Notarized Document Submittal System for Award Management (SAM) Registration

OMB Control No: 3090-0317

Expires: 09/30/2018

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ACTION REQUIRED: Provide Notarized Letter for [Legal Business Name / DUNS] New Entity
Registration
Dear [First Name Last Name],
You are trying to register a new entity in the System for Award Management (SAM) at www.sam.gov to do
business with the U.S. Government. We require a notarized letter stating that you are the authorized
Entity Administrator for [Legal Business Name / DUNS] before we will activate your SAM.gov entity
registration.
1. This notarized letter needs to:
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Be on your company/organization letterhead
Be signed by your company President, CEO, or other authorized signature authority
Contain your company/organization DUNS Number
Contain your company/organization Legal Business Name (as associated with the DUNS
Number)
Contain your company/organization physical address (as associated with the DUNS Number)
Contain the new Entity Administrator’s name, phone number, address, and email address
Contain the following statement above the signature block of your letter with the appropriate
information inserted where noted:
“The purpose of this notarized letter is to designate [insert name of Entity Administrator] as
Entity Administrator for [insert Legal Business Name]. I, [insert Name and Title of signatory],
hereby confirm that [insert name of Entity Administrator] is an authorized officer, agent, or
representative of [insert entity Legal Business Name, or, for individuals representing
themselves, say him/herself]. This letter will authorize [insert name of Entity Administrator]
to have access to the System for Award Management (SAM). SAM is a computer system
managed by the U.S. Government, and it is only accessible by individuals who are either
authorized to represent a particular entity, or by individuals representing themselves. Accessing
or using SAM, or information contained therein, for any unauthorized or illegal purposes, may
have civil and criminal penalties, and may negatively impact the status of the SAM registration
maintained on this entity. I, the below-signed, attest to the accuracy of all information contained in
this letter.”

2. There is no cost to register in SAM -- it is free. However, if you choose to have a third-party company
administer your SAM registration, with or without an associated fee, include the following statement in
your notarized letter:
“For the purpose of registering with the United States Government through the online System for
Award Management (SAM), I do hereby authorize [insert name, phone number, address, and
email address of the Third-Party Agent] to act on behalf of [insert entity Legal Business
Name, DUNS Number, physical address, authorizing party’s email address, and phone
number].This authorization permits [insert name, phone number, address, and email address
of the Third-Party Agent] to conduct all normal, common business functions within SAM while
binding the signatory to all actions conducted and representations made as a result of
authorization granted herein.
3. If you will not have a third-party company managing your SAM registration, include the following
statement in your notarized letter:

“For the purpose of registering with the United States Government through the online System for
Award Management (SAM), I do not authorize any third party to act on behalf of [insert entity
Legal Business Name].”
4. Letters omitting either the third-party authorization referenced in Step 2 or the statement referenced in
Step 3 will be considered unacceptable.
5. The new Entity Administrator must have an individual SAM User Account created with the e-mail
address provided in the notarized letter.
6. You must mail the original, signed copy of the letter signed by the Notary to:
FEDERAL SERVICE DESK
ATTN: SAM.GOV REGISTRATION PROCESSING
100 CAPITOL COMMERCE BLVD STE 309
MONTGOMERY AL 36117-4260
7. We will review your letter prior to activating the SAM registration.
Contact our supporting Federal Service Desk at www.fsd.gov, or by telephone at 866-606-8220 (toll free)
or 334-206-7828 (internationally) Monday through Friday from 8 a.m. to 8 p.m. (EDT), if you have
questions about the notarized letter process and for FREE assistance with your entity registration.
Thank you,
The System for Award Management (SAM) Administrator
https://www.sam.gov/