Authorization to Disclose Personal Information to a Third Party (VA Form 21-0845)

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form 21-0845 Authorization to Disclose Personal Information to a Third Party	Form	Modified	Available
Form 21-0845 Authorization to Disclose Personal Information to a Third Party (VA Form 21-0845)	Form	Modified	Repair queued
30-Day FRN - 2900-0736 (2023).pdf	Supplementary Document	Uploaded 2023-01-20	Repair queued
2022-24462, 60-Day FRN (VAF21-0845).pdf	Supplementary Document	Uploaded 2023-01-12	Repair queued
2900-0736, Supporting Statement (VAF21-0845).docx	Supporting Statement A	Uploaded 2023-01-12	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
188786	Authorization to Disclose Personal Information to a Third Party (VA Form 21-0845)	Form	Modified	Authorization to Disclose Personal Information to a Third Party
188786	Authorization to Disclose Personal Information to a Third Party (VA Form 21-0845)	Form	Modified

ICR Details

OMB Control No: 2900-0736	ICR Reference No: 202111-2900-010
Status: Historical Active	Previous ICR Reference No: 201903-2900-015
Agency/Subagency: VA	Agency Tracking No: VBA-COMP-YA
Title: Authorization to Disclose Personal Information to a Third Party (VA Form 21-0845)
Type of Information Collection: Reinstatement with change of a previously approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 02/21/2023
Retrieve Notice of Action (NOA)	Date Received in OIRA: 01/20/2023
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	02/28/2026	36 Months From Approved
Responses	113,660	0	0
Time Burden (Hours)	9,472	0	0
Cost Burden (Dollars)	0	0	0

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Abstract: VA Form 21-0845 is used to release information in its custody or control in the following circumstances: where the individual identifies the information and consents to its use; for the purpose for which it was collected or a consistent purpose (i.e., a purpose which the individual might have reasonably expected). By law, VA must have a claimants or beneficiary’s written permission (an "authorization") to use or give out claim or benefit information for any purpose that is not contained in VA’s System of Records, 58VA21/22/28 Compensation, Pension, Education and Veterans Readiness and Employment Records. The claimant or beneficiary may revoke the authorization at any time, except if VA has already acted based on the claimant’s permission.

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Authorizing Statute(s): US Code: 5 USC 552a Name of Law: Privacy Act Law
   US Code: 38 USC 5701 Name of Law: Confidential nature of claims
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 67757	11/09/2022
30-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 3777	01/20/2023
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
Authorization to Disclose Personal Information to a Third Party (VA Form 21-0845)	21-0845	Authorization to Disclose Personal Information to a Third Party

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	113,660	0	0	93,660	0	20,000
Annual Time Burden (Hours)	9,472	0	0	7,805	0	1,667
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The respondent burden has increased due to the estimated number of receivables averaged over the past year.

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Annual Cost to Federal Government: $1,377,542

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 01/20/2023

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