HHS Teletracking COVID-19 Portal (U.S. Healthcare COVID-19 Portal).

Forms and Documents

Document Name	Status
0990-0478 Final Signed Memo - Unified Hospital Data Surveillance System COVID-19 Reporting Changes - 00464150.pdf Supplementary Document	2022-01-05
0990-0478 3JAN_Hospital Reporting Guidance.pdf Supplementary Document	2022-01-05
HHS GUIDANCE Field Names 8_27_21.docx Supplementary Document	2021-08-29
SS-A Change Memo for HHS-USDHSS-OCIO-Final.docx Supporting Statement A	2022-01-05

IC Document Collections

IC ID	Document Title	Status
251157	Hospitals (excluding Psychiatric and Rehabilitation Hospitals) Other-portal	New
251022	Infusion Centers and Outpatient Clinics reporting Inventory & use of therapeutics (MABs) Other-PORTAL	New
251021	Psychiatric and Rehabilitation Hospitals Other-	New
245355	HHS COVID Tracking Portal Other-Screenshots	Removed

ICR Details

OMB Control No: 0990-0478	ICR Reference No: 202201-0990-001
Status: Received in OIRA	Previous ICR Reference No: 202101-0990-002
Agency/Subagency: HHS/HHSDM	Agency Tracking No:
Title: HHS Teletracking COVID-19 Portal (U.S. Healthcare COVID-19 Portal).
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Emergency	Approval Requested By: 01/14/2022
Date Submitted to OIRA: 01/14/2022

	Requested	Previously Approved
Expiration Date	6 Months From Approved	08/31/2024
Responses	1,960,400	2,007,500
Time Burden (Hours)	2,429,700	3,011,250
Cost Burden (Dollars)	0	0

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Abstract: The data collected through this ICR informs the Federal Government's understanding of disease patterns and furthers the development of policies for prevention and control of disease spread and impact related to the 2019 Novel Coronavirus (COVID-19). One of the most important uses of the data collected through this ICR is to determine critical allocations of limited supplies (e.g., protective equipment and medication). For instance, this collection has been used to distribute Remdesivir, a vital therapeutic that HHS distributes to the American healthcare system, via distinct data calls on regular intervals. As of July 10, HHS reduced the number requests for data from hospitals to support allocations of Remdesivir. HHS has stopped sending out one-time requests for data to aid in the distribution of Remdesivir or any other treatments or supplies. This consolidated daily reporting is the only mechanism used for the distribution calculations, and daily reports are needed to ensure accurate calculations.

Emergency Justfication: The following emergency revision changes are proposed to the requested federal data collection. The substantive change consists of making some fields inactive for federal data collection, the creation of fields related to pediatric hospitalizations, requiring influenza fields, and minor changes to the cadence of reporting. These changes are necessary to help the nation continue to track and manage the national COVID-19 response, improve the collection of pediatric patient data and relieve and reduce the burden of hospital reporting, while allowing states the flexibility to continue their respective data collection systems. The changes discussed will reduce the number of data elements from 116 fields to approximately 85 fields and reduce the burden of reporting by 15 minutes.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
30-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 1423	01/11/2022
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 3

IC Title	Form No.	Form Name
HHS COVID Tracking Portal
Hospitals (excluding Psychiatric and Rehabilitation Hospitals)
Infusion Centers and Outpatient Clinics reporting Inventory & use of therapeutics (MABs)
Psychiatric and Rehabilitation Hospitals

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	1,960,400	2,007,500	0	-47,100	0	0
Annual Time Burden (Hours)	2,429,700	3,011,250	0	-581,550	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Using Information Technology

Short Statement: The following emergency revision changes are proposed to the requested federal data collection. The substantive change consists of making some fields inactive for federal data collection, the creation of fields related to pediatric hospitalizations, requiring influenza fields, and minor changes to the cadence of reporting. These changes are necessary to help the nation continue to track and manage the national COVID-19 response, improve the collection of pediatric patient data and relieve and reduce the burden of hospital reporting, while allowing states the flexibility to continue their respective data collection systems. The changes discussed will reduce the number of data elements from 116 fields to approximately 85 fields and reduce the burden of reporting by 15 minutes.

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Annual Cost to Federal Government: $40,300,000

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Yes

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 01/14/2022

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