportunities (REO)
(Youth)

Reentry Employment
Opportunities (REO)
(Adult)

Indian and Native
American Program (INA)

(DWG)
TAA

'Record 1 if the participant cannot speak or read English well enough to fully participate in all 1 = Yes
aspects of the program.
0 = No
Record 0 if the participant is able to participate in all aspects of the program.
There is no substantive change in the definition. An LEP individual is one who does not speak
English as his or her primary language and who has a limited ability to read, speak, write, or
understand English. If you are in doubt, ask the participant
Record the date of updating the factor to receive credit in the most-in-need measure or to YYYYMMDD
use the factor to support a waiver request for the participant.

YYYYMMDD

IN 1

National Farmworker
Jobs Program (NFJP)

Record 1 if applicant is a severely limited employment prospects in area of persistent
1 = Yes
unemployment, This element has two separate requirements: 1. Severely limited
0 = No
employment prospects, and 2. Residence in an area of persistent unemployment. Both must
be met for a “yes” answer.
Severely limited employment prospects means a substantially higher likelihood that an
individual will not obtain employment without the assistance of the SCSEP or another
workforce development program. Persons with severely limited employment prospects have
more than one significant barrier to employment; significant barriers to employment may
include but are not limited to: lacking a substantial employment history, basic skills, and/or
English-language proficiency; lacking a high school diploma or the equivalent; having a
disability; being homeless; or residing in socially and economically isolated rural or urban
areas where employment opportunities are limited.
Persistent unemployment means that the annual average unemployment rate for a county
or city isthe
more
than
20 percent
the national
average
for two out measure
of the lastorthree
Record
date
of updating
thehigher
factorthan
to receive
credit in
the most-in-need
to YYYYMMDD
years.
use
the factor to support a waiver request for the participant.

Record 0 if the participant does not meet above conditions.
Record the date of updating the factor to receive credit in the most-in-need measure or to
use the factor to support a waiver request for the participant.

DT 8

WIOA Youth
Dislocated Worker
Grants

CODE VALUE

WIOA Adults

DATA ELEMENT DEFINITIONS/INSTRUCTIONS

WIOA Dislocated
Workers

DATA TYPE/
FIELD LENGTH

Wagner-Peyser

DATA ELEMENT NAME

Reportable Individual2

REQUIREMENTS BY PROGRAM OF PARTICIPATION1

DATA
ELEMENT
NO.

YYYYMMDD

Record the reason for the leave of absence or other approved break in participation.

2829

Participant Community Service
Assignment

IN 1

Record where participant is assigned to for his or her community service assignment.

2830

Supportive Service Provider

IN 1

2831

Wage per Hour (Community
Service Assignment)

DE 8.2

Record 1 if participant received supportive services from the grantee or sub-recipient/local
project.
Record 2 if participant received supportive services from the workforce partner.
Record 3 if participant received supportive services from both the grantee or
sub-recipient/local project and the workforce partner.
Record 4 if participant received supportive services from other sources.
Record the current wage at the community service assignment.

2832

Total Hours Paid in 1st Quarter

IN 3

1 = Family/health
2 = Personal
3 = Administrative
4 = Other
1 = Grantee or sub-recipient/ local project
2 = Workforce Partner
3 = Other host agency
1 = Grantee or sub-recipient/local project
2 = Workforce partner
3 = Both 1 and 2
4 = Other

000000.00

Record the total number of hours for which the participant was paid wages in the 1st quarter 000
of the program year as determined from the sub-grantee’s wage records.

*Rows highlighted in blue represent data elements specific to the Departments of Education and Labor Joint WIOA Participant Individual Record Layout.

Page 28 of 53

DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)

2833

Total Hours Paid in 2nd
Quarter

IN 3

Record the total number of hours for which the participant was paid wages in the 2nd
quarter of the program year as determined from the sub-grantee’s wage records.

000

2834

Total Hours Paid in 3rd Quarter

IN 3

Record the total number of hours for which the participant was paid wages in the 3rd
quarter of the program year as determined from the sub-grantee’s wage records.

000

2835

Total Hours Paid in 4th Quarter

IN 3

Record the total number of hours for which the participant was paid wages in the 4th
quarter of the program year as determined from the sub-grantee’s wage records.

000

2836

Total Hours of Paid Training in
1st Quarter

IN 3

Record the total number of hours of paid training for which the participant was paid wages 000
in the 1st quarter of the program year as determined from the sub-grantee’s wage records.

2837

Total Hours of Paid Training in
2nd Quarter

IN 3

Record the total number of hours of paid training for which the participant was paid wages in 000
the 2nd quarter of the program year as determined from the sub-grantee’s wage records.

2838

Total Hours of Paid Training in
3rd Quarter

IN 3

Record the total number of hours of paid training for which the participant was paid wages in 000
the 3rd quarter of the program year as determined from the sub-grantee’s wage records.

2839

Total Hours of Paid Training in
4th Quarter

IN 3

Demonstration Grants

Apprenticeship

SCSEP

Incumbent Worker
(Adult/DW Funded)

H1B

Job Corps

Jobs for Veterans' State
Grants (JVSG)

YouthBuild

Reentry Employment
Opportunities (REO)
(Youth)

Reentry Employment
Opportunities (REO)
(Adult)

Indian and Native
American Program (INA)

(DWG)
TAA

National Farmworker
Jobs Program (NFJP)

WIOA Youth
Dislocated Worker
Grants

CODE VALUE

WIOA Adults

DATA ELEMENT DEFINITIONS/INSTRUCTIONS

WIOA Dislocated
Workers

DATA TYPE/
FIELD LENGTH

Wagner-Peyser

DATA ELEMENT NAME

Reportable Individual2

REQUIREMENTS BY PROGRAM OF PARTICIPATION1

DATA
ELEMENT
NO.

Record the total number of hours of paid training for which the participant was paid wages in 000
the 4th quarter of the program year as determined from the sub-grantee’s wage records.

2840

Other Reasons for Exit (SCSEPOnly)

IN 1

Record the reason that applies at the time of exit.

2841

Exclusion After Exit

IN 1

Record 1 if it was discovered that the participant was deceased after exit.
Record 2 if it was discovered that the participant had medical condition after exit
Record 3 if it was discovered that the participant was caring for a family after exit.
Record 4 if it was discovered that the participant was institutionalized after exit.

1 = Moved from area
2 = For cause
3 = Voluntary
4 == Deceased
Non-income eligible
1
2 = Medical Condition
3 = Family Care
4 = Institutionalized

2842

Date Exclusion Occurred

DT 8

Record the date that the exclusion occurred.

YYYYMMDD

2843

Host Agency Employer

IN 1

Record 1 if the employer is a host agency. Unsubsidized employers that have served as a host 1 = Yes
agency for any participant (under any state or national grant) in the last 12 months will not 0 = No
be included in the customer service survey of employers.

2844

Employer Type

IN 1

2845

Placement Start Date

DT 8

Record the date on which the participant began work with this employer. This will be the
date of placement for measurement purposes.

2846

Placement End Date

DT 8

Record the date on which the unsubsidized employment with this employer ended. If there is YYYYMMDD
additional unsubsidized employment within four quarters after the quarter of exit from
SCSEP, all unsubsidized employment may be included in the performance measures

2847

SCSEP Application Date

DT 8

Record the date on which the individual first applied for Senior Community Service
Employment Program services/benefits under the applicable certification.

YYYYMMDD

AN 12

Record the RAPIDS number for the participant who is a registered apprentice
(Registered Apprenticeship Partners Information Data System).
Leave blank if this data element does not apply.
Note: There are no RAPIDS numbers for pre-apprentices.

XXXXXXXXXXXX

Record 0 if employer is not a host agency.
Record 1 if employer is a not-for-profit entity.
Record 2 if employer is a for-profit entity.
Record 3 if employer is a government entity.
Record 4 if the participant is engaged in self-employment.

1= Not-for-profit
2= For-profit
3= Government
4= Self-employment

YYYYMMDD
R

SECTION E.10 - APPRENTICESHIP
2900

2901

RAPIDS Number

Pre-Apprenticeship
Program Status

IN 1

Record 1 for participants enrolled in a pre-apprenticeship program.
1 = Enrolled
Record 2 for participants who cancelled or withdrew from their pre-apprenticeship 2 = Cancelled or Withdrew
program.
3 = Completed
Record 3 for participants who completed their pre-apprenticeship program and did 4 = Completed and Continued into RAP
not continue into an apprenticeship program.
5 = Completed and Continued into
Record 4 for participants who completed their pre-apprenticeship and continued
IRAP
into a registered apprenticeship program during program participation (RAP).
Record 5 for participants who completed their pre-apprenticeship and continued
into an industry-recognized apprenticeship program (IRAP).
Leave blank if this data element does not apply.
Note: Status can change over time.

2902

Date Enrolled in PreApprenticeship

DT 8

Record the date the participant started the pre-apprenticeship program.
Leave blank if this data element does not apply.

YYYYMMDD

2903

Expected Completion Date:
Pre-Apprenticeship

DT 8

Record the expected completion date of the pre-apprenticeship program, which
should be prior to program exit.
Leave blank if this data element does not apply.

YYYYMMDD

In Pre-Apprenticeship
Program with an
Articulated Agreement

IN 1

Record 1 if the participant is in a pre-apprenticeship program where a
Memorandum of Understanding (MOU), Memorandum of Agreement (MOA) or
other formal agreement exists between the pre-apprenticeship program and the
Registered Apprenticeship Program or Industry-Recognized Apprenticeship
Program.
Record 2 if no formal agreement exists between the pre-apprenticeship program
and an apprenticeship program.
Leave blank if this data element does not apply.

1 = Yes
2 = No

2904

2905

Date Completed PreApprenticeship

DT 8

Record the date the participant completed the pre-apprenticeship program.
Leave blank if this data element does not apply.

YYYYMMDD

2906

Date Changed Status from
Pre-Apprentice to
Apprentice

DT 8

YYYYMMDD

2907

Apprenticeship Program
Status

IN 1

2908

Date Started
Apprenticeship

DT 8

Record the date the participant's status changed from pre-apprentice to
apprentice.
Leave blank if this data element does not apply.
Note:This may be the same date (or shortly thereafter) as pre-apprenticeship
program
Record 1 completion.
for participants enrolled in an apprenticeship program.
Record 2 for participants who cancelled or withdrew from their apprenticeship
program.
Record 3 for participants who completed their apprenticeship program.
Leave blank if this data element does not apply.
Note: Status can change over time.
Record the date the participant started the apprenticeship program.
Leave blank if this data element does not apply.

2909

Expected Completion Date:
Apprenticeship

DT 8

YYYYMMDD

2910

Type of Apprenticeship
Program

IN 1

Record the expected completion date of the apprenticeship program, whether or
not the participant is expected to complete the program during their participation.
Leave blank if this data element does not apply.
Record 1 if the apprenticeship program is a Time-Based program.
Record 2 if the apprenticeship program is a Competency-Based program.
Record 3 if the apprenticeship program is a Hybrid program.
Leave blank if this data element does not apply.

1 = Enrolled
2 = Cancelled or Withdrew
3 = Completed

Date Completed
Apprenticeship

DT 8

Record the date the participant completed the apprenticeship program.
Leave blank if this data element does not apply.

YYYYMMDD

Type of RTI Provider

IN 1

Record 1 if the provider of Related Training Instruction (RTI) is a Joint
Apprenticeship Training Committee.
Record 2 if the provider of RTI is a Community College.
Record 3 if the provider of RTI is a Vocational or Technical School.
Record 4 if the provider of RTI is a 4-year educational institution.
Record 5 if the provider of RTI is an entity other than those previously noted.
Leave blank if this data element does not apply.

1 = JATC
2 = Community College
3 = Voc/Tech School
4 = 4-year educational institution
5 = Other

Record up to 3 types of supportive services:
Record 1 if the supportive service received by the participant is Transportation.
Record 2 if the supportive service is Tools and/or Equipment.
Record 3 if the supportive service is Uniforms.
Record 4 if the supportive service is Child Care.
Record 5 if the supportive service is something other than that previously listed.
Leave blank if this data element does not apply.

1 = Transportation
2 = Tools/Equipment
3 = Uniforms
4 = Child Care
5 = Other

2914

OA Apprenticeship Grants
Program Status

IN 3

IN 1

1 = Time-Based
2 = Competency-Based
3 = Hybrid

2912

Type of Supportive Services
Received

YYYYMMDD

2911

2913

Record 1 if the participant is an individual who received a direct grant funded
1= Yes, Participant
participant service. Examples include, but are not limited to OJL and/or RTI paid for 2= Reportable Individual (applies to
through the grant, or other grant funded participant services provided).
state grantees only)
Record 2 if the individual has been impacted by the development of expansion of
grant funded registered apprenticeship program enrolled in a registered
apprenticeship program AND is enrolled in a RAP and is a least 16 years old.

2915

Received OJT Services
(Identification of Funding
Source(s))

IN 3

Record up to 3 sources of funding:
1 = Grant Funded
Record 1 if the OJT reimbursement was funded by the apprenticeship grant.
2 = WIOA (Title I)
Record 2 if the OJT reimbursement was funded by WIOA Title I (Adult, Dislocated
3 = WIOA (not Title I)
Worker, and/or Youth).
4 = State Funding Source
Record 3 if the OJT reimbursement was funded by WIOA funding that was not Title I 5 = GI Bill
(i.e., either Title II or Title IV).
Record 4 if the reimbursement was funded by a State funding source.
Record 5 if the reimbursement was funded by the GI Bill.
Leave blank if this data element does not apply.

2916

Received RTI Services
(Identification of Funding
Source(s))

IN 3

Record up to 3 sources of funding: Record 1 if the Related Training and Instruction 1 = Grant Funded
(RTI) was funded by the apprenticeship grant.
2 = WIOA (Title I)
Record 2 if the RTI was funded by WIOA Title I (Adult, Dislocated Worker, and/or
3 = WIOA (not Title I)
Youth).
4 = State Funding Source
Record 3 if the RTI was funded by WIOA funding that was not Title I (i.e., either Title 5 = GI Bill
II or Title IV).
6 = PELL Grant
Record 4 if the RTI was funded by a State funding source.
Record 5 if the RTI was funded by the GI Bill.
Record 6 if the RTI was funded by a PELL Grant.
Leave blank if this data element does not apply.

2917

Exit Wage

DE 5.2

Record the hourly wage received on the Date of Exit.
Leave blank if this data element does not apply.

000.00

2918

Wage at Entry into
Apprenticeship

DE 5.2

Record the hourly wage received on the date of entry into the apprenticeship
program.
Leave blank if this data element does not apply.

000.00

*Rows highlighted in blue represent data elements specific to the Departments of Education and Labor Joint WIOA Participant Individual Record Layout.

Page 29 of 53

DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)

AN 14

SCSEP

Incumbent Worker
(Adult/DW Funded)

H1B

Job Corps

Jobs for Veterans' State
Grants (JVSG)

YouthBuild

Reentry Employment
Opportunities (REO)
(Youth)

Reentry Employment
Opportunities (REO)
(Adult)

Indian and Native
American Program (INA)

(DWG)
TAA

National Farmworker
Jobs Program (NFJP)

WIOA Youth
Dislocated Worker
Grants

WIOA Adults

WIOA Dislocated
Workers

CODE VALUE

Wagner-Peyser

DATA ELEMENT DEFINITIONS/INSTRUCTIONS

Record the 14 character apprenticeship grant number. The grant number should be XXXXXXXXXXXXXX
entered in the following format without dashes: Two alphabetic characters
representing the grant program code-Five numeric characters-Two numeric
characters representing the fiscal year when the grant was awarded-Two numeric
characters identifying the type of grant awarded-One alphabetic character
identifying the relevant agency at ETA-Two numeric characters identifying the state
that received the grant was served under (AA-12345-12-55-A-26). If the grant
number is unknown, please enter 99999999999999.

Demonstration Grants

Apprenticeship Grant
Number

DATA TYPE/
FIELD LENGTH

Apprenticeship

2920

DATA ELEMENT NAME

Reportable Individual2

REQUIREMENTS BY PROGRAM OF PARTICIPATION1

DATA
ELEMENT
NO.

Leave blank if the participant did not receive services funded by this program

SECTION E.11 ADDITIONAL MISC. ELEMENTS (ADDED 2021)
3000

Direct Referral from Justice
System

IN 1

Record 1 if participant is a direct referral from the Justice System.
Record 2 if participant is not a direct referral from the Justice System.

3001

Most Recent Date Participating
in Community
Service/Restorative Justice

DT 8

YYYYMMDD
Record the most recent date on which the enrollee participated in Community
Service/Restorative Justice
Leave blank if enrollee did not participate in Community Service/Restorative Justice

Received Legal Services

IN 5

3002

3003

3004

Received Housing Assistance,
Substance Abuse Treatment,
or Mental Health Treatment

Individualized Services
Provided Virtual/Online

IN 5

IN 1

1 = Yes
0 = No

3006

3007

3008

Transitioning Service Member
Warm Handover

Transitioning Service Member
Housing Plan

Referred from Department of
Veterans Affairs (VA) Services

Family Unit Size

IN 1

IN1

IN 1

IN 2

Record 1 if participant received legal services regarding outstanding warrants.
Record 2 if participant received legal services regarding child support.
Record 3 if participant received legal services to obtain a restraining order.
Record 4 if participant received legal services seeking to seal or expunge records.
Record 5 if participant received other legal services.
Leave blank if participant did not receive legal services
Record 1 if participant received housing assistance (non-emergency)
Record 2 if participant received substance abuse treatment (non-emergency)
Record 3 if participant received mental health treatment (non-emergency)
Record 4 if participant received emergency housing assistance
Record 5 if participant received emergency substance abuse treatment
Record 6 if participant received emergency mental health treatment

1 = Outstanding warrants
2 = Child support
3 = Obtain restraining order
4 = Seal or expunge records
5 = Other legal services

1 = Housing assistance
2 = Substance abuse treatment
3 = Mental health treatment
4 = Emergency housing assistance
5 = Emergency substance abuse
treatment
6 = Emergency mental health
treatment

Record the method in which the individualized services other than training were
delivered to the participant at any point during program participation.

1 = Virtual/Online
2 = Mix of In-person and Virtual/Online
0 = No Virtual/Online, In-person Only

Record 1 if the participant received individualized services other than training that
were delivered only through virtual/online methods.
Record 2 if the participant received individualized services other than training that
were delivered through in-person and virtual/online methods.
Record 0 if the participant received individualized services other than training that
were delivered only through in-person methods.

3005

Leave blank if the participant did not receive any individualized services other than
training1atif any
during program
participation.
Record
the point
transitioning
service member
(defined as a person who has not yet 1 = Yes, received information and was
separated from the U.S. military or has separated in the past 180 days) was referred sent to the AJC by military officer.
or offered additional services through the Department of Labor by his/her military 2 = Yes, received information but
visited AJC on their own accord.
branch.
Record 2 if the transitioning service member (defined as a person who has not yet 3 = No, information was not provided.
0 = Not TSM
separated from the U.S. military or has separated in the past 180 days) received
information about DOL services during their transition but was NOT sent to the AJC
by his/her military officer.
Record 3 if the service member was not made aware of DOL services from his/her
Commander.
Record
is not
a transitioning
service member.
Record 0
a 1if ifthe
theparticipant
transitioning
service
member (defined
as a person who has not yet 1= Yes, adequate housing plan
2 = No, housing plan is not adequate or
separated from the U.S. military or has separated in the past 180 days) was
non-existent
assessed by the military as having an adequate post-transition housing plan.
0 = Not TSM
Record a 2 if the transitioning service member (defined as a person who has not
yet separated from the U.S. military or has separated in the past 180 days) was
assessed by the military as not having an adequate post-transition plan.
Record 0 if the participant is not a transitioning service member.
This data element reflects the agency where the participant was referred from.
1 = Referred from the VA VR&E for
Record 1 if the participant was referred to the AJC from the Department of
LMI to be used in development of the
Veterans Affairs Vocational Rehabilitation and Employment Service for Labor
IWRP
Market Information to be used in development of the Individual Written
2 = Referred from the VA VR&E for
Rehabilitation Plan (IWRP). Note: this alone will not begin a participation period.
employment services
Record 2 if the participant was referred from the Department of Veterans Affairs
3= Referred from the VA Regional
Vocational Rehabilitation and Employment Service for employment services.
Office for employment services.
Record 3 if the participant was referred from the Department of Veterans Affairs
4= Referred from the VA Medical
Regional Office for employment services.
Center for employment services.
Record 4 if the participant was referred from the Department of Veterans Affairs
5 = Department of Veterans Affairs
Medical Center for employment services.
Vocational Rehabilitation Funded
Record 5 if the participant entered into a Registered Apprenticeship program and a 9 = Referred by VA, Entity Unknown
Department of Veterans Affairs Vocational Rehabilitation participant or if the
participant was a registered apprentice at the time of program entry and
Department of Veterans Affairs Vocational Rehabilitation participant
Record 9 if the participant indicates they were referred by the Department of
Record the number of individuals (including the participant) that live with the
xx
individual and are a part of the individual's family, as defined by 20 CFR 685.110.

Footnotes
1. Cells populated with “R” represent data elements that must be collected by the corresponding program.
2. The collection of data elements for reportable individuals is limited to the core programs (Adult, Dislocated Worker, Youth, and Wagner-Peyser Employment Service) only. The collection of data element 413 for reportable individuals is only required for Wagner-Peyser Employment Service programs.

Public Burden Statement (1205-0521)
Persons are not required to respond to this collection of information unless it displays a currently valid OMB control number. Respondent’s reply to these reporting requirements is mandatory (Workforce Innovation and Opportunity Act, Section 116). Public reporting burden for this collection of information is estimated to
average 15 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate to the Office of Policy Development and Research ● U.S.
Department of Labor ● Room N-5641 ● 200 Constitution Ave., NW, ● Washington, DC ● 20210. Do NOT send the completed application to this address.

*Rows highlighted in blue represent data elements specific to the Departments of Education and Labor Joint WIOA Participant Individual Record Layout.

Page 30 of 53

DATA
ELEMENT
NO.

DATA ELEMENT NAME

PUBLIC COMMENTS

SECTION A - INDIVIDUAL INFORMATION
SECTION A.01 - IDENTIFYING DATA
*101

105

State Code of Residence

Texas Workforce Commission - It is not clear why the Joint PIRL doesn’t include county, zip code or other geographic identifiers which could be used for sub‐
state program evaluation when DOL’s proposed PIRL includes those elements.

Special Project ID - 1 Special Geo Solutions - The definition does not include awarded NEGs prior to the new Dislocated Worker Grants (DWG) Grants defined in WIOA. However, there is a
Project ID - 2 Special DWG Section which allows for only one DWG grant to be reported. If there are multiple NEGs associated to a participant, are existing NEGs no longer
Project ID - 3
reported?
Under WIASRD reporting there was a place to record multiple NEG Grants, but that appears to have disappeared under PIRL. Will accommodations be made
for reporting multiple NEG or DWG grants?
How often will DOLETA publish all Special Project Codes in order to assure proper reporting?
Washington -The DOL-PIRL provides for reporting up to three different special project codes. Rather than
providing multiple columns to collect this information ESD proposes that DOL provide a single column that can accommodate multiple codes, including cases
where participants may be co-enrolled in multiple special projects. A similar approach was taken by DOL when reporting on VRAP and EUC participants during
the recession, each program was provided its unique code but an additional code was created to represent participants enrolled in both programs.
Texas - The DOL‐PIRL provides for reporting up to three different
special project codes. While this might seem like enough, given that DOL only has three projects that are currently tracked, as soon as a fourth program
becomes an option, it will be logically possible to have a person in four programs without a way to report all four. The One ‐Stop Common Customer Record
(OSCCR) used with the Workforce Information Streamlined Performance Report (WISPR) solved this issue by setting up a single combination element in which
each character of the field could report a different special project (each project was given a single character alpha or numeric value that allowed tracking of 36
different programs). The DOL‐PIRL took a similar approach in the Category of Disability element design, and TWC recommends creating a single Special Project
ID element that operates the same way.
Missouri - Currently, the TAPR uses
data element #912, Special ETA Project ID, to capture dual enrollment of TAA and TAACCCT.
When the Trade Act data is included in the PIRL, which data element, #106 Special Project ID-1, #107 Special Project ID2, or #108 Special Project ID-3 (or some other data element), will be used to capture this information?

SECTION A.02 - EQUAL OPPORTUNITY INFORMATION
*200

*202

Date of Birth
(WIOA)

North Dakota - Note states that the date of birth field is mandatory for Vocational Rehabilitation (RSA).
COMMENTS: Why wouldn't a date of birth be required for all programs?

Individual with a Disability Texas Workforce Commission - This element is to be populated based on status at Date of Participation. It is not clear why the Joint PIRL doesn’t include
(WIOA)
county, zip code or other geographic identifiers which could be used for sub ‐state program evaluation when DOL’s proposed PIRL includes those elements.

STAFF COMMENTS/RESPONSES

DATA
ELEMENT
NO.

DATA ELEMENT NAME

PUBLIC COMMENTS

Category
Of
Disability

Geo Solutions - The definition for the reportable values has changed drastically. Is this item only to be collected on records where the program entry date is
7/1/2016 forward? Any record that is less than 7/1/2016 will never have these reportable values; therefore, are we to report as did not disclose?
There is a concern about the detailed level of disability, are special accommodations to be made in state system to limit the visibility of this information?
CA EDD - CA EDD is seeking clarification. Since the code values have changed drastically from the WIASRD, ET 406 Handbook and the TAAPR, our system does not
currently capture these new values. For participants enrolled prior to 7/01/2016, what code value should be reported?
Seeking clarification on what code value to report if an individual has more than one category of disability applicable to them.
Oregon CC - We feel this is too intrusive and we question the relevance as a data element for helping to serve customers. Data element #202 INDIVIDUAL WITH A DISABILITY should be more than enough information for research and accountability purposes. Kern Inyo Mono Consortium - We are
concerned about asking the client for specific category of disability since it may be a violation of health privacy laws. It should be made clear how the question
to the client should be phrased

203

*205

American Indian / Alaska Sonoma & CA Indian Manpower Consortium - American Indian/Alaska Native definition changed from the WIASRD to the proposed PIRL. The definition
Native
(WIOA) appears to be narrowed to members, the change is not clear. Please provide clarification.

*206

Asian

*210

(WIOA)

More Than One Race
(WIOA)

National Immigration Forum - Require collection of disaggregate data on Asian American Pacific Islander (AAPI) participants and make the data available for
public analysis in the ETA Participant Individual Record Layout as well as the ETA Performance Scorecard. The many individual ethnicities that comprise the
AAPI community have widely varying educational attainment and socioeconomic status. Disaggregating AAPI data is important and necessary. It will allow the
Federal government, researchers, and advocates to understand the diverse workforce needs, Participation, and outcomes of the AAPI participants in WIOA
programs. Requiring the collection of disaggregate data on AAPI participants and making this data available for public analysis is fully aligned with Executive
Order 13515 – Asian American and Pacific Islander Community. The EO requires Federal agencies to increase AAPIs access to and participation in Federal
programs which they may be underserved, including “foster[ing] evidence-based research, data-collection, and analysis on AAPI populations and
subpopulations, including research and data on public health, environment, education, housing, employment, and other economic indicators of AAPI
community wellbeing.” As program operators must identify a participant’s ethnicity in order to determine if the participant is Asian, the burden of collecting
and submitting disaggregate data to the Departments of Labor and Education would be minimal and greatly outweighed by the need to better understand AAPI
participants.

Geo Solutions - This can be obtained by looking at the individual record and when multiple races are reported the “common PIRL” indicator (if needed) is set to
1. Why does this need to be a separate reporting item?

SECTION A.03 - VETERAN CHARACTERISTICS

STAFF COMMENTS/RESPONSES

DATA
ELEMENT
NO.

DATA ELEMENT NAME

PUBLIC COMMENTS

300

Veteran Status

Washington - Under DOL policy, a Local Veterans’ Employment Representative (LVER) is allowed to work with a veteran under certain conditions. For example,
LVERs may meet with veteran job seekers referred by other staff for specific employment opportunities. The Performance Scorecard indicates that counts of
veterans served by LVERs are required, but the proposed Veterans Programs element in the DOL-PIRL does not have a means to report that a LVER served the
veteran, which would make it impossible to comply with the scorecard’s requirement. Therefore, ESD recommends that the Veterans Programs element be
modified to allow for reporting whether the individual was served by Disabled Veterans’ Outreach Program (DVOP) staff, LVER staff, both, or neither, aligning
with the current reporting approach in the 200A, B &C (VETSA, B, C) reports.
Texas - Under DOL policy, a Local Veterans’ Employment Representative (LVER) is allowed to work 16 with a veteran under certain conditions.
For example, LVERs may meet with veteran job seekers referred by 17 other staff for specific employment opportunities. The Performance Scorecard indicates
that counts of veterans 18 served by LVERs are required, but the proposed Veterans Programs element in the DOL ‐PIRL does not have a 19 means to report
that a LVER served the veteran, which would make it impossible to comply with the scorecard’s 20 requirement. Therefore, TWC recommends that the
Veterans Programs element be modified to allow for 21 reporting whether the individual was served by Disabled Veterans’ Outreach Program (DVOP) staff,
LVER staff, 22 both, or neither. Additionally, TWC recommends the element not have “unknown” as a possible selection, as 23 there should be no conditions in
which a state is unable to determine whether a Participant received services 24 from staff funded under Jobs for Veterans State Grants

301

Eligible Veteran Status

302

Campaign Veteran

303

Disabled Veteran

304

Date of Actual Military
Separation

305

Transitioning Service
Member

CA - EDD - In the WIASRD and the ET 406 Handbook, a campaign veteran is referred to as a participant that has a coding value of 2 for the Eligible Veteran
Status data element; however, the PIRL refers to a campaign veteran as an “eligible veteran (i.e., coding value 1 in Element #301).” Under the PIRL, can a
participant be a campaign veteran if they served less than 180 days (record 1 for #301)?
Nevada - The descriptive narrative contains an obsolete website cited as a resource used
for determining Veterans Eligibility.
The narrative lists this: “Record 1 if the participant is an eligible veteran (i.e., coding value 1 in Element #301) who served on active duty in the U.S. armed
forces during a war or in a campaign or expedition for which a campaign badge or expeditionary medal has been authorized as identified and listed by the
Office of Personnel Management (OPM). A current listing of the campaigns can be found at OPM's website
http://www.opm.gov/veterans/html/vgmedal2.asp.”
However, the listed website redirects the viewer to the FEDS HireVETS website where a short abbreviated version of what constitutes a war zone and campaign
expedition is presented, the viewer can then click through to OPM.Gov where Federal Veterans Preference is cited. The information presented on that page is
used to determine Veterans Priority of Service in the federal work place. This website in not relevant to what is being collected in VOPAR.
The previous website listed historical timelines and names of all campaigns and wars by date, and was useful when determining whether or not to check the
Campaign Veteran box into the local data management system. These systems send the information into VOPAR, where it is used to track the required data.
A more current and relevant website needs to be listed.
The resource should be a revised webpage containing the more useful information contained in the previous website. A major use of this information is in
determining the eligibility of National Guard and Reserve members to receive services by a Disabled Veteran Outreach Program Specialist with the Jobs for
Veterans Act. If the member has served in one of the campaigns but does not meet the requirement of 181 days of active duty, the fact of serving in a war
zone or receiving a campaign medal along with having a Significant Barrier to Employment (SBE) would make them eligible to receive DVOP services.

CA - EDD - This can be calculated using PIRL #306 reports the Covered Person Entry Date, to which 45 days may be added during processing of the file into
DOLETAs system without adding another column to the already 452 column wide file layout.

STAFF COMMENTS/RESPONSES

DATA
ELEMENT
NO.

DATA ELEMENT NAME

PUBLIC COMMENTS

306

Covered Person Entry Date KERN INYO MONO CONSORTIUM & Rachel Adams - What is the definition of a “Covered Person”? We need clarification.
Rachel Adams - Define covered person

307

Date 45 Days Following Geo Solutions & Oregon - This can be calculated using PIRL #306 reports the Covered Person Entry Date, to which 45 days may be added during processing of
Covered Person Entry Date the file into DOLETAs system without adding another column to the already 452 column wide file layout.

308

Homeless Veteran

309

Homeless Veterans'
Reintegration Program
Participant

KERN INYO MONO CONSORTIUM - The client may not know the answer to this question. We would need information on who is the grantee provider so that
we may contact. We feel a “status unknown” choice is needed.

310

Homeless Veterans'
Reintegration Program
Grantee

Geo Solutions - Is this reported for Wagner-Peyser only?
CA EDD - is seeking clarification on the data type/field length, and the code value. These two items appear to contradict. The definition asks for
the “name of the HVRP grantee service provider,” and the data type/field length states “AN 50”; however, the code value is “00000”. Please provide
clarification on how to record and report the HVRP provider.

311

Other Significant Barrier to KERN INYO MONO CONSORTIUM - We recommend specifying other specific barriers to ask client about.
Employment
CA - EDD - We recommend specifying other specific barriers to ask client about.

SECTION A.04 - EMPLOYMENT AND EDUCATION INFORMATION

STAFF COMMENTS/RESPONSES

DATA
ELEMENT
NO.

DATA ELEMENT NAME

PUBLIC COMMENTS

*400

Employment Status at
Program Entry
(WIOA)

AFOP - Many migrant and seasonal farmworkers who enroll with NFJP grantees wish to pursue full-time employment in the agricultural industry, often with
employers that they work for seasonally. In these cases, participants enter training and gain skills to perform higher paying full-time jobs with the same
employer and are never laid off or unemployed. We suggest that DOL make a distinction for these individuals who remain employed and purse promotion with
their current employer to be considered as “employed seeking agricultural upgrade” to ensure that these important and meaningful placements do not
negatively impact entered employment outcome calculations. Seeking further guidance and clarification on the definition of program entry for Title I, Title III
and TAA. CA recommends that program entry occur at the time of participation and first service.
CA - EDD - If an individual is co-enrolled across multiple programs (e.g., Title I Adult and TAA), how is the employment status reported? CA suggests that each
employment status should be captured and reported separately for each program entry.
Seeking clarification on “not in labor force.” Please provide further guidance on when it is appropriate to select this code value.
CA recommends that an employment status for “underemployed” be added to this data elemen
DES/RSA - Does this include subsidized employment wages?
Texas - TWC strongly objects to the use of the “not in labor force” classification to exclude people from employment measures,
particularly for AEFLA, as noted elsewhere in these comments and in our NPRM comments. If the final regulations and reporting guidance does not exclude
those “not in the labor force” from employment outcome measures, as TWC has suggested, there is no need to capture the
information and doing so will require many states to make otherwise unnecessary WF and VR system changes. TWC has anticipated the position that code is
necessary to exclude those who were incarcerated from employment measures and developed another solution by modifying the EXCLUSIONARY REASONS
element. This will ensure that those who are not incarcerated or otherwise institutionalized will be included in be the employment outcome measures as WIOA
intended....TWC also recommends changing the data element name to "Employment Status at Date of Participation"...
Telamon - It is recommended that USDOL make distinction for individuals who remain employed and pursue promotion with their
current employer to be considered as “employed seeking agricultural upgrade” to ensure that these critical placements do not negatively impact entered
employment outcome calculations....
SC Low Country - I am concerned with category 3 – not in labor force (i.e., those who are not employed
and are not actively looking for work, including those who are incarcerated) because it does not take into consideration individuals who may be entering or reentering the workforce, such as emerging youth and disconnected adults. We understand why excluding from this data element individuals who are
incarcerated, but do not understand why the measure would exclude individuals who are entering or re-entering the workforce. We recommend that DOL add
an additional code value for element no. 400 that accounts for individuals who are unemployed but re-entering the workforce.

401

UC Eligible Status

Geo Solutions - There have been many interpretations for when the data is collected and reported.
• Is it reported when participant becomes a claimant or exhaustee at any time during the program participation?
• Is it only at the time of program entry?
• If DOLETA is trying to establish a count of WPRS participants, could this not be obtained by adding a data item to report the date referred by WPRS and not
include it in the UC Status?
• Why WPRS is still a focus? There are initiatives to implement RESA grants that can release states from reporting WPRS if the RESA is state wide.
• Will RESA grants be reported as WPRS for this item?
Nevada - I recommend that the Code Value be changed to remove the references to the Worker
Profiling and Reemployment Services (WPRS) system. In many states WPRS selection is conducted four-five weeks after receipt of first benefit payment, which
is after the UI Claimant Status field needs to display that the individual is receiving unemployment compensation. In addition, per UIPL 13-15, the
Reemployment Services and Eligibility Assessment (RESEA) initiative is currently replacing WPRS in a majority of states (44).

STAFF COMMENTS/RESPONSES

DATA
ELEMENT
NO.

DATA ELEMENT NAME

PUBLIC COMMENTS

*407

Highest School Grade
Completed
(WIOA)

Geo Solutions - There is concern with the proposed list and definitions provided. Under WIASRD reporting we report 13-15 years of college or vocational
school years completed, the PIRL only defines college years. This appears to be an error/typo, because the Scorecard report labels have “1-4 Years of More of
College, or Full-Time Technical or Vocational School” and vocational school training is common in employment and training. In addition, in current reporting in
WIASRD, WP and Trade files there is a separate and reportable value of 90 – Other Post-Secondary Degree or Certification and this is missing in the PIRL. Is this
an error/typo?
CA EDD is seeking clarification. The WIASRD, ET 406 Handbook and the TAAPR have a code for “attained other postsecondary degree or certificate.” Has this been removed in the PIRL? If an individual completes Full-Time Technical or Vocational School, which code value
would be selected for this data element?
Sonoma some data element response codes require further definition for consist use and to avoid user error (i.e Highest School Grade Completed Record 16 if the
participant completed some college).
Texas - TWC recommends using the existing DOL standards for reporting the number of years of post ‐secondary education where the
Participant did not receive a degree or other recognized credential. There is a significant difference between a person with 6 months of post ‐secondary
education and one with 3.5 years and yet the proposed coding structure treats them as the same (code 16, some college).
National Immigration Forum - Include educational attainment
completed in foreign countries in the definition of “highest grade completed”. Job seekers, including immigrants, may have completed their education in a
foreign country and recognizing that attainment is important. Doing so can aid service providers in determining the appropriate services a participant requires,
such as prior learning assessments, re-licensing/credentialing, etc. The Departments may already intend to include educational attainment completed in
foreign countries in the definition for “highest school grade completed;” if so, clarification is needed.

*408

School Status at
Participation
(WIOA)

Nevada - Values 4 and 6 need clear age definitions or advise if this is an element that the state’s education laws dictate.

SECTION A.05 - PUBLIC ASSISTANCE INFORMATION
*601

602

603

604

Exhausting TANF Within 2 AFOP - Collection of this data element will be burdensome for agencies and programs, which, like NFJP, do not have access to a state system for verification of
Years
status.
CA-EDD - Based on TANF being an optional
(Part A partner, what is the purpose of this data element?
Title IV of the Social Security CA EDD is seeking clarification on the data validation elements for this measure. Is this data element self-attestation, or do participants need to provide
Act)
documentation? At this time, TANF will only provide client data directly to the client, so please provide guidance on how staff are to obtain this information.
(WIOA)
Should the code value read, “1=Yes”?
Sonoma County - Numerous data elements would benefit from the addition of a “Not Applicable” option (i.e. #402 Long-Term
Unemployed and #601 Exhausting TANF Within 2 Years). Staff will auto default to “No” on these elements, which indicates the participant is receiving the
benefit, but does not meet the specific criteria. Adding N/A will allow the indication that the participant does not receive the benefit or meet the criteria.
Supplemental Security AFOP - Collection of this data element will be burdensome for agencies and programs, which, like NFJP, do not have access to a state system for verification of
Income(SSI) / Social Security status.
Disability Insurance (SSDI)
Telamon - Collection of this data will be extremely burdensome for agencies and programs, that, like NFJP, do not have
access to a state system for verification of status. Please consider the lack of consistency in cooperation and data access that One-Stop operators currently
allow and are expected to permit in the future. Again, the burden for collection and cooperation rests with the NFJP and other such programs while no such
stipulation is imposed upon One-Stop operators.
Supplemental Nutrition CLASP - create a new and separate data element for “Supplemental Nutrition Assistance Program,” disaggregating it from current data element 603: “Other
Assistance Program (SNAP) Public Assistance Recipient.” This would allow programs, policymakers, and evaluators to see how specific public assistance programs (TANF, SSI, SNAP, and
other) individually interact with WIOA programs. It would also allow us to track how many individuals in each program are receiving training services, which is
important as our organization and other interested stakeholders monitor how the WIOA Priority of Service provision is implemented across the country.
Other Public Assistance
Recipient

STAFF COMMENTS/RESPONSES

DATA
ELEMENT
NO.

DATA ELEMENT NAME

PUBLIC COMMENTS

SECTION A.06 - ADDITIONAL YOUTH CHA
701

Pregnant or Parenting
Youth

ND - There are several data elements in the beginning part of this document, relating to participant characteristics, that are defined differently than what the
Vocational Rehabilitation Report 911 is defined. This would require Vocational Rehabilitation to report very similar data element with differing definitions for
both the PIRL as well as their 911 Report. Based on Page 2 of the Supporting Statement document, states will be required to prepare a single common core
PIRL annually. If that is the case, several questions arise on how that information will be reported for a single individual. Here is an example that frequently
occurs and based on the fact that Vocational Rehabilitation can serve 14-year-olds, it could happen more frequently: An individual is enrolled through
Vocational Rehabilitation at the age of 14. They remain active in the program and at the age of 18, they enroll in WIOA Title I Youth. At the time of initial
enrollment with Vocational Rehabilitation, they were not an offender, single parent, or basic skills deficient but were In School, H.S. or less. Now four years
later when they begin services with WIOA Title I Youth, the individual is an offender, single parent, and basic skills deficient, but at that point in application with
WIOA Title I, their school status is Not attending school; H.S. graduateall of these are data elements that need to be reported. As an aggregated core program
PIRL, would the earliest date of participation the date that gets reported on the PIRL, along with all of the initial characteristics? If so, many important
barriers/reporting elements will be overlooked/buried when reporting data for this individual.

702

Youth Who Needs
Additional Assistance

Deb Anderson - In item 411, the instructions for that data element talk about the intention to return to school for value 3 which indicates a youth is considered
an ISY if they intend between terms to return to college (see page 8 in the PIRL).
We've received preliminary guidance on defining ISY that where the youth has not yet enrolled in college but intends to go then their status would be OSY
since they are not yet enrolled in college.
The preliminary guidance we've received could be interpreted to conflict with the instructions for value 3 if "enrollment" has not technically occurred even
though the youth intends to return.

*703

Basic Skills Deficient
(WIOA

*704

Foster Care Youth
(WIOA)

AFOP - Participants may report several data points differently during a self-assessment or enrollment (such as Basic Sill Deficient, English Language Learner,
and Low Levels of Literacy) than what program and case managers may discover during comprehensive assessment or case management. We request guidance
on whether self-reporting or comprehensive assessment should take priority here.
Colorado - In WIOA basic skills deficient has two parts: A
and B. The term youth is used in the A part of the definition, but the term individual is used in the B part of the definition, indicating that part A is to be used
with youth only, and part B can be used for adults or youth. Both of these items in the PIRL use the term individual. PIRL sub-item A should indicate youth per
the law, or USDOL needs to clarify that their policy is to use both sub-items A and B for adults and youth.
Texas - TWC questions whether both “Low Levels of Literacy” and
“Basic Skills Deficiency” are needed as separate elements, particularly when the definition of Basic Skills Deficiency includes the language from “Low Levels of
Literacy”. This element is to be populated based on status at Date of Participation.
KERN INYO MONO
Texas - This element is to be populated based on status at Date of Participation.

SECTION A.07 - ADDITIONAL REPORTABLE CHARACTERISTICS
*800

Homeless Individual,
Texas - This element is to be populated based on status at Date of Participation.
Homeless Children and
Youths, or Runaway Youth
(WIOA)

STAFF COMMENTS/RESPONSES

DATA
ELEMENT
NO.

DATA ELEMENT NAME

PUBLIC COMMENTS

*801

Ex-Offender
(WIOA)

CA - EDD - Per VPL 03-14, JVSG defines an “offender” as someone “who is currently incarcerated or who has been released from incarceration.” Under this
definition, JVSG can assist individuals that are institutionalized. Under this PIRL data element definition, can a participant be reported as “1 – Yes” if they are
currently institutionalized or must they be separated from prison/jail?
Texas - This element is to be populated based on status at Date of
Participation.

*802

Low Income
(WIOA)

Colorado - Recommend allowing use of Low or Reduced Price Lunch for Adult low income priority of service, and as a result, reporting of adult characteristics.
The rationale is the fact that in-school youth between 18 and 21, who qualify for the school lunch program, may be candidates for the Adult program and the
parents of youth on the school lunch program should also be considered low income for the adult program. This same logic applies to the Youth In High
Poverty Areas category of low income. Youth 18-24 may be candidates for the Adult program, and their parents should also be considered low income for the
Adult program based on living in a High Poverty Area.
Texas - Indent conditions to make them easier to follow. Also, need a clear definition for “is a member of a
family” to address scenarios such as when an otherwise non‐low income person has a sibling who is on public assistance who moves in temporarily during the
6 month qualification period as to whether the temporary living situation would affect the determination of whether either sibling would be
considered low income should they seek WIOA services...TWC recommends, This element is to be populated based on status at Date of Participation.

*803

English Language Learner AFOP - Participants may report several data points differently during a self-assessment or enrollment (such as Basic Sill Deficient, English Language Learner,
(WIOA)
and Low Levels of Literacy) than what program and case managers may discover during comprehensive assessment or case management. We request guidance
on whether self-reporting or comprehensive assessment should take priority here.
Texas - This element is to be populated based on status at Date of Participation.

STAFF COMMENTS/RESPONSES

DATA
ELEMENT
NO.
*804

DATA ELEMENT NAME

PUBLIC COMMENTS

Low Levels of Literacy
(WIOA)

Colorado - In WIOA basic skills deficient has two parts: A and B. The term youth is used in the A part of the definition, but the term individual is used in the B
part of the definition, indicating that part A is to be used with youth only, and part B can be used for adults or youth. Both of these items in the PIRL use the
term individual. PIRL sub-item A should indicate youth per the law, or USDOL needs to clarify that their policy is to use both sub-items A and B for adults and
youth. appears to duplicate part B of Basic Skills Deficient and should be eliminated.
Geo Solutions - The definition as stated is confusing, and will not result in consistent
reporting among staff: “the participant is unable to read, write, and speak in English; compute and solve problems at levels of proficiency necessary to function
on the job, in the family of the participant, and in society.”
• Will this be a verified item for data validation, how does one verify this as self-attestation?
• How is this different than English Language Learner #803 which is the following:
“the participant is a person who has limited ability in speaking, reading, writing or understanding the English language and also meets at least one of the
following two conditions (a) his or her native language is a language other than English, or (b) he or she lives in a family or community environment where a
language other than English is the dominant language.”
CA-EDD - California cannot establish a way to determine if someone meets part of this data element, i.e., there is no way to substantiate how an
individual cannot function “in the family.” For Title I, are the low levels of literacy required to be measured through an objective assessment (e.g. standardized
test), or through self-attestation? Is this measure required for all Title I participants (adult, youth and dislocated worker)? Is this data element required for
TAA?
Oregon - Should be elminated since it is a subset of another data element...is
the same definition as part (B) of #703 – BASIC SKILLS DEFICIENT
Sonoma County - There are several data elements in the Participant Individual Record Layout, related to the
participant, that require a standardized definition (i.e. #804 Low Level of Literacy and #805 Cultural Barriers).
Texas - This element is to be populated based on status at Date of Participation. TWC
questions whether both “Low Levels of Literacy” and “Basic Skills Deficiency” are needed as separate elements, particularly when the definition of Basic Skills
Deficiency includes the language from “Low Levels of Literacy”. 704 is repeated for “Single Parent” below
KERN INYO MONO CONSORTIUM How are these measured? Who will determine whether the client meets this definition?
Golden Sierra Job Training Aency - Element 804 language conflicts with WIOA Law.
WIOA has or; element 804 has and.
WIOA Law, states, in part; (B) who is a youth or adult, that the individual is unable to compute or solve problems, or read,
write, or speak English, at a level necessary to function on the job, in the individual's family, or in society.
Element 804, states, in part: Record 1 if the participant is unable to read, write, and speak in English; compute and solve

STAFF COMMENTS/RESPONSES

DATA
ELEMENT
NO.
*805

DATA ELEMENT NAME

PUBLIC COMMENTS

Cultural Barriers (WIOA) AFOP - Collecting this data is burdensome for several reasons:
 Program participants may be unaware of cultural barriers that hinder their chance at employment; therefore reporting will be inaccurate.
 It will be very difficult to pose this question to program participants in a way that will not appear bigoted, judgmental or potentially racist. The question is an
attempt to quantify participants’ perception of something that is inherently both deeply personal and entirely subjective.
 DOL may want to consult an anthropologist to assess the usefulness and scientific viability of this data for study.
Geo Solutions - The definition outlined for this report item is very broad and can be interpreted as such. For
example, older workers could perceive themselves as having a cultural barrier, or relocated workers from the North or South could perceive barriers. We
believe the definition needs to be further clarified to insure relevancy and consistency in reporting.
Texas - “Cultural Barrier” is statutorily required to be tracked and reported.
However, the proposed definition is highly subjective, requiring Participants to indicate if they perceive themselves as “possessing attitudes, beliefs, customs,
or practices that influence a way of thinking, acting, or working that may serve as a hindrance to employment.” The more subjective the definition is, the less
consistent is the data. This will make the data less usable in analysis, particularly target setting. Additionally, the operational definition in the PIRL references a
state that “may serve as a hindrance to employment,” which seems a decidedly lesser degree of severity than the statutory phrase “facing substantial cultural
barriers.” TWC recommends modifying the PIRL definition to reduce subjectivity and focus on individuals facing a substantial barrier to employment as a result
of the cultural barrier.
Telamon - This data collection requirement is over
burdensome and appears to lack usefulness for the following reasons:
• Program participants may be unaware of cultural barriers that hinder their chance at employment resulting in inaccurate reporting.
• This question requires high sensitivity to pose in a way that does not appear racist and / or judgmental. Unfortunately, not all staff possess high level training
in this area, and some are more discreet than others. Elimination of this question is recommended as potentially volatile and lacking usefulness for data
validity.
KERN INYO MONO CONSORTIUM - How are these determined? How will staff ask the client or evaluate the client without
offending?
Nevada - Need a clear
definition included identifying and intent of element.
ND - The instructions for this item make it a very subjective barrier. It is unclear how the results of this information could
be used for program evaluation. Responses cannot be verified and it would truly be nothing more than an opinion of the participant. If this barrier will have an
effect on the targets used for the adjustment models for performance negotiations, results would most likely be very skewed.

*806

Single Parent
(WIOA)

*807

Displaced Homemaker
(WIOA)

Texas - 704 used for “Low Levels of Literacy” above

Texas - Use a colon on the first part and then Indent the 2 subconditions to make them easier to follow 705 is repeated as the number for “Cultural Barriers”
below…add Note: This element is to be populated based on status at Date of Participation.

STAFF COMMENTS/RESPONSES

DATA
ELEMENT
NO.

DATA ELEMENT NAME

PUBLIC COMMENTS

*808

Migrant and Seasonal
Farmworker Status
(WIOA)

AFOP - We recommend changing the order of the instructions for this data element so it follows the same order as the definitions written in the statute and
guidance. Additionally, under WIA, NFJP grantees were able to extend the eligibility period for individuals who were unable to work due of circumstances such
as incarceration beyond the most recent 24 months. The proposed wording of the PIRL would disqualify those individuals.
Also, the wording for classification of a dependent of a seasonal farmworker, suggests that individuals must be seasonal farmworkers AND dependents of
seasonal farmworkers. Please consider changing “and” to “or” before sub-clause “B.”
DES/RSA - multiple barriers” – is this as perceived by the client or the staff?
Oregon - definition doesn’t make sense: for the 12 consecutive months out of the 24 months prior to application
Telamon - It is highly recommended that, in order to avoid unnecessary confusion, the order
of instructions for this data element be changed to reflect the same order as definitions written in the statute and guidance.
It is recommended that the proposed wording of PIRL be revised to allow NFJP grantees the same ability, as under WIA, to extend the eligibility period for
individuals who were unable to work due of circumstances such as incarceration beyond the most recent 24 months. The proposed wording of the PIRL serves
to disqualify such potential participants.
It is recommended that the wording for classification of a dependent of a seasonal farmworker, be changed to delete “and” and substitute “or” before Sub
Clause B. “B”, as NFJP programs have been permitted under all past legislation.

809

MSFW

AFOP - The Code Value choices do not match data element instructions.
Geo Solutions - PIRL #502 MSFW is a yes/no indicator. Why is it required if there is already reported under
Migrant and Seasonal Farm Worker Status #500 and Type of Qualifying Farm work #501?
PIRL #502 contains the definition used under Wagner-Peyser who are servicing workers through the Career Centers and are reported on the ETA 5048 Migrant
indicators of compliance.
Having separate definitions within the three PIRL items is duplicate data collection and is difficult to accurately report all three elements. Staff are confused,
we recommend that these be re-evaluated to consolidate the reporting requirement and make the definitions consistent.
Telamon - Code Value choices do not match data element
instructions. Revision is recommended.

SECTION B - ONE STOP CENTER PROGRAM PARTICIPATION INFORMATION
*900

Date of Program Entry
(WIOA)

CA-EDD - Seeking further guidance and clarification on the definition of program entry for Title I, Title III and TAA. CA recommends that program entry is at the
time of participation and first service.
If an individual is co-enrolled across multiple programs (e.g. Title I Adult and TAA), how is the program entry reported? CA suggests that each program entry
should be captured and reported independently.
Seeking clarification on Title III, CRF 677.150 states “The proposal defines participant as a reportable individual who has received staff-assisted services after
satisfying all applicable programmatic requirements for the provision of services, such as the eligibility determination.” Since Title III is not required to conduct
an eligibility determination, are all participants that receive a staff-assisted service automatically reported in this element?
Texas - Joint Participant Individual Report Layout (PIRL) Issues and Recommendations – TWC raises specific PIRL issues

STAFF COMMENTS/RESPONSES

DATA
ELEMENT
NO.

DATA ELEMENT NAME

PUBLIC COMMENTS

*901

Date of Program Exit
(WIOA)

DES/RSA - Would Post-Employment Service exit count as well?
Oregon - Would like to see #1416 - DATE OF COMPLETION OF YOUTH SERVICES used in place of #901 – DATE OF
PROGRAM EXIT for youth exit-based performance measures
Texas - TWC recommends that “Date of Program Exit” be changed to “Date of
Exit” and that all PIRL and Report Data Elements referencing the Date of Program Exit be changed to reference the Date of Exit. Additionally, TWC recommends
that the definition allow for use of a common Date of Exit, as states are willing and able to do so and that states be given the flexibility to set up their POPs
inclusive of services
in partner programs as they were able to do pre‐WIOA.
Nevada - The PIRL doesn’t reflect the participant returning in the program
year element. The PIRL asks for most recent exit in program year. Will states have more than one exit in a program year or not?
ND - If many
of the measures are wage based and this is determined by the date of exit, it is unclear how the core programs can do common reporting when the same
individuals, being served by more than one title, have different exit dates, which is where the performance measurement oftentimes begins. North Dakota
believes all programs should share the same exit date, even if this means that participant results are not reported for several years after no longer receiving
services from one of the core programs as another core program continues to provide services. Reporting multiple exit dates for the same participant and
reporting multiple performance results does not give a clear picture of what happened to a specific individual after receiving the services they received through
more than one title.

*903

Adult
(WIOA)

Geo Solutions - Per the definition of PIRL #903, the indicator is set to yes when a participant has received training services under a pay-for-performance
contract, does this mean only training pay-for-performance reports are required, or all pay-for-performance contractors?
Texas - If WIOA Adult Statewide funds cannot be
used to serve a person who was under 18, Value 2 should be modified to say so
KERN INYO MONO CONSORTIUM - Please define the Statewide Grants and when they apply.

*904

Dislocated Worker
(WIOA)

Colorado - The definition of a Dislocated Worker does not include recently separated vets or transitioning vets as eligible dislocated workers. These fit under
the first category of layoff, UI eligible, and unlikely to return and should be added as sub-categories of item 904, part A; or as separate items, they should
automatically roll up into the DW count of participants if the individual is enrolled in the DW program. In the PIRL, Item 305 is transitioning veteran, but there
is no separate item for recently separated vet that we can find. In a note within item 311, it states that recently separated vet is covered in item 801, but item
801 is ex-offender.
Texas - Why does the Dislocated Worker Element include all of the statutory eligibility elements when the Youth
Element just says “Record X if the Participant received services financially assisted under WIOA §xxx” Either the DW Element should be greatly simplified or all
the other “program” data elements should be modified to provide full eligibility language as Dislocated Worker does for the sake of consistency.
KERN INYO MONO CONSORTIUM - Please define the
Statewide Grants and when they apply.

*905

Youth

(WIOA)

Geo Solutions - If we are already reporting up to three types of training in the PIRL in Section C.04, why do these items have to be reported separately for
youth? PIRL #905 identifies youth participants, #906 provides the date of first youth service. There are data elements for up to three types of training
reported in Section C.04, including training begin and end dates. If there is no end date, participants are receiving training when the PIRL is submitted.
KERN INYO MONO CONSORTIUM - Please define the Statewide Grants and when they apply.

*910

Adult Education
(WIOA)

914

Veterans' Programs

KERN INYO MONO CONSORTIUM - At what stage of participation is this question required to be answered?

Geo Solutions - Within the PIRL (#1005, 1213, 1214, 1215, 1216, 1217, 12718, 1219, 1220, 1221, 1222) services are recorded as being provided by a DVOP. If
we have those service dates, why is this column necessary?

STAFF COMMENTS/RESPONSES

DATA
ELEMENT
NO.

DATA ELEMENT NAME

PUBLIC COMMENTS

915

Petition Number

Geo Solutions - Trade must report when an individual is served under multiple petition numbers and the instructions within the PIRL #915 states that each
petition must be reported on a separate row.
CA-EDD - is seeking clarification on this data element. How is a participant to be reported
if they are served under multiple petition numbers? Should the first petition number be entered into this measure, the last, etc.? Or, should each petition
number be entered on a separate line?
Rachel Adams - Field #915-What if there
are multiple records for TRADE petitions?

*918

Wagner-Peyser
Employment Service
(WIOA)

922

Rachel Adams - Field #918-Does Wagner-Peyser still exclude self-service customers?

Other WIOA or Non-WIOA Washington - While it is theoretically possible that a PIRL will be filed that includes Participants whose Periods of Participation were so long that they received
Programs
services funded under the American Recovery and Reinvestment Act (ARRA), there will be so very few of these individuals that ESD recommends not reporting
ARRA under this element to simplify the data element. Geo Solutions - Why are we still having to report ARRA?
Texas - While it is theoretically possible that a PIRL will be filed that includes Participants whose Periods of Participation were
so long that they received services funded under the American Recovery and Reinvestment Act (ARRA), there will be so very few of these individuals that TWC
recommends not reporting ARRA under this element to simplify the data element.

*923

Exclusionary Reasons
(WIOA)

CA-EDD - Seek clarification on reason 7, which states: “if the participant is determined to be not eligible for services after eligibility has been determined.” If
reason 7 is used, will the services provided to the participant be a disallowed or questioned cost?
CA EDD believes that 98-Retirements should be excluded from performance as this code value is out of the control of the case manager and would adversely
affect performance.
Texas - The proposed amendment to value 01 and addition of value 11 are to address TWC’s recommendation that those
who, while incarcerated/institutionalized, received education/training services that would otherwise include a Participant in the Credential and
MSG measures remain in the denominator for those measures but be excluded from employment outcome measures.
Careersource Gulf Coast - I respectfully request that two additions be made to the data element definition for Exclusionary
Reasons: participant moved out of state AND participant relocated due to military transfer.

930

Pay-For-Performance

Nevada - Collecting at case manager or system level will be difficult to collect accurately.
Rachel Adams - How will the Pay for Performance contracts work and how will they be tracked?

SECTION C - ONE STOP SERVICES AND ACTIVITIES
SECTION C.01 - GENERAL SERVICES OVERVIEW
1000

Date of First Basic Career Texas - This section includes a number of “Basic Career Service” elements
Service
31 that should probably be moved to Section C.02 – Basic Career Services.
(Self-Service)
CT - Data element number 1000 for Date of First Basic Career Service (Self
Service) indicates that states "Record the first date the participant received self services..." Was it intended to say "Record the first date the job seeker received
self services"?
The (Program) Performance Scorecard has under Section A. Summary Information item 3 Total Enrollees. How are total enrollees defined? The specification
under Previous Period indicates "Count of unique records where ((Funding Stream) and (Date of First Basic Career Service(Self-Service) is not null and (Date of
First Basic Career Service is null and Date of First Individualized Career Service is null and Received Training=0)) and (Date of Exit=>beginning of the report
period and Date of Exit is null)). However, data element 1000 states "Record the first date the participant received any self-services>= the date of participation.
Leave blank if the participant did not receive a self-service or this data element does not apply to the individual." Is this data element for participants or for
reportable individuals and their date of enrollment?

STAFF COMMENTS/RESPONSES

DATA
ELEMENT
NO.

DATA ELEMENT NAME

PUBLIC COMMENTS

1004

Date of Most Recent Career Oregon - Should be eleminated as it reported elsewhere….Won’t #1004 be the same date as either #1002 or #1003? If not, please explain.
Service
CT (WIOA)
Data element number 1004 for Date of Most Recent Career Service (WIOA) indicates "Record the date on which career services were last received (excluding
follow-up services)." Is this intended to include both self service and staff assisted services?

1005

Most Recent Date Received Geo Solutions - Within the PIRL (#1005, 1213, 1214, 1215, 1216, 1217, 12718, 1219, 1220, 1221, 1222) services are recorded as being provided by a DVOP. If
Staff-Assisted Services we have those service dates, why is this column necessary?
(DVOP)

SECTION C.02 - BASIC CAREER SERVICES
1101

Most Recent Date Received CT - Data element number 1101 for Most Recent Date Received Self-Services/Informational Activities indicates "Record the most recent date on which the
Self-Services/ Informational participant received self-services and informational activities." Is this intended to say "Record the most recent date on which the job seeker received selfActivities
services and informational activities"

1112

Most Recent Date Received Nevada - Not clear if this is a case manager service or UI system element recorded at time of filing or payment
Unemployment Insurance
(UI) Claim Assistance

1113

Most Recent Date Referred CA-EDD - is seeking clarification on how to determine if the claimant lost their job “through no fault of their own.” Title I and Title III staff are not trained to
to Other Federal/State determine Unemployment Insurance claim eligibility, therefore staff cannot determine if clients should be assisted with filing a UI claim.
Assistance

1116

Most Recent Date Received CA-EDD - CA EDD is seeking clarification. Please define “other VA services.”
Staff-Assisted Basic Career
Services (Other)
Seeking clarification on what code value should be selected for participants that are eligible and referred to both the Post 9/11 and Montgomery GI bill.

SECTION C.03 - INDIVIDUALIZED CAREER SERVICES
1205

Type of Work Experience Colorado - This is listed under Individualized Career Services, but includes OJT (a training service in WIOA) and other non-career services. The Work Experience
definition in the PIRL is actually close to the youth program element definition and has no correlation to Career or
Training Services. Work Experience as an Individualized Career Service should not include any sub-items except summer employment, internships and job
shadowing. The other sub-items should be deleted from work experiences as an Individualized Career Service. Work Experiences as a youth program element
(item 1405) should have all the sub-items in the statutory definition.
Geo Solutions - OJT and Transitional WEX are defined as training in statute, but is reported in the #1205-Work Experience reporting item.
Work Experience is defined in statute as Individualized Career Services, and the #1205-Work Experience reporting item is in the as Individualized Career
Services section. This is very confusing.
• How will #1205-Work Experience reporting item be used in reporting?
• If this to capture work based services, perhaps it could be labeled in this manner to remove all that is already confusing with the new legislation.

STAFF COMMENTS/RESPONSES

DATA
ELEMENT
NO.

DATA ELEMENT NAME

1211

Transitional Jobs

PUBLIC COMMENTS
Colorado - Unlike OJT, the ETA PIRL has a separate item for Transitional Jobs
and also lists it as an option under item 1205 – work experiences. In both instances transitional jobs
is identified as an Individualized Career Service. However, WIOA identifies it as a training service.
The duplicate listing and the apparently arbitrary decision to identify it as a career service can only
lead to confusion and potential double counting. We recommend eliminating separate item 1211,
deleting it as a sub-item of item 1205, and adding it as a sub-item to items 1302, 1307, and 1311.

1213

Most Recent Date Received CA - EDD - This data measure refers to WIOA section 134(d)(3), but this section of the law refers to “needs related payments.” Is this correct or should it refer
Individualized Career
to WIOA section 134(c)(2)(A)(xii)?
Service
Texas - Most Recent Date Received Individualized Career Service (DVOP)—The definition of this element states that an
(DVOP)
individual does not have to receive Basic Career Services (BCS) before getting Individualized Career Services (ICS), yet other elements associated with ICS (such
as Date of First ICS) do not contain that this reminder. TWC recommends removing the language from the DVOP ‐specific ICS element since the reminder is
really more guidance about service delivery and is out‐of‐place in this document, which defines data elements to be recorded and reported, not the delivery
parameters of those services.

1214

Most Recent Date Received Geo Solutions - Within the PIRL (#1005, 1213, 1214, 1215, 1216, 1217, 12718, 1219, 1220, 1221, 1222) services are recorded as being provided by a DVOP. If
Job Search Activities (DVOP) we have those service dates, why is this column necessary?

SECTION C.04 - TRAINING SERVICES
*1300

1320

Received Training
(WIOA)

Texas - While this element can allow reporting on the number of people who received training during a POP (such as when looking at a count of exiters), it
cannot be used to identify those who received training during a specific period of time if the POP is greater than 4 quarters. If it is important to know how
many Participants actually received training services during the report period, the PIRL needs both training start
and end dates.

Most Recent Date Waiver Texas - The detailed instructions are for the 2 Date the Participant Most Recently Received Case Management and Reemployment Service element. TWC 3
From Training Requirement recommends correcting this by providing the correct instructions for the element.
Issued

SECTION C.05 - YOUTH PROGRAM SERVICES/ELEMENTS (Not Captured Elsewhere)
1404

Youth Occupational Skills Geo Solutions - If we are already reporting up to three types of training in the PIRL in Section C.04, why do these items have to be reported separately for
Training
youth? PIRL #905 identifies youth participants, #906 provides the date of first youth service. There are data elements for up to three types of training
reported in Section C.04, including training begin and end dates. If there is no end date, participants are receiving training when the PIRL is submitted.

*1406

Date Enrolled in Post Exit
Education or Training
Program
Leading to a Recognized
Postsecondary Credential
(WIOA)

1413

Most Recent Date Youth Geo Solutions - If we are already reporting up to three types of training in the PIRL in Section C.04, why do these items have to be reported separately for
Received Entrepreneurial youth? PIRL #905 identifies youth participants, #906 provides the date of first youth service. There are data elements for up to three types of training
Skills Training
reported in Section C.04, including training begin and end dates. If there is no end date, participants are receiving training when the PIRL is submitted.

Texas - Under §116(b)(2)(A)(iii), achievement of a high school diploma or its equivalent is only countable in the Credential Measure if coupled with
employment or enrollment in post‐secondary education within 1 year after exit. “Within 1 year” sets the “acceptable end date” but not a beginning date. If the
Participant is coenrolled in an AEFLA and post ‐secondary program (which is generally recognized as an innovative,
successful model), during the POP, that should be sufficient to meet the intent of §116(b)(2)(A)(iii). Therefore, this data element should be revised to allow for
enrollment during the POP.

STAFF COMMENTS/RESPONSES

DATA
ELEMENT
NO.
1416

DATA ELEMENT NAME
Date of Completion of
Youth Services

PUBLIC COMMENTS
Oregon - Would like to see #1416 - DATE OF COMPLETION OF YOUTH SERVICES used in place of #901 – DATE OF PROGRAM EXIT for youth exit-based
performance measures

SECTION C.06 - OTHER RELATED ASSISTANCE AND SUPPORT SERVICES FOR NON-YOUTH CUSTOMERS
1501

Most Recent Date Received DES/RSA - What is the purpose of noting where the information is received? This seems to be extra work. Recommend removing this requirement.
Rapid Response Services

1508

Relocation Allowance
DES/RSA - What is the purpose of noting where the information is received? This seems to be extra work. Recommend removing this requirement.
Current Quarter-Recipient

SECTION D - PROGRAM OUTCOMES INFORMATION
SECTION D.01 - EMPLOYMENT AND JOB RETENTION DATA
*1600

Employed in 1st Quarter
After Exit Quarter
(WIOA)

Sonoma County - Ability to leave data elements blank allows for a margin of error (i.e. #1600 Employment in 1st Quarter After Exit Quarter – Leave blank if
this data element does not apply to the participant), we would ask that the option be removed.

*1601

Type of Employment Match Sonoma County - The burden of collection placed on staff for various data elements is greater than the need for the information (i.e. #1601, 1603, 1605,1607
1st
Type of Employment Match 1st, 2nd, 3rd, and 4th Quarter After Exit).
Quarter After Exit Quarter
Texas - The Type of Employment Match elements should not break out unemployment insurance
(UI) wage data obtained through the Wage Record Interchange System (WRIS) from UI wages reported in the state–breaking it out violates WRIS
(WIOA
confidentiality. Reporting the wage amount and specifically identifying the source as WRIS would violate WRIS confidentiality. Since WRIS are technically
“State Wage Records”
there is no need to modify the label for “Code 1”
Nevada - States to record the type that’s value is greatest. What if the values are equal for more than one
type?
ND - Under WIA the WIASRD file reported
State and WRIS wages as one reporting value. Under the new PIRL, 1=State wage records and 2=WRIS wage records. Frequently a participant will have state
and WRIS wages for the same quarter. Under the WIA WIASRD file, wages are summed for a total and reported as 1, which includes both State and WRIS. How
would this situation get reported on the PIRL 1 or 2? Recommend leaving State and WRIS wages as one value.

*1602

Employed in 2nd Quarter CA-EDD - California currently captures participants in a registered apprenticeship as employed. Requiring registered apprenticeship to be reported separately
After Exit Quarter
presents an additional burden as it is not possible to capture these data in the State’s base wage file, and would put an undue burden on staff to collect this
(WIOA)
information through follow-up.
Texas - Reporting the wage amount and specifically identifying the source as WRIS would violate WRIS
confidentiality. Since WRIS are technically “State Wage Records” there is no need to modify the label for “Code 1”

STAFF COMMENTS/RESPONSES

DATA
ELEMENT
NO.

DATA ELEMENT NAME

PUBLIC COMMENTS

*1603

Type of Employment Match Nevada - States to record the type that’s value is greatest. What if the values are equal for more than one type?
2nd
SC - The PIRL shows this data element no. 1603 “Type of Employment Match 2nd Quarter After Exit Quarter” allows
Quarter After Exit Quarter for 8 different code values. The Data Element Instructions say to: use the appropriate code to identify the method used in determining the participant's
(WIOA) employment status in the second quarter following the quarter of exit. Wage records will be the primary data source for tracking employment in the fourth
quarter after the exit quarter. If participants are not found in the wage records, grantees may then use supplemental data sources. If the participant is found in
more than one source of employment using wage records, record the data source for which the participant's earnings are greatest. Record 0 if the participant
was not employed in the second quarter after the quarter of exit. Leave blank if this data element does not apply to the participant. Additional Note: If the
participant is found employed in a wage record source (e.g., Federal, Military) that cannot be translated into quarterly earnings amounts, states should treat
these employment matches as supplemental data and use coding value 5 = Supplemental through case management, participant survey, and/or verification
with the employer. While the PIRL states that grantees may use supplemental data sources, it does not look like the calculation document (ETA 2015-00080003) will include anything that is not wages: “wages >0 <99999.99”” or “5=Other Administrative Wage Records.” The code value of 6 is not mentioned in the
calculations. There also appears to be confusion around what code value 5 means, PIRL seems to contradict itself where it talks about the Federal, Military
employment records. The use of “6=Supplemental through case management, participant survey, and/or verification with the employer” is a valuable tool for
those individuals who become self-employed or for those employers who do not or are not required to report. Entrepreneurial training is listed as a training
service and many other Career and Training services could lead to self-employment. Self-employment is a valid outcome; however, there is no way to capture
this type of employment except through Case Management, there are also those exceptions when some employers fail to report, are not required to report or
we have data entry mismatches that do not allow for wage record matches.
These concerns are also applicable to the calculation of “Median Earnings” as the individuals in the measure are based on the same Employment Status at
Program Participation, the calculation for “Credential Attainment” as it applies to those who earn a HSD/GED, and “Employment Rate Q4”
ND - Under WIA the WIASRD file reported State and WRIS wages as one
reporting value. Under the new PIRL, 1=State wage records and 2=WRIS wage records. Frequently a participant will have state and WRIS wages for the same
quarter. Under the WIA WIASRD file, wages are summed for a total and reported as 1, which includes both State and WRIS. How would this situation get
reported on the PIRL 1 or 2? Recommend leaving State and WRIS wages as one value.

*1605

Type of Employment Match Sonoma County - The burden of collection placed on staff for various data elements is greater than the need for the information (i.e. #1601, 1603, 1605,1607
3rd Quarter After Exit
Type of Employment Match 1st, 2nd, 3rd, and 4th Quarter After Exit).
Quarter
Texas - Reporting the wage amount and specifically identifying the source as WRIS would violate WRIS
(WIOA)
confidentiality. Since WRIS are technically “State Wage Records” there is no need to modify the label for “Code 1”
Nevada - States to record the type that’s value is greatest.
What if the values are equal for more than one type?
ND - Under WIA the WIASRD file reported State and WRIS wages as one reporting value. Under the new PIRL, 1=State wage records and 2=WRIS wage
records. Frequently a participant will have state and WRIS wages for the same quarter. Under the WIA WIASRD file, wages are summed for a total and reported
as 1, which includes both State and WRIS. How would this situation get reported on the PIRL1 or 2? Recommend leaving State and WRIS wages as one value.

STAFF COMMENTS/RESPONSES

DATA
ELEMENT
NO.

DATA ELEMENT NAME

PUBLIC COMMENTS

*1606

Employed in 4th Quarter AFOP - Reporting on an additional quarter of employment is extremely burdensome for programs such as NFJP that rely on data gathered by case managers
After Exit Quarter
supplied by participants and employers. The new extended period for retention will mean a redesign of system operations and may mean a refactoring of how
(WIOA)
grantees establish caseload-to-staff ratios to absorb the additional workload into existing budgets and staffing plans. This additional time requirement may
mean that we spend less time providing direct services with clients and more time spend on administrative reporting requirements.
Telamon - Reporting on an additional quarter of follow up employment
retention is unrealistic for programs such as NFJP unless NFJP grantees are granted “blanket” access to wage and employment data currently available to OneStop operators. Reporting on this elements relies on data gathered by case managers as supplied by participants and employers. While the intent of an
extended reporting time is understood, the unintended consequence may be to distract from case management services while case managers expend more
time and effort on gathering retention follow up data. Please consider, the retention reporting period continues to stretch while performance outcomes
continue to be expected by USDOL within a 12 month funding period at which time, NFJP grants are zero based. It is recommended that the retention followup period remain third quarter after exit quarter. It is further recommended that if retention follow up periods continue to stretch, the Department explore
ways to avoid zero basing NFJP grants so as to match funding periods with expected outcome periods upon which future funding is based.

*1607

Type of Employment Match Sonoma County - The burden of collection placed on staff for various data elements is greater than the need for the information (i.e. #1601, 1603, 1605,1607
4th Quarter After Exit
Type of Employment Match 1st, 2nd, 3rd, and 4th Quarter After Exit).
Quarter
Texas - Reporting the wage amount and specifically identifying the source as WRIS would violate WRIS
(WIOA)
confidentiality. Since WRIS are technically “State Wage Records” there is no need to modify the label for “Code 1”
Nevada - States to record the type that’s value is
greatest. What if the values are equal for more than one type?
ND - Under WIA the WIASRD file reported State and WRIS wages as one reporting value. Under the new PIRL, 1=State wage records and 2=WRIS
wage records. Frequently a participant will have state and WRIS wages for the same quarter. Under the WIA WIASRD file, wages are summed for a total and
reported as 1, which includes both State and WRIS. How would this situation get reported on the PIRL 1 or 2? Recommend leaving State and WRIS wages as
one value.

*1608

Employment Related to
Training
(WIOA)

DES/RSA - Will VR be required to categorize all services into career vs. training services?
Texas - If this element is supposed to be tied to employment in the 2nd quarter post exit (as the State Report Data
Element Specifications seems to anticipate), the PIRL element description needs to reference that – it is easy to imagine employment in the 2nd quarter not
being training‐related but employment in another quarter being training‐related. In addition, the element needs guidance as to how to determine whether
employment is related to more genera lpurpose training such as that delivered through AEFLA.
ND - Strongly object to excluding those not in
the labor force at participation. This provision completely undermines the clear intent of WIOA to tie education to employment outcomes. This intent is most
easily seen in 116(b)(2)(A)(iii) which does not allow attainment of a diploma/ equivalent to be included in the Credential Attainment measure without the
person also becoming employed or enrolling in post-secondary education. Also the data element "ENTERED TRAINING RELATED EMPLOYEMENT" in the PIRL is
not tied to the 2nd quarter after exit. If that is the intent, the definition in the PIRL needs to be changed.

1612

Occupational Code of
Employment 2nd Quarter
After Exit Quarter
(if available)

Washington - ESD supports these data elements being optional, but recommends that any proposal that would make these elements mandatory, particularly if
coupled with or dependent on requiring employers to report occupational data as part of the quarterly wage reports be carefully scrutinized to understand the
costs and burden that such a change would place on employers.
Texas - TWC supports these data elements being optional, 28 but recommends that any proposal that would
make these elements mandatory, particularly if coupled with or 29 dependent on requiring employers to report occupational data as part of the quarterly
wage reports be very 30 carefully scrutinized to understand the costs and burden that such a change would place on employers. As TWC 31 noted in response
to the preamble for WIOA Notice of Proposed Rulemaking (NPRM) §652.302, TWC estimates it 32 may cost $2 million to modify its reporting systems to
incorporate a new data element on employer wage 33 reports. This estimate excludes the cost that employers would be forced to bear for such a change.
Nevada - Nevada wages
only have NAICS employer codes. Burden to collect O*net codes outweighs usefulness of the information.

STAFF COMMENTS/RESPONSES

DATA
ELEMENT
NO.
*1618

DATA ELEMENT NAME

PUBLIC COMMENTS

Retention with the same
employer in the 2nd
Quarter and the 4th
Quarter
(WIOA)

Geo Solutions - The definition states the following: “the participant’s employer in the second quarter also matches the employer in the fourth quarter.”
• The definition provided states that FEIN number are used report a Yes to this specific element.
• There are state laws that prevent FEIN numbers to be released as they are considered proprietary information. Additionally, UI State Tax Numbers can also
be considered proprietary information. This affects the release of this information when reporting wages through WRIS and WRIS2.
• This may require state law changes which affects consistency in obtaining/sharing information across states.
CA-EDD - The NPRMs do not list “retention with the same employer” as an indicator of performance. In
addition, the Program Performance Scorecard does not have a line item for this element, so CA EDD is seeking clarification on why these data are being
requested. Based on the data element definition, it is unclear how States are expected to capture this information. Please provide further guidance and
clarification. In addition, if a participant is employed with more than one employer in the 2nd quarter after exit, and then is only employed with one of those
same employers in the 4th quarter after exit, will this data element be recorded as “yes” or “no”?
Texas - This element appears to be aligned with the proposed
measure of effectiveness serving employers proposal in the WIOA NPRM. As TWC noted in response to that proposal, the proposed Retention with the Same
Employer measure as defined by the Departments is not a measurement of effectiveness serving employers because it is not limited to those who have
employment with a new employer. TWC had people exit immediately after getting a new job (same quarter) which would mean that the measure would focus
on employment with the same employer for 5 quarters. Others exit before beginning employment and if they become employed in the 2nd quarter after exit,
then the measure focuses on 3 quarters of employment. recommended that the measure be limited to those Participants who had new employment to limit
“false positives” where an employed participant was looking for new employment but ultimately gave up on that search and continued working for their
original employer; the proposed measure would count this as evidence of effectively serving employers when it is no such thing. It appears that the
Departments were attempting to utilize a TWC‐developed performance measure for
Maintaining Employment Connections. However, TWC’s version of the measure was not designed to be exit based. POP and Exits are “job seeker ‐focused”
concepts. To make the measure “employer ‐focused” it needs to be based on the quarter of the hire. An added benefit of this modification is that tying the
measure to the quarter where a new connection is made rather than waiting until exit makes the measure more timely to report. More practically, applying
this measure as an exitbased measure makes it less consistent since some

SECTION D.02 - WAGE RECORD DATA
*1703

Wages 1st Quarter After
Exit Quarter
(WIOA)

Sonoma County - Some required entries for unknown data elements are labor intensive and add to staff workload (i.e. #1703 Wages 1st Quarter After Exit
Quarter – in unknown enter 999999.99).
Texas - Missing a 0 in the code value

SECTION D.03 - EDUCATION AND CREDENTIAL DATA

STAFF COMMENTS/RESPONSES

DATA
ELEMENT
NO.
*1800

DATA ELEMENT NAME

PUBLIC COMMENTS

Type of Recognized
Credential
(WIOA)

Alaska - There are a few items in here that we would need to obtain from a third party. They include the measurable skills gain information and potentially the
credential information. If this report layout is required for use beginning July 1, 2016, it will be incomplete as there are specifications on this report that have
not and are not currently being collected. We suggest the reports are not implemented until 2018 to allow for the three year period for states to collect this
information.
CLASP - should be revised to include a separate code for occupational skills certifications. Note that certification (issued by
industry, awarded based on an exam) is a concept distinct from a certificate (issued by an education provider, recognizes completion of a program of study.)
Sonoma County - Data elements 1800, 1803 and 1805 of the ETA Participant Integrated Record Layout (PIRL) and subsection B4 of the
Program Performance Scorecard are devoted to identifying level of educational attainment. However, PIRL and Scorecard definitions and categories for nondegree attainment (e.g., certifications, certificates, and licenses) are different from the definitions for the same credentials developed by the Interagency
Working Group on Expanded Measures of Enrollment and Attainment (GEMEnA), of which Labor, Education, and Commerce are members. (See
nces.ed.gov/surveys/gemena/definitions.asp). While the GEMEnA definitions were created for use in federal household surveys such as those carried out by
the Bureau of Labor Statistics (BLS), I strongly suggest that they also be adopted for ETA administrative records such as those created through WIOA. I believe
that not doing so would result in inconsistency, non-comparability, and confusion across federal efforts that promote and measure postsecondary credential
attainment.
KERN INYO MONO CONSORTIUM - Please clarify what is to be accepted as a credential.
How is credential defined?
NYC - The credential
attainment indicator should not be calculated as the percentage of all participants who earn a credential. Instead, the measure should only calculate the
percentage of participants receiving training services who earn a credential.

*1801

Date Attained Degree or
Certificate or Credential
(WIOA)

CA-EDD - This data element does not match the code values available in data element #408 “School Status at Participation.” Code Value “6-Not attending
school; within age of compulsory school attendance” is not listed in this data element. Please provide clarification on what code value should be selected for
participants that exit not attending school and are still within age of compulsory school attendance.
Texas - If the Joint PIRL is modified to include an additional Type of Recognized Credential, then it should also be
modified to include another Date Attained element. This element should be retitled “Date Attained Recognized Credential”

1803

Type of Recognized
Credential #2

Sonoma County - Data elements 1800, 1803 and 1805 of the ETA Participant Integrated Record Layout (PIRL) and subsection B4 of the Program Performance
Scorecard are devoted to identifying level of educational attainment. However, PIRL and Scorecard definitions and categories for non-degree attainment (e.g.,
certifications, certificates, and licenses) are different from the definitions for the same credentials developed by the Interagency Working Group on Expanded
Measures of Enrollment and Attainment (GEMEnA), of which Labor, Education, and Commerce are members. (See
nces.ed.gov/surveys/gemena/definitions.asp). While the GEMEnA definitions were created for use in federal household surveys such as those carried out by
the Bureau of Labor Statistics (BLS), I strongly suggest that they also be adopted for ETA administrative records such as those created through WIOA. I believe
that not doing so would result in inconsistency, non-comparability, and confusion across federal efforts that promote and measure postsecondary credential
attainment.
Texas - TWC supports the proposal to add a third set of credential attainment 6 elements to the DOL ‐PIRL, but believes that
such a proposal should not be limited to the DOL‐PIRL. TWC 7 recommends that any Elements specific to the calculation of statutory performance measures be
contained in 8 the final JPR‐ICR and that the JPR‐ICR be the “governing” ICR for related instructions since it is the JPR ‐ICR that 9 lays out the specifications for
calculating the statutory performance measures. Therefore, if the ability to report 10 a third attainment is needed, TWC recommends the required elements be
part of the Joint‐PIRL.

STAFF COMMENTS/RESPONSES

DATA
ELEMENT
NO.

DATA ELEMENT NAME

PUBLIC COMMENTS

1805

Type of Recognized
Credential #3

Sonoma County - Data elements 1800, 1803 and 1805 of the ETA Participant Integrated Record Layout (PIRL) and subsection B4 of the Program Performance
Scorecard are devoted to identifying level of educational attainment. However, PIRL and Scorecard definitions and categories for non-degree attainment (e.g.,
certifications, certificates, and licenses) are different from the definitions for the same credentials developed by the Interagency Working Group on Expanded
Measures of Enrollment and Attainment (GEMEnA), of which Labor, Education, and Commerce are members. (See
https://nces.ed.gov/surveys/gemena/definitions.asp). While the GEMEnA definitions were created for use in federal household surveys such as those carried
out by the Bureau of Labor Statistics (BLS), I strongly suggest that they also be adopted for ETA administrative records such as those created through WIOA. I
believe that not doing so would result in inconsistency, non-comparability, and confusion across federal efforts that promote and measure postsecondary
credential attainment.
Texas - TWC supports the proposal to add a third set of credential attainment 6 elements to the DOL ‐PIRL, but
believes that such a proposal should not be limited to the DOL‐PIRL. TWC 7 recommends that any Elements specific to the calculation of statutory performance
measures be contained in 8 the final JPR‐ICR and that the JPR‐ICR be the “governing” ICR for related instructions since it is the JPR ‐ICR that 9 lays out the
specifications for calculating the statutory performance measures. Therefore, if the ability to report 10 a third attainment is needed, TWC recommends the
required elements be part of the Joint‐PIRL.

*1807

Date of Most Recent
Measurable Skill Gains:
Educational Achievement
(WIOA)

AFOP - We request additional information on whether defined assessment standards will be required. This new standard may mean partnering with another
entity, and possibly paying for this service from a third party vender. This will add an additional reporting and tracking layer to an already filled case-manager
list of tasks to accomplish for each new participant. We also request that guidance for this measure takes into consideration both skills that can be quantified
through assessment, and other types of job readiness skills that participants may gain through counseling and practices other than classroom instruction. We
suggest detailed case notes as a method for tracking such gains. The intensive case management service delivery model that NFJP is built on, includes detailed
custom training plans developed for each participant, often referred to as an Individual Employment Plan (IEP) or Individual Training Plan (ITP), to identify skills
deficits. We recommend the department include as an additional method of tracking skill gains the review of the IEP or ITP documenting corrected deficits with
detailed case notes.
Geo Solutions - The Measurable Skill Gains PIRL items 1807, 1808, 1809, and 1810 require many additions into state
systems in order to collect the data to be reported. Without clear understanding of acceptable validation/verification methods, designing appropriate
collection is impossible at this time and will require major development time for state systems.....Systems must be modified immediately in preparation for
collecting the data necessary to report the Measureable skills gains. If modifications are made without full knowledge of the comments and guidance by
DOLETA for data collection, reprogramming of systems will be necessary after NPRM comments are published and regulations finalized. This is additional
burden and costs to states to accommodate these new reporting measures.
CA-EDD - Seeking clarification for TAA. Is this data element required for the TAA
program?
CA EDD is seeking clarification on what is considered an educational skill gain for Title I. The NPRMs, section 677.155 (a)(1)(v), proposes various methods of
obtaining measurable skills gains, but further guidance is needed on what methods are acceptable and what documentation is needed for verification; This
data element definition states: “Record the most recent date of the participant’s transcript or report card for either secondary or post-secondary education for
one academic year (or 24 credit hours) showing that the participant is achieving the state unit’s policies for academic standards.” CA EDD is seeking clarification
on the definition of a credit hour; Further clarification is needed on how Title I participants are placed into this measure. For instance, are all participants
automatically placed in this measure, or is it only those participants that choose to record a training milestone; seeking clarification for Title I on how often
student progress needs to be checked (e.g. once per year), or does every test need to be recorded).

*1808

Further clarification is needed on how Title I participants are placed into this measure. For instance, are all participants automatically placed in this measure, or
is it only those participants that choose to record a progression?
Nevada - Need clear definition and examples in order to accurately report.
Further clarification is needed on how Title I participants are placed into this measure. For instance, are all participants automatically placed in this measure, or
is it only those participants that choose to track an educational achievement?
Date of Most Recent
Alaska - There are a few items in here that we would need to obtain from a third party. They include the measurable skills
Measurable Skill Gains:
Secondary/Post-Secondary gain information and potentially the credential information. If this report layout is required for use beginning July 1, 2016, it will be incomplete as there are
specifications on this report that have not and are not currently being collected. We suggest the reports are not implemented until 2018 to allow for the three
Transcript/Report Card
year period for states to collect this information.
(WIOA)
Sonoma County - Clear language around the usage of all skills gain data elements is requested
(#1807 -1810).
Texas - The WIOA Joint NPRM identified 6 ways to attain a
measureable skills gain which included doing so through measureable, observable performance based on industry standards but the PIRL does not have a
means to report such a gain. TWC recommends adding an element for this purpose.

STAFF COMMENTS/RESPONSES

DATA
ELEMENT
NO.

DATA ELEMENT NAME

Further clarification is needed on how Title I participants are placed into this measure. For instance, are all participants automatically placed in this measure, or
is it only those participants that choose to record a progression?
Nevada - Need clear definition and examples in order to accurately report.
Further clarification is needed on how Title I participants are placed into this measure. For instance, are all participants automatically placed in this measure, or
is it only those participants that choose to track an educational achievement?
Alaska - There are a few items in here that we would need to obtain from a third party. They include the measurable skills
gain information and potentially the credential information. If this report layout is required for use beginning July 1, 2016, it will be incomplete as there are
specifications on this report that have not and are not currently being collected. We suggest the reports are not implemented until 2018 to allow for the three
year period for states to collect this information.
PUBLIC COMMENTS
Sonoma County - Clear language around the usage of all skills gain data elements is requested
(#1807 -1810).
Texas - The WIOA Joint NPRM identified 6 ways to attain a
measureable skills gain which included doing so through measureable, observable performance based on industry standards but the PIRL does not have a
means to report such a gain. TWC recommends adding an element for this purpose.

*1809

Date of Most Recent
Measurable Skill Gains:
Training Milestone
(WIOA)

*1811

Date Enrolled in Education Texas - This element makes it slightly more possible to know if a person received training in a given quarter of a POP where the POP lasted more than the
or Training Program
reporting period but only if the training began during the reporting period. If the training began before the beginning of the report period and there is no
Leading to a Recognized training end date element, it is not possible to accurately determine whether a Participant was in training in a given period.
Postsecondary Credential or
Employment During the
Program
(WIOA)

1812

School Status at Exit

Oregon - there is no code for 6 = Not attending school; within age of compulsory school attendance, as there is for #408 – SCHOOL STATUS AT PARTICIPATION

SECTION D.04 - ADDITIONAL YOUTH-RELATED OUTCOME DATA
1904

Educational Functioning
Level

Oregon - Assume this is associated with the score reported in #1903 – PRE-TEST SCORE. Why is there not an EFL data element for #1906 – POST-TEST
SCORE?

SECTION E - NEW DATA ELEMENTS (Data Elements are Specific to Each Program, As Listed)
SECTION E.01 - DISLOCATED WORKER GRANTS
2000

2002

Employed at Completion of Texas - Application of WIOA Performance Accountability Information Reporting System (WPAIRS) to Multiple DOL Programs—DOL indicates that WPAIRS will
DWG Services
be applied to all programs with the exception of the Senior Community Service Employment Program (SCSEP), but does not explain why SCSEP would be
excluded when the Supporting Statement indicates that the ICR is the product of a combined effort of various DOL programs, including SCSEP. TWC
recommends that DOL modify the ICR as necessary to allow states to report SCSEP outcomes using the PIRL and the Program Performance Scorecard.
Additionally, TWC recommends that DOL enhance the Dislocated Worker Emergency Grant (DWEG) section of the PIRL as necessary to allow the PIRL to be
used to report Participants Served, Types of Services Provided, and Outcomes Achieved, and eliminate the need for those elements on the existing 9104
report, which would reduce the state reporting burden and help align DWEG reporting with DOL’s other programs for improved transparency and data
comparability.
DWG Grant Number

Oregon - What if participant received services for more than one DWG?

SECTION E.02 - H1B
2101

Underemployed Worker

Nevada - Listed as H1B but states it applies to dislocated workers should this be collected for all adults?

2111

Tertiary Type of Training Nevada - Clearly define when this would be used and advise of the intent.
Service for Training Activity
#1

STAFF COMMENTS/RESPONSES

DATA
ELEMENT
NO.

DATA ELEMENT NAME

PUBLIC COMMENTS

2114

Tertiary Type of Training Nevada - Clearly define when this would be used and advise of the intent.
Service for Training Activity
#2

2117

Tertiary Type of Training Nevada - Clearly define when this would be used and advise of the intent.
Service for Training Activity
#3

2118

Date Entered Employment Nevada - Case managers will have difficulty collecting this information and wages do not include this information.
(Discretionary Grants)

2119

Incumbent Workers
Nevada - Since states will be working primarily with employers the information is burdensome to collect accurately and doesn’t fall in line with the other wage
Retained Current Position match information.

SECTION E.03 - NATIONAL FARMWORKER JOBS PROGRAM (NFJP)
2208

Category of Exit

AFOP - We recommend that a note be added to these data element instructions to also refer back to DE #923 for consideration of exclusionary reasons.

SECTION E.04 - INDIAN AND NATIVE AMERICAN PROGRAM (INA)
2301

Current Version of
BearTracks Software

2302

Tribal Affiliation

2303

Public Assistance Recipient

Sonoma County - DRAFT ETA PIRL – Indian and Native American Program (DINAP) section: Three fields are identified under this section; it is not clear if
additional INA data elements will be required. One field indicates the current version of Bear Tracks. Currently, per DOL guidance, any data collection system
may be used if it meets the reporting requirements. Please provide clarification. Is Bear Tracks mandated for the INA Program? If so, who is responsible for
funding the changes to meet WIOA reporting requirements? System enhancements and maintenance is costly. Disaggregation is a concern for tribal affiliation
in California. Many tribes in California are small. Date of birth, zip code, barriers, and tribal affiliation may reveal personal identifying information. Has a privacy
impact study been completed and evaluated for California Indian Manpower Consortium? Please provide confidentiality assurances for California tribes.
CA Indian Manpower Consortium - Indian and Native American Program (DINAP) section: Three fields are identified under
this section; it is not clear if additional INA data elements will be required. One field indicates the current version of Bear Tracks. Currently, per DOL guidance,
any data collection system may be used if it meets the reporting requirements. Please provide clarification. Is Bear Tracks mandated for the INA Program? If so,
who is responsible for funding the changes to meet WIOA reporting requirements? System enhancements and maintenance is costly. Disaggregation is a
concern for tribal affiliation in California. Many tribes in California are small. Date of birth, zip code, barriers, and tribal affiliation may reveal personal
identifying information. Has a privacy impact study been completed and evaluated for California Indian Manpower Consortium? Please provide confidentiality
assurances for California tribes.
NCIDC recommends that ETA fund the development of a robust, flexible and secure web based system that will meet
the needs of both the Grantees and the Federal system. The current "Bear Tracks" system lacks any support for Grantee's internal management and reporting
requirements. It is difficult if not impossible for the governing board and senior management to manage a federal program for which there are no meaningful
reports on current operations and progress available in the antiquated database system currently in use.
UITCT - Concerns:
1) DOL did not have proper tribal consultation on WIOA
2) Youth measures are too much for small grantees to track in the manner they propose and
3) the proposed performance measures are beyond what is required of 166 programs.
Saint Regis Mohawk Tribe - Saint Regis Mohawk Tribe is recommending the following;
-Continued Consultation needs to begin with our Native Advisory board and the proposed changes on the Participant
Integrated Record Layout (PIRL). To have the right choices on determining how we gather information on our clients
we serve that best serves our unique areas.
-This reporting requirement will have a major impact among all grantees for both Adult and Summer Programs.
-We currently operate a small grantee receiving funds at 20,473 for summer program and Adult program at 112,373 for year
2016. This would cause a burden to our program and so an exception should be made to our Indian and Native American
Programs on the reporting strategies. The Native programs are no comparison to State programs
when it comes to reporting on participants.
- We highly recommend that we have dialogue with National Advisory Council and Tribal consultation.

STAFF COMMENTS/RESPONSES