Notarized Document Submittal
System for Award Management (SAM) Registration
Extension without change of a currently approved collection
No
Regular
11/16/2021
Requested
Previously Approved
36 Months From Approved
12/31/2021
686,400
57,200
1,544,400
128,700
73,195,500
73,195,557
The Federal Acquisition Regulation and
Code of Federal Regulation prescribe the policies and procedures
requiring registration in the System for Award Management database.
Federal Acquisition Regulation (FAR) Subpart 4.11 prescribes
policies and procedures for requiring registration in the System
for Award Management (SAM) database to: (1) Increase visibility of
vendor sources (including their geographical locations) for
specific supplies and services; and (2) establish a common source
of vendor data for the Government. The Code of Federal Regulations
(CFR) at 2 CFR §25.200 prescribes policies and procedures for
requiring recipient registration in the System for Award Management
(SAM) database. GSA established an Information Collection Request
(ICR) to collect additional information to support increased
validation of entities registered in the System for Award
Management (SAM). This additional information is contained in a
notarized letter in which an officer or other signatory authority
of the entity formally appoints the administrator for the entity
when an administrator is not available to perform that function for
that entity. The original, signed letter is submitted
electronically to the Federal Service Desk (FSD) for SAM when an
administrator needs to be appointed for an existing entity. GSA is
actively pursuing technical alternatives to the collection of this
information for all non-federal entities. GSA seeks to refine the
requirement and adopt a risk-based approach. In the interim, the
collection of the notarized letter information is essential to
GSA's acquisition mission to meet the needs of all federal
agencies, as well as the needs of the grant community. A key
element of GSA's mission is to provide efficient and effective
acquisition solutions across the Federal Government. SAM is
essential to the accomplishment of that mission. In addition to
federal contracts, federal assistance programs also rely upon the
integrity and security of the information in SAM. Without
assurances that the information in SAM is protected and is at
minimal risk of compromise, GSA would risk losing the confidence of
the federal acquisition and assistance communities which it serves.
As a result, some entities may prefer not to do business with the
Federal Government.
References to mailing the
notarized letter was removed, as it is no longer required. The
letters are now all submitted electronically. The increase in
respondents is due to a rise in the total monthly average of
processed notarized letters from the previous volumes recorded in
2018.
$9,897,201
No
No
No
No
No
No
No
Nancy Goode 703
605-2175
No
On behalf of this Federal agency, I certify that
the collection of information encompassed by this request complies
with 5 CFR 1320.9 and the related provisions of 5 CFR
1320.8(b)(3).
The following is a summary of the topics, regarding
the proposed collection of information, that the certification
covers:
(i) Why the information is being collected;
(ii) Use of information;
(iii) Burden estimate;
(iv) Nature of response (voluntary, required for a
benefit, or mandatory);
(v) Nature and extent of confidentiality; and
(vi) Need to display currently valid OMB control
number;
If you are unable to certify compliance with any of
these provisions, identify the item by leaving the box unchecked
and explain the reason in the Supporting Statement.
3090-0317 Supporting Statement (2021)_11032021.docx
Notarized Document Submittal System for Award Management (SAM) Registration