Unified Hospital Data Surveillance System (U.S. Healthcare COVID-19 Collection)

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Hospital Reporting Guidance_10AUG_final.pdf	Supplementary Document	Uploaded 2022-08-10	Repair queued
0990-0478 Final Signed Memo - Unified Hospital Data Surveillance System COVID-19 Reporting Changes - 00464150.pdf	Supplementary Document	Uploaded 2022-01-05	Repair queued
SS-A Change Memo for HHS-USDHSS_Final.docx	Supporting Statement A	Uploaded 2022-08-10	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
251157	Hospitals (excluding Psychiatric and Rehabilitation Hospitals)	Other-portal	Modified
251022	Infusion Centers and Outpatient Clinics reporting Inventory & use of therapeutics (MABs)	Other-PORTAL	Removed
251021	Psychiatric and Rehabilitation Hospitals	Other-	Modified

ICR Details

OMB Control No: 0990-0478	ICR Reference No: 202207-0990-007
Status: Historical Active	Previous ICR Reference No: 202201-0990-001
Agency/Subagency: HHS/HHSDM	Agency Tracking No:
Title: Unified Hospital Data Surveillance System (U.S. Healthcare COVID-19 Collection)
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Emergency	Approval Requested By: 08/31/2022
OIRA Conclusion Action: Approved without change	Conclusion Date: 09/28/2022
Retrieve Notice of Action (NOA)	Date Received in OIRA: 08/12/2022
Terms of Clearance: OMB is approving this emergency information collection request with the understanding that HHS/ASPR will work with CMS and CDC to consider and address all comments regarding the Conditions of Participation (CoP) Requirements for Hospitals and Critical Access Hospitals (CAHs) to Continue Reporting Data for COVID-19 and Influenza After the PHE ends (RIN 0938-AU84). Additionally, HHS/ASPR will transition the collection to CDC's National Healthcare Safety Network (OMB 0920-0666) such that CDC collection will begin by January 1, 2023. In this transition, HHS will include the OMB control number/expiration date/public burden statement on all instruments and instructions associated with this collection and the transition of this collection. Any additional changes to this current HHS/ASPR collection prior to the completed transition to the CDC NHSN should be submitted for OMB review.

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	03/31/2023	6 Months From Approved	09/30/2022
Responses	1,898,870	0	1,960,400
Time Burden (Hours)	2,088,757	0	2,429,700
Cost Burden (Dollars)	0	0	0

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Abstract: The data collected through this ICR is intended to inform the Federal government’s understanding of disease patterns, including the changing burden of disease, and develop policies for prevention and control of problems related to COVID-19. The principal use of the data collected through this ICR is to inform federal allocations of limited supplies (e.g., protective equipment and medication). It is also used to inform the White House, conduct research on hospitalization, and communicate to the public through daily and weekly reports for the public’s use and analysis.

Emergency Justfication: The following revision changes are proposed to the requested federal data collection. The substantive change consists of making some fields inactive for federal data collection and changes to the cadence of reporting for a subset of hospital types. These changes are necessary to help the nation continue to track and manage the national COVID-19 response, and reduce the burden of hospital reporting, while allowing states the flexibility to continue their respective data collection systems. The changes discussed will reduce the number of data elements from 82 fields to approximately 69 fields and reduce the burden of reporting by 9 minutes. The changes discussed will reduce the number of data elements from 82 fields to approximately 69 fields and reduce the burden of reporting by 9 minutes.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
30-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 47221	08/02/2022
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 2

table that charts list of burden

IC Title	Form No.	Form Name
Hospitals (excluding Psychiatric and Rehabilitation Hospitals)
Infusion Centers and Outpatient Clinics reporting Inventory & use of therapeutics (MABs)
Psychiatric and Rehabilitation Hospitals

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	1,898,870	1,960,400	0	-61,530	0	0
Annual Time Burden (Hours)	2,088,757	2,429,700	0	-340,943	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Changing Regulations

Short Statement: The following revision changes are proposed to the requested federal data collection. The substantive change consists of making some fields inactive for federal data collection and changes to the cadence of reporting for a subset of hospital types. These changes are necessary to help the nation continue to track and manage the national COVID-19 response, and reduce the burden of hospital reporting, while allowing states the flexibility to continue their respective data collection systems. The changes discussed will reduce the number of data elements from 82 fields to approximately 69 fields and reduce the burden of reporting by 9 minutes. The changes discussed will reduce the number of data elements from 82 fields to approximately 69 fields and reduce the burden of reporting by 9 minutes.

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Annual Cost to Federal Government: $40,300,000

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Yes

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 08/12/2022

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