Notarized Document Submittal System for Award Management (SAM) Registration - FAR Section affected: 4.11

Forms and Documents

Document Name	Status
3090-0317 Supporting Statement (2018).doc Supporting Statement A	2018-10-09
ALERT_Suspicious Activity Detected_NotifyHierarchy (Final).pdf Supplementary Document	2018-03-23
ALERT_Suspicious Activity Detected_Known, Impacted Entity (Final).pdf Supplementary Document	2018-03-23
ALERT_Change in Bank Account Information Detected (Final).pdf Supplementary Document	2018-03-23
ACTION REQUIRED_ Your SAM Registration for [Entity Name %2F DUNS %2F CAGE] Expires in [60%2F30%2F15] days on [Expiration Date] (Final) (1).pdf Supplementary Document	2018-03-23

IC Document Collections

IC ID	Document Title	Status
230795	Notarized Document Submittal System for Award Management (SAM) Registration - FAR Section affected: 4.11 Other-Letter and Instruction	Modified

ICR Details

OMB Control No: 3090-0317	ICR Reference No: 201805-3090-001
Status: Active	Previous ICR Reference No: 201803-3090-002
Agency/Subagency: GSA	Agency Tracking No:
Title: Notarized Document Submittal System for Award Management (SAM) Registration - FAR Section affected: 4.11
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 10/17/2018
	Date Received in OIRA: 09/11/2018
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	10/31/2021	36 Months From Approved	10/31/2018
Responses	57,200	0	57,200
Time Burden (Hours)	128,700	0	42,900
Cost Burden (Dollars)	73,195,557	0	36,597,704

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Abstract: GSA is supporting an active Office of Inspector General (OIG) investigation into fraudulent activity discovered within SAM. Certain alleged bad actors have, through electronic means, used public information to impersonate legitimate entities and established new entity registrations for those entities in SAM. By establishing fraudulent entity registrations, alleged bad actors can potentially submit bids in U.S. Government procurement systems or ship deficient or counterfeit goods. A key element of GSA's mission is to provide efficient and effective acquisition solutions across the Federal Government. SAM is essential to the accomplishment of that mission. In addition to federal contracts, federal assistance programs also rely upon the integrity and security of the information in SAM. Without assurances that information in SAM is protected and is at minimal risk of compromise, GSA risks losing the confidence of the federal acquisition and assistance communities. As a result, some entities may prefer not to do business with the Federal Government.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	83 FR 24312	05/25/2018
30-day Notice:	Federal Register Citation:	Citation Date:
	83 FR 45240	09/06/2018
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Notarized Document Submittal System for Award Management (SAM) Registration - FAR Section affected: 4.11

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	57,200	57,200	0	0	0	0
Annual Time Burden (Hours)	128,700	42,900	0	85,800	0	0
Annual Cost Burden (Dollars)	73,195,557	36,597,704	0	36,597,853	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The increase in the annual reporting burden is based on a one-year time frame being used as the basis of the collection. The original information collection covered a six-month time period.

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Annual Cost to Federal Government: $9,897,201

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 09/11/2018

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