Department of Defense Contract Security Classification Specification

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form DD Form 254 Department of Defense Contract Security Classification Specification	Form	Modified	Repair queued
0704-0567_SSA_5.16.2022.docx	Supporting Statement A	Uploaded 2022-05-16	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
227342	Department of Defense Contract Security Classification Specification	Form	Modified

ICR Details

OMB Control No: 0704-0567	ICR Reference No: 202202-0704-010
Status: Received in OIRA	Previous ICR Reference No: 201902-0704-002
Agency/Subagency: DOD/DODDEP	Agency Tracking No: 0704-0567
Title: Department of Defense Contract Security Classification Specification
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  Yes
Type of Review Request: Regular	Date Submitted to OIRA: 05/20/2022

table that charts list comparision

	Requested	Previously Approved
Expiration Date	36 Months From Approved	05/31/2022
Responses	48,000	32,110
Time Burden (Hours)	28,800	37,462
Cost Burden (Dollars)	1,046,880	1,505,959

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Abstract: Pursuant to 48 CFR, part 27, in conjunction with subpart 4.4 of the Federal Acquisition Regulation, contracting officers shall determine whether access to classified information may be required by a contractor during contract performance. When access to classified information is required, DoD Components shall use the “Contract Security Classification Specification,” DD Form 254, as an attachment to contracts or agreements requiring access to classified information by U.S. contractors. 32 CFR Part 117 requires that Government Contracting Activities (GCAs) use DD Form 254 to provide security classification guidance to a contractor in connection with a classified contract. 32 CFR Part 117 also requires that cleared U.S. prime contractors provide contract security classification specifications to their U.S. cleared subcontractors when access to classified information is required in connection with a subcontract. The NISP Contract Classification System (NCCS) serves as the centralized electronic repository for the DD Form 254. NCCS expedites the processing and distribution of contract classification specifications for contracts requiring access to classified information, using automated workflows and automated review process.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 14521	03/15/2022
30-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 29302	05/13/2022
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
Department of Defense Contract Security Classification Specification	DD Form 254	Department of Defense Contract Security Classification Specification

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ICR Summary of Burden

table that charts list of burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	48,000	32,110	0	15,890	0	0
Annual Time Burden (Hours)	28,800	37,462	0	-8,662	0	0
Annual Cost Burden (Dollars)	1,046,880	1,505,959	0	-459,079	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: The change in burden can be attributed to new development of NCCS and the new FAR mandate for use. NCCS allows users to seamlessly create, select reviewers, review and certify the document all within the NCCS application, greatly reducing time burden for respondents. Previously, not everyone implemented NCCS thus the process was split between the application and PDF processing. The last review for burden was collected prior to the FAR mandate, which has caused an increase in use of NCCS both in users and in DD Form 254 output.

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Annual Cost to Federal Government: $3,236,400

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  Yes

Description/Changes for Common Form Usage:  Non defense agencies that have industrial security services agreements with DoD, and DoD components, shall use the DD Form 254, Contract Security Classification Specification, to provide security classification guidance to U.S. contractors, and subcontractors as applicable, requiring access to information classified as "Confidential", "Secret", or "Top Secret".

Approved RCFs using this ICR

table that charts list of RCF

Agency/Sub Agency	RCF ID	RCF Title	RCF Status	IC Title

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 05/20/2022

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