Notarized Document Submittal for System for Award Management (SAM) Registration

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
ALERT_Suspicious Activity Detected_NotifyHierarchy (Final).pdf	Supplementary Document	Uploaded 2018-03-23	Available
ALERT_Suspicious Activity Detected_Known, Impacted Entity (Final).pdf	Supplementary Document	Uploaded 2018-03-23	Available
ALERT_Change in Bank Account Information Detected (Final).pdf	Supplementary Document	Uploaded 2018-03-23	Available
ACTION REQUIRED_ Provide Notarized Letter for [Legal Business Name %2F DUNS] New Entity Registration (Final).pdf	Supplementary Document	Uploaded 2018-03-23	Available
ACTION REQUIRED_ Your SAM Registration for [Entity Name %2F DUNS %2F CAGE] Expires in [60%2F30%2F15] days on [Expiration Date] (Final) (1).pdf	Supplementary Document	Uploaded 2018-03-23	Available
3090-0XXX-Supporting Statement for Emergency Approval_of SAM_Additional_Requirements032318.pdf	Supporting Statement A	Uploaded 2018-03-23	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
230795	Notarized Document Submittal for System for Award Management (SAM) Registration		New

ICR Details

OMB Control No: 3090-0317	ICR Reference No: 201803-3090-002
Status: Historical Active	Previous ICR Reference No:
Agency/Subagency: GSA	Agency Tracking No:
Title: Notarized Document Submittal for System for Award Management (SAM) Registration
Type of Information Collection: New collection (Request for a new OMB Control Number)	Common Form ICR:  No
Type of Review Request: Emergency	Approval Requested By: 03/23/2018
OIRA Conclusion Action: Approved without change	Conclusion Date: 03/26/2018
	Date Received in OIRA: 03/23/2018
Terms of Clearance: This collection is approved for 6 months based on the materials provided. Should GSA wish to use the collection for more than 6 months, a 60 and subsequent 30 day notice should be published.

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	09/30/2018	6 Months From Approved
Responses	57,200	0	0
Time Burden (Hours)	42,900	0	0
Cost Burden (Dollars)	36,597,704	0	0

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Abstract: GSA is supporting an active Office of Inspector General (OIG) investigation into fraudulent activity discovered within SAM. Certain alleged bad actors have, through electronic means, used public information to impersonate legitimate entities and established new entity registrations for those entities in SAM. By establishing fraudulent entity registrations, alleged bad actors can potentially submit bids in U.S. Government procurement systems or ship deficient or counterfeit goods. A key element of GSA's mission is to provide efficient and effective acquisition solutions across the Federal Government. SAM is essential to the accomplishment of that mission. In addition to federal contracts, federal assistance programs also rely upon the integrity and security of the information in SAM. Without assurances that information in SAM is protected and is at minimal risk of compromise, GSA risks losing the confidence of the federal acquisition and assistance communities. As a result, some entities may prefer not to do business with the Federal Government.

Emergency Justfication: This Information Collection Request (ICR) is necessary in order to collect additional information to support increased validation of entities registered and registering in the System for Award Management (SAM), specifically, a notarized letter to validate the identity of the users registering or re-certifying in SAM. The requirement is part of our response to the recent discovery of fraudulent activity going on within SAM.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments

Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
Notarized Document Submittal for System for Award Management (SAM) Registration

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	57,200	0	0	57,200	0	0
Annual Time Burden (Hours)	42,900	0	0	42,900	0	0
Annual Cost Burden (Dollars)	36,597,704	0	0	36,597,704	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Changing Regulations

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This is a new information collection. Although two existing OMB ICRs cover the information collected to register in SAM (OMB No. 9000-0159 and No. 3090-0290), GSA is requesting approval of a new information collection to cover the six months emergency for requiring the notarized letter to validate the Entity Administrator's identity for a new entity registration and for re-registration.

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Annual Cost to Federal Government: $4,948,600

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 03/23/2018

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